Proxy Solicitation & Information Statement • Apr 23, 2021
Proxy Solicitation & Information Statement
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Proxy AGM 26 May 2021 -1-
Free translation. The Dutch version will prevail.
Proxy Annual General Meeting
Public limited liability company (société anonyme/naamloze vennootschap), Public Regulated Real Estate Company (Société Immobilière Réglémentée (SIR) / Gereglementeerde Vastgoedvennootschap (GVV)) under Belgian Law Registered Office: 3 Horstebaan, 2900 Schoten Companies Registration No. 0456.378.070 (RPR Antwerp) (the "Company")
PROXY
TO REPRESENT A SHAREHOLDER
AT THE ANNUAL GENERAL MEETING ON 26 MAY 2021 (the "AGM")
which shall (be deemed to) be held at the office of the company, Horstebaan 3, 2900 Schoten
In view of the various measures in place to combat the COVID-19 coronavirus, the Board of Directors notes that, with a view to protecting the health of the Company's shareholders, directors and employees, it is not possible for the Company to organise a Meeting in which the shareholders will be able to physically participate at the time of the convening of the AGM. The Company will only be able to grant shareholders physical access to the Meeting insofar as this is permitted by the competent authorities at the time of the Meeting and the Company can guarantee the safety regulations applicable at that time. Therefore, depending on the evolution of the COVID-19 pandemic and the applicable regulations, the Company reserves the right to change the modalities of participation, if necessary, by means of a press release and through an announcement on its website www.carepropertyinvest.be.
In view of the above circumstances, shareholders are strongly advised to exercise their voting rights by voting by (electronic) proxy. The proxy holder will in this case necessarily be a person appointed by the Company. A proxy to any other person will not be valid. Such proxy holder may vote on behalf of the shareholder only on condition that he has specific voting instructions for each item on the agenda.
In order for a shareholder to be represented by a proxy appointed by the Company, the written proxy below must be completed. This proxy should reach the Company's registered office no later than 20 May 2021 by ordinary mail (Horstebaan 3, 2900 Schoten) or e-mail ([email protected]).
The undersigned1 :
| _____________ [name], | |
|---|---|
| residing in_______________ | |
| _____________ [address] |
1 If the signature is done on behalf of a legal person, please indicate the first and last name and position of the natural person and provide documentation demonstrating the power of representation. Failing this, the undersigned declares to have given the Company full power of attorney to sign this form for the shareholder.
| [OR] _____________ [name], |
|
|---|---|
| ______________ [legal form], | |
| with registered office in ___________ | |
| _____________ | |
| ____________ [place], | |
| registered in the register of legal persons with number _____ [enterprise number], validly represented by |
|
| __________ [name and function] | |
| and ______________ [name and function] |
Holder of _______________________ [number] shares of the public limited-liability company Care Property Invest, public regulated real estate company under Belgian law, with office in 2900 Schoten, Horstebaan 3, registered in the register of legal persons in Antwerp with No. 0456.378.070.
Hereby grants a special proxy to:
Willem Van Gaver and Esther Vanhamel, each acting separately and with a right of substitution to any other member of staff of Care Property Invest, who elect domicile at the office of the Company under the present power of attorney.
To represent him/her at the (digital) annual general meeting of Care Property Invest which will be (deemed to be) held at the registered office of the Company on Wednesday, 26 May 2021 at 11 am.
We would like to draw your attention to the fact that you designate as a special proxy holder an employee who has ties with the Company and that, according to article 7:143 §4 of the BCCA, that person is deemed to have a conflict of interest for the exercise of the voting right. Consequently, the proxy holder may only vote on condition that he/she has specific voting instructions for each item on the agenda.
This annual general meeting has the following agenda:
Since this concerns a pure acknowledgement, no resolution needs to be made by the general meeting. Consequently, no proposed resolution is included in this convocation concerning this agenda item.
Acknowledgement of the auditor's report on the statutory annual accounts and the consolidated annual accounts relating to the financial year 2020, closed on 31 December 2020. Since this concerns a pure acknowledgement, no resolution needs to be made by the general meeting. Consequently, no proposed resolution is included in this convocation concerning this agenda item.
Approval of the statutory financial statements closed on 31 December 2020 and the appropriation of the result regarding the financial year 2020.
Proposal of resolution: "The general meeting approves the statutory financial statements of the financial year 2020 closed on 31 December 2020, including the appropriation of the result."
Proposal of resolution: "The general meeting approves the remuneration report, as contained in the corporate governance statement, which is a specific part of the management report, as contained in the annual financial report 2020, by advisory vote."
Proposal of resolution: "The general meeting discharges all directors, namely Messrs. Mark Suykens, Willy Pintens, Dirk Van den Broeck, Peter Van Heukelom, Paul Van Gorp, Michel Van Geyte and Filip Van Zeebroeck and Ms Carol Riské, Ms Brigitte Grouwels, Ms Ingrid Ceusters and Ms Valérie Jonkers for the performance of their duties during the financial year ended 31 December 2020."
