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BULLETIN RESOURCES LIMITED — AGM Information 2014
Oct 23, 2014
64546_rns_2014-10-23_24340881-4af7-4374-8184-ca7c1158316d.pdf
AGM Information
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BULLETIN RESOURCES LTD
ACN 144 590 858
NOTICE OF ANNUAL GENERAL MEETING
TIME : 1.00pm DATE : Wednesday, 26 November 2014 PLACE : Suite 11, 139 Newcastle Street, Perth WA 6000
This Notice of Annual General Meeting should be read in its entirety. If Shareholders are in doubt as to how they should vote, they should seek advice from their professional advisers prior to voting.
Should you wish to discuss the matters in this Notice of Annual General Meeting please do not hesitate to contact the Company Secretary on +61 8 9230 3585.
BULLETIN RESOURCES LTD ACN 144 590 858 NOTICE OF ANNUAL GENERAL MEETING
Notice is hereby given that the Annual General Meeting of the Shareholders of Bulletin Resources Ltd (“Bulletin” or “the Company”) will be held as follows:
TIME:
1.00pm
DATE: Wednesday, 26 November 2014
LOCATION: Suite 11, 139 Newcastle Street, Perth WA 6000
Words and phrases used in the Resolutions are defined in Section 9 of the accompanying Explanatory Statement and these words and phrases have the same meaning in this Notice of Annual General Meeting as defined in the Explanatory Statement.
AGENDA
BUSINESS
Financial Statements and Reports
To receive and consider the annual financial report of the Company for the financial year ended 30 June 2014 including the declaration of the Directors, the Directors’ report, the Remuneration Report and the auditor’s report.
Resolution 1: Adoption of Remuneration Report
To consider and, if thought fit, to pass, the following resolution as a non-binding resolution:
“That, for the purpose of section 250R(2) of the Corporations Act, approval is given for the adoption of the Remuneration Report as contained in the Company’s annual financial report for the financial year ended 30 June 2014.”
Note: Pursuant to section 250R(3) of the Corporations Act, the vote on this Resolution is advisory only and does not bind the Directors or the Company.
Voting Exclusion Statement
A vote on this Resolution must not be cast (in any capacity) by or on behalf of any of the following persons:
-
(a) a member of the Key Management Personnel, details of whose remuneration are included in the Remuneration Report; or
-
(b) a Closely Related Party of such a member.
However, a person described above may vote on this Resolution if:
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(c) the person is acting as proxy and the proxy form specifies how the proxy is to vote, and the vote is not cast on behalf of a person who is otherwise excluded from voting on this Resolution as described in sub-paragraphs (a) or (b) above; or
-
(d) the person is the chair of the Annual General Meeting voting an undirected proxy which expressly authorises the chair to vote the proxy on a resolution connected with the remuneration of a member of Key Management Personnel.
NOTICE OF ANNUAL GENERAL MEETING
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Resolution 2: Re-election of Director: Michael Fitzgerald
To consider and, if thought fit, to pass, the following resolution as an ordinary resolution:
"That Michael Fitzgerald a Director of the Company who retires in accordance with clause 7.1(e) of the Company’s Constitution and, being eligible, offers himself for election, be elected as a Director of the Company.”
Resolution 3: Election of Director: Paul Poli
To consider and, if thought fit, to pass the following resolution as an ordinary resolution:
“That Mr Paul Poli, who being eligible offers himself for election as a Director of the Company, be elected a Director of the company in accordance with clause 7.1(e) of the Company’s Constitution, with effect from the close of the meeting.”
Resolution 4: Election of Director: Robert Martin
To consider and, if thought fit, to pass the following resolution as an ordinary resolution:
“That Mr Robert Martin, who being eligible offers himself for election as a Director of the Company, be elected a Director of the company in accordance with clause 7.1(e) of the Company’s Constitution, with effect from the close of the meeting.”
Resolution 5: Issue of Options to Paul Poli
To consider and, if thought fit, to pass the following resolution as an ordinary resolution:
“That, for the purposes of Section 208 of the Corporations Act 2001, ASX Listing Rule 10.11 and for all other purposes, approval is given for the Directors to issue and allot 1,000,000 Options to Paul Poli or his nominee on the terms and conditions set out in the Explanatory Statement”.
In accordance with Listing Rule 14.11 the Company will disregard any votes cast on this Resolution by Mr Paul Poli (or his nominee) and any of his associates. However, the Company need not disregard a vote if it is cast by a person as a proxy for a person who is entitled to vote, in accordance with the directions on the Proxy Form, or, it is cast by the person chairing the meeting as proxy for a person who is entitled to vote, in accordance with a direction on the Proxy Form to vote as the proxy decides.
Voting Exclusion Statement
A person appointed as a proxy must not vote, on the basis of that appointment, on this Resolution if:
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(a) the proxy is either:
-
(i) a member of the Key Management Personnel; or
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(ii) a Closely Related Party of such a member; and
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(b) the appointment does not specify the way the proxy is to vote on this Resolution.
However, the above prohibition does not apply if:
-
(c) the proxy is the Chair; and
-
(d) the appointment expressly authorises the Chair to exercise the proxy even though this Resolution is connected directly or indirectly with remuneration of a member of the Key Management Personnel.
NOTICE OF ANNUAL GENERAL MEETING
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Resolution 6: Issue of Options to Frank Sibbel
“That, for the purposes of Section 208 of the Corporations Act 2001, ASX Listing Rule 10.11 and for all other purposes, approval is given for the Directors to issue and allot 2,000,000 Options to Frank Sibbel or his nominee on the terms and conditions set out in the Explanatory Statement”.
In accordance with Listing Rule 14.11 the Company will disregard any votes cast on this Resolution by Mr Frank Sibbel (or his nominee) and any of his associates. However, the Company need not disregard a vote if it is cast by a person as a proxy for a person who is entitled to vote, in accordance with the directions on the Proxy Form, or, it is cast by the person chairing the meeting as proxy for a person who is entitled to vote, in accordance with a direction on the Proxy Form to vote as the proxy decides.
Voting Exclusion Statement
A person appointed as a proxy must not vote, on the basis of that appointment, on this Resolution if:
-
(a) the proxy is either:
-
(i) a member of the Key Management Personnel; or
-
(ii) a Closely Related Party of such a member; and
-
(b) the appointment does not specify the way the proxy is to vote on this Resolution.
However, the above prohibition does not apply if:
-
(c) the proxy is the Chair; and
-
(d) the appointment expressly authorises the Chair to exercise the proxy even though this Resolution is connected directly or indirectly with remuneration of a member of the Key Management Personnel.
Resolution 7: Issue of Options to Michael Fitzgerald
“That, for the purposes of Section 208 of the Corporations Act 2001, ASX Listing Rule 10.11 and for all other purposes, approval is given for the Directors to issue and allot 1,000,000 Options to Michael Fitzgerald or his nominee on the terms and conditions set out in the Explanatory Statement”.
