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CAPRICORN METALS LTD — AGM Information 2011
Oct 19, 2011
64670_rns_2011-10-19_c33dedf9-e58f-4f03-b4df-34700aabf8ff.pdf
AGM Information
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NOTICE OF ANNUAL GENERAL MEETING 2011
The Annual General Meeting of the Company will be held at the Celtic Club, Presidents Room, 48 Ord Street, West Perth, Western Australia on Monday, 21 November 2011 at 4.00PM (WST).
This Notice of General Meeting should be read in its entirety. If Shareholders are in doubt as to how they should vote, they should seek advice from their accountant, solicitor or other professional adviser prior to voting.
Should you wish to discuss any matter please do not hesitate to contact the Company Secretary by telephone on (08) 9463-6656.
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NOTICE OF ANNUAL GENERAL MEETING
Notice is hereby given that the annual general meeting of Shareholders of Malagasy Minerals Limited ( Company ) will be held at the Celtic Club, Presidents Room, 48 Ord Street, West Perth, Western Australia on Monday, 21 November 2011 at 4.00PM (WST) ( Meeting ).
The Explanatory Memorandum to this Notice provides additional information on matters to be considered at the Meeting. The Explanatory Memorandum and the Proxy Form comprises part of this Notice.
The Directors have determined pursuant to regulation 7.11.37 of the Corporations Regulations 2001 (Cth) that the persons eligible to vote at the Meeting are those who are registered as Shareholders on Saturday, 19 November 2011 at 4.00PM (WST).
Terms and abbreviations used in this Notice and the Explanatory Memorandum are defined in Schedule 1.
AGENDA
1. Financial, Directors' and Auditor's Reports
To receive the Financial Report, Directors' Report and Auditor's Report for the financial year ended 30 June 2011.
2. Resolution 1 – Approve Remuneration Report
To consider, and if thought fit, pass as an ordinary resolution with or without amendment the following:
"That, the Remuneration Report be adopted by the Shareholders on the terms and conditions in the Explanatory Memorandum."
Voting Exclusion
In accordance with section 250R of the Corporations Act, a vote on Resolution 1 must not be cast (in any capacity) by, or on behalf of:
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(a) a member of the Key Management Personnel whose remuneration details are included in the Remuneration Report; or
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(b) a Closely Related Party of such member.
However, a person described above may cast a vote on Resolution 1 if:
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(c) the person does so as a proxy appointed by writing that specifies how the proxy is to vote on Resolution 1; and
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(d) the vote is not cast on behalf of a person described in subparagraphs (a) or (b) above.
3. Resolution 2 – Re-election of Mr Max Cozijn as Director
To consider, and if thought fit, pass as an ordinary resolution with or without amendment the following:
"That, Mr Max Cozijn, who retires in accordance with the Constitution and, being eligible, offers himself for re-election, be re-elected as a Director."
4. Resolution 3 – Ratification of Placement
To consider, and if thought fit, pass as an ordinary resolution with or without amendment the following:
“That, in accordance with Listing Rule 7.4 and for all other purposes, Shareholders ratify the issue of 16,000,000 Shares each at an issue price of $0.068 which raised $1,088,000 (before costs) on the terms and conditions in the Explanatory Memorandum ( Placement ).”
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Voting Exclusion
The Company will disregard any votes cast on this Resolution 3 by a person (or any associate of such a person) who participated in the Placement and who might obtain a benefit (except a benefit solely in the capacity of a holder of ordinary securities) if this Resolution 3 is passed.
However, the Company need not disregard a vote if:
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(a) it is cast by a person as proxy for a person who is entitled to vote, in accordance with the directions on the proxy form; or
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(b) it is cast by the Chairman as proxy for a person who is entitled to vote, in accordance with a direction on the proxy form to vote as the proxy decides.
By Order of the Board
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Max Cozijn Company Secretary
Dated: 20[th] October 2011
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EXPLANATORY MEMORANDUM
1. Introduction
This Explanatory Memorandum has been prepared for the information of Shareholders in connection with the business to be conducted at the Meeting to be held at the Celtic Club, Presidents Room, 48 Ord Street, West Perth, Western Australia on Monday, 21 November 2011 at 4.00PM ( WST ).
2. Financial, Directors' and Auditor's Reports
Shareholders will be offered the opportunity to discuss the Financial Report, Directors' Report and Auditor's Report for the financial year ended 30 June 2011 copies of which are on the Company's website at www.malagasyminerals.com or will be made available by contacting the Company on telephone number +61 8 9463 6656.
Shareholders will be offered the opportunity to ask questions or make comment on the management of the Company.
