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CAZALY RESOURCES LIMITED — AGM Information 2012
Oct 22, 2012
64609_rns_2012-10-22_da88baef-b06b-4f21-915c-5394405e82a1.pdf
AGM Information
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ACN 101 049 334
NOTICE OF ANNUAL GENERAL MEETING
TIME : 11:30am (WST) DATE : 23 November 2012 PLACE : Boardroom The Vic Hotel 226 Hay Street SUBIACO WA 6008
This Notice of Annual General Meeting and Explanatory Memorandum should be read in its entirety. If Shareholders are in doubt as to how they should vote, they should seek advice from their professional advisers prior to voting.
Should you wish to discuss the matters in this Notice of Annual General Meeting please do not hesitate to contact the Company Secretary on (+61 8) 9322 6283.
CONTENTS PAGE
| Business of the Meeting (setting out the proposed Resolutions) | 3 |
|---|---|
| Explanatory Memorandum (explaining the proposed Resolutions) | 6 |
| Glossary | 14 |
| Proxy Form | 16 |
| IMPORTANT INFORMATION |
TIME AND PLACE OF MEETING
Notice is given that the Annual General Meeting of the Shareholders convened by this Notice of Meeting will be held at 11:30am (WST) on 23 November 2012 at:
Boardroom The Vic Hotel 226 Hay Street SUBIACO WA 6008
YOUR VOTE IS IMPORTANT
The business of the Annual General Meeting affects your shareholding and your vote is important.
ATTENDANCE AND VOTING ELIGIBILITY
For the purposes of regulation 7.11.3 of the Corporations Regulations 2001 (Cth) the Directors have determined that the Shares quoted on the ASX at 5:00pm WST on 21 November 2012 will be taken, for the purposes of this Annual General Meeting, to be held by the persons who held them at that time. Accordingly those persons are entitled to attend and vote (if not excluded) at the Meeting.
VOTING IN PERSON
To vote in person, attend the Annual General Meeting at the time, date and place set out above.
VOTING BY PROXY
To vote by proxy, please complete and sign the Proxy Form enclosed (and the power of attorney or other authority (if any) under which it is signed (or a certified copy)) and either:
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(a) deliver the Proxy Form to the Company’s registered office at Level 2, 38 Richardson Street, West Perth, Western Australia 6005;
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(b) send the Proxy Form by post to Cazaly Resources Limited, PO Box 396, West Perth, Western Australia 6872; or
(c) send the Proxy Form by facsimile to the Company on facsimile number (08) 9322 6398,
so that it is received not later than 11:30am (WST) on 21 November 2012.
Proxy Forms received later than this time will be invalid.
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NOTICE OF ANNUAL GENERAL MEETING
Notice is given that the Annual General Meeting of Shareholders will be held in The Boardroom, The Vic Hotel, 226 Hay Street, Subiaco, Western Australia at 11:30am WST on Friday 23 November 2012.
The Explanatory Memorandum to this Notice of Meeting provides additional information on matters to be considered at the Annual General Meeting. The Explanatory Memorandum and the Proxy Form are part of this Notice of Meeting.
Terms and abbreviations used in this Notice of Meeting and Explanatory Memorandum are defined in the Glossary.
AGENDA
1. FINANCIAL STATEMENTS AND REPORTS
To receive and consider the 2012 Financial Report together with the declaration of the Directors, the Directors’ report, the Remuneration Report and the auditor’s report thereon.
2. RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
To consider and, if thought fit, to pass, with or without amendment, the following resolution as a non-binding ordinary resolution :
“That, for the purpose of section 250R(2) of the Corporations Act and for all other purposes, approval is given for the adoption of the Remuneration Report.”
Note: the vote on this Resolution is advisory only and does not bind the Board or the Company.
Voting Prohibition Statement:
A vote on this Resolution must not be cast (in any capacity) by or on behalf of any of the following persons:
-
(a) a member of the Key Management Personnel, details of whose remuneration are included in the Remuneration Report; or
-
(b) a Closely Related Party of such a member.
However, a person described above (the “voter”) may cast a vote on this Resolution as a proxy if the vote is not cast on behalf of a person described above and either:
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(c) the voter is appointed as a proxy appointed by writing that specifies the way the proxy is to vote on the Resolution; and
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(d) the voter is the Chair and the appointment of the Chair as proxy:
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(i) does not specify the way the proxy is to vote on this Resolution; and
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(ii) expressly authorises the Chair to exercise the proxy even though this Resolution is connected directly or indirectly with the remuneration of a member of the Key Management Personnel for the Company or, if the Company is part of a consolidated entity, for the entity.
