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Capella Minerals Limited — Proxy Solicitation & Information Statement 2025
Apr 23, 2025
45767_rns_2025-04-23_c8444dcd-3b1f-4530-a237-0a5c8fca8c71.pdf
Proxy Solicitation & Information Statement
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CAPELLA MINERALS LIMITED
Mission, BC V4S1E7
Tel: (604) 410-2277 / Fax: (604) 410-2275
MANAGEMENT INFORMATION CIRCULAR
(As at April 21, 2025, except as otherwise indicated)
Capella Minerals Limited (the “Company”) is providing this Management Information Circular (the “Circular”) and a form of proxy in connection with management’s solicitation of proxies for use at the Annual General Meeting of Shareholders (the "Meeting") of the Company to be held on Friday, May 23, 2025 and at any adjournments. The Company will conduct its solicitation by mail and officers and employees of the Company may, without receiving special compensation, also telephone or make other personal contact. The Company will pay the cost of solicitation.
All dollar amounts referenced herein are expressed in Canadian Dollars unless otherwise noted.
SPECIAL MEASURES
The Company continues to encourage Shareholders not to attend the Meeting in person. The Company requires anyone wanting to attend the Meeting in person to register in advance. As always, the Company encourages Shareholders to vote prior to the Meeting.
Any person who intends to attend the Meeting in person must register with the Company’s corporate secretary at least 96 hours in advance by calling Kathryn Witter at 604-410-2277 or by email at [email protected]. At the time of the Meeting the Company may also be providing shareholders who call to request, dial-in details for attendance via teleconference. There will be no voting via teleconference.
APPOINTMENT OF PROXYHOLDER
The purpose of a proxy is to designate persons who will vote the proxy on behalf of a shareholder of the company (a “Shareholder”) in accordance with the instructions given by the Shareholder in the proxy. The persons whose names are printed in the enclosed form of proxy are officers or Directors of the Company (the "Management Proxyholders").
A Shareholder has the right to appoint a person other than a Management Proxyholder, to represent the Shareholder at the Meeting by striking out the names of the Management Proxyholders and by inserting the desired person’s name in the blank space provided or by executing a proxy in a form similar to the enclosed form. A proxyholder need not be a Shareholder.
VOTING BY PROXY
Only registered Shareholders (“Registered Shareholders”) or duly appointed proxyholders are permitted to vote at the Meeting. Shares (as hereinafter defined) represented by a properly executed proxy will be voted for or against or be withheld from voting on each matter referred to in the notice of meeting (“Notice of Meeting”) in accordance with the instructions of the Shareholder on any ballot that may be called for and if the Shareholder specifies a choice with respect to any matter to be acted upon, the Shares will be voted accordingly.
If a Shareholder does not specify a choice and the Shareholder has appointed one of the Management Proxyholders as proxyholder, the Management Proxyholder will vote in favour of the matters specified in the Notice of Meeting and in favour of all other matters proposed by management at the Meeting.
The enclosed form of proxy also gives discretionary authority to the person named therein as proxyholder with respect to amendments or variations to matters identified in the Notice of Meeting and with respect to other matters which may properly come before the Meeting. At the date of this Circular, management of the Company knows of no such amendments, variations or other matters to come before the Meeting.
COMPLETION AND RETURN OF PROXY
Completed forms of proxy must be deposited at the office of the Company’s registrar and transfer agent, Computershare Investor Services Inc. (“Computershare”), Proxy Department, 100 University Avenue, P.O. Box 4572, Toronto, Ontario, M5J 2Y1, not later than forty-eight (48) hours, excluding Saturdays, Sundays and holidays, prior to the time of the Meeting, unless the chairman of the Meeting elects to exercise his discretion to accept proxies received subsequently.
NON-REGISTERED HOLDERS
Only Registered Shareholders of the Company or the persons they appoint as their proxies are permitted to vote at the Meeting. Registered Shareholders are holders whose names appear on the share register of the Company and are not held in the name of a brokerage firm, bank or trust company through which they purchased shares. Whether or not you are able to attend the Meeting, Shareholders are requested to vote their proxy in accordance with the instructions on the proxy.
Most Shareholders are "non-registered" Shareholders (“Non-Registered Shareholders”) because the shares they own are not registered in their names but are instead registered in the name of the brokerage firm, bank or trust company through which they purchased the shares. Shares beneficially owned by a Non-Registered Shareholder are registered either: (i) in the name of an intermediary (an “Intermediary”) that the Non-Registered Shareholder deals with in respect of their shares (Intermediaries include, among others, banks, trust companies, securities dealers or brokers and trustees or administrators of self-administered RRSPs, RRIFs, RESPs and similar plans); or (ii) in the name of a clearing agency (such as The Canadian Depository for Securities Limited or The Depository Trust & Clearing Corporation) of which the Intermediary is a participant.
There are two kinds of beneficial owners: those who object to their name being made known to the issuers of securities which they own (called “OBOs” for Objecting Beneficial Owners) and those who do not object (called “NOBOs” for Non-Objecting Beneficial Owners).
Issuers can request and obtain a list of their NOBOs from Intermediaries via their transfer agents, pursuant to National Instrument 54-101 - Communication with Beneficial Owners of Securities of a Reporting Issuer (“NI 54-101”) and issuers can use this NOBO list for distribution of proxy-related materials directly to NOBOs. The Company has decided to take advantage of those provisions of NI 54-101 that allow it to directly deliver proxy-related materials to its NOBOs. As a result, NOBOs can expect to receive a voting instruction form (“VIF”) from Computershare. These VIFs are to be completed and returned to Computershare in the envelope provided or by facsimile. Computershare will tabulate the results of the VIFs received from NOBOs and will provide appropriate instructions at the Meeting with respect to the Shares represented by the VIFs they receive. Alternatively, NOBOs may vote following the instructions on the VIF, via the internet or by phone.
With respect to OBOs, in accordance with applicable securities law requirements, the Company will have distributed copies of the Notice of Meeting, this Circular, the form of proxy or VIF and the supplemental mailing list request card (collectively, the “Meeting Materials”) to the clearing agencies and Intermediaries for distribution to Non-Registered Shareholders.
Intermediaries are required to forward the Meeting Materials to Non-Registered Shareholders unless a Non-Registered Shareholder has waived the right to receive them. Intermediaries often use service companies to forward the Meeting Materials to Non-Registered Shareholders. Generally, Non-Registered Shareholders who have not waived the right to receive Meeting Materials will either:
(a) be given a VIF which is not signed by the Intermediary and which, when properly completed and signed by the Non-Registered Shareholder and returned to the Intermediary or its service company, will constitute voting instructions which the Intermediary must follow; or
(b) be given a form of proxy which has already been signed by the Intermediary (typically by a facsimile, stamped signature), which is restricted as to the number of shares beneficially owned by the Non-Registered Shareholder but which is otherwise not completed by the Intermediary. Because the Intermediary has already signed the form of proxy, this form of proxy is not required to be signed by the Non-Registered Shareholder when submitting the proxy. In this case, the Non-Registered Shareholder who wishes to submit a proxy should
properly complete the form of proxy and deposit it with the Company, c/o Computershare Investor Services Inc., 100 University Avenue, 9th Floor, Toronto, Ontario, M5J 2Y1.
