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CANN GROUP LIMITED — Governance Information 2018
Nov 14, 2018
64603_rns_2018-11-14_83d85f3c-b859-43f1-be07-cc4d06a62348.pdf
Governance Information
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Appendix 4G
Key to Disclosures Corporate Governance Council Principles and Recommendations
Rules 4.7.3 and 4.10.3[1]
Appendix 4G
Key to Disclosures Corporate Governance Council Principles and Recommendations
Introduced 01/07/14 Amended 02/11/15
Name of entity
CANN GROUP LIMITED
| ABN / ARBN 25 603 949 739 |
Financial year ended: |
|---|---|
| 25 603 949 739 | 30 JUNE 2018 |
Our corporate governance statement[2] for the above period above can be found at:[3]
☐ These pages of our annual report:
X This URL on our website:
www.canngrouplimited.com
The Corporate Governance Statement is accurate and up to date as at 14 November 2018 and has been approved by the board.
The annexure includes a key to where our corporate governance disclosures can be located.
Date: 15 November 2018
Name of Secretary authorising lodgement: RICHARD BAKER
1 Under Listing Rule 4.7.3, an entity must lodge with ASX a completed Appendix 4G at the same time as it lodges its annual report with ASX.
Listing Rule 4.10.3 requires an entity that is included in the official list as an ASX Listing to include in its annual report either a corporate governance statement that meets the requirements of that rule or the URL of the page on its website where such a statement is located. The corporate governance statement must disclose the extent to which the entity has followed the recommendations set by the ASX Corporate Governance Council during the reporting period. If the entity has not followed a recommendation for any part of the reporting period, its corporate governance statement must separately identify that recommendation and the period during which it was not followed and state its reasons for not following the recommendation and what (if any) alternative governance practices it adopted in lieu of the recommendation during that period.
Under Listing Rule 4.7.4, if an entity chooses to include its corporate governance statement on its website rather than in its annual report, it must lodge a copy of the corporate governance statement with ASX at the same time as it lodges its annual report with ASX. The corporate governance statement must be current as at the effective date specified in that statement for the purposes of rule 4.10.3.
2 “Corporate governance statement” is defined in Listing Rule 19.12 to mean the statement referred to in Listing Rule 4.10.3 which discloses the extent to which an entity has followed the recommendations set by the ASX Corporate Governance Council during a particular reporting period.
3 Mark whichever option is correct and then complete the page number(s) of the annual report, or the URL of the web page, where the entity’s corporate governance statement can be found. You can, if you wish, delete the option which is not applicable. Throughout this form, where you are given two or more options to select, you can, if you wish, delete any option which is not applicable and just retain the option that is applicable. If you select an option that includes “OR” at the end of the selection and you delete the other options, you can also, if you wish, delete the “OR” at the end of the selection.
- See chapter 19 for defined terms
2 November 2015
Page 1
Appendix 4G Key to Disclosures Corporate Governance Council Principles and Recommendations
ANNEXURE – KEY TO CORPORATE GOVERNANCE DISCLOSURES
| Corporate Governance Council recommendation | Corporate Governance Council recommendation | We have followed the recommendation in full for the whole of the period above. We have disclosed … |
We have NOT followed the recommendation in full for the whole of the period above. We have disclosed …4 |
|---|---|---|---|
| PRINCIPLE 1 – LAY SOLID FOUNDATIONS FOR MANAGEMENT AND OVERSIGHT | |||
| 1.1 | A listed entity should disclose: (a) the respective roles and responsibilities of its board and management; and (b) those matters expressly reserved to the board and those delegated to management. |
… the fact that we follow this recommendation: x in our Corporate Governance StatementOR ☐at [insert location]… and information about the respective roles and responsibilities of our board and management (including those matters expressly reserved to the board and those delegated to management): ☐at [insert location] |
☐an explanation why that is so in our Corporate Governance Statement OR ☐we are an externally managed entity and this recommendation is therefore not applicable |
| 1.2 | A listed entity should: (a) undertake appropriate checks before appointing a person, or putting forward to security holders a candidate for election, as a director; and (b) provide security holders with all material information in its possession relevant to a decision on whether or not to elect or re-elect a director. |
… the fact that we follow this recommendation: x in our Corporate Governance StatementOR ☐at [insert location] |
☐an explanation why that is so in our Corporate Governance Statement OR ☐we are an externally managed entity and this recommendation is therefore not applicable |
| 1.3 | A listed entity should have a written agreement with each director and senior executive setting out the terms of their appointment. |
… the fact that we follow this recommendation: x in our Corporate Governance StatementOR ☐at [insert location] |
☐an explanation why that is so in our Corporate Governance Statement OR ☐we are an externally managed entity and this recommendation is therefore not applicable |
| 1.4 | The company secretary of a listed entity should be accountable directly to the board, through the chair, on all matters to do with the proper functioning of the board. |
… the fact that we follow this recommendation: x in our Corporate Governance StatementOR ☐at [insert location] |
☐an explanation why that is so in our Corporate Governance Statement OR ☐we are an externally managed entity and this recommendation is therefore not applicable |
4 If you have followed all of the Council’s recommendations in full for the whole of the period above, you can, if you wish, delete this column from the form and re-format it.