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3. RESOLUTION 2 – RE-ELECTION OF DIRECTOR – MR KENT HUNTER
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That Mr Kent Hunter, a Director, who retires by rotation in accordance with the Constitution, and being willing and eligible for re-election, is reelected as a Director.”
4. RESOLUTION 3 – APPROVAL OF 10% PLACEMENT CAPACITY - SHARES
To consider and, if thought fit, to pass, with or without amendment, the following resolution as a special resolution :
“That, for the purpose of ASX Listing Rule 7.1A and for all other purposes, approval is given for the issue of Equity Securities totalling up to 10% of the issued capital of the Company (at the time of issue) calculated in accordance with the formula prescribed in ASX Listing Rule 7.1A.2 and on the terms and conditions set out in the Explanatory Memorandum.”
Voting Exclusion Statement : The Company will disregard any votes cast on this Resolution by a person who may participate in the issue of Equity Securities under this Resolution and a person who might obtain a benefit, except a benefit solely in the capacity of a holder of ordinary securities, if the Resolution is passed and any associates of those persons. However, the Company need not disregard a vote if it is cast by a person as a proxy for a person who is entitled to vote, in accordance with the directions on the Proxy Form, or, it is cast by the Chair as proxy for a person who is entitled to vote, in accordance with a direction on the Proxy Form to vote as the proxy decides.
OTHER BUSINESS
To deal with any business that may be lawfully brought forward.
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PROXIES
A Shareholder entitled to attend and vote at the Meeting of the Company has a right to appoint a proxy to attend and vote instead of the Shareholder. A proxy need not be a Shareholder and can be either an individual or a body corporate. If a Shareholder appoints a body corporate as a proxy that body corporate will need to ensure that it:
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appoints an individual as its corporate representative to exercise its powers at the meeting, in accordance with section 250D of the Corporations Act; and
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provides the Company with satisfactory evidence of the appointment of its corporate representative prior to commencement of the Meeting.
If such evidence is not received before the Meeting, then the body corporate (through its representative) will not be permitted to act as proxy.
A Shareholder who is entitled to cast two (2) or more votes may appoint two (2) proxies and may specify the proportion or number of votes each proxy is appointed to exercise. If no proportion or number is specified, each proxy may exercise half of the Shareholder's votes. Fractions will be disregarded.
In order to vote on behalf of a company that is a Shareholder, a valid Power of Attorney in the name of the attendee, must be either lodged with the Company prior to the Meeting, or be presented at the Meeting before registering on the attendance register for the Meeting.
Forms to appoint proxies, and the Power of Attorney (if any) under which they are signed, must be lodged at the registered office of the Company, at Level 2, 38 Richardson Street, West Perth WA 6005, or by facsimile (61 8) 9322 6398 not less than 48 hours before the time of the Meeting or resumption of an adjourned meeting at which the person named in the instrument proposes to vote.
An instrument appointing a proxy:
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a) shall be in writing under the hand of the appointor or of his attorney, or if the appointor is a corporation, either under seal or under the hand of a duly authorised officer or attorney;
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b) may specify the manner in which the proxy is to vote in respect of a particular Resolution and, where an instrument of proxy so provides, the proxy is not entitled to vote on the Resolution except as specified in the instrument;
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c) shall be deemed to confer authority to demand or join in demanding a poll;
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d) shall be in such form as the Directors determine and which complies with section 250A of the Corporations Act;
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e) which appoints the Chair as proxy but does not specify the way in which the proxy is to vote on a particular Resolution will be recorded as voting in favour of the Resolutions (subject to the other provisions of these notes on Proxies and any required voting exclusions including those in the Notice) as this is the Chair’s voting intention.
Corporations
A corporation may elect to appoint a representative in accordance with the Corporations Act in which case the Company will require written proof of the
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representative’s appointment which must be lodged with, or presented to, the Company before the commencement of the Meeting.
Proxies given by corporate Shareholders must be executed in accordance with their constitutions, or signed by a duly authorised attorney. A proxy may decide whether to vote on any motion, except where the proxy is required by law or the Constitution to vote, or abstain from voting, in their capacity as proxy.
