Proxy Solicitation & Information Statement • Mar 15, 2019
Proxy Solicitation & Information Statement
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to attend the Ordinary General Shareholders' Meeting of CAREL INDUSTRIES S.p.A. (the "Company"), which will be held on 15 April 2019 at 11:00 a.m., in a single call, as stated in the meeting notice published on the Company's website (www.carel.com) in the "Investor Relations/Shareholders' Meetings" section , as well as in extract form on the daily newspaper "Il Sole 24 Ore", on 15 March 2019 (as subsequently supplemented in accordance with Article 126-bis of Legislative Decree No. 58 of 1998 (Italian Consolidated Law on Finance, "TUF",
With regard to the Ordinary Shareholders' Meeting called for 15 April 2019, in a single call, at 11:00 a.m., in Brugine (PD), Via dell'Industria, 11
| I, the undersigned (name) (2) …………………………………….………… (surname) | |||||
|---|---|---|---|---|---|
| ……………………………………………………………………, born/in* ……………………………………………………… | |||||
| on*……………………………… | and | currently | residing | in | |
| ………………………………………………………… | Via | ||||
| …………………………………………………………………………………………………………………………………………, tax | |||||
| code* | ………………………………………………….……………………………… | identity | document | ||
| (type) | ………………………………….…… | no. ……………………………………… | (copy of | which must be | |
| attached), |
having acknowledged the content of the Reports on the items on the agenda and in my capacity as ( 3):
[] shareholder of CAREL INDUSTRIES S.p.A. as holder of (number)* ……………………………… shares ISIN…………………………… recorded in securities trading account No. ……………………………………………………………….…… with the following broker ……………………………………………………..……………… ABI (Associazione Bancaria Italiana [Italian Banking Association])…………………………………… CAB (Codice di Avviamento Bancario [Bank Routing Code])………………………;
(*) Mandatory field.
( 1) Each person entitled to attend the Shareholders' Meeting may have himself/herself represented through a written proxy, in accordance with the legal provisions in force, by signing this proxy form, which shall be issued to the person designated and appointed by the person entitled.
( 2 ) Specify name and surname of the person granting the proxy (as they appear in the copy of the communication for attendance at the Shareholders' Meeting mentioned in Article 83-sexies of the TUF) or of the legal representative of the legal person granting the proxy.
( 3) Tick the applicable item.
| [] | person | to | whom …………………………………………….………… |
the | voting | right | is | awarded shares |
in | respect ISIN…………………………… |
of | (number)* | of | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| CAREL | INDUSTRIES | S.p.A. | recorded | in | securities | trading | account | No. | ||||||
| …………………………………… | with | the | following | broker | ||||||||||
| ……………………………………………………………………………… ABI…………………………………… |
CAB………………………………… | in my capacity as* | ||||||||||||
| ……………………………………………………… (4); | ||||||||||||||
| [] person |
holding | valid | powers | to | represent* ………………………………………………….…………………………………………………………… |
5 ( ) |
||||||||
| based | in* | ………………………………………………………………………, ………………………………………, by virtue of ………………………………………………… |
tax | code* | ||||||||||
| (copy of which must be attached), holder of / person to whom the voting right is | ||||||||||||||
| awarded | in | his/her | capacity | |||||||||||
| as*……………………………………….………….…………………(6 | ) in respect of | (number)* | ||||||||||||
| ………………………… | shares | ISIN ………………………………… | of | CAREL INDUSTRIES | ||||||||||
| following | S.p.A. recorded in securities trading account No. ……………………………… with the broker |
……………………………………………………………………… | ||||||||||||
| ABI………………………………… CAB……………………………; |
| Mr/Ms | (name*) | ……………………………………………………………… | (surname*) | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| …………………………………………….………, | born | in*………………………………………… | ||||||||||
| on*…………………………………………………… | and | currently | residing | |||||||||
| in…………………………………… | Via | |||||||||||
| …………………………………………………………………………………………………, | tax | |||||||||||
| code*……………………………………………… with the right (if applicable) to be replaced | ||||||||||||
| in | his/her | turn | by | Mr/Ms | (name) | ………………………………… | (surname) | |||||
| ……………………………………………….……………………………………, | born | in | ||||||||||
| ………………………………………………………… | on | |||||||||||
| ………………………………… | and | currently | residing | |||||||||
| in…………………………………………………………………………………………… | ||||||||||||
| Via………………………………………………………………………………………, | tax | code | ||||||||||
| ………………………………………………………………… | to | attend | the | Shareholders' | ||||||||
| Meeting and represent me therein. |
DATE …………………
SIGNATURE …………………………………
(4) Specify the legal title (pledge, beneficial interest, etc.) by virtue of which the voting right is assigned. (5) Specify he name of the legal person (as it appears in the copy of the communication for attendance at the Shareholders' Meeting mentioned in Article 83-sexies of the TUF).