In either case, the purpose of these procedures is to permit Non-Registered Shareholders to direct the voting of their shares they beneficially own. In addition, under New York Stock Exchange rules, an Intermediary subject to the New York Stock Exchange rules and who has not received specific voting instructions from the Non-Registered Shareholder may not vote the Shares in its discretion on behalf of such beneficial owner on "non-routine" proposals. "Routine" proposals typically include the ratification of the appointment of the Company's chartered accountant. The approval of the number of Directors and the election of Directors, on the other hand, are each "non-routine" proposals. Should a Non-Registered Shareholder who receives one of the above forms wish to vote at the Meeting in person (or have another person attend and vote on behalf of the Non-Registered Shareholder), the Non-Registered Shareholder should strike out the persons named in the form of proxy and insert the Non-Registered Shareholder or such other person's name in the blank space provided. Shares held by an Intermediary can only be voted by the Intermediary (for, withheld or against resolutions) upon the instructions of the Non-Registered Shareholder. Without specific instructions, Intermediaries are prohibited from voting Shares. In either case, Non-Registered Shareholders should carefully follow the instructions of their Intermediary, including those regarding when and where the proxy or voting instruction form is to be delivered.
If a Non-Registered Shareholder does not specify a choice and the Non-Registered Shareholder has appointed one of the Management Proxyholders as proxyholder, the Management Proxyholder will vote in favour of the matters specified in the Notice of Meeting and in favour of all other matters proposed by management at the Meeting.
A Non-Registered Shareholder may revoke a voting instruction form or a waiver of the right to receive Meeting Materials and to vote which has been given to an Intermediary at any time by written notice to the Intermediary provided that an Intermediary is not required to act on a revocation of a voting instruction form or of a waiver of the right to receive Meeting Materials and to vote which is not received by the Intermediary at least seven days prior to the Meeting.
NOTICE-AND-ACCESS
The Company is not sending the Meeting Materials to Shareholders using "notice-and-access", as defined under NI 54-101.
REVOCABILITY OF PROXY
Any Registered Shareholder who has returned a proxy may revoke it at any time before it has been exercised. In addition to revocation in any other manner permitted by law, a Registered Shareholder, their attorney authorized in writing or, if the Registered Shareholder is a corporation, a corporation under its corporate seal or by an officer or attorney thereof duly authorized, may revoke a proxy by instrument in writing, including a proxy bearing a later date. The instrument revoking the proxy must be deposited at the registered office of the Company, at any time up to and including the last business day preceding the date of the Meeting, or any adjournment thereof, or with the chairman of the Meeting on the day of the Meeting. Only Registered Shareholders have the right to revoke a proxy. Non-Registered Shareholders who wish to change their vote must, at least seven days before the Meeting, arrange for their Intermediary to revoke the proxy on their behalf.
VOTING SECURITIES AND PRINCIPAL HOLDERS THEREOF
The Company is authorized to issue an unlimited number of common shares without par value (the "Shares"), of which 39,497,532 Shares are issued and outstanding as of April 1, 2025. Persons who are Registered Shareholders at the close of business on March 24, 2025 will be entitled to receive notice of and vote at the Meeting and will be entitled to one vote for each Share held. The Company has only one class of shares.
To the knowledge of the Directors and Executive Officers of the Company, as of the date hereof, no person or company beneficially owns, or controls or directs, directly or indirectly, voting securities carrying 10% or more of the voting rights attached to any class of voting securities of the Company, except the following:
| Name | No. of Shares Beneficially Owned, Controlled or Directed, Directly or Indirectly | Percentage of Outstanding Shares |
|---|---|---|
| Fruchtexpress Grabher GmbH & Co KG | 4,766,667^{1} | 12.00% |
- Fruchtexpress Grabher GMbH & Co KG., is an arms-length holder of the Shares.
EXECUTIVE COMPENSATION
Compensation Discussion and Analysis
The objectives of the Company’s compensation program are to attract, hold and inspire performance by members of senior management of a quality and nature that will enhance the growth of the Company.
The Board of Directors of the Company (the “Board”) has the responsibility for determining compensation for Named Executive Officers (“Named Executive Officers” or “NEOs”) and other senior executives of the Company. To determine future compensation payable, the Board will review compensation paid to NEOs and other senior executives of companies of a similar size and stage of development in the Company’s industry sector and determine an appropriate compensation reflecting the need to provide incentive and compensation for the time and effort expended by the NEOs while taking into account the financial and other resources of the Company.
During the financial year ended May 31, 2024, the Company paid and/or accrued an aggregate of $362,028 (2023: $447,544) in compensation (including share-based payments) to NEOs and/or Directors. Other than option-based awards pursuant to the Company’s 10% rolling stock option plan (the "Stock Option Plan"), the Company does not have any long-term incentive plans, including any supplemental executive retirement plans.
Stock Option Plan
The Stock Option Plan is designed to advance the interests of the Company by encouraging eligible participants, being Directors, employees, management company employees, officers and consultants, to have equity participation in the Company through the acquisition of Shares.
The Stock Option Plan has been used and will be used to provide incentive share purchase options (“Options”) which are awarded based on the recommendations of the Board, taking into account the level of responsibility of the executive as well as his or her past impact on or contribution to, and/or his or her ability in future to have an impact on or to contribute to the longer-term operating performance of the Company. In determining the number of Options to be granted to the Company’s executive officers, the Board takes into account the number of Options, if any, previously granted to each executive officer, and the exercise price of any outstanding Options to ensure that such grants are in accordance with the policies of the TSX Venture Exchange (“TSXV”) and to closely align the interests of executive officers with the interests of Shareholders. The Board determines the vesting provisions of all Option grants. A copy of the Stock Option Plan is available under the Company’s profile on SEDAR at www.sedarplus.ca. Please refer to “PARTICULARS OF MATTERS TO BE ACTED UPON – Annual Approval of Rolling Stock Option Plan” in this Circular for more complete details regarding the Stock Option Plan.
Compensation Risk Assessment and Governance
In light of the Company’s size and limited elements of executive compensation, the Board does not have a Compensation Committee and does not deem it necessary to consider at this time the implications of the risks associated with the Company’s compensation policies and practices. Also, there are no risks which have been identified in the Company’s practices to date which would reasonably be likely to have a material adverse effect on the Company.
As previously mentioned, Options are granted to retain executive officers and motivate the executive officers by rewarding sustained, long-term development and growth that will result in increases in Share value. There is no formal process for assessing when Options are to be granted, rather they are granted at a time determined necessary by the Board, in its discretion, and are priced at market-value at the time of grant.
The Company does not permit its executive officers or Directors to hedge any of the equity compensation granted to them.
Director and Named Executive Officer Compensation
Named Executive Officers
For purposes of this Information Circular, Named Executive Officer of the Company means an individual who, at any time during the year, was:
(a) the Company’s chief executive officer (“CEO”); the Company’s chief financial officer (“CFO”);
(b) in respect of the Company and any of its subsidiaries, the most highly compensated executive officer other than the CEO and CFO at the end of the most recently completed financial year whose total compensation was more than $150,000 for that financial year; and
(c) each individual who would be a named executive officer under paragraph (c) but for the fact that the individual was not an executive officer of the Company, and was not acting in a similar capacity, at the end of the most recently completed financial year.