In accordance with Listing Rule 14.11 the Company will disregard any votes cast on this Resolution by Mr Michael Fitzgerald (or his nominee) and any of his associates. However, the Company need not disregard a vote if it is cast by a person as a proxy for a person who is entitled to vote, in accordance with the directions on the Proxy Form, or, it is cast by the person chairing the meeting as proxy for a person who is entitled to vote, in accordance with a direction on the Proxy Form to vote as the proxy decides.
Voting Exclusion Statement
A person appointed as a proxy must not vote, on the basis of that appointment, on this Resolution if:
-
(a) the proxy is either:
-
(i) a member of the Key Management Personnel; or
-
(ii) a Closely Related Party of such a member; and
-
(b) the appointment does not specify the way the proxy is to vote on this Resolution.
However, the above prohibition does not apply if:
-
(c) the proxy is the Chair; and
-
(d) the appointment expressly authorises the Chair to exercise the proxy even though this Resolution is connected directly or indirectly with remuneration of a member of the Key Management Personnel.
NOTICE OF ANNUAL GENERAL MEETING
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Resolution 8: Issue of Options to Robert Martin
“That, for the purposes of Section 208 of the Corporations Act 2001, ASX Listing Rule 10.11 and for all other purposes, approval is given for the Directors to issue and allot 500,000 Options to Robert Martin or his nominee on the terms and conditions set out in the Explanatory Statement”.
In accordance with Listing Rule 14.11 the Company will disregard any votes cast on this Resolution by Mr Robert Martin (or his nominee) and any of his associates. However, the Company need not disregard a vote if it is cast by a person as a proxy for a person who is entitled to vote, in accordance with the directions on the Proxy Form, or, it is cast by the person chairing the meeting as proxy for a person who is entitled to vote, in accordance with a direction on the Proxy Form to vote as the proxy decides.
Voting Exclusion Statement
A person appointed as a proxy must not vote, on the basis of that appointment, on this Resolution if:
-
(a) the proxy is either:
-
(i) a member of the Key Management Personnel; or
-
(ii) a Closely Related Party of such a member; and
-
(b) the appointment does not specify the way the proxy is to vote on this Resolution.
However, the above prohibition does not apply if:
-
(c) the proxy is the Chair; and
-
(d) the appointment expressly authorises the Chair to exercise the proxy even though this Resolution is connected directly or indirectly with remuneration of a member of the Key Management Personnel.
Resolution 9: Issue of Options to Craig Nelmes
“That, for the purposes of ASX Listing Rule 7.1 and for all other purposes, approval is given for the Directors to issue and allot 500,000 Options to Craig Nelmes or his nominee on the terms and conditions set out in the Explanatory Statement”.
In accordance with Listing Rule 14.11 the Company will disregard any votes cast on this Resolution by Mr Craig Nelmes (or his nominee) and any of his associates. However, the Company need not disregard a vote if it is cast by a person as a proxy for a person who is entitled to vote, in accordance with the directions on the Proxy Form, or, it is cast by the person chairing the meeting as proxy for a person who is entitled to vote, in accordance with a direction on the Proxy Form to vote as the proxy decides.
Resolution 10: Issue of Options to Andrew Chapman
“That, for the purposes of ASX Listing Rule 7.1 and for all other purposes, approval is given for the Directors to issue and allot 250,000 Options to Andrew Chapman or his nominee on the terms and conditions set out in the Explanatory Statement”.
In accordance with Listing Rule 14.11 the Company will disregard any votes cast on this Resolution by Mr Andrew Chapman (or his nominee) and any of his associates. However, the Company need not disregard a vote if it is cast by a person as a proxy for a person who is entitled to vote, in accordance with the directions on the Proxy Form, or, it is cast by the person chairing the meeting as proxy for a person who is entitled to vote, in accordance with a direction on the Proxy Form to vote as the proxy decides.
NOTICE OF ANNUAL GENERAL MEETING
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Resolution 11: Approval of 10% Placement Facility
To consider and, if thought fit, to pass, the following resolution as a special resolution:
“That, pursuant to ASX Listing Rule 7.1A, approval be given to issue Equity Securities up to 10% of the issued capital of the Company (at the time of issue) calculated in accordance with the formula prescribed in Listing Rule 7.1A.2 and on the terms and conditions set out in the Explanatory Statement.”
Voting Exclusion Statement
The Company will disregard any votes cast on this Resolution by a person who may participate in the proposed issue and a person who might obtain a benefit except a benefit solely in the capacity of a holder of Shares if this Resolution is passed and any Associates of those persons. However, the Company will not disregard a vote if (a) it is cast by the person as proxy for a person who is entitled to vote, in accordance with the directions on the Proxy Form or (b) it is cast by the person chairing the Annual General Meeting as proxy for a person who is entitled to vote, in accordance with a direction on the Proxy Form to vote as the proxy decides.
NOTICE OF ANNUAL GENERAL MEETING
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EXPLANATORY STATEMENT
Shareholders are referred to the Explanatory Statement accompanying and forming part of this Notice of Annual General Meeting for further explanation of the Resolutions.
PROXIES
Members are encouraged to attend the meeting, but if you are unable to attend the meeting, we encourage you to complete and return the enclosed Proxy Form.
In accordance with section 249L of the Corporations Act, Shareholders are advised that:
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each Shareholder has the right to appoint a proxy;
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the proxy need not be a Shareholder of the Company; and
-
a Shareholder who is entitled to cast two or more votes may appoint two proxies and may specify the proportion or number of votes each proxy is appointed to exercise.
To vote by proxy, please complete and sign the enclosed Proxy Form and return by:
-
delivering it to Bulletin Resources Ltd, Suite 11, 139 Newcastle Street Perth WA 6000; or
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posting it to Bulletin Resources Ltd, PO Box 376, Northbridge WA 6865; or
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faxing it to the Company on facsimile number +61 8 9227 0370; or
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emailing it to the Company at [email protected].
To be effective, a Proxy Form and, if the Proxy Form is signed by the shareholder's attorney, the authority under which the appointment is signed (or a certified copy of that authority) must be received by the Company not later than 48 hours before the time specified for the commencement of the Annual General Meeting.
CORPORATE REPRESENTATIVES
A body corporate that is a Shareholder, or which has been appointed as proxy, may appoint an individual to act as its representative at the Annual General Meeting. The appointment must comply with the requirements of section 250D of the Corporations Act. The representative should bring to the meeting evidence of his or her appointment, including any authority under which it is signed, unless it has previously been given to the Company.
DATE FOR DETERMINING HOLDERS OF SHARES
In accordance with Regulation 7.11.37 of the Corporations Regulations 2001 (Cth), the Directors have set a date to determine the identity of those entitled to attend and vote at the Annual General Meeting. For the purposes of determining voting entitlements at the Annual General Meeting, Shares will be taken to be held by the persons who are registered as holding at 4.00pm (WST) on 24 November 2014. Accordingly, transactions registered after that time will be disregarded in determining entitlements to attend and vote at the Annual General Meeting.
