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Celyad Oncology SA — AGM Information 2021
May 5, 2021
3927_rns_2021-05-05_bfd29252-b199-4313-9535-f75c8e0db7cf.pdf
AGM Information
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CELYAD ONCOLOGY SA Listed Limited liability Company Rue Edouard Belin, 2 1435 Mont-Saint-Guibert
0891.118.115 LER Nivelles
("The Company")
Minutes of the General Meeting of Shareholders of 05 May 2021
These minutes are the report of the decisions taken during the ordinary general meeting of the shareholders of the Company held on May 5, 2021 at 2:00 pm.
1. COMPOSITION OF THE BUREAU
The session is open at 02:00 pm (CET), under the chairmanship of Filippo Petti, Chief Executive Officer and member of the Board of Directors of the Company (CEO). The meeting is held in-person at the registered offices of the Company.
NandaDevi SRL, represented by Philippe Dechamps, Chief Legal Officer (CLO), of the Company, is appointed as secretary of the meeting.
2. ATTENDANCE
2.1 Shareholders
The shareholders whose name are listed in annex to these minutes, are present or validly represented. This attendance list is, before the opening of the session, signed the shareholder or by its representative.
All shareholders having communicated their proxy forms are represented by NandaDevi SRL, itself represented by M. Philippe Dechamps.
The attendance list is annexed to these minutes.
The chairman records that, according to the attendance list, 7 shareholders are validly represented, holding together 2,980,413 shares of the Company, with a total of 5,276,114 voting rights.
As of May 5, 2021, there was a total of 15,005,156 shares representing the share capital of the Company. The total of the voting rights, including double voting rights, was 17,373,181.
2.2 Warrants holders
No warrants holders are present or validly represented at the general meeting.
2.3 Directors
The chairman records that the following directors are present to the ordinary general meeting: Filippo Petti.
2.4 Auditor
The auditor has been convened according to the same formalities and in the same timeframe as the shareholders and directors, namely a letter sent at least 30 days before the general meeting.
3. NOTICE
The chairman records that the convening notice to the general meeting, together with the agenda, was published at least thirty days before the general meeting, in
- the Belgian Official Gazette (Moniteur Belge) on 2 April 2021;
- the Libre Belgique on 2 April 2021.
The chairman further recordsthat the convening notice to the general meeting together with its agenda were sent thirty days at least before the general meeting, to the shareholders, warrants holders, directors and to the auditor, by ordinary mail, or by email, or by registered mail for the registered shareholders.
Further, the chairman recordsthat the convening notice to the general meeting together with its agenda were published, at least thirty days before the meeting, on the website of the FSMA and on the Company's website.
As a consequence, the chairman records that the general meeting was convened in accordance with articles 7:128 et seq. of the Code of Companies and Associations and can therefore validly deliberate on the proposed agenda items.
4. AGENDA
The chairman set out the agenda for the meeting as follows:
1. Deliberation on the annual report of the board of directors for the financial year ended on 31 December 2020 and on the report of the statutory auditor for the financial year ended on 31 December 2020.
Comments on this agenda item: The board of directors requests the general meeting of shareholders to take note of the board of directors' annual report for the financial year ended on 31 December 2020 and the statutory auditor' report for the financial year ended on 31 December 2020.
2. Deliberation and approval of the Company's remuneration report, as presented by the nomination and remuneration committee and as included in the annual report.
Proposal of resolution: The meeting decides to approve the remuneration report prepared by the board of directors, as presented by the nomination and remuneration committee and as included in the annual report.
- 3. Deliberation and approval of the board of directors' remuneration policy. Proposal of resolution: The meeting decides to approve the remuneration policy prepared by the board of directors.
- 4. Deliberation pursuant to Article 7:91 of Companies and associations Code on the determination of the variable remuneration of the CEO Proposal of resolution: Based on article 7:91 of the Companies and Associations Code, the gene ral
meeting confirms that the calculation of the variable remuneration of the CEO, exceeding 25% of the annual base remuneration, can be done on the basis of criteria evaluated on periods shorter than two or three years.
