AGM Information • Feb 12, 2009
AGM Information
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The shareholders of Citycon Oyj are hereby summoned to the Annual General Meeting to be held on Wednesday, 18 March 2009 at 2.00 p.m. at Finlandia Hall, Helsinki Auditorium, Mannerheimintie 13e, Helsinki, Finland (entrance through doors M3 and K3). The reception of preregistered participants will commence at 1.00 p.m.
At the general meeting, the following matters will be considered:
The Board of Directors' Nomination Committee proposes that the remuneration of the members of the Board of Directors remain unchanged and that the Chairman of the Board of Directors be paid an annual fee of EUR 160,000, the Deputy Chairman EUR 60,000 and ordinary members of the Board EUR 40,000. In addition, the Nomination Committee proposes that the Chairman of the Board and the Chairmen of the Board's committees be paid a meeting fee of EUR 700 and the other Board and committee members EUR 500 per meeting. It is further proposed that members of the Board of Directors not residing in the Helsinki Metropolitan Area be compensated accrued travel and lodging expenses as well as other potential costs related to Board work.
The Board of Directors' Nomination Committee proposes that the number of Board members be resolved at nine instead of previous eight provided that the general meeting will approve the Board of Directors' proposal for the amendment of the Articles of Association presented in item 6.1 above.
The Board of Directors' Nomination Committee proposes that all current members of the Board of Directors be re-elected to the Board for a term that will continue until the closing of the next Annual General Meeting: Mr Amir Bernstein, Mr Gideon Bolotowsky, Mr Raimo Korpinen, Mr Tuomo Lähdesmäki, Mr Claes Ottosson, Mr Dor J. Segal, Mr Thomas W. Wernink and Mr Per-Håkan Westin. The Nomination Committee further proposes, provided that the general meeting will approve the Board of Directors' proposal for the amendment of the Articles of Association presented in item 6.1 above that Ms Ariella Zochovitzky, B.A., CPA and MBA, born in 1957, be elected as a new member to the Board. Ms Zochovitzky is Israeli citizen with 20 years' experience in auditing and more than 18 years' experience of serving as Professional Director at public companies. At present, she is General Manager and Partner in an Israeli corporation called C.I.G. Consultant Investments Group Ltd and serves as a Professional Director at several public companies.
Said candidates have given their consent to the election. The candidates' personal details are available on the company's website at www.citycon.com/Board.
The Board of Directors' Audit Committee proposes that the audit fee be paid according to the auditor's invoice.
The Board of Directors' Audit Committee proposes that the company's current auditor, Ernst & Young Oy, a firm of authorised public accountants, be re-elected as the auditor of the company.
Citycon Oyj's financial statements, the report by the Board of Directors and the auditor's report as well as the proposals by the Board of Directors and its Committees relating to the agenda of the general meeting, and this notice are available on the company's website www.citycon.com/agm2009. Said documents will also be available at the venue of the meeting, and copies of them and of this notice will be sent to a shareholder upon request. Minutes of the general meeting will be available on the aforementioned website as of 1 April 2009 at the latest.
Each shareholder, who is registered in the company's register of shareholders, maintained by Euroclear Finland Ltd, on Friday, 6 March 2009, has the right to participate in the general meeting. A shareholder, whose shares are registered on his/her personal book-entry account, is registered in the company's register of shareholders. A shareholder, who wants to participate in the general meeting, shall preregister for the meeting by giving a prior notice of participation no later than by 4.00 p.m. on Friday, 13 March 2009. Such notice can be given by either
filling in a preregistration form on the company's website www.citycon.com/preregistration,
e-mail to [email protected],
Pursuant to Chapter 5, Section 25 of the Finnish Limited Liability Companies Act, a shareholder who is present at the general meeting has the right to request information with respect to the matters to be considered at the meeting.
A shareholder may participate in the general meeting and exercise his/her rights at the meeting by way of proxy representation. A proxy representative shall produce a dated proxy document or otherwise in a reliable manner demonstrate his/her right to represent the shareholder at the general meeting. Possible proxy documents should be submitted prior to the end of the preregistration period.
A holder of nominee registered shares, who wants to participate in the general meeting, must be entered in the company's register of shareholders on the record date of the meeting 6 March 2009. A holder of nominee registered shares is advised to request necessary instructions regarding the temporary registration in the register of shareholders, the issuing of proxy documents and preregistration for the general meeting from his/her custodian bank. Further information on these matters can also be found on the company's website www.citycon.com/agm2009.
Further information on matters pertaining to general meeting and on shareholder's rights is available on the company's website www.citycon.com/gm.
On the date of this notice, 11 February 2009, Citycon Oyj has 220,998,989 shares and 220,998,989 votes.
Helsinki, 11 February 2009
CITYCON OYJ Board of Directors
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