Dated this 22 October 2014
By order of the Board Andrew Chapman Company Secretary
NOTICE OF ANNUAL GENERAL MEETING
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BULLETIN RESOURCES LTD ACN 144 590 858
EXPLANATORY STATEMENT TO SHAREHOLDERS
1. ACTION TO BE TAKEN BY SHAREHOLDERS
This Explanatory Statement sets out information about the Resolutions to be considered by the Shareholders at the Annual General Meeting. Defined terms used in this Explanatory Statement are set out in Section 10. Accompanying this Explanatory Statement is the Notice of Annual General Meeting convening the Annual General Meeting and a Proxy Form.
Shareholders are encouraged to attend and vote on the Resolutions to be put to the Annual General Meeting. If a Shareholder is not able to attend and vote at the Annual General Meeting, the Shareholder may complete the Proxy Form and return it not later than 48 hours before the time specified for the commencement of the Annual General Meeting.
2. ANNUAL FINANCIAL REPORTS
The Corporations Act requires the Company’s financial statements and reports of the Directors and of the auditor for the year ended 30 June 2014 to be laid before the Annual General Meeting. The financial statements and the reports of the Directors and of the auditor are contained in the Company’s 2014 Annual Report, a copy of which is available on the Company’s website at www.bulletinresources.com.
Whilst no Resolution is required in relation to this item, Shareholders should consider the documents and raise any matters of interest with the Directors when this item is being considered.
A representative from the Company’s auditors will be invited to the meeting and Shareholders will have an opportunity to ask the auditor questions in relation to the conduct of the audit, the auditor’s report, the Company’s accounting policies and the independence of the auditor.
3. RESOLUTION 1: ADOPTION OF REMUNERATION REPORT
The Remuneration Report is required to be considered for adoption in accordance with section 250R of the Corporations Act. The Remuneration Report sets out the Company’s remuneration arrangements for the Directors and senior management of the Company. The Remuneration Report is part of the Directors’ Report contained in the annual financial report of the Company for the financial year ending 30 June 2014.
A reasonable opportunity will be given for the discussion of the Remuneration Report at the Annual General Meeting. Shareholders should note that the vote on this Resolution is advisory only and does not bind the Company or the Directors.
If at least 25% of the votes cast on the Resolution are voted against adoption of the Remuneration Report at the Annual General Meeting, and then again at the Company's 2015 annual general meeting, the Company will be required to put to Shareholders a resolution proposing the calling of an extraordinary general meeting to consider the appointment of Directors of the Company (“Spill Resolution”). If more than 50% of Shareholders vote in favour of the Spill Resolution, the Company must convene the extraordinary general meeting (“Spill Meeting”) within 90 days of the Company's 2015 annual general meeting. All of the Directors who were in office when the Company's 2015 Directors' Report was approved, other than the Managing Director of the Company, will cease to hold office immediately before the end of the Spill Meeting but may stand for re-election at the Spill Meeting. Following the Spill Meeting those persons whose election or reelection as Directors is approved will be the Directors of the Company.
The Company’s Shareholders have approved the Remuneration Report at each previous annual general meeting.
A Spill Resolution will not be required at this Annual General Meeting as the votes against the Remuneration Report at the Company’s 2013 annual general meeting were less than 25%.
EXPLANATORY STATEMENT - 7 -
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The Chairman intends to exercise all undirected proxies in favour of Resolution 1. If the Chairman of the Annual General Meeting is appointed as your proxy and you have not specified the way the Chairman is to vote on Resolution 1, by signing and returning the Proxy Form, the Shareholder is considered to have provided the Chairman with an express authorisation for the Chairman to vote the proxy in accordance with the Chairman’s intention.
4. RESOLUTION 2: RE-ELECTION OF DIRECTOR – MICHAEL (MICK) FITZGERALD
Clause 7.1(e) of the Constitution requires that at the Company's annual general meeting in every year, onethird of the Directors for the time being, or, if their number is not a multiple of 3, then the number nearest one-third (rounded downwards to the nearest whole number), shall retire from office, provided always that no Director (except a Managing Director) shall hold office for a period in excess of 3 years, or until the third annual general meeting following his or her appointment, whichever is the longer, without submitting himself or herself for re-election.
The Directors to retire at an annual general meeting are those who have been longest in office since their last election, but, as between persons who became Directors on the same day, those to retire shall (unless they otherwise agree among themselves) be determined by drawing lots.
A Director who retires by rotation under clause 7.1(e) of the Constitution is eligible for re-election.
The Company currently has four Directors, accordingly one Director must retire.
Mick Fitzgerald retires by rotation and seeks re-election.
Mick is a contract miner and has 39 years of hands-on practical experience in the mining industry. Mick is a qualified diesel mechanic with a WA Shift Supervisors Certificate and also a Senior Site Executive Certificate of Queensland. Most recently, Mick ran his own mining contracting company, Alliance Mining Pty Ltd, working in the Northern Territory operating two mine sites. Prior to forming his own company, Mick operated various WA mining operations in the capacity of site manager and also as contract miner, including as an area manager for Barminco Limited for two and a half years. Mick also worked overseas in a continuous improvement role for Barrick Gold Corporation in Tanzania and has over 15 years of direct mining experience in underground airleg/jumbo mining in all facets including rising, stope development production and blasting.
The Board unanimously supports the re-election of Mr. Fitzgerald.
5. RESOLUTION 3: ELECTION OF DIRECTOR – PAUL POLI
Clause 7.1(d) of the Constitution allows the Company to appoint at any time a person to be a Director as an addition to the existing Directors or as otherwise provided by the Constitution. Clause 7.1(e) of the Constitution requires that any Director appointed under Clause 7.1(d) since the last annual general meeting shall retire from office.
A Director who retires under clause 7.1(e) of the Constitution is eligible for re-election.
On 24 June 2014 Mr Paul Poli was elected as a non-executive director and appointed Chairman of the Company. Any Director appointed by the Board to fill a casual vacancy must retire as a Director at the next general meeting of the Company. Mr Poli therefore retires at the AGM in accordance with the Company’s Constitution and, being eligible, offers himself for election by Shareholders at the AGM.
Paul has over 25 years experience in general management/business, contract negotiations, taxation, corporate and business advisory. He completed a bachelor degree at the University of Western Australia in 1984, and after gaining experience with Duesbuys Chartered Accountants, he became a partner in a private practice in 1989.
He is a fellow of the Australian Society of Certified Practising Accountants he also holds a diploma in Financial Services and was a registered Securities Trader.
EXPLANATORY STATEMENT
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He founded Matsa Resources Pty Ltd which has developed and become Matsa Resource Ltd, a prosperous and well-funded exploration company with a pipeline of quality projects in Australia and Thailand, and where he has held the position of Executive Chairman Ltd since 2009.
The Directors recommend that the Shareholders vote in favour of this Resolution.