5. Deliberation on the consolidated financial statements for the financial year ended on 31 December 2020.
Comments on this agenda item: The board of directors requests the general meeting of shareholders to acknowledge the consolidated financial statements for the financial year ended on 31 December 2020.
6. Deliberation and approval of the annual accounts for the financial year ended on 31 December 2020 and the allocation of the result as proposed by the board of directors in its annual report. Proposal of resolution: The meeting decides to approve the annual accounts for the financial year ended on 31 December 2020 and the allocation of the result as proposed by the board of directors in its annual report.
7. Discharge to the directors
Proposal of resolution: The meeting decides to grant discharge to the following directors for the exercise of their mandate during the financial year ended on 31 December 2020:
- − Michel Lussier;
- − Mel Management SRL, represented by M. Michel Lussier, Chairman;
- − Filippo Petti;
- − Serge Goblet;
- − Chris Buyse;
- − R.A.D. Lifesciences BV, represented by Rudy Dekeyser;
- − Rudy Dekeyser;
- − Margo Roberts;
- − Hilde Windels;
- − Dominic Piscitelli;
- − Maria Koehler;
- − Marina Udier Blagovic.
8. Discharge to the statutory auditor
Proposal of resolution: The meeting decides to grant discharge to the statutory auditor CVBA E&Y Bedrijfsrevisoren – Réviseurs d'entreprises, having its registered office at De Kleetlaan 2, B – 1831 Diegem, Belgium, duly represented by Carlo-Sébastien d'Addario, for the exercise of his mandate during the financial year ended on 31 December 2020.
9. Deliberation on the proposal of the board of directors to confirm the appointment of Mel Management SRL, represented by Michel Lussier, as director
Proposal of resolution: The general meeting decides to confirm the appointment of Mel Management SRL, represented by Michel Lussier, as director of the Company for a term of 4 years, i.e. until the ordinary general meeting approving the accounts closed on 31 December 2024.
Information relating to the skills and experience of the candidate director is set out in an annex to the notice of meeting.
10. Deliberation on the proposal of the board of directors to confirm the appointment of Marina Udier Blagovic as director
Proposal of resolution: The general meeting decides to confirm the appointment of Marina Udier Blagovic as director of the Company for a term of 4 years, i.e. until the ordinary general meeting approving the accounts closed on 31 December 2024.
Information relating to the skills and experience of the candidate director is set out in an annex to the notice of meeting.
11. Deliberation on the approval of the terms and conditions of a potential warrant plan to be implemented and in particular on the change of control clause in accordance with Article 7:151 of the Companies and Associations Code
Proposal of resolution: The general meeting decides to approve the terms and conditions of a model of warrant plan to be respected in the context of the potential implementation of a such plan during the next 12 months, on the proposal of the nomination and remuneration committee, with a vesting period over three years and whose exercise price shall be the lower of (i) the average closing price of the share during the 30 days preceding the offer and (ii) the last closing price preceding the date of the offer. More specifically, the meeting approves, in accordance with Article 7:151 of the Companies and Associations Code, the anticipated exercise clause in the event of a change of control or a public offer on the Company's shares.
12. Power of attorney
Proposition of resolution: The meeting decides to grant a proxy to M. Filippo Petti, CEO, and/or NandaDevi SRL, represented by M. Philippe Dechamps, Chief Legal Officer, and/or F&C Consulting SRL, represented by M. David Georges, Finance Director, and/or Me Adrien Lanotte, and/or to any lawyer of the firm Harvest Law, or to each member of the board of directors of the Company, acting alone, each with power of substitution, in order to issue, execute and sign all documents, instruments, steps and formalities and to give all necessary or useful instructions to execute the aforementioned decisions, including, but not limited to, the formalities for filing with the National Bank of Belgium the annual accounts and the consolidated annual accounts closed on 31 December 2020, the annual reports and the auditor's report relating thereto and the realization of the necessary publication formalities, including the publication in the annexes to the Belgian Official Gazette of the abovementioned decisions.