The enclosed Proxy Form provides further details on appointing proxies and lodging Proxy Forms.
Proxy Restrictions
Shareholders (who are not a member of the Key Management Personnel details of whose remuneration are including in the Remuneration Report or a Closely Related Party of that member) appointing a proxy for Resolution 1should note the following:
If you appoint a member of the Key Management Personnel as your proxy
If you elect to appoint a member of Key Management Personnel whose remuneration details are included in the Remuneration Report, or a Closely Related Party of that member, you must direct the proxy how they are to vote . Undirected proxies granted to these persons will not be included in any vote on Resolution 1.
If you appoint the Chair as your proxy
If you elect to appoint the Chair as your proxy, you do not need to direct the Chair how you wish them to exercise your vote on Resolution 1 however if you do not direct the Chair how to vote, you acknowledge that the Chair may exercise his or her discretion in exercising your proxy even though Resolution 1 is connected directly or indirectly with the remuneration of Key Management Personnel for the Company, or if the Company is part of a consolidated entity, for that entity .
The Chair intends to vote all available proxies in favour of Resolution 1.
If you appoint any other person as your proxy
You do not need to direct your proxy how to vote.
DATED: 19 OCTOBER 2012
BY ORDER OF THE BOARD
JULIE HILL COMPANY SECRETARY
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EXPLANATORY MEMORANDUM
This Explanatory Memorandum has been prepared for the information of shareholders of Cazaly in connection with the business specified to be conducted in the Notice of Annual General Meeting at the annual general meeting of Shareholders to be held at The Boardroom, The Vic Hotel, 226 Hay Street, Subiaco, Western Australia 6008 at 11:30am WST on 23 November 2012.
The purpose of this Explanatory Memorandum is to provide information which the Directors believe to be material to Shareholders in deciding whether or not to pass the Resolutions. The Directors recommend that Shareholders read in full this Explanatory Memorandum in conjunction with the accompanying Notice of General Meeting of which this Explanatory Memorandum forms a part.
1. FINANCIAL STATEMENTS AND REPORTS
In accordance with the Constitution, the business of the Meeting will include receipt and consideration of the 2012 Financial Report together with the declaration of the Directors, the Directors’ report, the Remuneration Report and the auditor’s report thereon.
The Company will not provide a hard copy of the 2012 Financial Report to Shareholders unless specifically requested to do so. The 2012 Financial Report is available on its website at www.cazalyresources.com.
2. RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT (NON-BINDING VOTE)
2.1 General
The Corporations Act requires that at a listed company’s annual general meeting, a resolution that the remuneration report be adopted must be put to the shareholders. However, such a resolution is advisory only and does not bind the Board or the Company.
A reasonable opportunity will be provided for discussion of the Remuneration Report at the Annual General Meeting.
2.2 Voting Consequences
Under changes to the Corporations Act which came into effect on 1 July 2011, if at least 25% of the votes cast on a remuneration report resolution are voted against adoption of the remuneration report at the two consecutive annual general meetings, the company will be required to put to shareholders a resolution proposing the calling of an extraordinary general meeting to consider the appointment of directors of the Company ( Spill Resolution ).
If more than 50% of shareholders vote in favour of the Spill Resolution, the company must convene the extraordinary general meeting ( Spill Meeting ) within 90 days of the company's 2013 annual general meeting. All of the directors who were in office when the company's 2013 directors' report was approved, other than the managing director of the company, will cease to hold office immediately before the end of the Spill Meeting but may stand for reelection at the Spill Meeting. Following the Spill Meeting those persons whose election or re-election as directors is approved will be the directors of the company.
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The Remuneration Report sets out the Company’s remuneration arrangements for the Directors and senior management of the Company. The Remuneration Report is part of the Directors’ report contained in the 2012 Financial Report.
At the Company’s previous annual general meeting, less than 25% of votes were cast against the remuneration report at that meeting. Accordingly the Spill Resolution is not relevant for this Annual General Meeting.
3. RESOLUTION 2 – RE-ELECTION OF DIRECTOR – MR KENT HUNTER
Clause 11.3 of the Constitution requires that at the Company's annual general meeting in every year, one-third of the Directors for the time being, or, if their number is not a multiple of three (3), then the number nearest one-third, shall retire from office, provided always that no Director (except a Managing Director) shall hold office for a period in excess of three (3) years, or until the third annual general meeting following his or her appointment, whichever is the longer, without submitting himself or herself for re-election.