The following individuals have been determined to be the Named Executive Officers or NEOs:
- Eric Roth, President and Chief Executive Officer
- Sharon Cooper, Chief Financial Officer
Director and Named Executive Officer Compensation, Excluding Compensation Securities
The following table sets forth the total compensation paid to or earned by the Named Executive Officers and Directors, excluding compensation securities, for the Company’s fiscal years ended May 31, 2024 and May 31, 2023.
| TABLE OF COMPENSATION EXCLUDING COMPENSATION SECURITIES | |||||||
|---|---|---|---|---|---|---|---|
| Name and Position | Year Ended | Salary, Consulting Fee, Retainer or Commission ($) | Bonus ($) | Committee or Meeting Fees ($) | Value of Perquisites ($) | Value of all other Compensation ($) | Total Compensation |
| Eric Roth^{1} | 2024 | 198,000 | Nil | Nil | Nil | Nil | $198,000 |
| CEO & Director | 2023 | 215,500 | Nil | Nil | Nil | Nil | $215,500 |
| Sharon Cooper^{2} | 2024 | 93,878 | Nil | Nil | Nil | Nil | $93,878 |
| CFO | 2023 | 86,654 | Nil | Nil | Nil | Nil | $86,654 |
| Glen Parsons^{3} | 2024 | Nil | Nil | 27,028 | Nil | Nil | $27,028 |
| Director | 2023 | Nil | Nil | 24,480 | Nil | Nil | $24,480 |
| Mary Little^{4} | 2024 | Nil | Nil | 27,028 | Nil | Nil | $27,028 |
| Director | 2023 | Nil | Nil | 24,480 | Nil | Nil | $24,480 |
(1) Mr. Roth was appointed President, CEO & Director on March 29, 2018. Mr. Roth received no compensation in his capacity as a director. A balance of $144,548 (73% of balance owing) has been recorded as a payable in compensation for consulting fees during the fiscal year ended May 31, 2024 (2023-$9,185).
(2) Sharon Cooper, was appointed CFO of the Company on October 19, 2018. Ms. Cooper, through her management company Genco Professional Services Pty Ltd. A balance of $78,011 has been accrued (83% of balance owing) in compensation for consulting fees during the fiscal year ended May 31, 2024 (2023-$8,709).
(3) Glen Parsons was appointed a director of the Company on March 29, 2018. A balance of $47,733 (2023:$20,405) has been recorded as a payable in relation to fees paid during the year ended May 31, 2024
(4) Mary Little was appointed a director of the Company on September 25, 2018. A balance of $47,733 (2023:$20,405) has been recorded as a payable in relation to fees paid during the year ended May 31, 2024. A
balance of $214,116 has been recorded as a convertible promissory note at May 31, 2024 in relation to funds advanced to the Company by M Little.
Stock Options and Other Compensation Securities
The only compensation plan available to the Company for its NEOs and directors during the financial year ended May 31, 2024 was the incentive stock option plan. The Company granted no incentive stock options during the financial year ended 2024 (2023: Nil), so during 2024 no incentive stock options (2023: Nil) were granted to its directors and NEO's. As of the date of this report, April 1, 2025 the Company has no stock options granted. They have all expired unexercised.
The Company had no other arrangements, standard or otherwise, pursuant to which NEOs or Directors were compensated by the Company for their services in their capacity as NEOs or Directors, or for committee participation, involvement in special assignments or for services as a consultant or expert during the most recently completed financial year or subsequently, up to and including the date of this Circular, to be settled with non-cash compensation.
The following table provides information regarding the stock options, other compensation securities, and incentive plan awards for each NEO and Director outstanding as of May 31, 2024 and have been adjusted to reflect the consolidation of the Company's shares on a 6 old for 1 new (6:1) basis effective of December 23, 2024. All $ amounts are in CDN funds.
| Compensation Securities | |||||||
|---|---|---|---|---|---|---|---|
| Name & Position | Type of Compensation Security | Number of compensation securities, number of underlying securities and percentage of class^{1} | Date of issue or grant | Issue, conversion or exercise price ($)^{1} | Closing price of security or underlying security on date of grant ($)^{1} | Closing price of security or underlying security at year end ($)^{1} | Expiry Date^{4} |
| Eric Roth, CEO & Director | Stock Option | 108,333 | |||||
| 16.25%^{2} | February 18, 2022 | $0.60 | $0.54 | $0.12 | February 18, 2025 | ||
| Sharon Cooper, CFO | Stock Option | 66,667 | |||||
| 10%^{2} | February 18, 2022 | $0.60 | $0.54 | $0.12 | February 18, 2025 | ||
| Glen Parsons, Director | Stock Option | 50,000 | |||||
| 7.5%^{2} | February 18, 2022 | $0.60 | $0.54 | $0.12 | February 18, 2025 | ||
| Mary Little, Director | Stock Option | 50,000 | |||||
| 7.5%^{2} | February 18, 2022 | $0.60 | $0.54 | $0.12 | February 18, 2025 |
- All amounts have been adjusted to reflect the share consolidation on December 23, 2024 as if it were effective as at the Company's fiscal year ended on May 31, 2024: all stock options are fully vested and the adjusted closing price if effective would have been $0.12 (pre-consolidation closing was $0.02).
- Percentage of stock options issued.
- During the fiscal year ended 2024 the following pre-consolidation stock options expired: on June 4, 2023 an aggregate 1,815,000 options expired unexercised; on October 19, 2023 an aggregate 250,000 options expired unexercised; and on November 4, 2023 an aggregate 4,980,000 incentive stock options expired unexercised.
- As of the date of this report the Company all options have expired unexercised. The Company currently has no options granted.
Exercise of Compensation Securities by Directors and NEOs
No stock options were exercised by Directors or NEOs during the financial years ended May 31, 2024 nor 2023, nor have any stock options been exercised as at the date of this Circular.
Stock Option Plans and Other Incentive Plans
The only stock option plan or other incentive plan the Company currently has in place is a 10% "rolling" stock option
plan (the "Stock Option Plan"), which authorizes the Board to grant options to directors, officers, employees and consultants to acquire up to 10% of the issued and outstanding common shares of the Company, from time to time. The underlying purpose of the Stock Option Plan is to attract and motivate the directors, officers, employees and consultants of the Company and to advance the interests of the Company by affording such persons with the opportunity to acquire an equity interest in the Company through rights granted under the Stock Option Plan.
The following information is intended as a brief description of the Stock Option Plan and is qualified in its entirety by the full text of the Stock Option Plan, which will be available for review at the Meeting or by request to the Company.
-
Pursuant to the Stock Option Plan, the Board of Directors may from time to time authorize the grant of stock options to bona fide Named Executive Officers, Directors, other officers, employees and consultants of the Company and its subsidiaries, or employees of companies providing management or consulting services to the Company or its subsidiaries.