5. DELIBERATIONS AND DECISIONS
The general meeting notes that the statement from the Chairman is accurate, that it was convened in accordance with articles 7:128 et seq. of the Companies and Associations Code, that it was validly constituted and that it can therefore validly deliberate on the proposed agenda items.
After a presentation by the Chairman detailing the key events of the Company during the financial 2020 and presenting the financial results, the general meeting of the shareholders agreed on the following resolutions by separate vote:
1. Resolution:
The board of directors requests the general meeting of shareholders to take note of the board of directors' annual report for the financial year ended on 31 December 2020 and the statutory auditor' report for the financial year ended on 31 December 2020.
In this regard, it is noted that the fees due to the statutory auditor for that period and exceeding the audit mission, amounts to 49,000 EUR (excl. VAT).
NO VOTE
The meeting decides to approve the remuneration report prepared by the board of directors, as presented by the nomination and remuneration committee and as included in the annual report.
| For | Against | Abstention | |
|---|---|---|---|
| 5.163.918 | 111.996 | 200 | |
| Number of shares for which the votes have been validly cast: | 2,980,413 | ||
| Number of votes taken into consideration for those shares: | 5,276,114 | ||
| Percentage of those votes on the total voting rights in the share capital: |
30,37% |
3. Resolution :
The meeting decides to approve the remuneration policy prepared by the board of directors.
| For | Against | Abstention | |
|---|---|---|---|
| 5.164.265 | 111.649 | 200 | |
| Number of shares for which the votes have been validly cast: | 2.980.413 | ||
| Number of votes taken into consideration for those shares: | 5.276.114 | ||
| Percentage of those votes on the total voting rights in the share capital: |
30.37% |
4. Resolution :
Based on article 7:91 of the Companies and Associations Code, the general meeting confirms that the calculation of the variable remuneration of the CEO, exceeding 25% of the annual base remuneration, can be done on the basis of criteria evaluated on periods shorter than two or three years.
| For | Against | Abstention | |
|---|---|---|---|
| 5.163.918 | 111.996 | 200 | |
| Number of shares for which the votes have been validly cast: | 2.980.413 | ||
| Number of votes taken into consideration for those shares: | 5.276.114 | ||
| Percentage of those votes on the total voting rights in the share capital: |
30.37% |
The board of directors requests the general meeting of shareholders to acknowledge the consolidated financial statements for the financial year ended on 31 December 2020.
NO VOTE
6. Resolution :
The meeting decides to approve the annual accounts for the financial year ended on 31 December 2020 and the allocation of the result as proposed by the board of directors in its annual report.