- See chapter 19 for defined terms
2 November 2015
Page 2
Appendix 4G Key to Disclosures Corporate Governance Council Principles and Recommendations
| Corporate Governance Council recommendation | Corporate Governance Council recommendation | We have followed the recommendation in full for the whole of the period above. We have disclosed … |
We have NOT followed the recommendation in full for the whole of the period above. We have disclosed …4 |
|---|---|---|---|
| 1.5 | A listed entity should: (a) have a diversity policy which includes requirements for the board or a relevant committee of the board to set measurable objectives for achieving gender diversity and to assess annually both the objectives and the entity’s progress in achieving them; (b) disclose that policy or a summary of it; and (c) disclose as at the end of each reporting period the measurable objectives for achieving gender diversity set by the board or a relevant committee of the board in accordance with the entity’s diversity policy and its progress towards achieving them and either: (1) the respective proportions of men and women on the board, in senior executive positions and across the whole organisation (including how the entity has defined “senior executive” for these purposes); or (2) if the entity is a “relevant employer” under the Workplace Gender Equality Act, the entity’s most recent “Gender Equality Indicators”, as defined in and published under that Act. |
… the fact that we have a diversity policy that complies with paragraph (a): ☐in our Corporate Governance StatementOR☐at [insert location]… and a copy of our diversity policy or a summary of it: ☐at [insert location]… and the measurable objectives for achieving gender diversity set by the board or a relevant committee of the board in accordance with our diversity policy and our progress towards achieving them: x in our Corporate Governance StatementOR ☐at [insert location]… and the information referred to in paragraphs (c)(1) or (2): x in our Corporate Governance StatementOR ☐at [insert location] |
x an explanation why that is so in our Corporate Governance Statement OR ☐we are an externally managed entity and this recommendation is therefore not applicable |
| 1.6 | A listed entity should: (a) have and disclose a process for periodically evaluating the performance of the board, its committees and individual directors; and (b) disclose, in relation to each reporting period, whether a performance evaluation was undertaken in the reporting period in accordance with that process. |
… the evaluation process referred to in paragraph (a): x in our Corporate Governance StatementOR ☐at [insert location]… and the information referred to in paragraph (b): x in our Corporate Governance StatementOR ☐at [insert location] |
☐an explanation why that is so in our Corporate Governance Statement OR ☐we are an externally managed entity and this recommendation is therefore not applicable |
| 1.7 | A listed entity should: (a) have and disclose a process for periodically evaluating the performance of its senior executives; and (b) disclose, in relation to each reporting period, whether a performance evaluation was undertaken in the reporting period in accordance with that process. |
… the evaluation process referred to in paragraph (a): x in our Corporate Governance StatementOR ☐at [insert location]… and the information referred to in paragraph (b): x in our Corporate Governance StatementOR ☐at [insert location] |
☐an explanation why that is so in our Corporate Governance Statement OR ☐we are an externally managed entity and this recommendation is therefore not applicable |
- See chapter 19 for defined terms 2 November 2015
Page 3
Appendix 4G Key to Disclosures Corporate Governance Council Principles and Recommendations
| Corporate Governance Council recommendation | Corporate Governance Council recommendation | We have followed the recommendation in full for the whole of the period above. We have disclosed … |
We have NOT followed the recommendation in full for the whole of the period above. We have disclosed …4 |
|---|---|---|---|
| PRINCIPLE 2 - STRUCTURE THE BOARD TO ADD VALUE | |||
| 2.1 | The board of a listed entity should: (a) have a nomination committee which: (1) has at least three members, a majority of whom are independent directors; and (2) is chaired by an independent director, and disclose: (3) the charter of the committee; (4) the members of the committee; and (5) as at the end of each reporting period, the number of times the committee met throughout the period and the individual attendances of the members at those meetings; or (b) if it does not have a nomination committee, disclose that fact and the processes it employs to address board succession issues and to ensure that the board has the appropriate balance of skills, knowledge, experience, independence and diversity to enable it to discharge its duties and responsibilities effectively. |
[If the entity complies with paragraph (a):] … the fact that we have a nomination committee that complies with paragraphs (1) and (2): ☐in our Corporate Governance StatementOR☐at [insert location]… and a copy of the charter of the committee: ☐at [insert location]… and the information referred to in paragraphs (4) and (5): ☐in our Corporate Governance StatementOR☐at [insert location][If the entity complies with paragraph (b):] … the fact that we do not have a nomination committee and the processes we employ to address board succession issues and to ensure that the board has the appropriate balance of skills, knowledge, experience, independence and diversity to enable it to discharge its duties and responsibilities effectively: x in our Corporate Governance StatementOR ☐at [insert location] |
x an explanation why that is so in our Corporate Governance Statement OR ☐we are an externally managed entity and this recommendation is therefore not applicable |
| 2.2 | A listed entity should have and disclose a board skills matrix setting out the mix of skills and diversity that the board currently has or is looking to achieve in its membership. |
… our board skills matrix: x in our Corporate Governance StatementOR ☐at [insert location] |
☐an explanation why that is so in our Corporate Governance Statement OR ☐we are an externally managed entity and this recommendation is therefore not applicable |
- See chapter 19 for defined terms 2 November 2015
Page 4
Appendix 4G Key to Disclosures Corporate Governance Council Principles and Recommendations
| Corporate Governance Council recommendation | Corporate Governance Council recommendation | We have followed the recommendation in full for the whole of the period above. We have disclosed … |
We have NOT followed the recommendation in full for the whole of the period above. We have disclosed …4 |
|---|---|---|---|
| 2.3 | A listed entity should disclose: (a) the names of the directors considered by the board to be independent directors; (b) if a director has an interest, position, association or relationship of the type described in Box 2.3 but the board is of the opinion that it does not compromise the independence of the director, the nature of the interest, position, association or relationship in question and an explanation of why the board is of that opinion; and (c) the length of service of each director. |
… the names of the directors considered by the board to be independent directors: x in our Corporate Governance StatementOR ☐at [insert location]… and, where applicable, the information referred to in paragraph (b): x in our Corporate Governance StatementOR ☐at [insert location]… and the length of service of each director: x in our Corporate Governance StatementOR ☐at [insert location] |
☐an explanation why that is so in our Corporate Governance Statement |
| 2.4 | A majority of the board of a listed entity should be independent directors. |
… the fact that we follow this recommendation: x in our Corporate Governance Statement OR ☐at [insert location] |
☐an explanation why that is so in our Corporate Governance Statement OR ☐we are an externally managed entity and this recommendation is therefore not applicable |
| 2.5 | The chair of the board of a listed entity should be an independent director and, in particular, should not be the same person as the CEO of the entity. |
… the fact that we follow this recommendation: x in our Corporate Governance StatementOR ☐at [insert location] |
☐an explanation why that is so in our Corporate Governance Statement OR ☐we are an externally managed entity and this recommendation is therefore not applicable |
| 2.6 | A listed entity should have a program for inducting new directors and provide appropriate professional development opportunities for directors to develop and maintain the skills and knowledge needed to perform their role as directors effectively. |
