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CADOUX LIMITED — AGM Information 2011
Oct 23, 2011
64620_rns_2011-10-23_3b872bc0-c9be-4377-bf3d-72248e773a09.pdf
AGM Information
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FYI RESOURCES LIMITED ACN 061 289 218
NOTICE OF ANNUAL GENERAL MEETING AND EXPLANATORY STATEMENT
For the Annual General Meeting to be held on 24 November 2011 at 11:00am (Western Standard Time) at
Metro Hotel 61 Canning Highway South Perth, Western Australia
This is an important document. Please read it carefully.
If you are unable to attend the Meeting, please complete the form of proxy enclosed and return it in accordance with the instructions set out on that form.
TIME AND PLACE OF ANNUAL GENERAL MEETING AND HOW TO VOTE
Venue
The Annual General Meeting of FYI Resources Limited will be held at:
Metro Hotel Commencing 61 Canning Highway at 11:00am (Western Standard Time) South Perth WA 6151 on 24 November 2011.
How to Vote
You may vote by attending the Meeting in person, by proxy or authorised representative.
Voting in Person
To vote in person, attend the Meeting on the date and at the place set out above. The Meeting will commence at 11:00am (Western Standard Time).
Voting by Proxy
To vote by proxy, please complete and sign the enclosed Proxy Form and return by the time and in accordance with the instructions set out on the Proxy Form.
New sections 250BB and 250BC of the Corporations Act came into effect on 1 August 2011 and apply to voting by proxy on or after that date. Shareholders and their proxies should be aware of these changes to the Corporations Act, as they will apply to this Annual General Meeting. Broadly, the changes mean that:
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if proxy holders vote, they must cast all directed proxies as directed; and
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any directed proxies which are not voted will automatically default to the Chair, who must vote the proxies as directed.
Further details on these changes are set out below.
Proxy vote if appointment specifies way to vote
Section 250BB(1) of the Corporations Act provides that an appointment of a proxy may specify the way the proxy is to vote on a particular resolution and, if it does :
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the proxy need not vote on a show of hands, but if the proxy does so, the proxy must vote that way (i.e. as directed); and
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if the proxy has 2 or more appointments that specify different ways to vote on the resolution – the proxy must not vote on a show of hands; and
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if the proxy is the chair of the meeting at which the resolution is voted on – the proxy must vote on a poll, and must vote that way (i.e. as directed); and
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if the proxy is not the chair – the proxy need not vote on the poll, but if the proxy does so, the proxy must vote that way (i.e. as directed).
Transfer of non-chair proxy to chair in certain circumstances
Section 250BC of the Corporations Act provides that, if:
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an appointment of a proxy specifies the way the proxy is to vote on a particular resolution at a meeting of the Company's members; and
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the appointed proxy is not the chair of the meeting; and
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at the meeting, a poll is duly demanded on the resolution; and
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either of the following applies:
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the proxy is not recorded as attending the meeting;
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the proxy does not vote on the resolution,
the chair of the meeting is taken, before voting on the resolution closes, to have been appointed as the proxy for the purposes of voting on the resolution at the meeting.
Your proxy form is enclosed.
FYI Resources Limited Notice of Annual General Meeting and Explanatory Statement
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FYI RESOURCES LIMITED
ACN 061 289 218
NOTICE OF ANNUAL GENERAL MEETING
Notice is hereby given that the Annual General Meeting of the Shareholders of FYI Resources Limited will be held at the Metro Hotel, 61 Canning Highway, South Perth, Western Australia on Thursday, 24 November 2011 at 11:00am (Western Standard Time) for the purpose of transacting the following business.
The attached Explanatory Statement is provided to supply Shareholders with information to enable Shareholders to make an informed decision regarding the Resolutions set out in this Notice. The Explanatory Statement is to be read in conjunction with this Notice.
AGENDA
GENERAL BUSINESS
Accounts and Reports
To receive and consider the annual financial report of the Company, the Directors’ Report and the Independent Audit Report for the year ended 30 June 2011.