6. RESOLUTION 4: ELECTION OF DIRECTOR – ROBERT MARTIN
Clause 7.1(d) of the Constitution allows the Company to appoint at any time a person to be a Director as an addition to the existing Directors or as otherwise provided by the Constitution. Clause 7.1(e) of the Constitution requires that any Director appointed under Clause 7.1(d) since the last annual general meeting shall retire from office.
A Director who retires under clause 7.1(e) of the Constitution is eligible for re-election.
On 24 June 2014 Mr Robert Martin was elected as a non-executive director of the Company. Any Director appointed by the Board to fill a casual vacancy must retire as a Director at the next general meeting of the Company. Mr Martin therefore retires at the AGM in accordance with the Company’s Constitution and, being eligible, offers himself for election by Shareholders at the AGM.
Mr Martin has over 40 years experience in the management and operation of resource projects and other commercial undertakings. He is also a significant shareholder of the company, through his entity Goldfire Enterprises Pty Ltd.
The Directors recommend that the Shareholders vote in favour of this Resolution.
7. RESOLUTIONS 5 TO 10: APPROVAL FOR THE ISSUE OF OPTIONS
7.1 General
The Company has agreed, subject to obtaining Shareholder approval, to allot and issue a total of:
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(i) 4,500,000 Options to Mr Paul Poli, Mr Frank Sibbel, Mr Mick Fitzgerald and Mr Robert Martin (or their respective nominee/s) (Related Parties) who are Directors of the Company (Director Options); and
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(ii) 750,000 Options to Mr Craig Nelmes and Mr Andrew Chapman (or their respective nominee/s) on the terms and conditions set out below.
7.2 Related Party Transaction
For a public company, or an entity that the public company controls, to give a financial benefit to a related party of the public company, the public company or entity must:
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(i) obtain the approval of the public company’s members in the manner set out in sections 217 to 227 of the Corporations Act; and
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(ii) give the benefit within 15 months following such approval,
unless the giving of the financial benefit falls within an exception set out in sections 210 to 216 of the Corporations Act.
The grant of the Director Options constitutes giving a financial benefit and Mr Paul Poli, Mr Frank Sibbel, Mr Mick Fitzgerald and Mr Robert Martin, are related parties of the Company by virtue of being Directors.
EXPLANATORY STATEMENT
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In addition, ASX Listing Rule 10.11 also requires shareholder approval to be obtained where an entity issues, or agrees to issue, securities to a related party, or a person whose relationship with the entity or a related party is, in ASX’s opinion, such that approval should be obtained unless an exception in ASX Listing Rule 10.12 applies.
It is the view of the Company that the exceptions set out in sections 210 to 216 of the Corporations Act and ASX Listing Rule 10.12 do not apply in the current circumstances. Accordingly, Shareholder approval is sought for the grant of Director Options to the Related Parties.
Shareholder approval is required under Listing Rule 7.1 for the issue of Options to Mr Craig Nelmes and Mr Andrew Chapman .
7.3 Shareholder Approval (Chapter 2E of the Corporations Act and Listing Rules 10.11 and 7.1)
Pursuant to and in accordance with the requirements of section 219 of the Corporations Act and ASX Listing Rule 10.13, the following information is provided in relation to the proposed grant of Options to Directors and Mr Craig Nelmes and Mr Andrew Chapman:
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(a) the Related Parties are Messrs Mr Paul Poli, Mr Frank Sibbel, Mr Mick Fitzgerald and Mr Robert Martin and they are related parties by virtue of being Directors;
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(b) the maximum number of Options (being the nature of the financial benefit being provided) to be granted to the Related Parties is:
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(i) 1,000,000 Options to Mr Paul Poli;
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(ii) 2,000,000 Options to Mr Frank Sibbel;
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(iii) 1,000,000 Options to Mr Mick Fitzgerald;
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(iv) 500,000 Options to Mr Robert Martin;
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(c) the maximum number of Options to be granted to Mr Craig Nelmes and Mr Andrew Chapman is:
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(i) 500,000 Options to Mr Craig Nelmes; and
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(ii) 250,000 Options to Mr Andrew Chapman
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(d) the Options will be granted:
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(i) to the Related Parties no later than 1 month after the date of the Meeting in the case of Messrs Poli, Sibbel, Fitzgerald and Martin; and
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(ii) no later than 3 months after the date of the Meeting in the case of Mr Nelmes and Mr Chapman (or such later date as permitted by any ASX waiver or modification of the ASX Listing Rules),
and it is anticipated the Options will be issued on one date;
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(e) the Options will be granted for nil cash consideration, accordingly no funds will be raised;
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(f) the terms and conditions of the Options are set out in Annexure A;
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(g) the value of the Director Options and the pricing methodology is set out in Annexure B;
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(h) the relevant interests of the Related Parties in securities of the Company are set out below:
EXPLANATORY STATEMENT
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| Related Party | Shares | |
| Mr Paul Poli | 500,0001 | |
| Mr Frank Sibbel | Nil1 | |
| Mr Mick Fitzgerald | 2,761,288 | |
| Mr Robert Martin | 18,814,549 |
1 Mr Poli and Mr Sibbel are directors of Matsa Resources Limited which holds 33,935,628 shares in the Company.
- (i) the remuneration and emoluments (excluding share based payments) from the Company to the Related Parties for the previous financial year and the proposed remuneration and emoluments for the current financial year are set out below:
| Related Party | Current Financial Year |
Previous Financial Year |
|---|---|---|
| Mr Paul Poli | $36,000 | Nil |
| Mr Frank Sibbel | $36,000 | $53,880 |
| Mr Mick Fitzgerald | $36,000 | $54,800 |
| Mr Robert Martin | $36,000 | Nil |
- (j) if the Options granted to the Related Parties and to Mr Nelmes and Mr Chapman are exercised, a total of 5,250,000 Shares would be allotted and issued. This will increase the number of Shares on issue from 128,567,761 to 133,817,761 (assuming that no other Options are exercised and no other Shares are issued) with the effect that the shareholding of existing Shareholders would be diluted by an aggregate of 4.08%.