… the fact that we follow this recommendation: x in our Corporate Governance StatementOR ☐at [insert location] |
☐an explanation why that is so in our Corporate Governance Statement OR ☐we are an externally managed entity and this recommendation is therefore not applicable |
| PRINCIPLE 3 – ACT ETHICALLY AND RESPONSIBLY | |||
| 3.1 | A listed entity should: (a) have a code of conduct for its directors, senior executives and employees; and (b) disclose that code or a summary of it. |
… our code of conduct or a summary of it: x in our Corporate Governance StatementOR ☐at [insert location] |
☐an explanation why that is so in our Corporate GovernanceStatement |
- See chapter 19 for defined terms
2 November 2015
Page 5
Appendix 4G Key to Disclosures Corporate Governance Council Principles and Recommendations
| Corporate Governance Council recommendation | Corporate Governance Council recommendation | We have followed the recommendation in full for the whole of the period above. We have disclosed … |
We have NOT followed the recommendation in full for the whole of the period above. We have disclosed …4 |
|---|---|---|---|
| PRINCIPLE 4 – SAFEGUARD INTEGRITY IN CORPORATE REPORTING | |||
| 4.1 | The board of a listed entity should: (a) have an audit committee which: (1) has at least three members, all of whom are non- executive directors and a majority of whom are independent directors; and (2) is chaired by an independent director, who is not the chair of the board, and disclose: (3) the charter of the committee; (4) the relevant qualifications and experience of the members of the committee; and (5) in relation to each reporting period, the number of times the committee met throughout the period and the individual attendances of the members at those meetings; or (b) if it does not have an audit committee, disclose that fact and the processes it employs that independently verify and safeguard the integrity of its corporate reporting, including the processes for the appointment and removal of the external auditor and the rotation of the audit engagement partner. |
[If the entity complies with paragraph (a):] … the fact that we have an audit committee that complies with paragraphs (1) and (2): x in our Corporate Governance StatementOR ☐at [insert location]… and a copy of the charter of the committee: ☐at [insert location]… and the information referred to in paragraphs (4) and (5): x in our Corporate Governance StatementOR ☐at [insert location][If the entity complies with paragraph (b):] … the fact that we do not have an audit committee and the processes we employ that independently verify and safeguard the integrity of our corporate reporting, including the processes for the appointment and removal of the external auditor and the rotation of the audit engagement partner: x in our Corporate Governance StatementOR ☐at [insert location] |
☐an explanation why that is so in our Corporate Governance Statement |
| 4.2 | The board of a listed entity should, before it approves the entity’s financial statements for a financial period, receive from its CEO and CFO a declaration that, in their opinion, the financial records of the entity have been properly maintained and that the financial statements comply with the appropriate accounting standards and give a true and fair view of the financial position and performance of the entity and that the opinion has been formed on the basis of a sound system of risk management and internal control which is operating effectively. |
… the fact that we follow this recommendation: x in our Corporate Governance StatementOR ☐at [insert location] |
☐an explanation why that is so in our Corporate Governance Statement |
- See chapter 19 for defined terms 2 November 2015
Page 6
Appendix 4G Key to Disclosures Corporate Governance Council Principles and Recommendations
| Corporate Governance Council recommendation | Corporate Governance Council recommendation | We have followed the recommendation in full for the whole of the period above. We have disclosed … |
We have NOT followed the recommendation in full for the whole of the period above. We have disclosed …4 |
|---|---|---|---|
| 4.3 | A listed entity that has an AGM should ensure that its external auditor attends its AGM and is available to answer questions from security holders relevant to the audit. |
… the fact that we follow this recommendation: x in our Corporate Governance StatementOR ☐at [insert location] |
☐an explanation why that is so in our Corporate Governance Statement OR ☐we are an externally managed entity that does not hold an annual general meeting and this recommendation is therefore not applicable |
| PRINCIPLE 5 – MAKE TIMELY AND BALANCED DISCLOSURE | |||
| 5.1 | A listed entity should: (a) have a written policy for complying with its continuous disclosure obligations under the Listing Rules; and (b) disclose that policy or a summary of it. |
… our continuous disclosure compliance policy or a summary of it: x in our Corporate Governance StatementOR ☐at [insert location] |
☐an explanation why that is so in our Corporate Governance Statement |
| PRINCIPLE 6 – RESPECT THE RIGHTS OF SECURITY HOLDERS | |||
| 6.1 | A listed entity should provide information about itself and its governance to investors via its website. |
x information about us and our governance on our website:☐at [insert location] |
☐an explanation why that is so in our Corporate Governance Statement |
| 6.2 | A listed entity should design and implement an investor relations program to facilitate effective two-way communication with investors. |
… the fact that we follow this recommendation: x in our Corporate Governance StatementOR ☐at [insert location] |
☐an explanation why that is so in our Corporate Governance Statement |
| 6.3 | A listed entity should disclose the policies and processes it has in place to facilitate and encourage participation at meetings of security holders. |
… our policies and processes for facilitating and encouraging participation at meetings of security holders: x in our Corporate Governance StatementOR ☐at [insert location] |
☐an explanation why that is so in our Corporate Governance Statement OR ☐we are an externally managed entity that does not hold periodic meetings of security holders and this recommendation is therefore not applicable |
| 6.4 | A listed entity should give security holders the option to receive communications from, and send communications to, the entity and its security registry electronically. |
… the fact that we follow this recommendation: x in our Corporate Governance StatementOR ☐at [insert location] |
☐an explanation why that is so in our Corporate Governance Statement |
- See chapter 19 for defined terms 2 November 2015
Page 7
Appendix 4G Key to Disclosures Corporate Governance Council Principles and Recommendations
| Corporate Governance Council recommendation | Corporate Governance Council recommendation | We have followed the recommendation in full for the whole of the period above. We have disclosed … |
We have NOT followed the recommendation in full for the whole of the period above. We have disclosed …4 |
|---|---|---|---|
| PRINCIPLE 7 – RECOGNISE AND MANAGE RISK | |||
| 7.1 | The board of a listed entity should: (a) have a committee or committees to oversee risk, each of which: (1) has at least three members, a majority of whom are independent directors; and (2) is chaired by an independent director, and disclose: (3) the charter of the committee; (4) the members of the committee; and (5) as at the end of each reporting period, the number of times the committee met throughout the period and the individual attendances of the members at those meetings; or (b) if it does not have a risk committee or committees that satisfy (a) above, disclose that fact and the processes it employs for overseeing the entity’s risk management framework. |
[If the entity complies with paragraph (a):] … the fact that we have a committee or committees to oversee risk that comply with paragraphs (1) and (2): x in our Corporate Governance StatementOR ☐at [insert location]… and a copy of the charter of the committee: ☐at [insert location]… and the information referred to in paragraphs (4) and (5): x in our Corporate Governance StatementOR ☐at [insert location][If the entity complies with paragraph (b):] … the fact that we do not have a risk committee or committees that satisfy (a) and the processes we employ for overseeing our risk management framework: x in our Corporate Governance StatementOR ☐at [insert location] |
☐an explanation why that is so in our Corporate Governance Statement |
| 7.2 | The board or a committee of the board should: (a) review the entity’s risk management framework at least annually to satisfy itself that it continues to be sound; and (b) disclose, in relation to each reporting period, whether such a review has taken place. |