The Directors to retire at an annual general meeting are those who have been longest in office since their last election, but, as between persons who became Directors on the same day, those to retire shall (unless they otherwise agree among themselves) be determined by drawing lots.
A Director who retires by rotation under clause 11.3 of the Constitution is eligible for re-election.
The Company currently has three (3) Directors and accordingly one (1) must retire.
Mr Kent Hunter, the Director, retires by rotation in accordance with the Constitution and, being willing and eligible for re-election, seeks re-election.
The profile of Mr Kent Hunter is set out in the 2012 Financial Report.
3.1 Directors’ Recommendation
The Directors (other than Mr Kent Hunter) recommend that Shareholders vote in favour of Resolution 2.
4. RESOLUTION 3 – APPROVAL OF 10% PLACEMENT CAPACITY - SHARES
4.1 Purpose of resolution
The purpose of this resolution is to authorise the Directors to seek Shareholder approval to allow it to issue a further 10% of the Company’s issued share capital under Listing Rule 7.1A during the 10% Placement Period in addition to and without using the Company’s 15% placement capacity under Listing Rule 7.1.
This effectively gives the Directors a 25% placement capacity less that part of its placement capacity not available under Listing Rule 7.1.
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4.2 General information
Listing Rule 7.1A came into effect on 1 August 2012 and enables “eligible entities” to issue Equity Securities up to 10% of its issued share capital through placements over a 12 month period after the annual general meeting if the Equity Securities are in an existing quoted class of the Company’s securities (“ 10% Placement Facility” ). The 10% Placement Facility is in addition to the Company’s 15% placement annual capacity under Listing Rule 7.1.
An “eligible entity” for the purposes of Listing Rule 7.1A is an entity that is not included in the S&P/ASX 300 Index and has a market capitalisation of $300 million or less.
The Company is an eligible entity.
The Company is seeking Shareholder approval by way of a special resolution to have the ability to issue Equity Securities under the 10% Placement Facility during the period up to 12 months after the Meeting. As Resolution 3 is a special resolution 75% of votes cast by Shareholders present and eligible to vote at the Meeting must be in favour of Resolution 3 for it to be passed.
If Shareholders approve Resolution 3 the exact number of Equity Securities that may be issued under the 10% Placement Facility will be determined in accordance with the formula prescribed in Listing Rule 7.1A.2 (refer to section 7.3 below).
The Company will comply with the disclosure obligations under Listing Rules 7.1A.4 and 3.10.5A upon the issue of any Equity Securities under the 10% Placement Facility.
4.3 Description of Listing Rule 7.1A
(a) Shareholder approval
The ability to issue Equity Securities under the 10% Placement Facility is subject to shareholder approval by way of a special resolution at an annual general meeting, which is in addition to its 15% annual placement capacity.
(b) Equity Securities
Any Equity Securities issued under the 10% Placement Facility must be in the same class as an existing quoted class of Equity Securities of the Company.
The Company, as at the date of the Notice, has on issue one class of Equity Securities, namely Shares.
(c) Formula for calculating 10% Placement Facility
Listing rule 7.1A.2 provides that eligible entities which have obtained shareholder approval at an annual general meeting may issue or agree to issue, during the 12 month period after the date of the annual general meeting, a number of Equity Securities calculated in accordance with the following formula:
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(A x D) – E
A is the number of shares on issue 12 months before the date of issue or agreement:
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(i) plus the number of fully paid shares issued in the 12 months under an exception in Listing Rule 7.2;
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(ii) plus the number of partly paid shares that became fully paid in the 12 months;
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(iii) plus the number of fully paid shares issued in the 12 months with approval of holders of shares under Listing Rule 7.1 and 7.4. This does not include an issue of fully paid shares under the entity’s 15% annual placement capacity without shareholder approval;
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(iv) less the number of fully paid shares cancelled in the 12 months.
Note that A has the same meaning in Listing Rule 7.1 when calculating an entity’s 15% annual placement capacity.
D is 10%
E is the number of Equity Securities issued or agreed to be issued under Listing Rule 7.1A.2 in the 12 months before the date of issue or agreement to issue that are not issued with the approval of shareholders under Listing Rule 7.1 or 7.4.
