AGM Information • Dec 15, 2013
AGM Information
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If you are in any doubt about the action to be taken, you should immediately consult your bank manager, stockbroker, solicitor, accountant or other independent financial adviser authorised pursuant to the Financial Services and Markets Act 2000.
If you have sold or otherwise transferred all of your Shares in British Smaller Companies VCT plc (the "Company"), please send this document and accompanying documents, as soon as possible, to the purchaser or transferee or to the stockbroker, independent financial adviser or other person through whom the sale or transfer was effected for delivery to the purchaser or transferee.
(Registered in England and Wales with registered number 03134749)
Your attention is drawn to the letter from the Chairman of the Company set out on pages 3 to 6 which contains details of the Resolutions to be proposed at the General Meeting.
You will find set out at the end of this document a notice of the General Meeting to be held on 13 January 2014 at 10.30 am to approve the Resolutions. The General Meeting will be held at The Berkeley Room, First Floor, Regus Business Lounge, 17 Bruton Street, London W1.
To be valid, the form of proxy accompanying this document for the meeting should be returned not less than 48 hours before the General Meeting, either by post or by hand to Capita Registrars Limited, PXS, 34 Beckenham Road, Beckenham BR3 4TU.
| Part I | — | Letter from the Chairman | 3 |
|---|---|---|---|
| Part II | — | Additional Information | 7 |
| Part III | — | Definitions | 10 |
| Part IV | — | Notice of General Meeting | 11 |
Saint Martins House 210-212 Chapeltown Road Leeds West Yorkshire LS7 4HZ
12 December 2013
Dear Shareholder
There are certain matters that require to be approved by Shareholders, and the purpose of this Circular is to explain the background to these proposals and the need for a General Meeting ("GM") which is proposed to be held at The Berkeley Room, First Floor, Regus Business Lounge, 17 Bruton Street, London W1 on 13 January 2014. The formal notice of the GM is set out at the back of this document.
It has recently come to light that, between 2006 and 2008, in four instances profits and losses on disposals of investments from within the Company's portfolio had been incorrectly accounted for as unrealised instead of realised. The total amount to be transferred, therefore, from unrealised to realised reserves is £1.578 million. As a result, although this has had no impact on the Company's net asset value at any time, there has been an incorrect allocation between distributable (i.e. available for the payment of dividends and share buybacks) and undistributable reserves. This has now been corrected by retrospectively reallocating the net losses to realised reserves, thus reducing historically reported distributable reserves. This adjustment has been reflected in the Company's reserves in the Interim Accounts for the six months to 30 September 2013 issued on 28 November and will be reported in the Company's audited accounts for the year ending on 31 March 2014. The Company has been advised that there is no need to file revised accounts for prior periods.
Up until 31 March 2011 the Company had sufficient distributable reserves to fund the payment of all its dividends and share buybacks. However, under company law, due to the errors, the Company's accounts as at 31 March 2011 were the last set of "Relevant Accounts" that could be used to determine its available distributable reserves, that is until the filing of the Company's Interim Accounts for the period ending 30 September 2013 at Companies House on 3 December 2013. As a result, between 1 April 2011 and 3 December 2013 the Company had distributable reserves of £4.5 million but during this period the Company has made dividend payments and share buybacks totalling £13.6 million, as set out on page 4 below.
Since 1 April 2011 the Company generated further distributable reserves of £27.2 million, which became distributable reserves under company law when the Company's Interim Accounts to 30 September 2013 were filed on 3 December 2013, which became Relevant Accounts. Following this the Company now has distributable reserves of £18.1 million.
These errors were of a technical accounting classification nature and have no impact on the past or present net asset value of the Company. I would like to reassure Shareholders that clear steps have been taken to ensure that there is no repeat of these errors.
The purpose of the Resolutions proposed at the GM is to rectify and ratify these matters in accordance with company legislation. The costs of this process will not be borne by the Company.
The following dividends were made at a time when the Company had insufficient distributable reserves, namely:
The following share buybacks were made under the Company's share buyback policy at a time when the Company had insufficient distributable reserves:
(For the purpose of this Circular, the dividends and share buybacks set out above are referred to as the "Relevant Dividends" and the "Relevant Share Buybacks".)
Because of the above errors, the Company has been advised that the accounts which have been relied upon for the purposes of determining whether the Company had adequate distributable reserves at the time of the Relevant Dividends or Relevant Share Buybacks did not constitute "Relevant Accounts" for the purposes of company legislation and, therefore, they cannot be relied upon to support the Relevant Dividends and Relevant Share Buybacks. Accordingly, the Company is proposing to address this by (a) seeking Shareholder approval to ratify the payment of those dividends and relieve the Directors who participated at the relevant Board Meetings at which decisions were taken to pay the Relevant Dividends and implement the Relevant Share Buybacks from any claims the Company may have against them and (b) undertaking a reduction of capital which would involve cancelling the Shares which are the subject of the Relevant Share Buybacks.