… the fact that board or a committee of the board reviews the entity’s risk management framework at least annually to satisfy itself that it continues to be sound: x in our Corporate Governance StatementOR ☐at [insert location]… and that such a review has taken place in the reporting period covered by this Appendix 4G: x in our Corporate Governance StatementOR ☐at [insert location] |
☐an explanation why that is so in our Corporate Governance Statement |
- See chapter 19 for defined terms 2 November 2015
Page 8
Appendix 4G Key to Disclosures Corporate Governance Council Principles and Recommendations
| Corporate Governance Council recommendation | Corporate Governance Council recommendation | We have followed the recommendation in full for the whole of the period above. We have disclosed … |
We have NOT followed the recommendation in full for the whole of the period above. We have disclosed …4 |
|---|---|---|---|
| 7.3 | A listed entity should disclose: (a) if it has an internal audit function, how the function is structured and what role it performs; or (b) if it does not have an internal audit function, that fact and the processes it employs for evaluating and continually improving the effectiveness of its risk management and internal control processes. |
[If the entity complies with paragraph (a):] … how our internal audit function is structured and what role it performs: x in our Corporate Governance StatementOR ☐at [insert location][If the entity complies with paragraph (b):] … the fact that we do not have an internal audit function and the processes we employ for evaluating and continually improving the effectiveness of our risk management and internal control processes: x in our Corporate Governance StatementOR ☐at [insert location] |
☐an explanation why that is so in our Corporate Governance Statement |
| 7.4 | A listed entity should disclose whether it has any material exposure to economic, environmental and social sustainability risks and, if it does, how it manages or intends to manage those risks. |
… whether we have any material exposure to economic, environmental and social sustainability risks and, if we do, how we manage or intend to manage those risks: x in our Corporate Governance StatementOR ☐at [insert location] |
☐an explanation why that is so in our Corporate Governance Statement |
- See chapter 19 for defined terms 2 November 2015
Page 9
Appendix 4G Key to Disclosures Corporate Governance Council Principles and Recommendations
| Corporate Governance Council recommendation | Corporate Governance Council recommendation | We have followed the recommendation in full for the whole of the period above. We have disclosed … |
We have NOT followed the recommendation in full for the whole of the period above. We have disclosed …4 |
|---|---|---|---|
| PRINCIPLE 8 – REMUNERATE FAIRLY AND RESPONSIBLY | |||
| 8.1 | The board of a listed entity should: (a) have a remuneration committee which: (1) has at least three members, a majority of whom are independent directors; and (2) is chaired by an independent director, and disclose: (3) the charter of the committee; (4) the members of the committee; and (5) as at the end of each reporting period, the number of times the committee met throughout the period and the individual attendances of the members at those meetings; or (b) if it does not have a remuneration committee, disclose that fact and the processes it employs for setting the level and composition of remuneration for directors and senior executives and ensuring that such remuneration is appropriate and not excessive. |
[If the entity complies with paragraph (a):] … the fact that we have a remuneration committee that complies with paragraphs (1) and (2): x in our Corporate Governance StatementOR ☐at [insert location]… and a copy of the charter of the committee: ☐at [insert location]… and the information referred to in paragraphs (4) and (5): x in our Corporate Governance StatementOR ☐at [insert location][If the entity complies with paragraph (b):] … the fact that we do not have a remuneration committee and the processes we employ for setting the level and composition of remuneration for directors and senior executives and ensuring that such remuneration is appropriate and not excessive: x in our Corporate Governance StatementOR ☐at [insert location] |
☐an explanation why that is so in our Corporate Governance Statement OR ☐we are an externally managed entity and this recommendation is therefore not applicable |
| 8.2 | A listed entity should separately disclose its policies and practices regarding the remuneration of non-executive directors and the remuneration of executive directors and other senior executives. |
… separately our remuneration policies and practices regarding the remuneration of non-executive directors and the remuneration of executive directors and other senior executives: x in our Corporate Governance StatementOR ☐at [insert location] |
☐an explanation why that is so in our Corporate Governance Statement OR ☐we are an externally managed entity and this recommendation is therefore not applicable |
| 8.3 | A listed entity which has an equity-based remuneration scheme should: (a) have a policy on whether participants are permitted to enter into transactions (whether through the use of derivatives or otherwise) which limit the economic risk of participating in the scheme; and (b) disclose that policy or a summary of it. |
… our policy on this issue or a summary of it: x in our Corporate Governance StatementOR ☐at [insert location] |
☐an explanation why that is so in our Corporate Governance Statement OR ☐w e do not have an equity-based remuneration scheme and this recommendation is therefore not applicableOR ☐we are an externally managed entity and this recommendation is therefore not applicable |
- See chapter 19 for defined terms 2 November 2015
Page 10
Appendix 4G Key to Disclosures Corporate Governance Council Principles and Recommendations
| Corporate Governance Council recommendation | Corporate Governance Council recommendation | We have followed the recommendation in full for the whole of the period above. We have disclosed … |
We have NOT followed the recommendation in full for the whole of the period above. We have disclosed …4 |
|---|---|---|---|
| ADDITIONAL DISCLOSURES APPLICABLE TO EXTERNALLY MANAGED LISTED ENTITIES | |||
| - | Alternative to Recommendation 1.1 for externally managed listed entities: The responsible entity of an externally managed listed entity should disclose: (a) the arrangements between the responsible entity and the listed entity for managing the affairs of the listed entity; (b) the role and responsibility of the board of the responsible entity for overseeing those arrangements. |
… the information referred to in paragraphs (a) and (b):☐in our Corporate Governance StatementOR☐at [insert location] |
☐an explanation why that is so in our Corporate Governance Statement |
| - | Alternative to Recommendations 8.1, 8.2 and 8.3 for externally managed listed entities: An externally managed listed entity should clearly disclose the terms governing the remuneration of the manager. |
… the terms governing our remuneration as manager of the entity:☐in our Corporate Governance StatementOR☐at [insert location] |
☐an explanation why that is so in our Corporate Governance Statement |
- See chapter 19 for defined terms
2 November 2015
Page 11
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CORPORATE GOVERNANCE PLAN
This statement outlines the main Corporate Governance Practices adopted and approved by the Board on 14 November 2018 and is current as at that date.
Recommendation 1.1
A listed entity should have and disclose a charter which sets out the respective roles and responsibilities of the board, the chair and management; and includes a description of those matters expressly reserved to the board and those delegated to management.
The Company has adopted a Board Charter.
The Board Charter sets out the role, functions, powers and specific responsibilities of the Board, requirements as to the Boards composition, the roles and responsibilities of the Chairman, details of Board processes, the delegation of powers to Board Committees, details of the Board’s delegations to the CEO and management and details of the Board’s performance review.
A copy of the Company’s Board Charter is available on the Company’s website.
The Board's primary role is the protection and enhancement of long term Shareholder value.
To fulfil this role, the Board is responsible for the overall Corporate Governance of the Company including its strategic direction, establishing goals for Management and monitoring the achievement of these goals.