(d) Listing Rule 7.1 and Listing Rule 7.1A
The ability of an entity to issue Equity Securities under Listing Rule 7.1A is in addition to the entity’s 15% placement capacity under Listing Rule 7.1.
At the date of this Notice, the Company has on issue 122,589,125 Shares and therefore has a capacity to issue:
- (i) 30,647,281 Equity Securities under Listing Rule 7.1; and
(ii) subject to Shareholder approval being sought under this Resolution 3 under Listing Rule 7.1A.
The actual number of Equity Securities that the Company will have capacity to issue under Listing Rule 7.1A will be calculated at the date of issue of the Equity Securities, or the agreement date, in accordance with the formula prescribed in Listing Rule 7.1A.2 (refer to Section 7.3 (c) above).
(e)
Information required by Listing Rule 7.3A
Pursuant to and in accordance with Listing Rule 7.3A, the below information is provided in relation to the approval of the 10% Placement Facility:
Minimum Price
(i) The minimum price at which the Equity Securities may be issued over the 15 Trading Days immediately before:
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-
(A) the date on which the price at which the Equity Securities are to be issued is agreed; or
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(B) if the Equity Securities are not issued within 5 Trading Days of the date in paragraph (A) above, the date on which the Equity Securities are issued.
Date of Issue
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(ii) The Equity Securities may be issued under the 10% Placement Facility commencing on the date of the Meeting and expires on the earlier to occur of:
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(A) the date that is 12 months after the date of this Meeting; or
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(B) the date of the approval by Shareholders of a transaction under Listing Rules 11.1.2 (a significant change to the nature or scale of activities) or 11.2 (disposal of main undertaking),
or such longer period if allowed by ASX ( 10% Placement Period ).
Risk of economic and voting dilution
- (iii) If Resolution 3 is approved by Shareholders and the Company issues Equity Securities under the 10% Placement Facility, the existing Shareholders’ voting power in the Company will be diluted as shown in the table below.
Shareholder should note that there is a risk that:
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(A) the market price for the Equity Securities to be issued may be significantly lower on the date of the issue of the Equity Securities than on the date of the Meeting; and
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(B) the Equity Securities may be issued at a price that is at a discount to the market price for those Equity Securities on the issue date.
Any issue of Equity Securities under the 10% Placement Facility will dilute the interests of Shareholders who do not receive any Shares under the issue. If Resolution 3 is approved by Shareholders and the Company issues the maximum number of Equity Securities available under the 10% Placement Facility, the economic and voting dilution of existing Shares would be as shown in the table below.
The table below shows the dilution of existing Shareholders on the basis of the current market price of Shares and the current number of ordinary securities for variable “A” calculated in accordance with the formula in Listing Rule 7.1A.2 as at the date of this Notice, assuming the full 10% dilution.
The table also shows the voting dilution impact where the number of Shares on issue (Variable A in the formula) changes
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and the economic dilution where there are changes in the issue price of Shares issued under the 10% Placement Facility.
| Variable “A” in Listing Rule 7.1A.2 |
||||
|---|---|---|---|---|
| Dilution | ||||
| $0.102 50% decrease in Issue Price |
$0.205 Issue Price |
|||
| $0.308 50% increase in Issue Price |
||||
| Shares issued | 12,258,912 Shares |
12,258,912 Shares |
12,258,912 Shares |
|
| Current Variable A | ||||
| 122,589,125 Shares | Funds raised | $1,250,409 | $2,513,077 | $3,775,745 |
| 50% increase* in current Variable A |
Shares issued | 18,388,369 Shares |
18,388,369 Shares |
18,388,369 Shares |
| 183,883,688 Shares | Funds raised | $1,875,614 | $3,769,616 | $5,663,618 |
| 100% increase* in current Variable A |
Shares issued | 24,517,825 Shares |
24,517,825 Shares |
24,517,825 Shares |
| 245,178,250 Shares | Funds raised | $2,500,818 | $5,026,154 | $7,551,490 |
*The number of Shares on issue (Variable A in the formula) could increase as a result of the issue of Shares that do not require Shareholder approval (such as under a pro-rata rights issue or scrip issued under a takeover offer) or that are issued under Listing Rule 7.1.
The table has been prepared on the following assumptions:
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(A) The current Shares on issue are the Shares on issue at 18 October 2012.