3. Resolution 1 – Approve Remuneration Report
Pursuant to section 250R(2) of the Corporations Act, the Company is required to put the Remuneration Report to the vote of Shareholders. The Financial Report for the year ended 30 June 2011 contains a Remuneration Report which sets out the remuneration policy for the Company and reports the remuneration arrangements in place for the managing Director, specified executives and non-executive Directors.
Section 250R(3) of the Corporations Act provides that Resolution 1 is advisory only and does not bind the Directors of itself. A failure of Shareholders to pass Resolution 1 will not require the Directors to alter any of the arrangements in the Remuneration Report.
However, the Corporations Act has been amended by the Corporations Amendment (Improving Accountability on Director and Executive Remuneration) Act 2011 ( Director and Executive Remuneration Act ) which received the Royal Assent on 27 June 2011 and came into effect on 1 July 2011.
The Director and Executive Remuneration Act introduced new sections 250U and 250Y, amongst others, into the Corporations Act, giving Shareholders the opportunity to remove the Board if the Remuneration Report receives a 'no' vote of 25% or more at two consecutive annual general meetings ( Two Strikes Rule ).
Under the Two Strikes Rule, where a resolution on the Remuneration Report receives a 'no' vote of 25% or more at two consecutive annual general meetings, the Company will be required to put to Shareholders at the second annual general meeting a resolution on whether another meeting should be held (within 90 days) at which all Directors (other than the managing director) who were in office at the date of approval of the applicable Directors' Report must stand for re-election.
In summary, if the Remuneration Report receives a 'no' vote of 25% or more at this Meeting, Shareholders should be aware that if there is a 'no' vote of 25% or more at the next annual general meeting the consequences are that it may result in the re-election of the Board.
The Chairman will allow a reasonable opportunity for Shareholders as a whole to ask about, or make comments on, the Remuneration Report.
The Chairman will not cast undirected votes on Resolution 1.
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4. Resolution 2 – Re-election of Mr Max Cozijn as Director
Article 6.3(c) of the Constitution requires that one third of the Directors must retire at each annual general meeting (rounded down to the nearest whole number).
Article 6.3(f) provides that a Director who retires under Article 6.3(c) is eligible for re-election.
Pursuant to these Articles, Mr Cozijn will retire by rotation and seek re-election.
A brief resume of Mr Cozijn is contained in the Annual Report.
The Board believes that Mr Cozijn has performed the duties and responsibilities of a director diligently and professionally, in the best interests of all Shareholders.
The Board unanimously supports the re-election of Mr Cozijn.
5. Resolution 3 – Ratification of Placement
5.1 General
To assist in funding ongoing exploration activities and working capital requirements, the Company undertook a placement of 16,000,000 Shares by way of a placement to sophisticated and professional investors who are clients of Patersons Securities Limited ( Placement ).
The Company completed the Placement on 30 November 2010 and allotted 16,000,000 Shares at an issue price of $0.068 per share for gross proceeds of $1,088,000 before costs.
- 5.2 Listing Rule 7.4
The Shares issued under the Placement were issued within the Company’s 15% limit permitted under Listing Rule 7.1, without the need for Shareholder approval. The effect of Shareholders passing Resolution 3 will be to restore the Company’s ability to issue securities within that limit, to the extent of the 16,000,000 Shares.
5.3 Specific Information required by Listing Rule 7.5
Listing Rule 7.5 requires that the following information be provided to Shareholders for the purposes of obtaining Shareholder approval pursuant to Listing Rule 7.4:
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(a) 16,000,000 Shares were allotted prior to the Meeting.
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(b) The 16,000,000 Shares were each issued at a price of $0.068.
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(c) The 16,000,000 Shares are fully paid ordinary shares in the capital of the Company.
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(d) The 16,000,000 Shares were allotted to clients of Patersons Securities Limited, who are all sophisticated and professional investors (pursuant to sections 708(8) and 708(11) of the Corporations Act) and are not related parties to the Company.
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(e) The funds raised will be used to fund the ongoing drilling programme for the Company's Ianapera nickel-copper project and for working capital.
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(f) A voting exclusion statement is included in the Notice.
6. Action to be taken by Shareholders
Shareholders should read this Explanatory Memorandum carefully before deciding how to vote on the Resolutions.
A Proxy Form is attached to the Notice. This is to be used by Shareholders if they wish to appoint a representative (a 'proxy') to vote in their place. All Shareholders are invited and encouraged to attend the Meeting or, if they are unable to attend in person, to sign and return the Proxy Form to the Company in accordance with the instructions provided. Lodgement of a Proxy Form will not preclude a Shareholder from attending and voting at the Meeting in person.
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Voting Prohibition by Proxy Holders
In accordance with section 250R of the Corporations Act, vote on Resolution 1 must not be cast (in any capacity) by, or on behalf of:
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(a) a member of the Key Management Personnel whose remuneration details are included in the Remuneration Report; or
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(b) a Closely Related Party of such member.