The Board is responsible for:
-
Providing entrepreneurial leadership for the Company;
-
The appointment and removal of the Chief Executive Officer;
-
Setting Corporate Strategy and Performance Objectives;
-
Reviewing and ratifying systems of Risk Management and Internal Compliance and Control, Codes of Conduct, Delegations Manuals and Legal Compliance;
-
Monitoring Management's Performance and Implementation of Strategy and ensuring appropriate Human and Financial Resources are available; and
-
Approving and monitoring Capital Expenditure, Capital Management and Acquisition and Divestitures.
Recommendation 1.2
A listed entity should:
-
(a) undertake appropriate checks before appointing a person, or putting forward to security holders a candidate for election, as a director; and
-
(b) provide security holders with all material information relevant to a decision on whether or not to elect or re-elect a director.
The Company has detailed guidelines for the appointment and selection of Directors. The Board is required to undertake appropriate checks before appointing a person, or putting forward to security holders a candidate for election, as a Director.
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All material information relevant to a decision on whether or not to elect or re-elect a Director will be provided to security holders in a Notice of Meeting pursuant to which the resolution to elect or re-elect a Director will be voted on.
For further details please refer to the Board Charter which is on the Company’s website.
Recommendation 1.3
A listed entity should have a written agreement with each director and senior executive setting out the terms of their appointment.
The Board ensures that each director and senior executive is a party to a written agreement with the Company which sets out the terms of that Director’s or senior executive’s appointment.
The terms and conditions of the appointment and retirement of non-Executive Directors are set out in the letter of appointment.
The appointment letter includes the following matters:
-
Details of the induction process;
-
The manner in which remuneration is determined;
-
The term of the appointment (subject to Shareholder approval);
-
The expectation of the Board in relation to attendance and preparation for all Board meetings;
-
The Committee's to which the Director may be expected to be appointed;
-
The procedures for dealing with conflicts of interest;
-
The availability of independent professional advice;
-
The acceptance of other Directorships; and
-
A copy of the Constitution of the Company is also provided.
Senior Executive Management are provided with Contracts of Employment incorporating formal job descriptions and performance parameters.
The Board has resolved the appointment and/or removal of a Company Secretary shall be a matter for decision by the Board as a whole.
For further details please refer to the Board Charter which is on the Company’s website.
Recommendation 1.4
The company secretary of a listed entity should be accountable directly to the board, through the chair, on all matters to do with the proper functioning of the board.
The Company Secretary provides administrative assistance to the Board and manages the relationship between the Company and the ASX, other regulators, the Company’s share registry and other service providers. The Company Secretary assists in the conduct of Board meetings by despatching agendas and board papers and taking minutes at meetings. All Directors have access to the Company Secretary who is accountable to the Board, through the chair, on all matters to do with the proper functioning of the Board.
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Recommendation 1.5
A listed entity should:
-
(a) have a diversity policy which includes requirements for the board or a relevant committee of the board to set measurable objectives for achieving gender diversity and to assess annually both the objectives and the entity’s progress in achieving them;
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(b) disclose that policy or a summary of it; and
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(c) disclose as at the end of each reporting period the measurable objectives for achieving gender diversity set by the board or relevant committee of the board in accordance with the entity’s diversity policy and its progress towards achieving them, and either:
-
(i) the respective proportions of men and women on the board, in senior executive positions and across the whole organisation (including how the entity has defined “senior executive” for these purposes: or
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(ii) if the entity is a “relevant employer” under the Workplace Gender Equality Act, the entity’s most recent “Gender Equality Indicators” as defined in and published under that Act.
Due to the size and nature of its operations the Company has not adopted a gender diversity policy at this stage, however, dependent upon expansion and growth, it will look to do so in the future.
The Company’s workforce is comprised of people from different backgrounds with a range of skills, values and experiences. Diversity includes, bit is not limited to, gender, age, ethnicity and cultural background.
The Company is committed to providing an environment in which all employees are treated with fairness and respect, and have equal access to opportunities available in the workplace.
As at 14 November 2018 the Company had fifty (50) employees of which twenty-one (21) were female. The Executive Leadership Team contains one female. The Executive Leadership Team are employees who report directly to the Chief Executive Officer. There are five (5) Directors on the Board and none are female.
It is not considered practical to set measurable targets with regard to diversity at this point in time. The Company is nonetheless committed to recruiting employees from a diverse pool of qualified candidates. A senior executive is the CEO and those executives that report to the CEO.
All executives, managers and employees are responsible for promoting workplace diversity. Recommendation 1.6
A listed entity should:
-
(a) have and disclose a process for periodically evaluating the performance of the board, its committees and individual directors; and
-
(b) disclose in relation to each reporting period, whether a performance evaluation was undertaken in the reporting period in accordance with that process.
The Board is responsible for evaluating the performance of the Board and individual Directors will be evaluated on an annual basis according to the basis specified in the Board Charter. It may do so with the aid of an independent external advisors.
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The Board is required to disclosure whether, or not performance evaluations were conducted during the relevant reporting period. Details of the performance evaluations conducted will be provided in the Company’s annual reports.
For further details please refer to the Board Charter which is on the Company’s website.
Recommendation 1.7
A listed entity should:
-
(a) have and disclose a process for periodically evaluating the performance of its senior executives; and
-
(b) disclose in relation to each reporting period, whether a performance evaluation was undertaken in the reporting period in accordance with that process.
The Board is responsible for evaluating the performance of senior executives and in doing so may engage independent external advisors if thought appropriate to do so. The Board has a formal process to evaluate the performance of senior executives and such performance is monitored on a regular basis with appropriate feedback and necessary training given to such executives.
Details of the performance evaluations conducted will be provided in the Company’s annual report.
Principle 2: structure the board to add value
Recommendation 2.1
The board of a listed entity should:
-
(a) have a nomination committee which:
-
(i) has at least three members, a majority of whom are independent directors; and
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(ii) is chaired by an independent director,
and disclose:
-
(iii) the charter of the committee;
-
(iv) the members of the committee; and
-
(v) as at the end of each reporting period, the number of times the committee met throughout the period and the individual attendances of the members at those meetings; or
-
(b) if it does not have a nomination committee, disclose that fact and the processes it employs to address board succession issues and to ensure that the board has the appropriate balance of skills, experience, independence and knowledge of the entity to enable it to discharge its duties and responsibilities effectively.
Due to the size and nature of the existing Board and the magnitude of the Company’s operations, the Company does not currently have a Nomination Committee. The full Board carries out the duties that would ordinarily be assigned to the Nomination Committee.