Technically, the Company may have a claim under the Companies Act 2006 ("CA 2006") against present and past Shareholders who were recipients of the Relevant Dividends and participated in the Relevant Share Buybacks, but the Company has been advised that any such claims will only succeed if it can demonstrate that the relevant Shareholders had knowledge of the lack of available reserves, and this is highly unlikely. The Company may also have claims against those Directors who participated in the Board Meetings at which decisions were taken to pay the Relevant Dividends and make the Relevant Share Buybacks.
All Relevant Dividends and Relevant Share Buybacks were declared and made in good faith and on the assumption that the Company had sufficient distributable reserves to make these payments at the time and it is not the Company's intention to make any such claim against either the Shareholders or Directors.
The Company is proposing to effect a capital reduction under the CA 2006 to rectify the Relevant Share Buybacks. This will involve cancelling the Shares that are the subject of the Relevant Share Buybacks and will have the effect of reducing the Company's issued share capital to the level it would have been if the Relevant Share Buybacks had been conducted in accordance with the CA 2006. Application will need to be made to the High Court to approve this capital reduction, and that is the purpose of Resolution 1 set out in the Notice. The capital reduction will become effective upon the grant by the High Court of the relevant Court Order effecting the capital reduction and registration of the same with the Registrar of Companies. It is anticipated that, assuming the relevant Resolutions are passed at the GM, this will take place towards the end of February 2014. Prior to confirming the reduction of capital, the Court will need to be satisfied that the proposal does not adversely affect the interests of the Company's creditors. The Company has been advised that it is likely that the Court will be satisfied in this regard but the Company will give such assurances or undertakings to the Court as may be necessary to obtain the approval of the Court to the proposed reduction of capital. This process will have no adverse impact on Shareholders and is merely a technical reorganisation of the Company's share capital.
The entering into of the Directors' Deed of Release in favour of the Directors who authorised payment of the Relevant Dividends and Relevant Share Buybacks, and the Shareholders' Deed of Release in favour of Shareholders who received the Relevant Dividends and Relevant Share Buybacks, requires Shareholder approval under company law. Resolutions 2, 3 and 4 deal with this.
The Resolutions to be proposed at the GM, as special resolutions (in respect of Resolutions 1 and 2) and ordinary resolutions (in respect of Resolutions 3 and 4), are to:
A Form of Proxy in relation to the GM accompanies this document. You are asked to complete, sign and date this Form in accordance with the instructions printed on it and as soon as possible and, in any event, so as to be received by the Company's registrar, Capita Registrars, by no later than 48 hours before the time of the GM. Alternatively, for Shares held through CREST, you may register your proxy appointment and voting instructions through the CREST proxy voting system.
Completion and return of the Form of Proxy will not preclude you from attending the GM and voting in person if you wish to do so.
The quorum for the GM is two Shareholders present in person or by proxy. Resolutions 1 and 2 are proposed as special resolutions which are required to be passed by a majority of not less than 75 per cent of the votes cast, Resolutions 3 and 4 are proposed as ordinary resolutions required to be passed by a majority of not less than 50 per cent of the votes cast.
The Company has been advised that there is no impact on the Shareholders' or the Company's tax position or its status as a Venture Capital Trust.
The Board considers that the approval of Resolutions 1 and 2 are in the best interests of the Shareholders as a whole and unanimously recommends you to vote in favour of Resolutions 1 and 2, as they intend doing in respect of their own beneficial shareholdings in the Company which, at the date of this Circular, total 78,645 Ordinary Shares (representing approximately 0.2% of the issued Ordinary Shares).
The Directors will not be voting on Resolutions 3 and 4 or providing a recommendation as to how Shareholders should vote on Resolutions 3 and 4 in view of their interest in the subject matter of that Resolution. However, the Board unanimously recommends that Shareholders exercise their right to vote on Resolutions 3 and 4.
Yours sincerely
Helen Sinclair Chairman
The Company, and the Directors whose names appear below, accept responsibility for the information contained in this document. To the best of the knowledge and belief of the Company and the Directors (who have taken all reasonable care to ensure that such is the case) the information contained in this document is in accordance with the facts and does not omit anything likely to affect the import of such information.
Helen Sinclair (Chairman) Philip Cammerman Edward Buchan
The registered office of the Company is Saint Martins House, 210-212 Chapeltown Road, Leeds, West Yorkshire LS7 4HZ.
As at 11 December 2013 (being the latest practicable date before publication of this Circular) there were 49,885,991 issued Ordinary Shares, each ranking pari passu. All of the Ordinary Shares are listed on the Official List of the UK Listing Authority. The Company holds an additional 3,592,658 Shares in the treasury account.