Resolution 1 – Adoption of Remuneration Report
To consider and, if thought fit, to pass, with or without amendment, the following in accordance with section 250R(2) of the Corporations Act:
- " That, for the purpose of Section 250R(2) of the Corporations Act, the Company adopts the Remuneration Report as set out in the Annual Report for the year ended 30 June 2011. "
Short Explanation : The Remuneration Report is in the Directors Report section of the Company's Annual Report. Listed companies are required to put the Remuneration Report to the vote for adoption at the Company's Annual General Meeting. The resolution will be determined as an ordinary resolution but is advisory only and does not bind the Directors or the Company.
Voting Exclusion :
Pursuant to section 250R(4) of the Corporations Act, the Company is required to disregard any votes cast on Resolution 1 (in any capacity) by or on behalf of any of the following persons:
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(a) member of the Key Management Personnel, details of whose remuneration are included in the Remuneration Report; or
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(b) a Closely Related Party of such a member.
However, the Company will not disregard a vote if:
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(c) the prohibited person does so as a proxy appointed by writing that specifies how the proxy is to vote on this Resolution; and
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(d) the vote is not cast on behalf of a person described in sub-paragraphs (a) or (b) above.
FYI Resources Limited Notice of Annual General Meeting and Explanatory Statement
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Resolution 2 - Re-election of Director – David Sparling
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
" That David Sparling, who retires by rotation in accordance with clause 12.4 of the Constitution of the Company, and being eligible, offers himself for re-election, is hereby re-elected as a Director of the Company. "
Short Explanation : David Sparling has been a Director of the Company since 15 May 2009. David Sparling is presented for re-election in accordance with the rotation requirements of the Company's Constitution.
SPECIAL BUSINESS
Resolution 3 – Adoption of New Constitution
To consider and, if thought fit, to pass, with or without amendment, the following resolution as a special resolution :
"That, the Constitution, in the form of the proposed Constitution initialled by the Chairman of the Meeting for the purposes of identification, be approved and adopted, in accordance with section 136(2) of the Corporations Act and for all other purposes, as the Company's Constitution in substitution for the existing Constitution of the Company."
Short Explanation : Approval is sought under section 136(2) of the Corporations Act to adopt a new Constitution.
By order of the Board
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Phillip MacLeod Company Secretary Dated: 19 October 2011
FYI Resources Limited Notice of Annual General Meeting and Explanatory Statement
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FYI RESOURCES LIMITED
ACN 061 289 218
EXPLANATORY STATEMENT
This Explanatory Statement is intended to provide Shareholders with sufficient information to assess the merits of the Resolutions contained in this Notice.
The Directors recommend that Shareholders read this Explanatory Statement in full before making any decision in relation to the Resolutions.
1. RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
The Remuneration Report of the Company for the year ending 30 June 2011 is set out in the Director’s Report of the Company’s Annual Report. The Remuneration Report sets out the Company’s remuneration arrangements for executive and non-executive Directors and executive employees of the Company. A reasonable opportunity will be given for the discussion of the Remuneration Report at the meeting. Shareholders should note that the vote on this Resolution is advisory only and does not bind the Company or the Directors.
Under recent changes to the Corporations Act which came into effect on 1 July 2011, if at least 25% of the votes cast on Resolution 1 are voted against adoption of the Remuneration Report at the Annual General Meeting, and then again at the Company’s 2012 annual general meeting, the Company will be required to put to Shareholders a resolution proposing the calling of an extraordinary general meeting to consider the appointment of directors of the Company ( Spill Resolution ).
If more than 50% of the Shareholders vote in favour of the Spill Resolution, the Company must convene the extraordinary general meeting ( Spill Meeting ) within 90 days of the Company’s 2012 annual general meeting. All of the Directors who were in office when the Company’s 2012 Directors Report was approved, other than the managing director of the Company, will cease to hold office immediately before the end of the Spill Meeting but may stand for re-election at the Spill Meeting. Following the Spill Meeting those persons whose election or re-election as Directors is approved will be the Directors of the Company.
Proxy Restrictions
Pursuant to the Corporations Act, if you elect to appoint the Chair, or another member of the Key Management Personnel or any Closely Related Party as your proxy to vote on this Resolution 1, you must direct the proxy how they are to vote . Where you do not direct the Chair, or another member of the Key Management Personnel or Closely Related Party on how to vote on this Resolution 1, the proxy is prevented by the Corporations Act from exercising your vote and your vote will not be counted in relation to Resolution 1.