The Board understands the benefits in having a diversity of Directors with a mix of skills, knowledge and independence to enable the Board to discharge its duties and responsibilities effectively.
The Board will seek external advice where necessary in connection with the recruitment and appointment of
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additional Directors.
The Board devotes time on an annual basis to discuss Board succession issues. All members of the Board are involved in the Company’s nomination process, to the maximum extent permitted under the Corporations Act and ASX Listing Rules.
The Board regularly updates the Company’s board skills matrix (in accordance with recommendation 2.2) to assess the appropriate balance of skills, experience, independence and knowledge of the entity.
Recommendation 2.2
A listed entity should have and disclose a board skill matrix setting out the mix of skills and diversity that the board currently has or is looking to achieve in its membership.
The Board is required to prepare a Board skill matrix setting out the mix of skills and diversity that the Board currently has (or is looking to achieve). The composition of the board is to be reviewed regularly against the Company’s Board skills matrix to ensure the appropriate mix of skills and expertise is present to facilitate successful strategic direction.
The Company has not disclosed the Board skills matrix. Instead, in the Director’s Report included in the Annual Report of the Company, the skills, experience and expertise of each Director is disclosed.
Recommendation 2.3
A listed entity should disclose:
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(a) the names of the directors considered by the board to be independent directors;
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(b) if a director has an interest, position, association or relationship of the type described in Box 2.3 of the ASX Corporate Governance Principles and Recommendation (3rd Edition), but the board is of the opinion that it does not compromise the independence of the director, the nature of the interest, position, association or relationship in question and an explanation of why the board is of that opinion; and
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(c) the length of service of each director.
The Board Charter provides for the disclosure of the names of Directors considered by the Board to be independent.
The Board Charter requires Directors to disclose their interest, positions, associations and relationships and requires that the independence of Directors is regularly assessed by the board in light of the interests disclosed by Directors. Details of the Directors interests, positions associations and relationships are provided in the Annual Report.
The Board Charter provides for the determination of the Directors’ terms and requires the length of service of each Director to be disclosed. The length of service of each Director is provided in the Annual Report.
Recommendation 2.4
A majority of the board of a listed entity should be independent directors.
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The Board Charter contains independence measures including ensuring the Board comprises a number of independent non-executive Directors determined by the Board as appropriate.
For further details please refer to the Board Charter which is on the Company’s website.
Recommendation 2.5
The chair of the board of a listed entity should be an independent director and, in particular, should not be the same person as the CEO of the entity.
The Board Charter provides that where practical, the Chairman of the Board will be a non-executive director. The Chairman is a non-executive director and is defined to be independent. The Chairman is not the CEO of the entity.
For further details please refer to the Board Charter which is on the Company’s website.
Recommendation 2.6
A listed entity should have a program for inducting new directors and providing appropriate professional development opportunities for continuing directors to develop and maintain the skills and knowledge needed to perform their role as a director effectively.
The Board Charter states that a specific responsibility of the Board is to procure appropriate professional development opportunities for Directors.
Newly appointed Directors will be provided with an effective induction process during which they receive information on the Company’s strategies, objectives and operations.
All Directors have ongoing access to information on the Company’s activities and operations.
Directors collectively or individually have the right to seek independent professional advice at the Company’s expense to assist them to carry out their responsibilities. The written approval of the Chairman must be obtained before any expenditure is incurred on behalf of the Company. Directors are also able to request the assistance of the Company Secretary to enable them to fulfil their duties.
Principle 3: act ethically and responsibly
Recommendation 3.1
A listed entity should:
-
(a) have a code of conduct for its directors, senior executives and employees; and
-
(b) disclose that code or a summary of it.
Due to the size of the Company and the nature of its operations in such a highly regulated industry, the Board does not consider that a formal Code of Conduct for Directors, executives and employees is required, however the Board Charter contains directions regarding the conduct of individual Directors.
It is agreed by the Board that all officers of the Company will act ethically and in the best interests of the Company. In maintaining the highest standards of corporate governance and ethical conduct, pursuant to the Board Charter Directors are required to:
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discharge their duties in good faith;
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act with care and diligence, demonstrate commercial reasonableness in their decision making;
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avoid conflicts of interest and make full disclosure of any possible conflict of interest; and
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not take improper advantage of their position as a Director.
The Company has a Securities Trading Policy that regulates dealings by Directors, officers and employees in Shares, Options and other securities issued by the Company.
The Company’s Securities Trading Policy is available on the Company’s website.
For further details please refer to the Board Charter which is on the Company’s website.
Principle 4: safeguard integrity in financial reporting
Recommendation 4.1
The board of a listed entity should:
-
(a) have an audit committee which:
-
(i) has at least three members, all of whom are non-executive directors and a majority of whom are independent directors; and
-
(ii) is chaired by an independent director, who is not the chair of the board,
and disclose:
-
(iii) the charter of the committee;
-
(iv) the relevant qualifications and experience of the members of the committee; and
-
(v) in relation to each reporting period, the number of times the committee met throughout the period and the individual attendances of the members at those meetings;
or
- (b) if it does not have an audit committee, disclose that fact and the processes it employs that independently verify and safeguard the integrity of its financial reporting, including the processes for the appointment and removal of the external auditor and the rotation of the audit engagement partner.
The Company has an Audit and Risk Committee. The Audit and Risk Committee operates under the written terms of reference for that committee which are on the Company’s website. The Audit and Risk Committee consists of independent Directors.
The Audit and Risk Committee (“ Committee ”) is a committee established by the Board of the Company to give additional assurance regarding the quality and reliability of financial information used by the Board and financial information provided by the Company pursuant to its Statutory reporting requirements.
The Board of the Company believe that having raised funds from the public, it has a responsibility to ensure independent accountability exists. The focus of the activities of this Committee is to increase confidence in the credibility and reliability of financial statements and other financial information released to the public.
The Committee has been established by a Board resolution and has the power to obtain information from management and to consult directly with the Auditors of the Company.
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The Committee also has the right to seek independent professional advice, when considered necessary. The Committee should not, under any circumstances accept the delegation of Executive power in respect to the operations of the Company or undertake activities in a manner which could be construed to impinge on the Executive role of the Company.
In terms of role, the Committee shall consider any matters relating to the financial affairs of the Company, compliance with statutory requirements and issues relating to internal and external Audit. In addition, the Committee shall examine any other matters referred to it by the Board.
The Committee devotes time annually to fulfilling the roles and responsibilities associated with maintaining the Company’s internal audit function and arrangements with external auditors. All members of the Committee are involved in the Company’s audit function to ensure the proper maintenance of the entity and the integrity of all financial reporting.