The market price for Shares during the term of the Options would normally determine whether or not the Options are exercised. If, at any time any of the Options are exercised and the Shares are trading on ASX at a price that is higher than the exercise price of the Options, there may be a perceived cost to the Company;
(k) the trading history of the Shares on ASX in the 12 months before the date of this Notice is set out below:
elow: |
||
|---|---|---|
| Price | Date | |
| Highest | 2.1 cents | 29 September 2013 |
| Lowest | 0.7 cents | 31 December 2013 |
| Last | 1.6 cents | 6 October 2014 |
(l) the Board believes the grant of Options to each of the directors is in accordance with Recommendation 8.2 of The Corporate Governance Principles and Recommendations with 2014 Amendments (3rd Edition) as published by The ASX Corporate Governance Council as they do not have performance hurdles attached to them. The Board considers the grant of Options to Mr Paul Poli, Mr Frank Sibbel, Mr Mick Fitzgerald and Mr Robert Martin reasonable in the circumstances for the reason set out below:
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(i) the grant of Options to the Related Parties will align the interests of the Related Parties with those of Shareholders;
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(ii) the grant of the Options is a reasonable and appropriate method to provide cost effective remuneration as the non-cash form of this benefit will allow the Company to spend a greater proportion of its cash reserves on its operations than it would if alternative cash forms of remuneration were given to the Related Parties; and
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(iii) it is not considered that there are any significant opportunity costs to the Company or benefits foregone by the Company in issuing the Options upon the terms proposed;
EXPLANATORY STATEMENT
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(m) the primary purpose of the grant of the Options to the Related Parties is to provide a performance linked incentive component in the remuneration package for the Related Parties to motivate and reward the performance of the Related Parties in their respective roles as Directors;
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(n) All of the directors were available to make a recommendation. Mr Poli declines to make a recommendation to Shareholders in relation to Resolution 5 due to his material personal interest in the outcome of the Resolution on the basis that he (or his nominee(s)) are to be granted Options in the Company should Resolution 5 be passed. Messrs Sibbel, Fitzgerald and Martin also decline to make a recommendation about Resolution 5. ASIC Regulatory Guide 76: Related Party Transactions notes at paragraph 76.103 that it is good practice for directors to avoid making a recommendation for resolutions about each other’s remuneration as there may be a conflict of interest. While Mr Sibbel, Mr Fitzgerald and Mr Martin do not have a material personal interest in the outcome of Resolution 5, given it is proposed that they are also to be issued options under Resolutions 6, 7 and 8 respectively, they have declined to make a recommendation about Resolution 5 in accordance with ASIC guidance.
Mr Sibbel declines to make a recommendation to Shareholders in relation to Resolution 6 due to his material personal interest in the outcome of the Resolution on the basis that he (or his nominee(s)) are to be granted Options in the Company should Resolution 6 be passed. Messrs Sibbel, Fitzgerald and Martin also decline to make a recommendation about Resolution 6. While Messrs Sibbel, Fitzgerald and Martin do not have a material personal interest in the outcome of Resolution 6, given it is proposed that they are also to be issued options under Resolutions 5, 7 and 8 respectively, they have declined to make a recommendation about Resolution 6 in accordance with ASIC guidance outline above.
Mr Fitzgerald declines to make a recommendation to Shareholders in relation to Resolution 7 due to his material personal interest in the outcome of the Resolution on the basis that he (or his nominee(s)) are to be granted Options in the Company should Resolution 7 be passed. Messrs Poli, Sibbel and Martin also decline to make a recommendation about Resolution 7. While Messrs Poli, Sibbel and Martin do not have a material personal interest in the outcome of Resolution 7, given it is proposed that they are also to be issued options under Resolutions 5, 6 and 8 respectively, they have declined to make a recommendation about Resolution 7 in accordance with ASIC guidance outline above.
Mr Martin declines to make a recommendation to Shareholders in relation to Resolution 8 due to his material personal interest in the outcome of the Resolution on the basis that he (or his nominee(s)) are to be granted Options in the Company should Resolution 8 be passed. Messrs Poli, Sibbel and Fitzgerald also decline to make a recommendation about Resolution 8. While Messrs Poli, Sibbel and Fitzgerald do not have a material personal interest in the outcome of Resolution 8, given it is proposed that they are also to be issued options under Resolutions 5, 6 and 7 respectively, they have declined to make a recommendation about Resolution 8 in accordance with ASIC guidance outline above.
- (o) the Board is not aware of any other information that would be reasonably required by Shareholders to allow them to make a decision whether it is in the best interests of the Company to pass Resolutions 5 to 8.
Approval pursuant to ASX Listing Rule 7.1 is not required in order to issue the Options to the Related Parties as approval is being obtained under ASX Listing Rule 10.11. Accordingly, the issue of Options to the Related Parties will not be included in the 15% calculation of the Company’s annual placement capacity pursuant to ASX Listing Rule 7.1.
8. RESOLUTION 11: APPROVAL OF 10% PLACEMENT CAPACITY
8.1 General
ASX Listing Rule 7.1A enables eligible entities to issue Equity Securities up to 10% of their issued capital through placements over a 12 month period after the annual general meeting (“10% Placement Facility”). The 10% Placement Facility is in addition to the Company’s 15% placement capacity under Listing Rule 7.1.
EXPLANATORY STATEMENT
- 12 -
An eligible entity for the purposes of Listing Rule 7.1A is an entity that is not included in the S&P/ASX 300 Index and has a market capitalisation of $300 million or less. The Company is an eligible entity.
The Company is now seeking Shareholder approval by way of a special resolution to have the ability to issue Equity Securities under the 10% Placement Facility.
The exact number of Equity Securities to be issued under the 10% Placement Facility will be determined in accordance with the formula prescribed in Listing Rule 7.1A2 (refer to Section 9.2(c) below).
The Company intends to use the funds raised under the 10% Placement Facility towards exploration on its share of the Nicolsons project and/or for general working capital. In addition, the Company may, in future, choose to evaluate new project opportunities or investments and may use the funds raised for the acquisition (including expenses associated with such acquisition).
The Directors recommend that the Shareholders vote in favour of this Resolution.
8.2 Description of Listing Rule 7.1A
(a)
Shareholder approval
- The ability to issue Equity Securities under the 10% Placement Facility is subject to Shareholder approval by way of a special resolution at an annual general meeting.
(b)
Equity Security
Any Equity Securities issued under the 10% Placement Facility must be in the same class as an existing quoted class of Equity Securities of the Company.
As at the date of this Notice of Annual General Meeting, the Company has one class of quoted Equity Security, being Shares.
(c) Formula for calculating 10% Placement Facility
Listing Rule 7.1A.2 provides that eligible entities which have obtained shareholder approval at an annual general meeting may issue or agree to issue, during the 12 month period after the date of the annual general meeting, a number of Equity Securities calculated in accordance with the following formula:
(A x D) – E
A is the number of fully paid ordinary shares on issue 12 months before the date of issue or agreement:
-
(a) plus the number of fully paid ordinary shares issued in the 12 months under an exception in Listing Rule 7.2;
-
(b) plus the number of partly paid shares that became fully paid in the 12 months;
-
(c) plus the number of fully paid ordinary shares issued in the 12 months with approval of holders of shares under Listing Rule 7.1 and 7.4. This does not include an issue of fully paid ordinary shares under the entity’s 15% placement capacity without shareholder approval;
-
(d) less the number of fully paid shares cancelled in the 12 months.
Note that A has the same meaning in Listing Rule 7.1 when calculating an entity’s 15% placement capacity.
D is 10%.
E is the number of Equity Securities issued or agreed to be issued under Listing Rule 7.1A.2 in the 12 months before the date of the issue or agreement to issue that are not issued with the approval of shareholders under Listing Rule 7.1 or 7.4.
(d) Listing Rule 7.1 and Listing Rule 7.1A
The ability of an entity to issue Equity Securities under Listing Rule 7.1A is in addition to the entity’s 15% placement capacity under Listing Rule 7.1.