3.1 The interests of the Directors, or persons connected with such Directors (all of which are beneficial unless otherwise stated), in the issued share capital of the Company as at 11 December 2013 (being the latest practicable date before publication of this Circular) were:
| Director | Ordinary Shares |
|---|---|
| Helen Sinclair | 17,004 |
| Philip Cammerman | 55,801 |
| Edward Buchan | 5,840 |
3.2 Save as disclosed above, no Director nor (so far as is known to the relevant Director) any person connected with a Director has any interest in the share capital of the Company.
As at 11 December 2013 (being the latest practicable date prior to the publication of this Circular) the Directors were not aware of any holdings of 3 per cent or more of the Company's issued share capital or of any person who, directly or indirectly, jointly or severally, exercises control over the Company.
Under the IAA, YFM Private Equity is entitled to receive an annual investment advisory fee of 2 per cent of the gross assets of the Company (as determined on 31 March and 30 September each year), payable quarterly in advance on 1 January, 1 April, 1 July and 1 October in each year together with an annual secretarial fee of £35,000 plus an annual adjustment to reflect movements in the Retail Prices Index. YFM Private Equity is also entitled to all arrangement, syndication and monitoring fees payable in respect of unquoted investments. The Company indemnifies YFM Private Equity against all things lawfully and properly done under the IAA.
Pursuant to the deed of variation dated 16 November 2012, YFM Private Equity agrees to indemnify the Company to the extent that its total annual running costs, including the investment advisory fee, exceeds 3.25 per cent (excluding trail commission, VAT and any payment of performance incentive fees) of the gross assets of the Company.
5.1.5 Under the terms of a letter from Brewin Dolphin Limited ("Brewin") to the Company dated 25 October 2004, Brewin agreed to act as investment manager to the Company in relation to its portfolio of short-term Government securities and to produce monthly portfolio valuations. In return for such services, Brewin are entitled to receive a management fee based on an ad valorem charge of 0.2 per cent per annum (plus VAT) of funds under management, payable quarterly, subject to a maximum annual fee of £25,000 (plus VAT). This cost is borne by YFM Private Equity.
5.1.6 By a deed of novation dated 9 November 2012 (to the agreement dated 3 September 2004 as novated on 1 April 2009) between the Company and Nplus1 Singer Advisory LLP ("Singer"), Singer agreed to act as brokers to the Company, and, inter alia, to act as a market maker in the Shares of the Company and to carry out share purchases on the Company's behalf. Singer are entitled to receive an annual fee of £10,000, plus VAT if applicable, payable quarterly in arrears on 30 September, 31 December, 31 March and 30 June. Under the terms of the novated agreement the Company indemnifies Singer against losses arising out of Singer's appointment except where such losses arise from Singer's breach of agreement, negligence or wilful default.
None of the Directors has a service contract with the Company and the services of the Directors are provided to the Company pursuant to letters of appointment, under which they are required to devote such time to the affairs of the Company as the Board reasonably requires consistent with their role as a non-executive director.
| Director | £ |
|---|---|
| Helen Sinclair | 35,000 |
| Philip Cammerman | 20,000 |
| Edward Buchan | 20.000 |
| 75,000 |
The Directors are each currently entitled to receive the following annual fees:
Since 30 September 2013 (being the end of the last financial period of the Company for which unaudited interim financial information has been published), there has been no significant change in the financial or trading position of the Company.