However, a person described above may cast a vote on Resolution 1 if:
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(c) the person does so as a proxy appointed by writing that specifies how the proxy is to vote on Resolution 1; and
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(d) the vote is not cast on behalf of a person described in subparagraphs (a) or (b) above.\
Schedule 1- Definitions
In this Explanatory Memorandum and Notice:
Annual Report means the 2011 Annual Report of the Company and its controlled entities (if any) a copy of which was lodged with the ASX.
Article means an article of the Constitution.
ASIC means the Australian Securities and Investments Commission.
ASX means ASX Limited ABN 98 008 624 691 and where the context permits the Australian Securities Exchange operated by ASX Limited.
Auditor's Report means the auditor's report on the Financial Report.
Board means the board of Directors.
Business Day means Monday to Friday inclusive, except New Year’s Day, Good Friday, Easter Monday, Christmas Day, Boxing Day, and any other day that the ASX declares is not a business day.
Chairman means the person appointed to chair the Meeting of the Company convened by this Notice.
Closely Related Party has the meaning given in section 9 of the Corporations Act.
Company means Malagasy Minerals Limited ABN 84 121 700 105.
Constitution means the Constitution of the Company.
Corporations Act means the Corporations Act 2001 (Cth).
Director means a director of the Company and Directors means the directors of the Company.
Director and Executive Remuneration Act has the meaning given in Section 3 of the Explanatory Memorandum.
Directors' Report means the annual directors' report prepared under Chapter 2M of the Corporations Act for the Company and its controlled entities (if any).
Explanatory Memorandum means the explanatory memorandum to the Notice.
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Financial Report means the annual financial report prepared under Chapter 2M of the Corporations Act of the Company and its controlled entities (if any).
Key Management Personnel means persons having authority and responsibility for planning, directing and controlling the activities of the Company, directly or indirectly, including any Director (whether executive or otherwise) of the Company.
Listing Rules means the Listing Rules of ASX.
Meeting has the meaning given in the introductory paragraph of the Notice.
Notice means this notice of meeting.
Official List means the official list of ASX.
Prior Placement has the meaning given in Resolution 2 of the Notice.
Proxy Form means the proxy form attached to the Notice.
Remuneration Report means the remuneration report of the Company contained in the Directors' Report.
Resolution means a resolution contained in this Notice.
Section means a section contained in this Explanatory Memorandum.
Share means a fully paid ordinary share in the capital of the Company.
Shareholder means a shareholder of the Company.
WST means Western Standard Time, being the time in Perth, Western Australia.
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THIS DOCUMENT IS IMPORTANT. IF YOU ARE IN DOUBT AS TO HOW TO DEAL WITH IT, PLEASE CONTACT YOUR STOCK BROKER OR LICENSED PROFESSIONAL ADVISOR.
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PROXY FORM
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MALAGASY MINERALS LIMITED
REGISTERED OFFICE: UNIT 7 11 COLIN GROVE WEST PERTH WA 6005
ABN: 84 121 700 105
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SHARE REGISTRY: Security Transfer Registrars Pty Ltd All Correspondence to: PO BOX 535, APPLECROSS WA 6953 AUSTRALIA 770 Canning Highway, APPLECROSS WA 6153 AUSTRALIA T: +61 8 9315 2333 F: +61 8 9315 2233 E: [email protected] W: www.securitytransfer.com.au
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Code: MGY
Holder Number:
SECTION A: Appointment of Proxy
I/We, the above named, being registered holders of the Company and entitled to attend and vote hereby appoint:
OR The meeting Chairperson The name of the person you are appointing (mark with an "X") (if this person is someone other than the Chairperson of the meeting).
or failing the person named, or if no person is named, the Chairperson of the Meeting, as my/our Proxy to act generally at the meeting on my/our behalf and to vote in accordance with the following directions (or if no directions have been given, as the Proxy sees fit) at the Annual General Meeting of the Company to be held at 4:00pm (WST) on Monday 21 November 2011 at The Celtic Club, 48 Ord Street, West Perth, Western Australia and at any adjournment of that meeting.
Important Note:
Resolution 1 : If you appoint as your proxy the Chairman, or another member of Key Management Personnel for the Company or a closely related party of a member of the Key Management Personnel for the Company and you do not direct your proxy how to vote as your proxy in respect of Resolution 1, your proxy will not cast your votes on Resolution 1 and your votes will not be counted in calculating the required majority if a poll is called on Resolution 1. The Chairman will not cast undirected votes on Resolution 1.
SECTION B: Voting Directions to your Proxy
Please mark "X" in the box to indicate your voting directions to your Proxy.
Resolution
For Against Abstain*
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Approve Remuneration Report
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Re-election of Mr Max Cozijn as Director
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Ratification of Placement
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If no directions are given my proxy may vote as the proxy thinks fit or may abstain.