Definitions
Key Management Personnel has the same meaning as in the accounting standards and broadly includes those person having authority and responsibility for planning, directing and controlling the activities of the Company, directly or indirectly, including any director (whether executive or otherwise) of the Company.
Remuneration Report means the remuneration report set out in the Directors’ report section of the Company’s annual financial report for the year ended 30 June 2011.
FYI Resources Limited Notice of Annual General Meeting and Explanatory Statement
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Closely Related Party of a member of the Key Management Personnel means:
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(a) A spouse or child of the member;
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(b) A child of the members spouse;
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(c) A dependent of the member or the members spouse;
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(d) Anyone else who is one of the member’s family and may be expected to influence the member, or be influenced by the member, in the member’s dealing with the entity;
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(e) A company the member controls; or
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(f) A person prescribed by the Corporations Regulations 2001 (Cth).
2. RESOLUTION 2 – RE-ELECTION OF DIRECTOR – DAVID SPARLING
Dr Sparling was appointed a director of the Company on 15 May 2009 and was last re-elected on 30 November 2009.
Pursuant to clause 12.2 of the Company’s Constitution, Dr Sparling, being a Director of the Company, retires by way of rotation and, being eligible, offers himself for re-election as a Director of the Company.
Details of the qualifications and experience of Dr Sparling are set out in the 2011 Annual Report of the Company.
3. RESOLUTION 3 – ADOPTION OF NEW CONSTITUTION
Background
Resolution 3 is a special resolution proposing to replace the current Constitution in its entirety. Section 136 of the Corporations Act allows a company to adopt a new constitution by a special resolution passed at a general meeting of the company.
Reasons for the proposed Resolution
The principal reason for the proposed replacement of the existing Constitution is the significant changes to the Corporations Act and the ASX Listing Rules since the Constitution was adopted in May 2001.
Given the number of proposed changes which would need to be made throughout the current Constitution, it is more appropriate to adopt the new Constitution than to put forward a resolution proposed amendments to the current Constitution.
The new Constitution reflects a typical listed company constitution and is drafted in a modern, clear style.
The new Constitution updates the definitions used to reflect current terminology and where possible relies upon terms defined in the Corporations Act, the ASX Listing Rules and ASTC Settlement Rules.
The new Constitution further reflects changes to the dividend payment provision in the Corporations Act which came into effect on 28 June 2010. A replacement section 254T has been included in the Corporations Act which introduces a three-tiered test that a company will need to satisfy before paying a dividend. This replaces the previous test that a company may only pay dividends from profits.
FYI Resources Limited Notice of Annual General Meeting and Explanatory Statement
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The new section 254T provides that a company must not pay a dividend unless:
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(a) the Company's assets exceed its liabilities immediately before the dividend is declared and the excess is sufficient for the payment of the dividend;
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(b) the payment of the dividend is fair and reasonable to the Company's Shareholders as a whole; and
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(c) the payment of the dividend does not materially prejudice the Company's ability to pay its creditors.
The new Constitution enables the Directors to pay dividends as they resolve, subject to the Corporations Act and the ASX Listing Rules rather than restricting dividends to be paid only out of the profits of the Company.
It is not practicable to list all of the changes to the Constitution in this Explanatory Statement and Shareholders are invited to contact the Company if they have any queries or concerns. For this purpose, a copy of the new Constitution is available for review by Shareholders at the office of the Company and on the Company's website at www.freedomeye.com.au. A copy will be available for inspection at the Meeting. A copy of the proposed new Constitution will also be sent to Shareholders on request prior to this meeting free of charge. Adoption of the new Constitution will provide consistency between the Company's Constitution and the ASX Listing Rules and the Corporations Act.
VOTING AND PROXIES
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A Shareholder of the Company entitled to attend and vote is entitled to appoint not more than two proxies. Where more than one proxy is appointed, each proxy must be appointed to represent a specified proportion of the Shareholder's voting rights. If the Shareholder appoints two proxies and the appointment does not specify this proportion, each proxy may exercise half of the votes. A proxy need not be a Shareholder of the Company.
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Where a voting exclusion applies, the Company need not disregard a vote if it is cast by the person who is entitled to vote in accordance with the directions on the proxy form or it is cast by the person chairing the Meeting as proxy for a person who is entitled to vote, in accordance with a direction on the proxy form to vote as the proxy decides.