Copies of the following documents will be available for inspection from the date of this Circular until the conclusion of the General Meeting during normal business hours and on any weekday (Saturdays and public holidays excepted) at the registered office of the Company at Saint Martins House, 210-212 Chapeltown Road, Leeds, West Yorkshire LS7 4HZ:
Date 12 December 2013
| "Board" or "Directors" | Helen Sinclair, Philip Cammerman and Edward Buchan; | ||
|---|---|---|---|
| the "Circular" | this document; | ||
| the "Company" | British Smaller Companies VCT plc, registered with the Registrar of Companies of England and Wales with registered number 03134749 and whose registered office is Saint Martins House, 210-212 Chapeltown Road, Leeds, West Yorkshire LS7 4HZ; |
||
| "Directors' Deed of Release" | a deed of release to be entered into by the Company in favour of Directors who approved the payment of the Relevant Dividends and Relevant Share Buybacks; |
||
| "General Meeting" or "GM" | the general meeting of the Company to be held on 13 January 2014 (or any adjournment thereof); |
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| "Interim Accounts" | unaudited interim accounts demonstrating sufficient distributable reserves prior to payment of such dividend; |
||
| "Listing Rules" | the listing rules of the UKLA; | ||
| "Resolutions" | the resolutions to be proposed at the General Meeting; | ||
| "Shareholders" | holders of Shares; | ||
| "Shareholders' Deed of Release" | a deed of release to be entered into by the Company in favour of both past and present Shareholders who received the Relevant Dividends and participated in the Relevant Share Buybacks; |
||
| "Shares" or "Ordinary Shares" | ordinary shares of 10 pence each in the capital of the Company; | ||
| "UKLA" or "UK Listing Authority" | the UK Listing Authority, being the Financial Conduct Authority acting in its capacity as the competent authority for the purpose of Part VI of the Financial Services and Markets Act 2000; |
||
| "VCT" | a venture capital trust as defined in section 272 Income Taxes Act 2007; and | ||
| "YFM Private Equity" | YFM Private Equity Limited, registered with the Registrar of Companies of England and Wales with registered number 04195617 and whose registered office is Saint Martins House, 210-212 Chapeltown Road, Leeds, West Yorkshire LS7 4HZ. |
NOTICE IS HEREBY GIVEN that a General Meeting of British Smaller Companies VCT plc (the "Company") will be held at The Berkeley Room, First Floor, Regus Business Lounge, 17 Bruton Street, London W1 at 10.30 am on 13 January 2014 to consider and, if thought fit, pass the following Resolutions which will be proposed as special resolutions as to Resolutions 1 and 2 and as ordinary resolutions as to Resolutions 3 and 4:
For the purposes of this notice, words and expressions defined in the Circular shall have the same meanings in this notice, save where the context requires otherwise.
By order of the Board
KHM Secretarial Services Limited Secretary
Saint Martins House, 210-212 Chapeltown Road, Leeds, West Yorkshire LS7 4HZ
Information regarding the General Meeting, including the information required by section 311A of the Act, is available from www.yfmep.com.
12 December 2013
(d) Completion and return of a Form of Proxy will not preclude a member of the Company from attending and voting in person. If a member appoints a proxy and that member attends the General Meeting in person, the proxy appointment will automatically be terminated.
(e) Copies of the Directors' Letters of Appointment, the Register of Directors' interests in the Ordinary Shares of the Company and a copy of the current Articles of Association will be available for inspection at the registered office of the Company during usual business hours on any weekday (Saturday and Public Holidays excluded) from the date of this notice until the end of the General Meeting and at the General Meeting venue itself for at least 15 minutes prior to and during the meeting.
(l) CREST members who wish to appoint a proxy or proxies through the CREST electronic proxy appointment service may do so by using the procedures described in the CREST Manual. CREST Personal Members or other CREST sponsored members, and those CREST members who have appointed a service provider(s), should refer to their CREST sponsor or voting service provider(s), who will be able to take the appropriate action on their behalf.
In order for a proxy appointment or instruction made using the CREST service to be valid, the appropriate CREST message (a "CREST Proxy Instruction") must be properly authenticated in accordance with Euroclear UK & Ireland's specifications, and must contain the information required for such instruction, as described in the CREST Manual (available via www.euroclear.com/CREST). The message, regardless of whether it constitutes the appointment of a proxy or is an amendment to the instruction given to a previously appointed proxy must, in order to be valid, be transmitted so as to be received by the issuer's agent (ID RA10) not less than 48 hours (excluding weekends and public holidays) before the time of the meeting. For this purpose, the time of receipt will be taken to be the time (as determined by the time stamp applied to the message by the CREST Application Host) from which the issuer's agent is able to retrieve the message by enquiry to CREST in the manner prescribed by CREST. After this time any change of instructions to proxies appointed through CREST should be communicated to the appointee through other means.
(in BLOCK CAPITALS please)
| of | |
|---|---|
being a member of the above named Company, hereby appoint the Chairman of the General Meeting (see note 2)
or
or
as my/our* proxy to vote for me/us* on my/our* behalf at the General Meeting of the Company to be held as detailed above or at any adjournment thereof.
Number of Ordinary Shares proxy is appointed over
Please tick here if you are appointing more than one proxy
I/We* desire to vote on the Resolutions as indicated in the appropriate column below. Please indicate with an "X" how you wish your vote to be cast.
Details of the Resolutions are set out in the Notice of the General Meeting.
| FOR | AGAINST | WITHHELD | |
|---|---|---|---|
| SPECIAL RESOLUTION 1. To approve the reduction of capital |
|||
| 2. To approve the appropriation of reserves and the release of the claims against Shareholders arising from the payment of the Relevant Dividends ORDINARY RESOLUTION |
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| 3. To approve the release of the Directors in respect of the Relevant Share Buybacks 4. To approve the release of the Directors in respect of the Relevant Dividends |
| Dated this | day of | 2013/2014* |
|---|---|---|
| Signature(s) |
Notes:
Saint Martins House T: 0113 294 5000 210-212 Chapeltown Road F: 0113 294 5002 Leeds LS7 4HZ E: [email protected]
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