-
The maximum number of shares that may be issued upon the exercise of stock options granted under the Stock Option Plan must not exceed 10% of the issued and outstanding common shares of the Company at the time of grant. The exercise price of stock options, as determined by the Board in its sole discretion, must not be less than the closing price of the Company's common shares traded through the facilities of the TSX Venture Exchange on the date prior to the date of grant, less allowable discounts, in accordance with the policies of the TSX Venture Exchange or, if the shares are no longer listed for trading on the TSX Venture Exchange, then such other exchange or quotation system on which the shares are listed or quoted for trading.
-
The Board must not grant options to any one person in any 12 month period which will, when exercised, exceed 5% of the issued and outstanding shares of the Company unless the Company has obtained the requisite disinterested shareholder approval to the grant, or to any one consultant or to those persons employed by the Company who perform investor relations services which will, when exercised, exceed 2% of the issued and outstanding shares of the Company.
-
The Directors have the discretion to impose vesting of options and, unless otherwise specified by the Directors, vesting will occur generally as to 25% on the grant date and 25% every six months thereafter and, for investors relations persons, on an equal 12 month vesting schedule under which no more than 25% vests in any quarter.
-
If any stock option expires or otherwise terminates for any reason without having been exercised in full, the number of common shares underlying the stock option will again be available for the purposes of the Stock Option Plan. Options granted under the Stock Option Plan may not have an expiry date exceeding five years from the date on which the Board of Directors grant the option.
-
If the option holder holds his or her stock options as a Director of the Company and such option holder ceases to be a Director of the Company other than by reason of death, then the option granted will expire on the 90th day (or, in the case of a Director who continues to be an employee or consultant, the 180th day) following the date the option holder ceases to be a Director of the Company.
-
If the option holder holds his or her stock options as an employee or consultant of the Company and such option holder ceases to be an employee or consultant of the Company other than by reason of death, then the option granted will expire on the 90th day (or, in the case of an employee or consultant who continues to be in a different position with the Company, the 180th day) following the date the option holder ceases to be an employee or consultant of the Company.
-
The Stock Option Plan provides that if a change of control (as such term is defined) occurs, all shares subject to option will immediately become vested and may be exercised in whole or in part by the option holder.
SECURITIES AUTHORIZED FOR ISSUANCE UNDER EQUITY COMPENSATION PLANS
The following table sets out the Company's compensation plans under which equity securities are authorized for issuance as at the end of the most recently completed financial year May 31, 2024. The Company consolidated its shares on a 6 old for 1 new basis on December 23, 2024. The shares amounts below are shown on a post-consolidated basis.
| Plan Category | Number of securities to be issued upon exercise of outstanding options, warrants and rights (a) | Weighted-average exercise price of outstanding options, warrants and rights (b) | Number of securities remaining available for future issuance under equity compensation plans (excluding securities reflected in column (a) (2) (c) |
|---|---|---|---|
| Equity compensation plans approved by securityholders | 666,667^{1} | $0.60^{1} | 3,283,036^{1} |
| Equity compensation plans not approved by securityholders | N/A | N/A | N/A |
| Total | 666,667 | $0.60 | 3,283,036 |
(1) Post-Consolidation
(2) The Stock Option Plan was last approved by the Company’s shareholders on January 5, 2024. On May 31, 2024 being the last day of its most recently completed financial year, the Company had 39,497,532 post-consolidated shares (Pre: 236,985,195) issued and outstanding Shares, meaning that the maximum number of Options which could be granted by the Company was 3,949,753 post-consolidated (Pre: 23,698,519), of which the Company had an aggregate post-consolidation 666,667 (Pre: 4,000,000) Options issued.
(3) As of the date of this Circular, April 21, 2025, the options have all expired unexercised and no new have been granted. No Options were exercised during the year ended May 31, 2024. Please refer to “Annual Approval of Stock Option Plan” below for further details concerning the Company’s Stock Option Plan.
Employment, Consulting and Management Agreements
The Company has no formal written agreements with the Company's Directors to compensate them in their capacity as directors. However, the Company determined, to pay its non-executive directors $US20,000 per annum. A portion of these fees were being accrued at the financial year ended May 31, 2024. All accrued fees totaling $95,466 as at May 31, 2024 (2023: $40,810) remain outstanding as of the date of this circular. Subsequent to the year ended May 31, 2024, fees for directors have been voluntarily waived until further determination by directors.
The Company is in the process of formalizing written agreements with its Named Executive Officer Eric Roth the terms of which are expected to provide for a payment equal to one year’s salary in connection with a change of control of the Company, as well as other industry standard remuneration and termination-related arrangements.
Oversight and Description of Director and Named Executive Officer Compensation
The Company relies on its Board of Directors, through discussion without any formal objectives, targets, criteria or analysis, in determining the compensation of its Named Executive Officers. The Board of Directors is responsible for determining all forms of compensation, including the provision of long-term incentives through the granting of stock options to the Named Executive Officers, Directors of the Company, and other persons eligible to receive stock options.
The Board of Directors incorporates the following goals when it makes its compensation decisions with respect to the Company’s Named Executive Officers: (i) the recruiting and retaining of executives who are critical both to the success of the Company and to the enhancement of shareholder value; (ii) the provision of fair and competitive compensation; (iii) the balancing of the interests of management with the interests of the Company’s shareholders; (iv) the rewarding of performance, both on an individual basis and with respect to the operations of the Company as a whole; and (v) the preservation of available financial resources.
The Company is an exploration company focused on the acquisition and exploration of mineral properties. The Company has no revenues from operations and often operates with limited financial resources. As a result, to ensure that funds are available to complete scheduled programs, the Board of Directors considers not only the
financial situation of the Company at the time of the determination of executive compensation, but also the estimated financial condition of the Company in the future.
Since the preservation of cash is an important goal of the Company, an important element of the compensation awarded to the Named Executive Officers and Directors is the granting of stock options, which do not require cash disbursement by the Company. The other element of the compensation the Company awards to its Named Executive Officers is cash compensation in the form of salary or consulting fees. The determination of the amount of cash compensation for each Named Executive Officer is based on the position held, the related responsibilities and functions performed by the Named Executive Officer, and salary ranges for similar positions in comparable companies. The compensation of the Named Executive Officers does not depend on the fulfillment of any specific performance goals or similar criteria. The Company does not provide its Named Executive Officers or Directors with perquisites or personal benefits.
There were no significant changes to the Company's compensation policies during or after the most recently completed financing year that could or would have affected the Named Executive Officers compensation.
The Board of Directors determines whether the Company should compensate its Directors. The compensation of Directors is recommended by management of the Company to the Board of Directors and then provided to the full Board for approval. The Board of Directors determined that it would compensate in cash, its non-executive directors in their capacity as directors US$20,000 per annum. Directors or their companies may receive consulting fees for other services not related to their services or roles as directors of the Company.
The granting of options to the Named Executive Officers and Directors under the Company's Stock Option Plan helps to align the interests of the Named Executive Officers and Directors with the interests of the Company and provides an appropriate long-term incentive to management to create shareholder value.