| For | Against | Abstention | |
|---|---|---|---|
| 5.275.914 | 200 | ||
| Number of shares for which the votes have been validly cast: | 2.980.413 | ||
| Number of votes taken into consideration for those shares: | 5.276.114 | ||
| Percentage of those votes on the total voting rights in the share capital: |
30.37% |
7. Resolution :
The meeting decides to grant discharge to the following directors for the exercise of their mandate during the financial year ended on 31 December 2020:
− Michel Lussier
| For | Against | Abstention | |
|---|---|---|---|
| 5.275.567 | 347 | 200 | |
| Number of shares for which the votes have been validly cast: | 2.980.413 | ||
| Number of votes taken into consideration for those shares: | 5.276.114 | ||
| Percentage of those votes on the total voting rights in the share capital: |
30.37% |
- For Against Abstention 5.202.901 347 72.866 Number of shares for which the votes have been validly cast: 2.980.413 Number of votes taken into consideration for those shares: 5.276.114 Percentage of those votes on the total voting rights in the share capital: 30.37%
- − Mel Management SRL, represented by M. Michel Lussier, Chairman
− Filippo Petti
| For | Against | Abstention | |
|---|---|---|---|
| 5.275.914 | 200 | ||
| Number of shares for which the votes have been validly cast: | 2.980.413 | ||
| Number of votes taken into consideration for those shares: | 5.276.114 | ||
| capital: | Percentage of those votes on the total voting rights in the share | 30.37% |
− Serge Goblet
| For | Against | Abstention |
|---|---|---|
| 5.196.411 | 79.503 | 200 |
| Number of shares for which the votes have been validly | 2.980.413 | |
| Number of votes taken into consideration for those shares: | 5.276.114 | |
| Percentage of those votes on the total voting rights in the share capital: |
30.37% |
− Chris Buyse
| For | Against | Abstention |
|---|---|---|
| 5.275.914 | 200 |
| Number of votes taken into consideration for those shares: 5.276.114 |
Number of shares for which the votes have been validly cast: | 2.980.413 |
|---|---|---|
| Percentage of those votes on the total voting rights in the share 30.37% capital: |
− R.A.D. Lifesciences BV, represented by Rudy Dekeyser
| For | Against | Abstention | |
|---|---|---|---|
| 5.275.914 | 200 | ||
| Number of shares for which the votes have been validly cast: | 2.980.413 | ||
| Number of votes taken into consideration for those shares: | 5.276.114 | ||
| capital: | Percentage of those votes on the total voting rights in the share | 30.37% |
− Rudy Dekeyser
| For | Against | Abstention | |
|---|---|---|---|
| 5.275.914 | 200 | ||
| Number of shares for which the votes have been validly cast: | 2.980.413 | ||
| Number of votes taken into consideration for those shares: | 5.276.114 | ||
| Percentage of those votes on the total voting rights in the share capital: |
30.37% |
− Margo Roberts.
| For | Against | Abstention | |
|---|---|---|---|
| 5.275.914 | 200 | ||
| Number of shares for which the votes have been validly cast: | 2.980.413 | ||
| Number of votes taken into consideration for those shares: | 5.276.114 | ||
| Percentage of those votes on the total voting rights in the share capital: |
30.37% |
− Hilde Windels
| For | Against | Abstention | |
|---|---|---|---|
| 5.275.914 | 200 | ||
| Number of shares for which the votes have been validly cast: | 2.980.413 | ||
| Number of votes taken into consideration for those shares: |
5.276.114 | ||
| Percentage of those votes on the total voting rights in the share capital: |
30.37% |
− Dominic Piscitelli
| For | Against | Abstention | |
|---|---|---|---|
| 5.275.914 | 200 | ||
| Number of shares for which the votes have been validly cast: | 2.980.413 | ||
| Number of votes taken into consideration for those shares: | 5.276.114 | ||
| Percentage of those votes on the total voting rights in the share capital: |
30.37% |
− Maria Koehler
| For | Against | Abstention | ||
|---|---|---|---|---|
| 5.275.914 | 200 | |||
| Number of shares for which the votes have been validly cast: | 2.980.413 | |||
| Number of votes taken into consideration for those shares: | 5.276.114 | |||
| Percentage of those votes on the total voting rights in the share capital: |
30.37% |
− Marina Udier Blagovic
| For | Against | Abstention |
|---|---|---|
| 5.275.914 | 200 |
| Number of shares for which the votes have been validly cast: | 2.980.413 |
|---|---|
| Number of votes taken into consideration for those shares: | 5.276.114 |
| Percentage of those votes on the total voting rights in the share | 30.37% |
| capital: |
The meeting decides to grant discharge to the statutory auditor CVBA E&Y Bedrijfsrevisoren – Réviseurs d'entreprises, having its registered office at De Kleetlaan 2, B – 1831 Diegem, Belgium, duly represented by Carlo-Sébastien d'Addario, for the exercise of his mandate during the financial year ended on 31 December 2020.