(6) Cross out the inapplicable item and, in the case of a person to whom the voting right is assigned, specify the legal title (pledge, beneficial interest, etc.) by virtue of which the voting right is assigned.
)
In addition, I, the undersigned, state that the voting right ( 7 ):
is exercised by the proxy holder at his/her discretion ( 8
is not exercised at the discretion of the holder, but rather in accordance with specific voting instructions given by the undersigned granting the proxy.
DATE …………………
SIGNATURE …………………………………
In accordance with Article 135-novies, paragraph 5 of the TUF, "the representative may deliver or send a copy of the proxy instead of the original, including hard-copy, certifying, under his/her responsibility, that the copy is a true copy of the original and the identity of the person granting the proxy. The representative shall keep the original of the proxy and keep track of any voting instructions received for one year following the date of the end of the Shareholders Meeting procedures".
(7) Tick the applicable item.
(8) It should be pointed out that, in accordance with Article 118, paragraph 1, letter c) of the Regulation approved by Consob with resolution No. 11971/1999, as amended, the shares with regard to which "the voting right is held by virtue of a proxy, provided that said right may be exercised at the holder's discretion in the absence of specific instructions by the subject granting the proxy", are considered as holdings for the purpose of the notification requirements governed by Article 120 of the TUF.
The Regulation (EU) 2016/679 on the protection of personal data (the "Regulation") sets forth some provisions related to the protection and processing of personal data.
The purpose of this document ("Privacy Document") is to provide the information concerning the processing of your personal data collected through the proxy form that you have filled out ("Personal Data"). The Company will carry out this processing for the purposes mentioned in section 3 of this Information, in accordance with the provisions of the Regulation and of the other applicable laws on the processing of personal data.
Processing of personal data means any operation or set of operations which is performed on personal data or on sets of personal data, including data not recorded in a database, whether or not by automated means, such as collection, recording, organisation, structuring, storage, processing, selection, blocking, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
The Controller (i.e., the legal person that determines the means and purposes of the processing) is Carel Industries S.p.A., with registered office in Brugine (PD), Via dell'Industria 11, Italy ("Controller").
For all purposes concerning this Privacy Document, including exercise of the rights mentioned in section 7 hereof, you can contact the Controller, without any formalities, by sending an email to: [email protected].
The up-to-date list of Processors (if appointed) can be found at the abovementioned registered office or, upon your request, communicated to the above email address.
We inform you that the Controller has appointed a Data Protection Officer ("DPO") who can be reached at the following email address: [email protected].
The Controller will process your personal identification data (including name, surname, tax code, domicile) and contact details, manually and/or with the aid of digital or electronic tools, in compliance with the Regulation and exclusively for the following purposes:
The legal basis for processing the Personal Data for the purposes set out under points (i) and (ii) above is the need to fulfil a legal obligation of the Controller. Your consent is accordingly not required.
Providing your Personal Data is necessary for the purposes specified above. Therefore, failure to provide such data will result in the proxy-holder not being entitled to attend the Shareholders Meeting by proxy.
With regard to Article 13, paragraph 1, letter (e) of the Regulation, we hereby indicate the persons or categories of persons who may become aware of your Personal Data in their capacity as Processors or as persons under the authority of the Controller; a suitable list by categories is provided below:
It is in any event understood that your Personal Data may be disseminated or communicated to additional third parties when complying with a legal requirement, with EU regulation or legislation, or pursuant to orders issued by the relevant Authorities empowered by the law or by supervisory and control bodies.
Your Personal Data shall not be transferred to Companies or other entities outside the European Union.
Your Personal Data, being processed for the purposes set out in section 3 above, will be stored, in compliance with the principle of limitation of storage, until the purposes of the processing have been entirely fulfilled and, in any event, no longer than 10 years.
It is nevertheless understood that the Controller shall in any event be required and/or authorised to store the Personal Data, in whole or in part, for a longer period for specific purposes, as expressly required by specific provisions of the law or to enforce or defend a right in courts.
In accordance with Article 13 of the Regulation, we hereby inform you that you have the following rights as regards the processing of your Personal Data:
Any rectification, erasure or restriction of processing of your Personal Data carried out at your request shall be communicated by the Controller to each of the recipients to whom your Personal Data have been sent (unless this is impossible or entails a disproportionate effort). The Controller will disclose these recipients to you if you request so.
We hereby inform you that you may exercise the abovementioned rights at no cost and without any formality, by contacting the Controller at the addresses in section 1 of this Privacy Document.
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I hereby state that I have received this Privacy Document and that I have read and understood it in its entirety.
_____________________ Date
________________________________________________
Full names
________________________________________________
Signature
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