Composition of the Audit and Risk Committee
The Committee shall consist of a minimum of three (3) Non-Executive Directors appointed by the Board.
The Board shall determine the Chairman of the Committee and the Chairman may choose to expand the membership of the Committee by the appointment of external professionals to the Committee or by the appointment of further Non-Executive Directors of the Company to the Committee. The Chairman will be a Non-Executive Director. Should the Chairman of the Committee be absent from a meeting, the members of the Committee present shall appoint an acting Chairman for that meeting.
The Chief Executive Officer and other senior management of the Company may be invited to attend Committee meetings. Advisers and other parties external to the Company may also be invited to attend meetings of the Committee as the Chairman considers appropriate.
Meetings
The content of the meetings shall be determined have regard to the financial reporting and audit cycle of the Company.
For further details refer to the Audit and Risk Committee Charter which is on the Company’s website.
Responsibilities
Refer to the Audit and Risk Committee Charter which is on the Company’s website.
Recommendation 4.2
The board of a listed entity should, before it approves the entity’s financial statements for a financial period, receive from its CEO and CFO a declaration that the financial records of the entity have been properly maintained and that the financial statements comply with the appropriate accounting standards and give a true and fair view of the financial position and performance of the entity and that the opinion has been formed on the basis of a sound system of risk management and internal control which is operating effectively.
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It is the duty and responsibility of the Board is to ensure that before the Board approves the entity’s financial statements for a financial period, the CEO and CFO have declared that in their opinion the financial records of the entity have been properly maintained and that the financial statements comply with the appropriate accounting standards and give a true and fair view of the financial position and performance of the entity and that the opinion has been formed on the basis of a sound system of risk management and internal control which is operating effectively.
Recommendation 4.3
A listed entity that has an AGM should ensure that its external auditor attends its AGM and is available to answer questions from security holders relevant to the audit.
The Board must ensure the Company’s external auditor attends its AGM and is available to answer questions from security holders relevant to the audit.
The Company’s external auditor is notified directly the details of the AGM to ensure attendance.
Principle 5: make timely and balanced disclosure
Recommendation 5.1
A listed entity should:
(a) have a written policy for complying with its continuous disclosure obligations under the Listing Rules; and
(b) disclose that policy or a summary of it.
The Company has adopted written Policies and Procedures designed to ensure compliance with ASX Listing Rule disclosure requirements and to ensure accountability at a Senior Management level for that compliance.
The Company has a policy that all Shareholders and investors have equal access to the Company's information and has procedures to ensure that price sensitive information is reported to the ASX in accordance with continuous disclosure requirements of the Corporations Act 2001 and ASX Listing Rules.
The Company Secretary is responsible for the drafting of communications to the ASX.
The announcements are provided to the Chairman of the Audit and Risk Committee and/or the Chairman of the Board prior to release to the ASX.
The announcements are vetted to ensure:
-
They are made in a timely manner;
-
Are factual;
-
Do not omit material information; and
-
Are expressed in a clear and objective manner so as to allow investors to assess the information when
-
making investment decisions.
The Company has adopted a transparent process in respect to the release of information. Once authorised, all releases and information will be monitored and managed by the Company Secretary.
Media comment and external communications are the responsibility of the Chairman.
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Meetings with Analysts, Share brokers and the Capital Markets are the responsibility of the Chairman and other Board members as and when specifically required.
Principle 6: respect the rights of security holders
Recommendation 6.1
A listed entity should provide information about itself and its governance to investors via its website.
Information about the Company and its governance is available in the Corporate Governance Plan available on the Company’s website.
Recommendation 6.2
A listed entity should design and implement an investor relations program to facilitate effective two-way communication with investors.
The Company has adopted an Investor Communications Strategy which aims to promote and facilitate effective two-way communication with investors. This Strategy outlines a range of ways in which information is communicated to investors. The Company has appointed an external advisor to undertake the investor relations role.
Recommendation 6.3
A listed entity should disclose the policies and processes it has in place to facilitate and encourage participation at meetings of security holders.
The Investor Communication Strategy states that as a part of the Company’s developing investor relations program, Shareholders can register with the Company Secretary to receive email notifications of when an announcement is made by the Company to the ASX, including the release of the Annual Report, half yearly reports and quarterly reports. Links will be made available to the Company’s website on which all information provided to the ASX is immediately posted.
Shareholders are encouraged to participate at all Meetings of the Company. Upon the despatch of any notice of meeting to Shareholders, the Company Secretary shall send out material with that notice of meeting stating that all Shareholders are encouraged to participate at the meeting.
The Board encourages full participation of Shareholders at the Annual General Meeting to ensure a high level of accountability and identification with the Company's strategy and goals. Important issues are presented to the Shareholders as single resolutions.
Recommendation 6.4
A listed entity should give security holders the option to receive communications from, and send communications to, the entity and its security registry electronically.
Security holders can register with the Company to receive email notifications when an announcement is made by the Company to the ASX. Shareholders queries should be referred to the Company Secretary at first instance.
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Principle 7: recognise and manage risk
Recommendation 7.1
The board of a listed entity should:
-
(a) have a committee or committees to oversee risk, each of which:
-
(i) has at least three members, a majority of whom are independent directors; and
-
(ii) is chaired by an independent director,
and disclose:
-
(iii) the charter of the committee;
-
(iv) the members of the committee; and
-
(v) as at the end of each reporting period, the number of times the committee met throughout the period and the individual attendances of the members at those meetings;
or
- (b) if it does not have a risk committee or committees that satisfy (a) above, disclose that fact and the process it employs for overseeing the entity’s risk management framework.
The role and responsibilities of the Audit and Risk Committee (“ Committee ”) are outlined in Recommendation 4.1 the Company’s Corporate Governance Plan. The Committee consists on Non-Executive Independent Directors and membership is specified in the Annual Report of the Company.
The Board devotes time annually to fulfilling the roles and responsibilities associated with overseeing risk and maintaining the entity’s risk management framework and associated internal compliance and control procedures.
Recommendation 7.2
The board or a committee of the board should:
-
(a) review the entity’s risk management framework at least annually to satisfy itself that it continues to be sound; and
-
(b) disclose, in relation to each reporting period, whether such a review has taken place.
The Company process for risk management and internal compliance at each Board Meeting includes a requirement to identify risks and refer to the Audit and Risk Committee to measure those risks, monitor the environment for emerging factors and trends that affect these risks, formulate risk management strategies and monitor the performance of risk management systems.
The Board is required to disclose the number of times the Board and/or the Audit and Risk Committee met throughout the relevant reporting period, and the individual attendances of the members at those meetings. Details of the meetings will be provided in the Company’s annual reports.