The number of options the Company grants to each Named Executive Officer reasonably reflects the Named Executive Officer's specific contribution to the Company in the execution of such person's responsibilities. The number of options the Company grants to each of these Directors reasonably reflects each Director's contributions to the Company in his capacity as a director and as a member of one or more committees of the Board (if applicable), including without limitation the Audit Committee. Previous grants of options to Named Executive Officers and Directors are taken into consideration by the Board of Directors in developing its recommendations with respect to the granting of new options.
Pension Benefits
The Company does not have a pension plan that provides for payments or benefits to the Named Executive Officers at, following, or in connection with retirement.
INDEBTEDNESS OF DIRECTORS AND EXECUTIVE OFFICERS
As at the date of this information circular April 21, 2025 and as at the most recently completed financial year, May 31, 2024, there was no indebtedness outstanding of any current or former director, executive officer or employee of the Company or its subsidiaries which is owing to the Company or its subsidiaries or to another entity which is the subject of a guarantee, support agreement, letter of credit or other similar arrangement or understanding provided by the Company or its subsidiaries, entered into in connection with a purchase of securities or otherwise.
No individual who is, or at any time during the most recently completed financial year was, a Director or executive officer of the Company, no proposed nominee for election as a Director of the Company and no associate of such persons:
(i) is or at any time since the beginning of the most recently completed financial year has been, indebted to the Company or its subsidiaries; or
(ii) whose indebtedness to another entity is, or at any time since the beginning of the most recently completed financial year has been, the subject of a guarantee, support agreement, letter of credit or other similar arrangement or understanding provided by the Company or its subsidiaries, in relation to a securities purchase program or other program.
INTEREST OF INFORMED PERSONS IN MATERIAL TRANSACTIONS
No informed person, proposed nominee for election as a Director of the Company, and no associate or affiliate of the foregoing persons, has or has had any material interest, direct or indirect, in any transaction since the beginning of the Company's most recently completed financial year or in any proposed transaction, which in either such case has materially affected or could materially affect the Company or any of the Company's subsidiaries.
An "informed person" means:
(a) a Director or executive officer of the Company;
(b) a Director or executive officer of a person or company that is itself an informed person or subsidiary of the Company;
(c) any person or company who beneficially owns, directly or indirectly, the Company's voting securities or who exercises control or direction over the Company's voting securities or a combination of both carrying more than 10 percent of the voting rights attached to all the Company's outstanding voting securities other than voting securities held by the person or company as underwriter in the course of a distribution; and
(d) the Company if it has purchased, redeemed or otherwise acquired any of the Company's securities, so long as the Company holds any of its securities.
INTEREST OF CERTAIN PERSONS IN MATTERS TO BE ACTED UPON
Except as set out under "Approval and Ratification of Stock Option Plan" in the section below "PARTICULARS OF MATTERS TO BE ACTED UPON", no person who has been a Director or executive officer of the Company at any time since the beginning of the Company's last financial year, no proposed nominee of management of the Company for election as a Director of the Company and no associate or affiliate of the foregoing persons, has any material interest, direct or indirect, by way of beneficial ownership of securities or otherwise, in matters to be acted upon at the Meeting other than the election of Directors or the appointment of auditors.
MANAGEMENT CONTRACTS
There are no management functions of the Company or its subsidiaries which are to any substantial degree performed by a person or company other than the directors or executive officers (or private companies controlled by them, either directly or indirectly) of the Company.
STATEMENT OF CORPORATE GOVERNANCE PRACTICES
National Policy 58-201 establishes corporate governance guidelines which apply to all public companies. The Company has reviewed its own corporate governance practices in light of these guidelines and, as prescribed by National Instrument 58-101, discloses its corporate governance practices.
Independence of Members of Board
The Company's present Board consists of three directors, two of whom are independent based upon the tests for independence set forth in NI 52-110.
Of the three directors standing for election at the Meeting, two Directors are independent – Ms Little and Mr. Parsons. Eric Roth is not independent as he is the President and CEO of the Company.
Management Supervision by Board
The size of the Company is such that all the Company's operations are conducted by a small management team which is also represented on the Board. The Board considers that management is effectively supervised by the independent directors on an informal basis as the independent directors are involved in reviewing and supervising the operations of the Company and have full access to management. Further supervision is performed through the audit committee which has a majority of independent directors who meet with the Company's auditors without management being in attendance.
Participation of Directors in Other Reporting Issuers
The participation of the directors in other reporting issuers is described in the table provided under "Election of Directors" in this Information Circular.
Orientation and Continuing Education
The Board of Directors ensures that all new Directors receive orientation regarding the role of the Board, its committees and Directors, and the nature and operations of the Company through a series of meetings, telephone calls and other correspondence. Technical presentations are conducted at most Board meetings to ensure that the Directors maintain the skills and knowledge necessary for them to meet their obligations as Directors of the Company.
All Board members are encouraged to communicate with management, auditors and technical consultants; to keep themselves current with industry trends and developments and changes in legislation with management's assistance; and to attend related industry seminars and visit the Company's operations.
Board members have full access to the Company's records.
Ethical Business Conduct
The Board of Directors of the Company has responsibility for the stewardship of the Company including responsibility for strategic planning, identification of the principal risks of the Company's business and implementation of appropriate systems to manage these risks, succession planning (including appointing, training and monitoring senior management), communications with investors and the financial community and the integrity of the Company's internal control and management information systems. To facilitate meeting this responsibility the Board of Directors seeks to foster a culture of ethical conduct by striving to ensure the Company carries out its business out in line with high business and moral standards and applicable legal and financial requirements. In that regard, the Board:
- encourages management to consult with legal and financial advisors to ensure the Company is meeting those requirements.
- is cognizant of the Company's timely disclosure obligations and reviews material disclosure documents such as financial statements and Management's Discussion and Analysis prior to their distribution.
- relies on its Audit Committee to annually review the systems of internal financial control and discuss such matters with the Company's external auditor.
- monitors the Company's compliance with the Board's directives and ensures that all material transactions are thoroughly reviewed and authorized by the Board before being undertaken by management.
- has established a 'whistleblower' policy which details complaint procedures for financial and other concerns.
In addition, the Board must comply with the conflict of interest provisions of the Business Corporations Act (British Columbia), as well as the relevant securities regulatory instruments and stock exchange policies, in order to ensure that directors exercise independent judgment in considering transactions and agreements in respect of which a director or executive officer has a material interest.
Nomination of Directors
At the Company's present stage of development, the Board of Directors of the Company does not consider it is necessary to establish a Nominating Committee at this time. The Board as a whole has responsibility for identifying potential candidates.
Members of the Board and persons in the mining industry are consulted for possible candidates. Any new appointees or nominees to the Board must have a favourable track record in general business management, special expertise in areas of strategic interest to the Company, the ability to devote the time required and a willingness to serve as a director.
Other Board Committees
As the directors are actively involved in the operations of the Company and the size of the Company’s operations does not warrant a larger board of directors, the Board has determined that additional committees are not necessary at this stage of the Company’s development.
Assessments
The Board of Directors of the Company has not established any formal procedures for assessing the performance of the Board or its committees and members. Generally, those responsibilities have been carried out on an informal basis by the Board of Directors itself. Furthermore, it is the view of the Board that, in light of its small size and the close and open relationship among its members, the formality of a committee would not be as effective as the current arrangement and is unnecessary.