EXPLANATORY STATEMENT
- 13 -
The actual number of Equity Securities that the Company will have capacity to issue under Listing Rule 7.1A will be calculated at the date of issue of the Equity Securities in accordance with the formula prescribed in Listing Rule 7.1A.2 (refer to Section 8.2(c) above).
(e)
Minimum Issue Price
The issue price of Equity Securities issued under Listing Rule 7.1A must be not less than 75% of the VWAP of Equity Securities in the same class calculated over the 15 Trading Days on which trades were recorded in that class immediately before:
-
(i) the date on which the price at which the Equity Securities are to be issued is agreed; or
-
(ii) if the Equity Securities are not issued within 5 Trading Days of the date in paragraph (i) above, the date on which the Equity Securities are issued.
-
(f) 10% Placement Period Shareholder approval of the 10% Placement Facility under Listing Rule 7.1A is valid from the date of the annual general meeting at which the approval is obtained and expires on the earlier to occur of:
-
(i) the date that is 12 months after the date of the annual general meeting at which the approval is obtained; or
-
(ii) the date of the approval by shareholders of a transaction under Listing Rules 11.1.2 (a significant change to the nature or scale of activities) or 11.2 (disposal of main undertaking) (“10% Placement Period”).
8.3 Listing Rule 7.1A
The effect of Resolution 11 will be to allow the Directors to issue Equity Securities under Listing Rule 7.1A during the 10% Placement Period.
Resolution 11 is a special resolution and therefore requires approval of 75% of the votes cast by Shareholders present and eligible to vote (in person, by proxy, by attorney or, in the case of a corporate Shareholder, by a corporate representative).
8.4 Specific information required by Listing Rule 7.3A
Pursuant to and in accordance with Listing Rule 7.3A, information is provided in relation to the approval of the 10% Placement Facility as follows:
-
(a) The Equity Securities will be issued at an issue price of not less than 75% of the VWAP of the Company’s Equity Securities in the same class calculated over the 15 Trading Days on which trades were recorded in that class immediately before:
-
(i) the date on which the price at which the Equity Securities are to be issued is agreed; or (ii) if the Equity Securities are not issued within 5 Trading Days of the date in paragraph (i) above, the date on which the Equity Securities are issued.
-
(b) If Resolution 11 is approved by Shareholders and the Company issues Equity Securities under the 10% Placement Facility, the existing Shareholders’ voting power in the Company will be diluted as shown in the below table. There is a risk that:
-
(i) the market price for the Company’s Equity Securities may be significantly lower on the date of the issue of the Equity Securities than on the date of the Annual General Meeting; and
-
(ii) the Equity Securities may be issued at a price that is at a discount to the market price for the Company’s Equity Securities on the issue date or the Equity Securities are issued as part of the consideration for the acquisition of a new asset;
which may have an effect on the amount of funds raised by the issue of the Equity Securities.
The below table shows the dilution of existing Shareholders on the basis of the current market price of Shares and the current number of ordinary securities for variable ‘A’ calculated in accordance with the formula in Listing Rule 7.1A(2) as at the date of this Notice. This also assumes the Company
EXPLANATORY STATEMENT
- 14 -
has its full capacity available under Listing Rule 7.1A and Resolutions 5 to 10, inclusive, are passed at the Annual General Meeting. The formula in Listing Rule 7.1A(2) is outlined in Section 8.2(c) above.
The table also shows:
-
(i) Two examples where variable ‘A’ has increased, by 50% and 100%. Variable ‘A’ is based on the number of Shares the Company has on issue. The number of Shares on issue may increase as a result of issues of ordinary securities that do not require Shareholder approval (for example, a pro rata entitlements issue or scrip issued under a takeover offer) or future specific placements under Listing Rule 7.1 that are approved at a future Shareholders’ meeting; and
-
(ii) Two examples of where the issue price of ordinary securities has decreased by 50% and increased by 50% as against the current market price.
| Dilution | ||||
|---|---|---|---|---|
| Variable ‘A’ in Listing Rule 7.1A2 |
$0.008 50% decrease in Issue Price |
$0.016 Issue Price |
$0.024 50% increase in Issue Price |
|
| 10% Voting Dilution |
12,856,776 Shares | 12,856,776 Shares | 12,856,776 Shares | |
| Current Variable A 128,567,761 Shares |
||||
| Funds Raised |
$102,854 | $205,708 | $308,563 | |
| 10% Voting Dilution |
19,285,164 Shares | 19,285,164 Shares | 19,285,164 Shares | |
| 50% increase in current Variable A 192,851,641 Shares |
||||
| Funds Raised |
$154,281 | $308,563 | $462,844 | |
| 10% Voting Dilution |
25,713,552 Shares | 25,713,552 Shares | 25,713,552 Shares | |
| 100% increase in current Variable A |
||||
| 257,135,522 Shares | Funds Raised |
$205,708 | $411,417 | $617,125 |
The table has been prepared on the following assumptions:
-
(i) The Company issues the maximum number of Equity Securities available under the 10% Placement Facility.
-
(ii) No Options are exercised into Shares before the date of the issue of Equity Securities.
-
(iii) The 10% voting dilution reflects the aggregate percentage dilution against the issued share capital at the time of issue. This is why the voting dilution is shown in each example as 10%.
-
(iv) The table does not show an example of dilution that may be caused to a particular Shareholder by reason of placements under the 10% Placement Facility, based on that Shareholder’s holding at the date of the Annual General Meeting.
-
(v) The table shows only the effect of issue of Equity Securities under Listing Rule 7.1A, not under the 15% placement capacity under Listing Rule 7.1.
-
(vi) The issue of Equity Securities under the 10% Placement Facility consists only of Shares.
-
(vii) The issue price is $0.016, being the closing price of the Shares on the ASX on 7 October 2014.
-
(c) The Company will only issue the Equity Securities during the 10% Placement Period. The approval under Resolution 11 for the issue of the Equity Securities will cease to be valid in the event that Shareholders approve a transaction under Listing Rule 11.1.2 (a significant change to the nature or scale of activities) or Listing Rule 11.2 (disposal of main undertaking).
-
(d)
-
The Company may seek to issue the Equity Securities for the following purposes:
-
(i) Non-cash consideration for the acquisition of new assets and investments. In such circumstances the Company will provide a valuation of the non-cash consideration as required by Listing Rule 7.1A.3; or
-
(ii) Cash consideration. In such circumstances, the Company intends to use the funds raised towards exploration on its share of the Nicolsons project and/or for general working capital. In addition, the Company may, in future, choose to evaluate new project opportunities or
EXPLANATORY STATEMENT
- 15 -
investments and will use the funds raised for the acquisition (including expenses associated with such acquisition).
The Company will comply with the disclosure obligations under Listing Rules 7.1A(4) and 3.10.5A upon issue of any Equity Securities.