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(B) The issue price set out above is the closing price of the Shares on the ASX on 18 October 2012.
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(C) The Company issues the maximum number of Equity Securities available under the 10% Placement Facility hence the voting dilution is shown in each example as 10%.
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(D) The calculations above do not show the dilution that any one particular Shareholder will be subject to. All Shareholders should consider the dilution caused to their own shareholding depending on their specific circumstances, and if necessary seek advice from their professional advisers.
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(E) No unlisted options of the Company are exercised into Shares before the date of issue of the Equity Securities.
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(F) The table shows only the effect of issues of Equity Securities under ASX Listing Rule 7.1A, and not dilution
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under the 15% placement capacity under ASX Listing Rule 7.1, under ASX Listing Rule 7.2, or Shareholder approvals under ASX Listing Rule 7.1.
- (G) The issue of Equity Securities under the 10% Placement Facility consists only of Shares. If the issue of Equity Securities includes listed options, it is assumed that those listed options are exercised into Shares for the purpose of calculating the voting dilution effect on existing Shareholders.
Purpose of issue under 10% Placement Facility
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(iv) The Company may seek to issue the Equity Securities for the following purposes:
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(A) cash consideration, in which case the Company intends to use the funds raised towards continued exploration and development of the Company’s current assets, the evaluation and acquisition of new opportunities and general working capital; or
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(B) non-cash consideration for the acquisition of new resources assets and other investments. In such circumstances the Company will provide a valuation of the non-cash consideration as required by Listing Rule 7.1A3.
Allocation under the 10% Placement Facility
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(v) The Company’s allocation policy is dependent on the prevailing market conditions at the time of any proposed issue pursuant to the 10% Placement Facility. The identity of the allottees of Equity Securities will be determined on a case-bycase basis having regard to the factors including but not limited to the following:
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(A) the purpose of the issue;
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(B) the alternative methods of raising funds that are available to the Company, including but not limited to, an entitlement issue or other issue in which existing security holders can participate;
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(C) the effect of the issue of the Equity Securities on the control of the Company;
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(D) the circumstances of the Company, including but not limited to the financial situation and solvency of the Company;
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(E) prevailing market conditions; and
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(F) advice from corporate, financial and broking advisers (if applicable).
The allottees under the 10% Placement Facility have not been determined as at the date of this Notice but may include
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existing Shareholders and/or new Shareholders, who are not related parties of the Company or their associates.
Previous Approval under ASX Listing Rule 7.1A
- (vi) The Company has not previously obtained Shareholder approval under Listing Rule 7.1A.
Voting Exclusive
- (vii) A voting exclusion statement is included in the Notice. At the date of the Notice, the Company has not invited any particular existing Shareholder or security holder or an identifiable class of existing security holder to participate in an issue of Equity Securities under ASX Listing Rule 7.1A. No existing Shareholder’s votes will therefore be excluded under the voting exclusion in the Notice.
4.4 Directors' Recommendation
The Directors consider that the approval of the issue of the 10% Placement Facility described above is beneficial for the Company as it provides the Company with the flexibility to issue up to the maximum number of securities permitted under ASX Listing Rule 7.1A in the next 12 months (without further Shareholder approval), should it be required and which will be in addition to, and without using, the Company’s 15% annual placement capacity. At the date of the Notice, the Company has no plans to use the 10% Placement Facility should it be approved. Accordingly the Directors recommend that Shareholders vote in favour of Resolution 3.
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GLOSSARY
In the Notice of Meeting and the Proxy Form the following terms have the following meanings unless the context otherwise requires:
$ means Australian dollars.
2012 Financial Report means the Company’s financial report for the financial year ended 30 June 2012, which can be downloaded from the Company’s website at www.cazalyresources.com.au.
Annual General Meeting or Meeting means the meeting convened by the Notice.
ASIC means the Australian Securities and Investments Commission.
ASX means ASX Limited and the market operated by it, as the context requires.
ASX Listing Rules or Listing Rules means the Listing Rules of ASX and any other rules of ASX which are applicable while the Company is admitted to the official list of ASX, each as amended or replaced from time to time, except to the extent of any express written waiver by ASX.
Board means the current board of Directors.
Business Day means Monday to Friday inclusive, except New Year’s Day, Good Friday, Easter Monday, Christmas Day, Boxing Day, and any other day that ASX declares is not a business day.