AUDIT COMMITTEE RESPONSIBILITIES AND ACTIVITIES
The Audit Committee's Charter
Mandate
The Audit Committee (the "Committee") shall provide assistance to the Board of Directors of the Company in fulfilling its oversight responsibilities with respect to the Company’s financial statements and reports and the financial reporting process. In so doing, it is the responsibility of the Committee to ensure free and open communication between the directors of the Company, the independent auditors and the financial management of the Company and monitor their performance.
Management is responsible for the preparation, presentation and integrity of the Company’s financial statements and for the appropriateness of the accounting principles and reporting policies that are used by the Company. The independent auditors are responsible for auditing the Company’s annual financial statements and for reviewing the Company’s interim financial statements.
Composition and Meetings
The Committee is to be composed of a majority of Directors who are independent of the management of the Company and are free of any relationship that, in the opinion of the Board of Directors, would interfere with their exercise of independent judgment as committee members. The Committee’s members should be financially literate and possess public company experience. The Committee will meet at least annually, with the authority to convene additional meetings as circumstances require. The Board of Directors shall appoint the members of the Committee and the Committee Chairperson.
A majority of the members of the Committee shall constitute a quorum and all actions of the Committee shall be taken by a majority of the members present at the relevant meetings. Meetings of the Committee shall take place in person or by telephone or shall be called by the Chairperson of the Committee. Meetings may also be called by any member of the Committee or the Chair of the Board, the CEO or the CFO of the Company or by the Auditors. Unless otherwise specified by the Chairperson of the Committee, the Corporate Secretary shall act as the Secretary of the Committee and shall provide the Chair of the Board and each member of the Committee with notice of meetings of the Committee and shall be entitled to attend such meetings. The Chair of the Committee or the Committee may require any officer or employee of the Company to attend a Committee meeting and further, may invite any such other individual to attend a Committee meeting as deemed appropriate or advisable.
Responsibilities
In carrying out its responsibilities, the Committee believes its policies and procedures should remain flexible, in order to best react to changing conditions and to ensure that the accounting and reporting practices of the Company are in accordance with all requirements and are of the highest quality. In carrying out these responsibilities, the Committee will:
- Review and recommend for approval to the Board the annual and quarterly financial statements of the
Company. Included in this review is assessing the use of management estimates in the preparation of the financial statements. The Committee is responsible for reviewing the Company’s systems so as to limit the potential for material misstatement in the financial statements and so that the financial statements are complete and consistent with information known to the Committee;
- Review the appointment and retention (subject to Board and Shareholder approval) of the independent auditors, their compensation, and the oversight of their work, including resolution of disagreements between management and the independent auditors. The independent auditors will report directly to the Committee;
- Establish and implement policies and procedures for the pre-approval of allowable services provided by the independent auditors that are intended to safeguard the independence of the external auditors;
- Meet with the independent auditors and financial management of the Company to review the scope of the proposed audit for the current year and the audit procedures to be utilized, and at the conclusion thereof review such audit, including any comments or recommendations of the independent auditors;
- Review with the independent auditors, the Company’s financial and accounting personnel, the adequacy and effectiveness of the accounting and financial controls and systems of the Company, and elicit any recommendations for the improvement of such internal controls procedures and systems or particular areas where new or more detailed controls or procedures are desirable. Particular emphasis should be given to the adequacy of such internal controls to expose any payments, transactions or procedures that might be deemed illegal or otherwise improper. Further, the Committee periodically should review the Company’s policy statements to determine their appropriateness;
- Review the Company’s hedging systems and policies, as they may exist from time to time;
- Review the financial statements contained in the annual report to shareholders with management and the independent auditors to determine that the independent auditors are satisfied with the disclosure and content of the financial statements to be presented to the shareholders. Any changes in accounting policy should be reviewed by the Committee;
- Review the interim and annual financial statements and disclosures under management’s discussion and analysis (“MD&A”) of financial condition and results of operations with both management and external auditors prior to the release of all such reports;
- Provide sufficient opportunity for the independent auditors to meet with the members of the Committee without members of management present. Among the items to be discussed in these meetings are the independent auditors’ evaluation of the Company’s financial, accounting personnel, and the cooperation that the independent auditors received during the course of the audit;
- Review accounting and financial human resources succession planning within the Company. As a part of this review, the Committee will review the Company’s policy regarding partners, employees, and former partners and employees of the present and former external auditors;
- Submit the minutes of all meetings of the Committee to, or discuss the matters discussed at each Committee meeting with, the Board of Directors;
- Establish procedures for dealing with the receipt, retention, and treatment of complaints received by the Company regarding accounting activities, internal accounting controls or audit matters. Also, part of these procedures will ensure that such complaints will be handled in a confidential manner with no recourse to the party or parties that have lodged such complaints;
- Investigate any matter brought to its attention within the scope of its duties, with the power to retain outside advisors, including legal counsel for this purpose if, in its judgment, that is appropriate;
- Review its own performance on a continual basis and make recommendations to the Board for changes to this Audit Committee Mandate and the composition of the Committee;
- Have the right for the purpose of performing its duties to inspect all the books and records and any matters relating to the financial position of the Company with the officers, employees or external parties, including the external auditor, all of whom are expected to cooperate.
Policies and Procedures
Subject to the requirements above, the policies and procedures of the Committee should remain flexible in order to enable it to react to changes and circumstances and conditions so as to ensure that the corporate accounting reporting practices of the Company are in accordance with all applicable legal and regulatory requirements and current best practices. The policies and procedure outlined below are meant to serve as guidelines rather than inflexible rules and the Committee is encouraged to adopt such additional procedures and standards as it deems necessary from time to time to fulfill these responsibilities.
For the purposes of performing their duties, the members of the Committee shall have the right to inspect all books, records and accounts of the Company and to discuss books, records, accounts and any other matters relating to the financial position of the Company directly with the internal financial management of the Company, the external auditors and/or the Company's counsel.
While the Committee has the responsibility and powers set forth in this mandate, the Committee's mandate and function is one of oversight. It is not the duty of the Committee to plan or conduct internal or external audits or to determine that the Company's financial statements are complete and accurate and are in accordance with generally accepted accounting principles. Such functions are the responsibility of the financial management of the Company and/or the external auditors. Nor is it the duty of the Committee to conduct investigations to resolve disagreements, if any, amongst the financial management of the Company and/or the external auditors or to ensure compliance with applicable laws and regulations. Nothing in these policies is intended to expand applicable standards of liability under statutory or regulatory requirements for the Directors of the Company or members of the Committee. Each member of the Committee is entitled to rely on (1) the integrity of those persons or organizations within and outside the Company from which it receives information, (2) the accuracy of financial and other information provided by such persons or organizations, except where the Committee member has actual knowledge to the contrary, which shall be reported to the Board promptly, and (3) representations made by management as to all audit and non-audit relationships with and/or services provided by the external auditors.
Composition of the Audit Committee
The following directors are the current members of the Committee:
| Eric Roth | Not Independent (1) | Financially literate (1) |
|---|---|---|
| Glen Parsons | Independent (1) | Financially literate (1) |
| Mary Little | Independent (1) | Financially literate (1) |
(1) As defined by National Instrument 52-110 ("NI 52-110").