-
(e) The Company’s allocation policy is dependent on the prevailing market conditions at the time of any proposed issue pursuant to the 10% Placement Facility. The identity of the allottees of Equity Securities will be determined on a case-by-case basis having regard to the factors including but not limited to the following:
-
(i) the methods of raising funds that are available to the Company, including but not limited to, rights issues or other issues in which existing security holders can participate;
-
(ii) the effect of the issue of the Equity Securities on the control of the Company;
-
(iii) the financial situation and solvency of the Company; and
-
(iv) advice from corporate, financial and broking advisors (if applicable).
The allottees under the 10% Placement Facility have not been determined as at the date of this Notice of Annual General Meeting but may include existing substantial Shareholders and/or new Shareholders who are not Related Parties or Associates of a Related Party of the Company.
- (f) The Company previously obtained Shareholder approval under Listing Rule 7.1A at its 2013 annual general meeting held on 18 November 2013.
The total number of Equity Securities issued by the Company in the 12 months preceding the date of the Annual General Meeting is nil.
- (g) A voting exclusion statement is included in the Notice of Annual General Meeting. At the date of the Notice of Annual General Meeting, the Company has not approached any particular existing Shareholder or security holder or an identifiable class or existing security holder to participate in an issue of Equity Securities pursuant to the Resolution. No existing Shareholder’s votes will therefore be excluded under the voting exclusion in this Notice.
EXPLANATORY STATEMENT
- 16 -
==> picture [451 x 66] intentionally omitted <==
9. DEFINITIONS
In this Explanatory Statement:
- $ means Australian dollars.
Annual General Meeting means the meeting of the Shareholders convened for the purposes of considering the Resolutions contained in the Notice of Annual General Meeting.
Associate has the meaning set out in sections 11 to 17 of the Corporations Act.
ASX means the Australian Securities Exchange or ASX Limited (ABN 98 008 624 691), as the context requires.
Board means the Board of Directors of the Company.
Closely Related Party of a member of the Key Management Personnel means:
-
a spouse or child of the member;
-
a child of the member’s spouse;
-
a dependent of the member or the member’s spouse;
-
anyone else who is one of the member’s family and may be expected to influence the member, or be influenced by the member, in the member’s dealing with the entity;
-
- a company the member controls; or
-
a person prescribed by the Corporations Regulations 2001 (Cth ).
Company or Bulletin means Bulletin Resources Limited, ACN 144 590 858.
Corporations Act means the Corporations Act 2001 (Cth).
Director means a director of the Company.
Equity Securities has the same meaning as in the Listing Rules.
Explanatory Statement means the explanatory statement accompanying the Notice of Annual General Meeting.
Key Management Personnel has the same meaning as in the accounting standards and broadly includes those persons having authority and responsibility for planning, directing and controlling the activities of the Company, directly or indirectly, including any Director (whether executive or otherwise) of the Company.
Listing Rules means the listing rules of the ASX.
Notice of Annual General Meeting or Notice means the notice convening the Annual General Meeting accompanying this Explanatory Statement.
Option means an option to acquire a Share on the terms and conditions set out in Annexure A.
Optionholder means a holder of an Option.
Proxy Form means the form of proxy accompanying this Notice of Annual General Meeting.
Related Party means a party so defined by section 228 of the Corporations Act.
Remuneration Report means the remuneration report set out in the Directors’ report section of the Company’s annual financial report for the year ended 30 June 2014.
Resolution means a resolution proposed to be passed at the Annual General Meeting and contained in the Notice of Annual Genera l Meeting.
EXPLANATORY STATEMENT
- 17 -
Section means a section of the Notice of Annual General Meeting.
Share means a fully paid ordinary share in the capital of the Company.
Shareholder means a person entered in the Company’s register as a holder of a Share.
Trading Day means a day determined by ASX to be a trading day in accordance with the Listing Rules.
VWAP means the volume weighted average price.
WST means Western Standard Time.
EXPLANATORY STATEMENT
- 18 -
ANNEXURE A
TERMS AND CONDITIONS OF OPTIONS
The following are the terms and conditions of the Director Options:
-
Nil consideration will be payable per Option for the issue of the Options.
-
The Options shall expire at 5.00pm WST on the date that is three (3) years from the date of issue ( Expiry Date ).
-
Subject to condition 15, the amount payable upon exercise of each Option will be 3 cents per Option ( Exercise Price ).
-
Subject to these terms and conditions each Option will entitle the holder to subscribe for one fully paid ordinary share ( Share ) in Bulletin Resources Limited ACN 144 590 858 ( Company ) by paying the full amount of the Exercise Price.
-
Options may be exercised at any time from the date of issue until the Expiry Date.
-
Options not exercised on or before the Expiry Date will automatically lapse.
-
The Exercise Price of shall be payable in full on exercise of the Options.
-
Options may only be exercised by the delivery to the registered office of the Company of a notice in writing. The notice must specify the number of Options being exercised and must be accompanied by:
-
(a) payment for the Exercise Price for each Options being exercised; and
-
(b) the certificate for those Options, for cancellation by the Company.
The notice is only effective (and only becomes effective) when the Company has received value for the full amount of the Exercise Price (for example, if the Exercise Price is paid by cheque, by clearance of that cheque) on or before the Expiry Date.
-
Subject to condition 7, within 10 Business Days after the notice referred to in condition 8 becoming effective, the Company must:
-
(a) allot and issue the number of Shares specified in the notice to the holder;
-
(b) cancel the Certificate for the Options being exercised; and
-
(c) if applicable, issue a new certificate for any remaining Options covered by the certificate accompanying the notice.
-
The Company will not apply for the Options to be quoted on ASX.
-
The Options are transferable.
-
Shares allotted pursuant to an exercise of the Options shall rank, from the date of allotment, pari passu with existing Shares of the Company in all respects.
-
The Company shall, in accordance with the Listing Rules, make application to have Shares allotted pursuant to an exercise of Options quoted on ASX.
-
There are no participating rights or entitlements inherent in the Options to participate in any new issues of capital which may be made or offered by the Company to its shareholders from time to time prior to the expiry date unless and until the Options are exercised. However, the Company must give notice as required under the Listing Rules to Optionholders of any new issue of capital before the record date for determining entitlements to the issue in accordance with the Listing Rules.
EXPLANATORY STATEMENT
-
19 -
-
If, prior to the expiry of any Options, there is a reorganisation of the issued capital of the Company, Options will be reorganised in accordance with the Listing Rules and Corporations Act at the time of the reorganisation.
-
The Options will not give any right to participate in dividends until Shares are allotted pursuant to the exercise of the relevant Options.
-
If at any time prior to the Expiry Date the Optionholder dies, the deceased holder's legal personal representative may:
-
(a) elect to be registered as the new Optionholder of the deceased Optionholder's Options;
-
(b) whether or not he or she becomes so registered, exercise those Options as if he or she were the holder of them in accordance with those terms and conditions; and
-
(c) if the deceased Optionholder has already given a notice of exercise of his Options, pay the Exercise Price in respect of those Options.
-
There is no right to change the Exercise Price of an Option or the number of underlying Shares over which the Option can be exercised.