Chair means the chairperson of the Meeting.
Closely Related Party of a member of the Key Management Personnel means:
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(a) a spouse or child of the member;
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(b) a child of the member’s spouse;
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(c) a dependent of the member or the member’s spouse;
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(d) anyone else who is one of the member’s family and may be expected to influence the member, or be influenced by the member, in the member’s dealing with the Company;
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(e) a company the member controls; or
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(f) a person prescribed by the Corporations Regulations 2001 (Cth ) that may be made for this purpose.
Company or Cazaly means Cazaly Resources Limited (ACN 101 049 334).
Constitution means the Company’s constitution.
Corporations Act means the Corporations Act 2001 (Cth).
Directors means the current directors of the Company.
Equity Securities includes a Share, a right to a Share or Option, an Option, a convertible security and any security that ASX decides to classify as an Equity Security. 20121017 CAZ NOM 23.11.12 14
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Explanatory Memorandum means the explanatory memorandum accompanying and forming part of the Notice.
JORC means the Australasian Code for Reporting of Exploration Results, Mineral Resources and Ore Reserves (2004) prepared by the Joint Ore Reserves Committee of the Australasian Institute of Mining and Metallurgy, Australian Institute of Geoscientists and Minerals Council of Australia.
Key Management Personnel has the same meaning as in the accounting standards and broadly includes those persons having authority and responsibility for planning, directing and controlling the activities of the Company, directly or indirectly, including any director (whether executive or otherwise) of the Company.
Notice or Notice of Meeting or Notice of Annual General Meeting means this notice of annual general meeting including the Explanatory Memorandum and the Proxy Form.
Option means an option to acquire a Share.
Option holder means the holder of an option.
Proxy Form means the proxy form accompanying the Notice.
Remuneration Report means the remuneration report set out in the Director’s report section of the 2012 Financial Report f.
Resolutions means the resolutions set out in the Notice of Meeting, or any one of them, as the context requires.
Share means a fully paid ordinary share in the capital of the Company.
Shareholder means a holder of a Share.
Trading Day means a day determined by ASX to be a trading day and notified to market participants being:
(a) a day other than:
(i) a Saturday, Sunday, New Year’s Day, Good Friday, Easter Monday, Christmas Day, Boxing Day; and
(ii) any other day which ASX declares and publishes is not a trading day; and
(b) notwithstanding (a), a day which for the purposes of settlement, ASX declares is a trading day notwithstanding that dealings between market participants are suspended on that day.
WST means Western Standard Time as observed in Perth, Western Australia.
Where a word or phrase is given a defined meaning, another part of speech or other grammatical form in respect of that word or phrase has a corresponding meaning.
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PROXY FORM
APPOINTMENT OF PROXY CAZALY RESOURCES LIMITED ACN 101 049 334
ANNUAL GENERAL MEETING
I/We of
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being a member of Cazaly Resources Limited entitled to attend and vote at the Annual General Meeting, hereby
Appoint
Name of proxy OR the Chair as your proxy
or failing the person so named or, if no person is named, the Chair, or the Chair’s nominee, to vote in accordance with the following directions, or, if no directions have been given, and subject to the relevant laws as the proxy sees fit, at the Annual General Meeting to be held 11:30am (WST), on 23 November 2012 at the Boardroom, The Vic Hotel, 226 Hay Street, Subiaco WA 6008, and at any adjournment thereof.
I/We acknowledge that the Chair intends to vote all available proxies in favour of each of Resolutions 1 to 3 (inclusive).
Voting on Business of the Annual General Meeting
FOR AGAINST ABSTAIN
Resolution 1 – Adoption of Remuneration Report Resolution 2 – Re-election of Director – Mr Kent Hunter Resolution 3 – Approval of 10% Placement Facility
Please note : If you mark the abstain box for a particular Resolution, you are directing your proxy not to vote on that Resolution on a show of hands or on a poll and your votes will not to be counted in computing the required majority on a poll.
Where I/we have appointed the Chair as my/our proxy or the Chair becomes my/our proxy by default, I/we expressly authorise the Chair to exercise my/our proxy in respect of Resolution 1 (except where I/we have indicated a different voting intention above) and acknowledge that the Chair may exercise my/our proxy even though Resolution 1 is connected directly or indirectly with the remuneration of a member of the Key Management Personnel.
