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Bright Smart Securities & Commodities Group Limited — Governance Information 2013
Sep 2, 2013
49919_rns_2013-09-02_3a4ae955-ac87-4261-9dfc-a5090d356d41.pdf
Governance Information
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BRIGHT SMART SECURITIES & COMMODITIES GROUP LIMITED
(Incorporated in the Cayman Islands with limited liability)
(the “ Company ”)
Terms of Reference of the Nomination Committee
(Adopted on 28 February 2012 and revised on 30 August 2013)
1. Constitution
The Nomination Committee was established pursuant to a resolution passed by the board of directors (“Board”) of the Company at its meeting held on 4 August 2010.
2. Membership
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2.1 Members of the Nomination Committee (“ Members ”, each a “ Member shall be appointed by the Board from amongst the members of the Board.
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2.2 The Nomination Committee shall consist of not less than three Members and a majority of the Members shall be independent non-executive directors (“ INEDs ”, each an “ INED ”) of the Company.
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2.3 The appointment of the Members may be revoked, or additional Members may be appointed to the Nomination Committee by separate resolutions passed by the Board and by the Nomination Committee. If a Member ceases to be a director, then his office as a Member shall ipso facto cease.
3. Chairman
The Chairman of the Nomination Committee shall be appointed by the Board and shall be the Chairman of the Board or an INED.
4. Secretary
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4.1 The company secretary of the Company shall be the secretary of the Nomination Committee.
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4.2 The Nomination Committee may from time to time appoint any other person with appropriate qualification and experience as the secretary of the Nomination Committee.
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Bright Smart Securities & Commodities Group Limited Nomination Committee - Terms of Reference (Adopted on 28 February 2012 & revised on 30 August 2013)
5. Meetings
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5.1 The Nomination Committee shall meet at least once a year.
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5.2 Notice of any meetings has to be given at least 7 days prior to any such meeting being held, unless all Members unanimously waive such notice. Irrespective of the length of notice being given, attendance of a meeting by a Member shall be deemed waiver of the requisite length of notice by the Member. Notice of any adjourned meetings is not required if adjournment is for less than 14 days.
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5.3 The quorum of the Nomination Committee shall be any two Members.
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5.4 Meetings could be held in person, by telephone or by video conference. Members may participate in a meeting by means of a conference telephone or similar communications equipment by means of which all persons participating in the meeting are capable of hearing each other.
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5.5 Resolutions of the Nomination Committee at any meetings shall be passed by a majority of votes of the Members present.
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5.6 A resolution in writing signed by all Members shall be as valid and effectual as if it had been passed at a meeting of the Nomination Committee duly convened and held.
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5.7 Full minutes shall be kept by the secretary of the Nomination Committee. Draft and final versions of minutes shall be circulated to all Members for their comment and records respectively, in both cases within a reasonable period of time after the meeting. Such minutes shall be open for directors’ inspection.
6. Attendance at Meetings
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6.1 At the invitation of the Nomination Committee, the Chairman of the Board and/or Chief Executive Officer(s), external advisers and other persons may be invited to attend all or part of any meeting.
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6.2 Only Members of the Nomination Committee are entitled to vote at the meetings.
7. Annual General Meetings
The Chairman of the Nomination Committee or in his absence, another Member shall attend the Company’s annual general meetings and be prepared to respond to shareholders’ questions on the Nomination Committee's activities and their responsibilities.
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Bright Smart Securities & Commodities Group Limited Nomination Committee - Terms of Reference (Adopted on 28 February 2012 & revised on 30 August 2013)
8. Responsibility
The Nomination Committee shall have the following responsibilities:
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8.1 to review the structure, size and composition (including the skills, knowledge and experience) of the Board at least annually and make recommendations on any proposed changes to the Board to complement the Company’s corporate strategy;
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8.2 to review the Board’s diversity policy, as appropriate; and review the measurable objectives that the Board has set for implementing the Board’s diversity policy, and the progress on achieving the objectives; and make disclosure of its review results in the Company’s corporate governance report annually;
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8.3 to identify individuals suitably qualified to become members of the Board and select or make recommendations to the Board on selection of individual nominated for directorships;
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8.4 to assess the independence of the INEDs;
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8.5 to make recommendations to the Board on the appointment or re-appointment of directors and succession planning for directors, in particular the Chairman and the Chief Executive; and
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8.6 to determine the policy for nomination of directors.
9. Reporting Responsibilities
The Nomination Committee shall report to the Board when appropriate.
10. Authority
The Nomination Committee should be provided with sufficient resources to discharge its duties. Where necessary, the Nomination Committee should seek independent professional advice, at the Company’s expense, to perform its responsibilities.
Note: Arrangement to seek independent professional advice could be made through Company Secretary.
11. Effective date and Amendments
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11.1 These terms of reference shall come into effect on the date when they are approved by the Board.
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11.2 Any amendments to these terms of reference shall be recommended by the Nomination Committee and come into effect on the date when they are approved by the Board.
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