Relevant Education and Experience
Collectively, the members of the Committee have considerable skill and professional experience in business, finance and accounting. The specific experience and education of each current member that is relevant to the performance of his responsibilities of a member of the Committee is set out below.
Eric Roth: Mr. Roth has a PhD in Economic Geology from the University of Western Australia and over 35 years experience in global mineral exploration and project development. Mr. Roth is currently the CEO and Director of the Company and was previously COO of Mariana Resources Ltd., prior to it being purchased by Sandstorm Gold Ltd. He has been a successful senior executive and/or director of several public and private companies.
Glen Parsons: Mr. Parsons is a qualified Chartered Accountant. He has over 20 years international experience in company building, corporate finance, treasury, operational and general management. Currently Mr. Parsons is the CEO of Colossal Gold Resources Ltd., and was the CEO of Awalé Resources Ltd. until May 24, 2023 and prior to that he was the CEO of Mariana Resources Ltd., running a diversified global exploration and development company, which was acquired in July 2017 by Sandstorm. He is also Non-Executive Chairman of Andrada Mining Limited
(AIM: ATM), an African tin focused exploration and development company. Glen was also an executive director of RFC Corporate Finance Ltd, a specialist minerals resources investment bank and fund manager. His specific experience in the junior mining and exploration sector is extensive with appropriate LSE-AIM, TSX and TSXV exchange knowledge and has been involved with a number of successful global equity and debt raisings for junior and developing mining companies on these exchanges.
Mary Little: Ms. Little has been an independent geological consultant since 2014. Formerly, she was a director, CEO and founder of Mirasol Resources Ltd. Ms. Little became a director of Sable Resources Ltd. in September 2024; a director of Sandstorm Gold in June 2014; a director of Tinka Resources Limited in April 2016; and was a director of Pure Energy Minerals Limited from March 2015 to October 2024. She has held management positions including Business Development Manager and Country Manager during her 15 years in Latin America with major mining companies Newmont Chile, Cyprus Amax and WMC Ltd. Ms. Little has also served as trustee for the Society of Economic Geologists Foundation from 2010 to 2014. She holds a M.Sc. degree in Earth Sciences from the University of California and an MBA from the University of Colorado. Additionally, she is a qualified person under National Instrument 43-101.
Audit Committee Oversight
At no time since the commencement of the Company's most recently completed financial year was a recommendation of the Audit Committee to nominate or compensate an external auditor not adopted by the Board of Directors.
Reliance on Certain Exemptions
At no time since the commencement of the Company's most recently completed financial year has the Company relied on the exemption in Section 2.4 of NI 52-110 (De Minimis Non-audit Services), or an exemption from NI 52-110, in whole or in part, granted under Part 8 of NI 52-110.
Pre-Approval Policies and Procedures
The Audit Committee has not adopted any specific policies and procedures for the engagement of non-audit services as described above under the heading "External Auditors".
External Auditor Service Fees (By Category)
The aggregate fees billed by the Company's external auditors in each of the last two fiscal years for audit fees are as follows:
| Financial Year | Audit Fees | Audit Related Fees | Tax Fees | All Other Fees |
|---|---|---|---|---|
| May 31, 2024 | $67,500 | - | $11,500 | - |
| May 31, 2023 | $63,750 | - | $10,500 | - |
Exemption
The Company is relying on the exemption in Section 6.1 of NI 52-110 from the requirement of Parts 3 (Composition of the Audit Committee) and 5 (Reporting Obligations).
PARTICULARS OF MATTERS TO BE ACTED UPON
Election of Directors
The Directors of the Company are elected at each annual general meeting and hold office until the next annual general meeting or until their successors are appointed. The shareholders will be asked to pass an ordinary resolution to set the number of Directors of the Company at three for the next year, subject to any increases permitted by the Company's By-laws. In the absence of instructions to the contrary, the enclosed proxy will be voted for the election of the nominees listed below. The Company is required to have an Audit Committee, the members of which are set out below.
Management of the Company proposes to nominate each of the following persons for election as a Director.
Information concerning such persons, as furnished by the individual nominees, and each other person whose term of office as a Director will continue after the Meeting, is as follows:
| Name, Jurisdiction of Residence and Position | Principal Occupation or employment and, if not a previously elected Director, occupation during the past 5 years | Previous Service as a Director | Number of Common Shares Beneficially Owned, Controlled or Directed, Directly or Indirectly(1) |
|---|---|---|---|
| Eric Roth, President, Chief Executive Officer and Director(2) Santiago, Chile | CEO and Director of the Company; consulting Geologist; current director of Teako Minerals Corp.; and Thunderstruck Resources Ltd., former Director of Awalé Resources Limited (July 2017 to June 2023); formerly Chief Operating Officer of Mariana Resources Limited | Since March 29, 2018 | 1,228,209(3) |
| Mary Lois Little(2) Director Colorado, USA | Geological Consultant; Director of Sandstorm Gold Ltd.; Director of Sable Resources;; Director of Tinka Resources Ltd.; and former director of Pure Energy Minerals Limited | Since September 25, 2018 | 520,203(4) |
| Glen Parsons(2) Director New South Wales, Australia | Current CEO of Colossal Gold Resources Ltd.; former CEO of Awalé Resources Limited from July 2017 to May 2023; formerly Chief Executive Officer and Chief Financial Officer of Mariana Resources Limited from March 2010 until July 2017. | Since March 29, 2018 | 494,446(5) |
(1) Shares beneficially owned, directly or indirectly, or over which control or direction is exercised, as at April 21, 2025 based upon information furnished to the Company by individual Directors. Unless otherwise indicated, such shares are held directly on a post-consolidated basis.
(2) Member of Audit Committee.
(3) Mr. Roth holds 1,121,034 shares directly and 107,175 shares are held indirectly. Mr. Roth also holds no options and no warrants.
(4) Ms. Little holds warrants to acquire an additional 41,667 shares.
(5) Mr. Parsons holds 133,334 shares directly and 361,112 indirectly. Mr. Parsons also holds no options and no warrants.
Corporate Cease Trade Orders or Bankruptcies
No proposed director of the Company (including any personal holding company of a director) is, or within the ten years prior to the date of this Information Circular has been:
(a) a director, chief executive officer, or, chief financial officer of any company, including the Company, that while that person was acting in that capacity, was the subject of a cease trade order or similar order, including a management cease trade order whether or not that person was named in such order, or an order that denied the company access to any exemption under securities legislation for a period of more than 30 consecutive days; or
(b) a director, chief executive officer, or, chief financial officer of any company, including the Company, that was the subject of a cease trade order or similar order or an order that denied the company
access to any exemption under securities legislation for a period of more than 30 consecutive days that was issued after that person ceased to be a director, chief executive officer or chief financial officer of the company and which resulted from an event that occurred while that person was acting in the capacity of director, chief executive officer or chief financial officer of the company; or
(c) director or executive officer of any company, including the Company, that, while that person was acting in that capacity, or within a year of that person ceasing to act in that capacity, became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency or was subject to or instituted any proceedings, arrangement or compromise with creditors or had a receiver, receiver manager or trustee appointed to hold its assets.