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In accordance with Regulation 7.11.37 of the Corporations Act, the Directors have set a date to determine the identity of those entitled to attend and vote at the Meeting. The date is 22 November 2011 at 5:00pm (Western Standard Time).
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A proxy form is attached. If required it should be completed, signed and returned to the Company's registered office in accordance with the instructions on that form.
FYI Resources Limited Notice of Annual General Meeting and Explanatory Statement
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FYI RESOURCES LIMITED
ACN 061 289 218
GLOSSARY
In the Notice and this Explanatory Statement the following expressions have the following meanings:
" ASX " means the ASX Limited (ABN 98 008 624 691).
" ASX Listing Rules " or " Listing Rules " means the Listing Rules of the ASX.
" Board " means the Board of Directors of the Company.
" Chairman " means the chairman of the Company.
" Company " or " FYI Resources " means FYI Resources Ltd (ACN 061 289 218).
" Constitution " means the constitution of the Company.
" Corporations Act " means the Corporations Act 2001 (Cth).
" Directors " mean the directors of the Company from time to time.
" Explanatory Statement " means this Explanatory Statement.
" Meeting " means the meeting convened by this Notice.
" Notice " means the notice of meeting that accompanies this Explanatory Statement.
" Resolution " means a resolution referred to in the Notice.
" Shareholder " means a registered holder of shares in the Company.
" WST " or " Western Standard Time " means Western Standard Time, Perth, Western Australia.
FYI Resources Limited Notice of Annual General Meeting and Explanatory Statement
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FYI RESOURCES LIMITED ACN 061 289 218 PROXY FORM
APPOINTMENT OF PROXY FYI Resources Limited ACN 061 289 218
I/We
being a Shareholder of FYI Resources Limited entitled to attend and vote at the Annual General Meeting, hereby
Appoint
Name of Proxy
or failing the person so named or, if no person is named, the Chairman of the Meeting or the Chairman’s nominee, to vote in accordance with the following directions or, if no directions have been given, as the proxy sees fit at the Annual General Meeting to be held at the Metro Hotel, 61 Canning Highway, South Perth, Western Australia on 24 November 2011 at 11:00am (WST) and at any adjournment thereof.
Voting on Business of the Annual General Meeting
| FOR AGAINST ABSTAIN Resolution 1 Adoption of Remuneration Report Resolution 2 Re-election of Director – David Sparling Resolution 3 Adoption of New Constitution Important note for Resolution 1:If the Chair of the Meeting or any member of the Key Management Personnel of the Company whose remuneration details are included in the Remuneration Report or a Closely Related Party of that member is your proxy and you have not directed the proxy to vote on Resolution 1, the proxy will be prevented from casting your votes on Resolution 1. If the Chair, another member of the Key Management Personnel of the Company whose remuneration details are included in the Remuneration Report or Closely Related Party of that member is your proxy, in order for your votes to be counted on Resolution 1, you must direct your proxy how to vote on Resolution 1. If no directions are given, the Chair will vote in favour of all the Resolutions in which the Chair is entitled to vote undirected proxies. If you mark the abstain box for a particular item, you are directing your proxy not to vote on that item on a show of hands or a poll and that your Shares are not to be counted in computing the required majority on a poll. If two proxies are being appointed, the proportion of voting rights this proxy represents is % Please return this Proxy Form to the Company Secretary, FYI Resources Limited, 53 Canning Highway, Victoria Pa Western Australia, 6100 or by fax to (08) 9361 3184 by 11:00am (WST) on 22 November 2011. Signed this day of 2011. By: Individuals and joint holders Companies (affix common seal if appropriate) Signature Director Signature Director/Secretary Signature Sole Director and Sole Secretary |
FOR AGAINST ABSTAIN Resolution 1 Adoption of Remuneration Report Resolution 2 Re-election of Director – David Sparling Resolution 3 Adoption of New Constitution Important note for Resolution 1:If the Chair of the Meeting or any member of the Key Management Personnel of the Company whose remuneration details are included in the Remuneration Report or a Closely Related Party of that member is your proxy and you have not directed the proxy to vote on Resolution 1, the proxy will be prevented from casting your votes on Resolution 1. If the Chair, another member of the Key Management Personnel of the Company whose remuneration details are included in the Remuneration Report or Closely Related Party of that member is your proxy, in order for your votes to be counted on Resolution 1, you must direct your proxy how to vote on Resolution 1. If no directions are given, the Chair will vote in favour of all