-
In these terms and conditions:
" ASX " means ASX Limited ABN 98 008 624 691 and, where the context permits, the Australian Securities Exchange operated by ASX Limited;
" Business Day " means a day on which the stock market of ASX is open for trading in securities; and
" Listing Rules " means the Official Listing Rules of ASX as they apply to the Company.
EXPLANATORY STATEMENT
- 20 -
ANNEXURE B
VALUATION OF DIRECTOR OPTIONS
The Options to be issued to Messrs Poli, Sibbel, Fitzgerald and Martin pursuant to Resolutions 5, 6, 7 and 8 have been valued taking into account the terms and conditions in Annexure A.
In determining the value of the options the Company has made the following assumptions set out below:
| In determining the value of the options the Company | has made the following assumptions set out below: |
|---|---|
| Assumptions: | |
| Valuation date | 7 October 2014 |
| Market price of Shares | $0.016 |
| Conversion price | $0.03 |
| Expiry date (length of time from issue) | 3 years from date of issue |
| Risk free interest rate | 2.69% |
| Volatility (discount) | 120% |
| Indicative value per Related Party Incentive Options |
$0.0098 |
Based on these assumptions and using the Black and Scholes valuation model, the Company estimates that the options to be issued to Messrs Poli, Sibbel, Fitzgerald and Martin (or their nominee(s)) have an implied value as follows:
value as follows: |
|
|---|---|
| Total Value of Related Party Incentive Options | |
| - Mr Paul Poli |
$9,826 |
| - Mr Frank Sibbel |
$19,652 |
| - Mr Michael Fitzgerald |
$9,826 |
| - Mr Robert Martin |
$4,913 |
Note: The valuation noted above is not necessarily the market price that the Options could be traded at and is not automatically the market price for taxation purposes.
EXPLANATORY STATEMENT
- 21 -
BULLETIN RESOURCES LTD ACN 144 590 858 PROXY FORM
Appointment of a proxy
I/We being a member(s) of Bulletin Resources Limited hereby appoint:
(Write here the name of the person you are appointing)
or failing the person named, or if no person is named, the Chairman as my/our proxy and to vote in accordance with the following directions (or if no directions have been given, as the proxy sees fit) at the Annual General Meeting of Bulletin Resources Limited to be held at Suite 11, 139 Newcastle Street, Perth Western Australia at 1.00pm (WST) on Wednesday, 26 November 2014 and at any adjournment of that meeting.
IMPORTANT - If the Chairman of the Meeting is your proxy or is appointed as your proxy by default and you do not mark any of the boxes below in respect of Resolutions 1, 5, 6, 7 and 8 you are expressly authorising and directing the Chairman of the Meeting to exercise your proxy on that Resolution in accordance with the Chairman's voting intentions as set out below and in the Notice of Annual General Meeting, even though Resolutions 1, 5, 6, 7 and 8 are connected directly or indirectly with the remuneration of a member of Key Management Personnel.
The Chairman of the Meeting intends to vote all available proxies in favour of all Resolutions.
Votes on items of business
(Voting directions to your proxy – please mark X to indicate your directions)
| FOR AGAINST ABSTAIN* | FOR AGAINST ABSTAIN* | FOR AGAINST ABSTAIN* | |||
|---|---|---|---|---|---|
| Resolution | 1 | Adoption of Remuneration Report | |||
| Resolution | 2 | Re-election of Director: Michael Fitzgerald | |||
| Resolution | 3 | Election of Director: Paul Poli | |||
| Resolution | 4 | Election of Director: Robert Martin | |||
| Resolution | 5 | Issue of Options to Paul Poli | |||
| Resolution | 6 | Issue of Options to Frank Sibbel | |||
| Resolution | 7 | Issue of Options to Michael Fitzgerald | |||
| Resolution | 8 | Issue of Options to Robert Martin | |||
| Resolution | 9 | Issue of Options to Craig Nelmes | |||
| Resolution | 10 | Issue of Options to Andrew Chapman | |||
| Resolution | 11 | Approval of 10% Placement Facility |
*If you mark the abstain box for a particular item, you are directing your proxy not to vote on that item.
Appointment of a second proxy
If two proxies are being appointed, the proportion of voting rights this proxy represents is %.
Authorised signature(s) This section must be signed in accordance with the instructions overleaf to enable your directions to be implemented.
PROXY FORM
INDIVIDUAL/SECURITY HOLDER 1 Individual/Sole Director and Sole Company Secretary Contact Details
SECURITY HOLDER 2 Director
SECURITY HOLDER 3 Director/Company Secretary
Contact Email address
Contact Telephone Number
( )
Voting By Proxy - How to complete the Proxy Form
Your Name, Address and Shareholder Details
Please complete your name and address as it appears on the share register of Bulletin Resources Limited. If you are returning the Proxy Form by email your SRN or HIN must also be included.
Appointment of a Proxy
Please write the name of that person you wish to appoint as proxy in the space indicated. If you leave this section blank, or your named proxy does not attend the meeting, the Chairman will be your proxy and vote on your behalf. A proxy need not be a shareholder of Bulletin Resources Limited.
Votes on Items of Business
You may direct your proxy how to vote by placing a mark one of the three boxes opposite each item of business. All your shares will be voted in accordance with such a direction unless you indicate only a portion of voting rights on any item by inserting the percentage or number of shares you wish to vote in the appropriate box or boxes. If you do not mark any of the boxes on a given item, your proxy will vote as he or she chooses. If you mark more than one box on an item your vote on that item will be invalid.
Appointment of a Second Proxy
If you wish to appoint a second proxy, an additional Proxy Form may be obtained by telephoning the Company or you may copy this form.
To appoint a second proxy you must state the percentage of your voting rights on each of the first Proxy Form and the second Proxy Form and return both forms together.
Authorised Signature/s
You must sign this form as follows in the spaces provided:
Joint Holding in the case of joint holders the Proxy Form must be signed by all holders. Power of Attorney if signed under a Power of Attorney, you must have already lodged it with the Company, or alternatively, attach the Power of Attorney or a copy to this Proxy Form when you return it.
Companies a Director can sign jointly with another Director or a Company Secretary. A sole Director who is also the sole Secretary can also sign. Please indicate the office held by signing in the appropriate space.
If a representative of the corporation is to attend the meeting and a Proxy Form is not used, then an appropriate “Certificate of Appointment of Representative” should be produced prior to admission.
Lodgement of Proxy Form
This Proxy Form and any Power of Attorney or other authority under which it is signed (or a copy or facsimile which appears on its face to be an authentic copy of the proxy, power or authority) must be received no later than 48 hours before the commencement of the meeting. Any Proxy Form received after that time will not be valid for the scheduled meeting.
Documents may be lodged by:
-
delivering it to Bulletin Resources Ltd, Suite 11, 139 Newcastle Street, Perth WA 6000; or
-
posting it to Bulletin Resources Ltd, PO Box 376, Northbridge WA 6865; or
-
faxing it to the Company on facsimile number +61 8 9227 0370; or
-
emailing it to the Company at [email protected]
PROXY FORM