Individual Bankruptcies
No proposed director of the Company has, within the ten years prior to the date of this Information Circular, become bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency, or been subject to or instituted any proceedings, arrangement or compromise with creditors, or had a receiver, receiver manager or trustee appointed to hold the assets of that individual.
Penalties and Sanctions
No proposed director of the Company has, within the past 10 years been subject to any penalties or sanctions imposed by a court relating to securities legislation or by a securities regulatory authority or has entered into a settlement agreement with a securities regulatory authority or been subject to any other penalties or sanctions imposed by a court or regulatory body that would likely be considered important to a reasonable securityholder in deciding whether to vote for a directors of the Company.
Other Directorships
The following proposed directors of the Company hold directorships in other reporting issuers as set out below:
| Name of Director | Name of Other Reporting Issuer | Exchange |
|---|---|---|
| Eric Roth | Thunderstruck Resources Ltd. | |
| Teako Minerals Limited | TSXV | |
| TSE | ||
| Mary Little | Sandstorm Gold Ltd. | |
| Sable Resources Ltd. | ||
| Tinka Resources Ltd. | TSX | |
| TSXV | ||
| TSXV | ||
| Glen Parsons | Andrada Mining Limited | AIM-LSE |
Appointment of Auditor
The Company will move to re-appoint Davidson & Company LLP, Chartered Accountants, of Vancouver, British Columbia as the auditor of the Company, at a remuneration to be negotiated between the auditor and the Directors.
Annual Approval of Stock Option Plan
Background Information
The Board implemented its stock option plan originally in 2006 and an amended plan (to conform to current TSXV policies) was adopted and approved by Shareholders most recently on January 5, 2024. The number of Shares which may be issued pursuant to Options previously granted and those granted under the Stock Option Plan is a maximum of 10% of the issued and outstanding Shares at the time of the grant.
The purpose of the Stock Option Plan is to allow the Company to grant Options to Directors, officers, employees and consultants, as additional compensation, and as an opportunity to participate in the success of the Company. The granting of such Options is intended to align the interests of such persons with that of Shareholders. Options will be exercisable over periods of up to ten years as determined by the Board and are required to have an exercise price no less than the
closing market price of the Company's shares prevailing on the day that the Option is granted less the applicable discount, if any, permitted under the TSXV policy applicable to incentive stock options. Pursuant to the Stock Option Plan, the Board may from time to time authorize the issue of Options to Directors, officers, employees and consultants of the Company and its subsidiaries or employees of companies providing management or consulting services to the Company or its subsidiaries.
In addition to other terms and conditions contained within the Stock Option Plan, the number of Shares which may be reserved for issuance to any one individual may not exceed 5% of the issued Shares on a yearly basis, or 2% to any one Consultant in a 12 month period and the aggregate number of options granted to all persons retained to provide investor relations activities must not exceed 2% of the issued shares of the Company in any 12 month period.
The Stock Option Plan contains no vesting requirements but permits the Board to specify a vesting schedule in its discretion. The Stock Option Plan provides that if a change of control, as defined therein, occurs, all Shares subject to Option shall immediately become vested and may thereupon be exercised in whole or in part by the Option holder.
Additionally, if an Optionee ceases to act in their role for the Company the Options shall expire subject to the term determined by the Board but in any event, expiry shall not exceed 12 months; similarly, the Optionee's heirs or administrators can exercise any portion of outstanding Options up to 12 months from the Optionee's death.
The Company currently has 39,497,532 issued and outstanding Shares post-consolidation, meaning that the number of Options available for grant under the Option Plan would be 10% of that number (on a rolling basis) or 3,949,753 Shares. As of the date of this Circular, the Company had Nil Options outstanding (representing approximately 0% of the Company's current issued and outstanding, on a non-diluted basis).
A copy of the Company's Stock Option Plan are available for viewing up to the date of the Meeting at the Company's registered office at 8681 Clay Street, Mission, British Columbia, V4S 1E7 during normal business hours and at the Meeting. In addition, a copy of the Option Plan, will be mailed, free of charge, to any holder of Shares who requests a copy, in writing, from the Secretary of the Company. Any such requests should be mailed to the Company, at its head office, to the attention of the Secretary.
The TSXV Requires Disinterested Shareholder Approval for the Stock Option Plan
The Company's Stock Option Plan is a rolling stock option plan. Under TSXV policy, all rolling stock option plans which set the number of Shares issuable under the plan at a maximum of 10% of the issued and outstanding Shares of a company must be approved and ratified by its Disinterested Shareholders on an annual basis.
Shareholder Approval Being Sought
Accordingly, at the Meeting, the Disinterested Shareholders will be asked to consider and, if deemed fit, pass the following ordinary resolution, in substantially the following form, approving the Stock Option Plan. To be effective, the foregoing resolution must be approved by not less than 50% of the votes cast by Disinterested Shareholders present in person or represented by proxy at the Meeting.
"RESOLVED, as an ordinary resolution of the Shareholders of Capella Minerals Limited (the "Company") that:
- the Company's 10% "rolling" stock option plan ("Stock Option Plan"), as described herein (the Company's Management Information Circular dated April 21, 2025), be and is hereby ratified, confirmed and approved; and
- any Director or officer of the Company be and is hereby authorized and directed, acting for, in the name of and on behalf of the Company, to execute or cause to be executed, under the seal of the Company or otherwise, and to deliver or cause to be delivered, such other documents and instruments, and to do or cause to be done all such acts and things, as may in the opinion of such Director or officer of the Company be necessary or desirable to carry out the intent of the foregoing resolution, including the filing of all necessary documents with regulatory authorities including the TSX Venture Exchange."
The directors of the Company believe the passing of the foregoing resolution is in the best interests of the Company and recommend that Shareholders vote FOR the resolution. Unless otherwise instructed, the proxies given pursuant to this solicitation will be voted FOR the resolution approving the Company's Stock Option Plan.
Unless such authority is withheld, the persons named in the enclosed Proxy intend to vote for the approval and ratification of the Stock Option Plan.
Other Business
Approval of such other business as may properly come before the meeting or any adjournment thereof.
Save for the matters referred to herein, management knows of no other matters intended to be brought before the Meeting. However, if any matters which are not now known to management shall properly come before the Meeting, the Proxy given pursuant to this solicitation by Management will be voted on such matters in accordance with the best judgement of the person voting the Proxy, in the event such discretionary authority is provided in the Proxy.
ADDITIONAL INFORMATION
Additional information relating to the Company can be found on the Company's profile page on SEDAR+ at www.sedarplus.ca. Shareholders may contact the Company at (604) 410-2277 to request copies of the Company's financial statements and MD&A.
Financial information is provided in the Company's comparative financial statements and MD&A for its most recently completed financial year, which are filed on SEDAR+.
BOARD APPROVAL
The contents of this Information Circular have been approved and its mailing authorized by the directors of the Company.
DATED at Vancouver, BC, this 21st day of April, 2025.
ON BEHALF OF THE BOARD
“Eric Roth”
President and Chief Executive Officer