Pre-Annual General Meeting Information • May 20, 2022
Pre-Annual General Meeting Information
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Ref.no: PIN code:
The Annual General Meeting in Circa Group AS will be held on 2 June 2022 at 09:00 CET as a virtual meeting.
| The shareholder is registered with the following amount of shares at summons: _____ and vote for the number of shares owned per the | |
|---|---|
| Record Date: 25 May 2022 |
The Annual General Meeting will be held as a digital meeting only, with no physical attendance for shareholders.
You must identify yourself using the reference number and PIN code from VPS that you will find in investor services (Corporate Actions – General Meeting – ISIN) or sent you by post on this form (for non-electronic actors) Shareholders can also get their reference number and PIN code by contacting DNB Bank Registrars Department by phone +47 23 26 80 20 (8:00-a.m. to 3:30 p.m. ) or by e-mail [email protected].
On the company's web page https://www.circa-group.com You will find an online guide describing more in detail how you as a shareholder can participate in the Virtual meeting.
PLEASE NOTE THAT SHAREHOLDERS INSTEAD OF PARTICIPATING AT THE VIRTUAL GENERAL MEETING MAY CHOOSE TO VOTE IN ADVANCE OR BY PROXY, AS FURTHER DESCRIBED IN THIS NOTICE.
Advance votes may only be executed electronically, through the Company's website www.circa-group.com (use ref and pin code above) or through VPS Investor Services (where you are identified and do not need Ref.nr.and PIN Code). Chose Corporate Actions - General Meeting, click on ISIN. Investor Services can be accessed either through https://www.euronextvps.no/ or your account operator.
Shareholders are only allowed to participate online and no pre-registration is required. Shareholders must be logged in before the meeting starts. If you are not logged in before the general meeting starts, you will not be able to attend. Log in starts an hour before.
Shareholders who do not wish to participate online or vote in advance can give proxy to another person.
Proxy without voting instructions for Annual General Meeting of Circa Group AS
Proxy should be registered through the Company's website www.circa-group.com or through VPS Investor Services. For granting proxy through the Company's website, the above-mentioned reference number and PIN code must be stated. In VPS Investor Services chose Corporate Actions - General Meeting – ISIN.
Investor Services can be accessed either through https://www.euronextvps.no/ or your account operator.
Alternatively you may send this form by e-mail to [email protected], or by regular Mail to DNB Bank ASA, Registrars Department, P.O.Box 1600 Centrum, 0021 Oslo, Norway. The proxy must be received no later than 31 May 2022 at 16:00 CET. The form must be dated and signed in order to be valid.
If you do not state the name of the proxy holder, the proxy will be given to the Chair of the Board of Directors or an individual authorised by him or her.
The undersigned: ________________________________________________________________ hereby grants (tick one of the two)
the Chair of the Board of Directors (or a person authorised by him or her), or
_________________________________________ (NB: Proxy holder must send an e-mail to [email protected] for log in details)
(Name of proxy holder in capital letters)
proxy to attend and vote for my/our shares at the Annual General Meeting of Circa Group AS on 2 June 2022.
Ref.no: PIN code:
If you are unable to attend the meeting, you may use this proxy form to give voting instructions to Chair of the Board of Directors or the person authorised by him or her. (Alternatively, you may vote electronically in advance, see separate section above.) For instruction to other Proxy holders, submit a Proxy without voting instructions and agreed directly with the proxy holder how votes should be cast.
Proxies with voting instructions to Chair of The Board of Directors cannot be submitted electronically, and must be sent to [email protected] (scanned form) or by regular Mail to DNB Bank ASA, Registrars' Department, P.O.Box 1600 Centrum, 0021 Oslo, Norway. The form must be received by DNB Bank ASA, Registrars' Department no later than 31 May 2022 at 16:00 CET.
hereby grants the Chair of the Board of Directors (or the person authorised by him or her) proxy to attend and vote for my/our shares at the Annual General Meeting of Circa Group AS on 2. June 2022.
The votes shall be exercised in accordance with the instructions below. If the sections for voting are left blank, this will be counted as an instruction to vote in accordance with the Board's and Nomination Committee's recommendations. However, if any motions are made from the attendees in addition to or in replacement of the proposals in the Notice, the proxy holder may vote at his or her discretion. If there is any doubt as to how the instructions should be understood, the proxy holder may abstain from voting.
| Agenda for the Annual General Meeting 2022 | For | Against | Abstention |
|---|---|---|---|
| 1. Opening of the general meeting, approval of the notice and the agenda |
| | |
| 2. Election of a chairperson of the meeting |
| | |
| 3. Election of a person to co-sign the minutes |
| | |
| 4. Approval of the annual accounts and the annual report for the financial year 2021 |
| | |
| 5. Approval of the auditor's fee for the financial year 2021 |
| | |
| 6. Election of members to the board of directors and remuneration |
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| 6.1 Election of board members | | | |
| 6.2 Remuneration to the members of the board of directors | | | |
Place Date Shareholder's signature (Only for granting proxy with voting instructions)
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