the Resolutions in which the Chair is entitled to vote undirected proxies. If you mark the abstain box for a particular item, you are directing your proxy not to vote on that item on a show of hands or a poll and that your Shares are not to be counted in computing the required majority on a poll. If two proxies are being appointed, the proportion of voting rights this proxy represents is % Please return this Proxy Form to the Company Secretary, FYI Resources Limited, 53 Canning Highway, Victoria Pa Western Australia, 6100 or by fax to (08) 9361 3184 by 11:00am (WST) on 22 November 2011. Signed this day of 2011. By: Individuals and joint holders Companies (affix common seal if appropriate) Signature Director Signature Director/Secretary Signature Sole Director and Sole Secretary |
|---|---|
| **Director ** | |
| Director/Secretary | |
| Signature | Sole Director and Sole Secretary |
Important note for Resolution 1: If the Chair of the Meeting or any member of the Key Management Personnel of the Company whose remuneration details are included in the Remuneration Report or a Closely Related Party of that member is your proxy and you have not directed the proxy to vote on Resolution 1, the proxy will be prevented from casting your votes on Resolution 1. If the Chair, another member of the Key Management Personnel of the Company whose remuneration details are included in the Remuneration Report or Closely Related Party of that member is your proxy, in order for your votes to be counted on Resolution 1, you must direct your proxy how to vote on Resolution 1.
If you mark the abstain box for a particular item, you are directing your proxy not to vote on that item on a show of hands or on a poll and that your Shares are not to be counted in computing the required majority on a poll.
Please return this Proxy Form to the Company Secretary, FYI Resources Limited, 53 Canning Highway, Victoria Park, Western Australia, 6100 or by fax to (08) 9361 3184 by 11:00am (WST) on 22 November 2011.
FYI RESOURCES LIMITED ACN 061 289 218
Instructions for Completing Appointment of Proxy Form
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In accordance with section 249L of the Corporations Act, a shareholder of the Company who is entitled to attend and cast two or more votes at a general meeting of shareholders is entitled to appoint two proxies. Where more than one proxy is appointed, such proxy must be allocated a proportion of the member’s voting rights. If the shareholder appoints two proxies and the appointment does not specify this proportion, each proxy may exercise half the votes.
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A duly appointed proxy need not be a member of the Company. In the case of joint holders, all must sign.
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Corporate shareholders should comply with the execution requirements set out on the Proxy Form or otherwise with the provisions of section 127 of the Corporations Act. Section 127 of the Corporations Act provides that a company may execute a document without using its common seal if the document is signed by:
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2 directors of the company;
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a director and a company secretary of the company; or
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for a proprietary company that has a sole director who is also the sole company secretary – that director.
For the Company to rely on the assumptions set out in sections 129(5) and (6) of the Corporations Act, a document must appear to have been executed in accordance with sections 127(1) or (2). This effectively means that the status of the persons signing the document or witnessing the affixing of the seal must be set out and conform to the requirements of sections 127(1) or (2) as applicable. In particular, a person who witnesses the affixing of a common seal and who is the sole director and sole company secretary of the company must state that next to his or her signature.
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Completion of a Proxy Form will not prevent individual shareholders from attending the Meeting in person if they wish. Where a shareholder completes and lodges a valid Proxy Form and attends the Meeting in person, then the proxy’s authority to speak and vote for that shareholder is suspended while the shareholder is present at the Meeting.
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Where a Proxy Form or form of appointment of corporate representative is lodged and is executed under power of attorney, the power of attorney must be lodged in like manner as this proxy.
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In accordance with section 250BA of the Corporations Act the Company specifies the following for the purposes of receipt of proxy appointments: Registered Office: 53 Canning Highway, Victoria Park, Western Australia, 6100 Fax Number: +61 (8) 9361 3184 Postal Address: 53 Canning Highway, Victoria Park, Western Australia, 6100
by no later than 48 hours prior to the time of commencement of the Meeting.