- If you mark the Abstain box for a particular item, you are directing your Proxy not to vote on your behalf on a show of hands or on a poll and your votes will not be counted in computing the required majority on a poll.
If you wish to appoint the Chairperson as your proxy and you do not wish to direct the Chairperson how to vote, please mark "X" in the box.
By marking this box, you acknowledge that the Chairperson may exercise your proxy even if he has an interest in the outcome of the resolution and votes cast by him/her other than as a proxy holder will be disregarded because of that interest. If you do not mark this box, and you have not directed your proxy how to vote, the Chair will not cast your votes on the resolution and your votes will not be counted in calculating the required majority if a poll is called on the resolution. The Chairperson will not cast undirected votes on Resolution 1 but intends to vote undirected proxies in favour of Resolutions 2 and 3.
SECTION C: Please Sign Below
This section must be signed in accordance with the instructions overleaf to enable your directions to be implemented.
Individual or Security Holder Security Holder 2 Security Holder 3 Sole Director and Sole Company Secretary Director Director / Company Secretary
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Reference Number:
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9170368914
MYG
1
1
My/Our contact details in case of enquiries are: NAME
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TELEPHONE NUMBER ( )
NOTES
1. Name and Address
This is the name and address on the Share Register of Malagasy Minerals Limited. If this information is incorrect, please make corrections on this form. Shareholders sponsored by a broker should advise their broker of any changes. Please note that you cannot change ownership of your shares using this form.
2. Appointment of a Proxy
If you wish to appoint the Chairperson of the Meeting as your Proxy please mark "X" in the box in Section A. Please also refer to Section B of this proxy form and ensure you mark the box in that section if you wish to appoint the Chairperson as your Proxy.
If the person you wish to appoint as your Proxy is someone other than the Chairperson of the Meeting please write the name of that person in Section A. If you leave this section blank, or your named Proxy does not attend the meeting, the Chairperson of the Meeting will be your Proxy. A Proxy need not be a Shareholder of Malagasy Minerals Limited.
3. Directing your Proxy how to vote
To direct the Proxy how to vote place an "X" in the appropriate box against each item in Section B. Where more than one Proxy is to be appointed and the proxies are to vote differently, then two separate forms must be used to indicate voting intentions.
4. Appointment of a Second Proxy
You are entitled to appoint up to two (2) persons as proxies to attend the meeting and vote on a poll. If you wish to appoint a second Proxy, an additional Proxy form may be obtained by telephoning the Company's share registry +61 8 9315 2333 or you may photocopy this form.
To appoint a second Proxy you must:
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(a) On each of the Proxy forms, state the percentage of your voting rights or number of securities applicable to that form. If the appointments do not specify the percentage or number of votes that each Proxy may exercise, each Proxy may exercise half of your votes; and
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(b) Return both forms in the same envelope.
5. Signing Instructions Individual: where the holding is in one name, the Shareholder must sign.
Joint Holding: where the holding is in more than one name, all of the Shareholders must sign.
Power of Attorney: to sign under Power of Attorney you must have already lodged this document with the Company's share registry. If you have not previously lodged this document for notation, please attach a certified photocopy of the Power of Attorney to this form when you return it.
Companies: where the Company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. If the Company (pursuant to section 204A of the Corporations Act 2001) does not have a Company Secretary, a Sole Director may sign alone. Otherwise this form must be signed by a Director jointly with either another Director or Company Secretary. Please indicate the office held in the appropriate place.
If a representative of the corporation is to attend the meeting the appropriate "Certificate of Appointment of Corporate Representative" should be lodged with the Company before the meeting or at the registration desk on the day of the meeting. A form of the certificate may be obtained from the Company's share registry.
6. Lodgement of Proxy
Proxy forms (and any Power of Attorney under which it is signed) must be received by Malagasy Minerals Limited no later than 4:00pm (WST) on Saturday 19 November 2011, being 48 hours before the time for holding the meeting. Any Proxy form received after that time will not be valid for the scheduled meeting.
Malagasy Minerals Limited GPO Box 2818 West Perth WA 6872
Street Address: Unit 7 / 11 Colin Grove West Perth WA 6005
Telephone +61 8 9463 6656 Facsimile + 61 8 9463 6657 Email [email protected]
PRIVACY STATEMENT
Personal information is collected on this form by Security Transfer Registrars Pty Ltd as the registrar for securities issuers for the purpose of maintaining registers of securityholders, facilitating distribution payments and other corporate actions and communications. Your personal details may be disclosed to related bodies corporate, to external service providers such as mail and print providers, or as otherwise required or permitted by law. If you would like details of your personal information held by Security Transfer Registrars Pty Ltd or you would like to correct information that is inaccurate please contact them on the address on this form.
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