If two proxies are being appointed, the proportion or number of voting rights this proxy represents is_______
| Signature of Member(s): Individual or Member 1 Sole Director/Company Secretary |
Date: ___ Member 2 Director |
_______ Member 3 Director/Company Secretary |
|---|---|---|
Contact Name: _____ Contact Ph (daytime): _________
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CAZALY RESOURCES LIMITED ACN 101 049 334
Instructions for Completing ‘Appointment of Proxy’ Form
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( Appointing a Proxy ): A Shareholder entitled to attend and vote at an Annual General Meeting is entitled to appoint not more than two proxies to attend and vote on a poll on their behalf. The appointment of a second proxy must be done on a separate copy of the Proxy Form. Where more than one proxy is appointed, such proxy must be allocated a proportion or number of the Shareholder’s voting rights. If a Shareholder appoints two proxies and the appointment does not specify this proportion or number, each proxy may exercise half the votes. Fractions will be disregarded A duly appointed proxy need not be a Shareholder.
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( Direction to Vote ): A Shareholder may direct a proxy how to vote by marking one of the boxes opposite each item of business. Where a box is not marked the proxy may vote as they choose subject to the relevant laws. Where more than one box is marked on an item the vote will be invalid on that item.
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( Proxy Voting ): Sections 250BB and 250BC of the Corporations Act broadly provide that:
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if proxy holders vote, they must cast all directed proxies as directed; and
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any directed proxies which are not voted will automatically default to the Chair, who must vote the proxies as directed.
Further details on these changes are set out below.
Proxy vote if appointment specifies way to vote
Section 250BB(1) of the Corporations Act provides that an appointment of a proxy may specify the way the proxy is to vote on a particular resolution and, if it does :
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the proxy need not vote on a show of hands, but if the proxy does so, the proxy must vote that way (i.e. as directed); and
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if the proxy has 2 or more appointments that specify different ways to vote on the resolution – the proxy must not vote on a show of hands; and
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if the proxy is the Chair – the proxy must vote on a poll, and must vote that way (i.e. as directed); and
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if the proxy is not the Chair – the proxy need not vote on the poll, but if the proxy does so, the proxy must vote that way (i.e. as directed).
If a proxy is also a Shareholder, the proxy can cast any votes the proxy holds as a Shareholder in any way that the proxy sees fit.
Transfer of non-chair proxy to chair in certain circumstances
Section 250BC of the Corporations Act provides that, if:
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an appointment of a proxy specifies the way the proxy is to vote on a particular resolution at a meeting of the Company's members; and
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the appointed proxy is not the Chair; and
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at the meeting, a poll is duly demanded on the resolution; and
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either of the following applies:
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the proxy is not recorded as attending the meeting;
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the proxy does not vote on the resolution,
the Chair is taken, before voting on the resolution closes, to have been appointed as the proxy for the purposes of voting on the resolution at the meeting.
4. ( Signing Instructions ):
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( Individual ): Where the holding is in one name, the Shareholder must sign.
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( Joint Holding ): Where the holding is in more than one name, all of the Shareholder should sign.
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( Power of Attorney ): If you have not already provided the Power of Attorney with the registry, please attach a certified photocopy of the Power of Attorney to this form when you return it.
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( Companies ): Where the company has a sole director who is also the sole company secretary, that person must sign. Where the company (pursuant to Section 204A of the Corporations Act) does not have a company secretary, a sole director can also sign alone. Otherwise, a director jointly with either another director or a company secretary must sign. Please sign in the appropriate place to indicate the office held.
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( Attending the Meeting ): Completion of a Proxy Form will not prevent individual members from attending the Annual General Meeting in person if they wish. Where a Shareholder completes and lodges a valid Proxy Form and attends the Annual General Meeting in person, then the proxy’s authority to speak and vote for that member is suspended while the Shareholder is present at the Annual General Meeting.
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( Return of Proxy Form ): To vote by proxy, please complete and sign the enclosed Proxy Form and return by:
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(a) deliver the Proxy Form by hand to the Company’s registered office at Level 2, 38 Richardson Street, West Perth, Western Australia 6005;
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(b) post to Cazaly Resources Limited, PO Box 396, West Perth, WA 6872; or
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(d) facsimile to the Company on facsimile number +61 8 9322 6398.
so that it is received not less than 48 hours prior to commencement of the Meeting.
Proxy forms received later than this time will be invalid.
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