For the abovementioned items on the agenda the undersigned hereby gives the proxy holder the following instructions to vote as follows at the Company's AGM (please tick the box of your choice):
| ITEM ON THE AGENDA | ACCEPT | REJECT | ABSTAIN | |
|---|---|---|---|---|
| 1. | Acknowledgement of the annual report of the Board of Directors regarding the statutory and consolidated financial statements of the Company for the financial year 2020, closed on 31 December 2020. |
- | - | - |
| 2. | Acknowledgement of the report of the company auditor regarding the statutory and consolidated financial statements of the Company for the financial year 2020, closed on 31 December 2020. |
- | - | - |
| 3. | Approval of the statutory financial statements closed on 31 December 2020 and the appropriation of the result regarding the financial year 2020. |
|||
| 4. | Appointments | - | - | - |
| a. Mr Mark Suykens |
||||
| b. Mr Willy Pintens |
||||
| c. Mr Dirk Van den Broeck |
||||
| 5. | Explanation by the nomination and remuneration committee of the remuneration report, included in the corporate governance statement, which forms a specific part of the management report, as included in the annual financial report 2020, and its approval with an advisory vote in accordance with Article 7:149, last paragraph, of the BCCA. |
|||
| 6. | Approval of the remuneration policy | |||
| 7. | Remuneration of the members of the investment committee | - | - | - |
| 8. | Discharge to the directors of the Company for the exercise of their mandate. |
- | - | - |
| 9. | Discharge to the auditor of the Company for the exercise of his mandate. |
|||
| 10. | Change of control in the financing agreement of Argenta | |||
| 11. | Change of control in the financing agreement of ABN AMRO | |||
| 12. | Varia – Announcements |
The undersigned hereby confirms that he/she is aware of the fact that if no instructions are given by him/her, the proxy holder must abstain.
More particularly the proxy holder can participate in any other General Meeting with the same agenda in case this AGM could not make resolutions in a legally valid manner or would not be held at the abovementioned date, without prejudice to the conditions referred to in Article 7:134, §2 of the BCCA which must be met by the shareholder in order to be allowed to the General Meeting, as described in the notice convening to the Annual General Meeting.
To that end the proxy holder can pass and sign all deeds, documents, minutes, attendance lists, registers, confirmations, notifications and any other document, vote or abstain during the vote on all proposals to modify, delete or add an item on the agenda, elect domicile, subrogate and in general do everything which is useful or necessary to perform this proxy, insofar as necessary with a promise of ratification.
The undersigned hereby undertakes to indemnify the proxy holder for any damage he/she might incur as a result of any action undertaken when performing this proxy, on the condition, however, that he/she respected the limits of his/her powers. Furthermore, the undersigned undertakes not to claim the nullity of any resolution approved by the proxy holder and not to claim any compensation from him/her, on the condition, however, that the latter respected the limits of his/her powers.
The proxy holder benefits from the same rights as the thus represented shareholder, and more particularly the right to take the floor, to ask questions during the General Meeting and to exercise the right to vote.
In order to be represented by an agent the written proxy must be completed and signed in compliance with the proxy form established by the Board of Directors, a copy of which can be downloaded from the Company's website (www.carepropertyinvest.be). This proxy must be provided to the Company as described below.
The proxy should reach the Company's registered office no later than 20 May 2021 by ordinary letter (Horstebaan 3, 2900 Schoten) or e-mail ([email protected]).
To calculate the rules regarding quorum and majority account will only be taken of proxies submitted by shareholders meeting the conditions referred to in Article 7:134, §2 of the BCCA which must be met to be allowed to the meeting (and as described in the invitation).
Without prejudice to Article 7:145 of the BCCA, the agent will vote according to the instructions of the shareholder who appointed him. The Company shall keep the proxy with voting instructions at its registered office for at least one year.
Since the proxy holder is an employee of the Company, who is thus related to the Company, this person is deemed by law to have a conflict of interest, as set out in Article 7:143 §4 of the BCCA, with the shareholder for the exercise of the voting right. Consequently, the proxy holder may only vote on condition that he/she has specific voting instructions for each item on the agenda.
As indicated in the invitation to the AGM (and under the conditions mentioned therein) shareholders who alone or jointly hold 3% of the Company's share capital can place items on the agenda of the AGM and submit proposals for a resolution (relating to topics to be dealt with included or to be included in the agenda) until 4 May 2021 at the latest (Article 7:130 BCCA). The topics to be dealt with and the accompanying proposals for a resolution which are added to the agenda, if any, will be made public in compliance with the conditions of the BCCA (as indicated in the convocation). In such case the Company will simultaneously make a form available to its shareholders on its website, which can be used to vote by proxy, completed with the additional topics to
Care Property Invest NV Horstebaan 3 2900 Schoten BE 0456 378 070 - LPR Antwerp Public RREC under Belgian law
T +32 3 222 94 94 F +32 3 222 94 95 E [email protected] www.carepropertyinvest.be
be dealt with and the accompanying proposals for a resolution placed on the agenda, if any, and/or merely with the formulated proposals for a resolution, if any. The proxies made known to the Company prior to the publication of a completed agenda, will remain valid for the topics to be dealt with included in the agenda for which they are valid.
Since the proxy holder is an employee of the Company who thus has ties with the Company, this person is deemed by law to have a conflict of interest with the shareholder as stipulated in Article 7:143 §4 of the BCCA and therefore the proxy holder will have to abstain from voting on the new items on the agenda.
__________________________ [date] [please have the signature preceded by the words "good for proxy"]
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