Recommendation 7.3
A listed entity should disclose:
- (a) if it has an internal audit function, how the function is structured and what role it performs;
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or
- (b) if it does not have an internal audit function, that fact and the processes it employs for evaluating and continually improving the effectiveness of its risk management and internal control processes.
Due to the size and nature of the existing Board and the magnitude of the Company’s operations, the Company does not currently have an internal audit function. The Board regularly reviews management accounts and reports and reviews and amends internal controls processes as appropriate. The Company’s external auditors also provide recommendations to the Board where internal control weaknesses have been identified.
Internal Control Framework
The Board acknowledges that it is responsible for the overall internal control framework, but recognises that no cost effective internal control system will preclude all errors and irregularities. To assist in discharging this responsibility, the Board has adopted policies and procedures that can be described under the following headings:
-
Financial reporting - there is a comprehensive budgeting system with an annual budget approved by the Board of Directors. Monthly actual results are reported against budget and revised forecasts for the year are prepared quarterly. The Company reports to Shareholders half-yearly.
-
Continuous disclosure - the Company has a policy that all Shareholders and investors have equal access to the Company's information and has procedures to ensure that price sensitive information is reported to the ASX in accordance with Continuous Disclosure Requirements of the Corporations Act 2001 and ASX Listing Rules.
-
Quality and integrity of personnel - the Company's policies are detailed in a Human Resources policy manual. A signed statement is obtained on an annual basis from Employees stating that they have read and understood the Code of Conduct and the various policies and procedures as published on the Company's Intranet and contained in the Company's Human Resources Manual. Formal appraisals are conducted at least annually for all Employees.
-
Financial controls - various policies and procedures are in place for financial controls including a Delegations Manual.
-
Investment appraisal - the Company has clearly defined guidelines for capital expenditure. These include annual budgets, detailed appraisal and review procedures, levels of authority and due diligence requirements if any businesses are to be acquired or divested.
-
The Chief Executive Officer and the Company Secretary/Chief Financial Officer provides to the Board a statement that the Company's financial reports present fairly, in all material respects, the Company's financial condition and operating results in accordance with relevant accounting standards.
-
Further, they formally state to the Board that the statement given about the integrity of the financial statement is founded on a sound system of Risk Management and Internal Compliance and Control, which implements the policies adopted by the Board and that the Company's Risk Management and Internal Compliance and Control system is operating efficiently and effectively in all material respects.
-
Finally, they confirm they have disclosed to the Audit and Risk Committee and the External Auditor any significant deficiencies of material weaknesses in Internal Control and financial reporting and
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they have disclosed any significant changes that have occurred that effected Internal Controls over the financial reporting period and whether any corrective actions were taken if any significant deficiencies and material weaknesses were identified.
Recommendation 7.4
A listed entity should disclose whether, and if so how, it has regard to economic, environmental and social sustainability risks and, if it does, how it manages or intends to manage those risks.
Responses in Recommendations 4.1 and 7.3 Details the Company’s risk management systems which assist in identifying and managing potential or apparent business, economic, environmental and social sustainability risks (if appropriate). The operations of the Company are not subject to any significant environmental regulations under the Commonwealth or State legislation.
Review of the Company’s risk management framework is conducted at least annually and reports are continually created by management on the efficiency and effectiveness of the Company’s risk management framework and associated internal compliance and control procedures.
Principle 8: remunerate fairly and responsibly
Recommendation 8.1
The board of a listed entity should:
-
(a) have a remuneration committee which:
-
(i) has at least three members, a majority of whom are independent directors; and
-
(ii) is chaired by an independent director,
and disclose:
-
(iii) the charter of the committee;
-
(iv) the members of the committee; and
-
(v) as at the end of each reporting period, the number of times the committee met throughout the period and the individual attendances of the members at those meetings;
or
- (b) if it does not have a remuneration committee, disclose that fact and the processes it employs for setting the level and composition of remuneration for directors and senior executives and ensuring that such remuneration is appropriate and not excessive.
The Company has a Remuneration Committee. The Remuneration Committee operates under the written terms of reference for that committee. The Remuneration Committee consists of four independent Directors and is chaired by an independent director. The members and their attendance at meeting is disclosed in the annual report.
The Remuneration Committee determines remuneration packages and policies applicable to the Chief Executive Officer, Senior Executives and the Directors themselves (subject to a cap imposed by Shareholders).
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This also includes responsibility for future entitlements under any option plan and share plan, incentive performances packages, superannuation entitlements, retirement and termination entitlement and fringe benefit policies.
To the extent that any members have a conflict of interest in respect to remuneration policies they abstain.
Remuneration levels are competitively set to attract the most qualified and experienced Directors and Senior Executives. Where appropriate, the Remuneration Committee seeks independent advice on the appropriateness of remuneration packages.
The Shareholders determine at a General Meeting the total remuneration to be paid to Non-Executive Directors. When setting fees and other compensation for Non-Executive Directors, the Board takes independent advice and applies Australian and International benchmarks.
Any share plan, incentives or option incentives are predicated on the enhancement of Shareholder value and the achievement of specific corporate milestones.
The Remuneration Committee has determined that:
-
Non-Executive Directors should be remunerated by way of fees and should not participate in schemes designed for the remuneration of Executive Directors.
-
Non-Executive Directors may receive options and bonus payments subject to the achievement of specific milestones and Shareholder value hurdles determined and agreed by Shareholders at a General Meeting.
-
Non-Executive Directors are only entitled to receive retirement benefits as determined by the law.
Recommendation 8.2
A listed entity should separately disclose its policies and practices regarding the remuneration of non-executive directors and the remuneration of executive directors and other senior executives and ensure that the different roles and responsibilities of non-executive directors compared to executive directors and other senior executives are reflected in the level and composition of their remuneration.
The Company’s Remuneration Policy requires the Board to disclose its policies and practices regarding the remuneration of non-executive and executive directors and other senior employees. Such disclosures are contained in the annual report. A copy of the Remuneration Policy is available on the Company’s website.
Remuneration paid the Executive Directors and senior executives is distinguished from that paid to Nonexecutive Directors.
Recommendation 8.3
A listed entity which has an equity-based remuneration scheme should:
-
(a) have a policy on whether participants are permitted to enter into transactions (whether through the use of derivatives or otherwise) which limit the economic risk of participating in the scheme; and
-
(b) disclose that policy or a summary of it.
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The Board is required to review, manage and disclose the policy (if any) on whether participants are permitted to enter into transactions (whether through the use of derivatives or otherwise) which limit the economic risk of participating in the scheme. The Remuneration Committee must review and approve any equity-based plans.
A copy of the Remuneration Policy is available on the Company’s website.
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