| For | Against | Abstention | |
|---|---|---|---|
| 5.275.914 | 200 | ||
| Number of shares for which the votes have been validly cast: | 2.980.413 | ||
| Number of votes taken into consideration for those shares: | 5.276.114 | ||
| Percentage of those votes on the total voting rights in the share capital: |
30.37% |
9 . Resolution :
The general meeting decides to confirm the appointment of Mel Management SRL, represented by Michel Lussier, as director of the Company for a term of 4 years, i.e. until the ordinary general meeting approving the accounts closed on 31 December 2024.
Information relating to the skills and experience of the candidate director is set out in an annex to the notice of meeting.
| For | Against | Abstention | |
|---|---|---|---|
| 5.275.914 | 200 | ||
| Number of shares for which the votes have been validly cast: | 2.980.413 | ||
| Number of votes taken into consideration for those shares: | 5.276.114 | ||
| Percentage of those votes on the total voting rights in the share capital: |
30.37% |
The general meeting decides to confirm the appointment of Marina Udier Blagovic as director of the Company for a term of 4 years, i.e. until the ordinary general meeting approving the accounts closed on 31 December 2024.
Information relating to the skills and experience of the candidate director is set out in an annex to the notice of meeting.
| For | Against | Abstention | |
|---|---|---|---|
| 5.275.914 | 200 | ||
| Number of shares for which the votes have been validly cast: | 2.980.413 | ||
| Number of votes taken into consideration for those shares: | 5.276.114 | ||
| Percentage of those votes on the total voting rights in the share capital: |
30.37% |
11. Resolution :
The general meeting decides to approve the terms and conditions of a model of warrant plan to be respected in the context of the potential implementation of a such plan during the next 12 months, on the proposal of the nomination and remuneration committee, with a vesting period over three years and whose exercise price shall be the lower of (i) the average closing price of the share during the 30 days preceding the offer and (ii) the last closing price preceding the date of the offer. More specifically, the meeting approves, in accordance with Article 7:151 of the Companies and Associations Code, the anticipated exercise clause in the event of a change of control or a public offer on the Company's shares.
| For | Against | Abstention | |
|---|---|---|---|
| 5.243.421 | 32.493 | 200 | |
| Number of shares for which the votes have been validly cast: | 2.980.413 | ||
| Number of votes taken into consideration for those shares: | 5.276.114 | ||
| Percentage of those votes on the total voting rights in the share capital: |
30.37% |
The meeting decides to grant a proxy to M. Filippo Petti, CEO, and/or NandaDevi SRL, represented by M. Philippe Dechamps, Chief Legal Officer, and/or F&C Consulting SRL, represented by M. David Georges, Finance Director, and/or Me Adrien Lanotte, and/or to any lawyer of the firm Harvest Law, or to each member of the board of directors of the Company, acting alone, each with power of substitution, in order to issue, execute and sign all documents, instruments, steps and formalities and to give all necessary or useful instructions to execute the aforementioned decisions, including, but not limited to, the formalities for filing with the National Bank of Belgium the annual accounts and the consolidated annual accounts closed on 31 December 2020, the annual reports and the auditor's report relating thereto and the realization of the necessary publication formalities, including the publication in the annexes to the Belgian Official Gazette of the abovementioned decisions.
| For | Against | Abstention | |
|---|---|---|---|
| 5.275.914 | 200 | ||
| Number of shares for which the votes have been validly cast: | 2.980.413 | ||
| Number of votes taken into consideration for those shares: | 5.276.114 | ||
| Percentage of those votes on the total voting rights in the share capital: |
30.37% |
As all the points on the agenda have been addressed, the session is closed at 3 PM (CET).
After reading and approving these minutes, the latter issigned by the bureau members.
Filippo Petti, NandaDevi SRL
Represented by Philippe Dechamps
Chairman Secretary