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BREAKTHROUGH MINERALS LIMITED — AGM Information 2017
Oct 15, 2017
64579_rns_2017-10-15_56719e42-5e63-4af9-85c9-71775cee26ff.pdf
AGM Information
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INTRA ENERGY CORPORATION LIMITED
ABN 65 124 408 751
Notice of Annual General Meeting
This is an important document. Please read it carefully.
If you are unable to attend the Annual General Meeting, please complete the Proxy Form enclosed and return it in accordance with the instructions set out on that form.
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Time and Place of Meeting and How to Vote
Venue
The Annual General Meeting of Shareholders of the Company will be held at:
| Level 40, 2 Park Street, Sydney NSW 2000 |
Commencing 1 pm (Sydney time) on Thursday, 16 November 2017 |
|---|---|
How to Vote
You may vote by attending the Meeting in person, by proxy or authorised representative.
Voting in Person
To vote in person, attend the Meeting on the date and at the place set out above.
Voting by Proxy
To vote by proxy, please complete and sign the Proxy Form enclosed with this Notice of Meeting as soon as possible and either:
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send the Proxy Form by facsimile to the Company’s Share Registry, Link Market Services Limited on facsimile number + 61 2 9287 0309; or
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post to the Company’s Share Registry, Link Market Services Limited, Locked Bag A14, Sydney South NSW 1235; or
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deliver the Proxy Form to the Company’s Share Registry, Link Market Services Limited, Level 12, 680 George Street, Sydney NSW 2000; or
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online - www.linkmarketservices.com.au. Select ‘Investor Login’ and enter the holding details as shown on the Proxy Form. Select the ‘Voting’ tab and then follow the prompts. You will be taken to have signed your Proxy Form if you lodge it in accordance with the instructions given on the website.
so that it is received not later than 1 pm (Sydney time) on 14 November 2017.
Your Proxy Form is enclosed.
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INTRA ENERGY CORPORATION LIMITED
ABN 65 124 408 751
NOTICE OF 2017 ANNUAL GENERAL MEETING
Notice is given that the Annual General Meeting of Shareholders will be held at 1 pm (Sydney time) on Thursday, 16 November 2017 at Level 40, 2 Park Street, Sydney NSW 2000.
The Explanatory Statement to this Notice of Meeting provides additional information on matters to be considered at the Annual General Meeting. The Explanatory Statement and the Proxy Form both form part of this Notice of Meeting.
The Directors have determined pursuant to Regulation 7.11.37 of the Corporations Regulations 2001 that the persons eligible to vote at the Annual General Meeting are those who are registered Shareholders of the Company at 7 pm (Sydney time) on 14 November 2017.
AGENDA
CONSIDERATION OF REPORTS
To receive and consider the Financial Report together with the Directors’ Report and the Independent Auditor’s Report for the Company and its controlled entities for the year ending 30 June 2017.
RESOLUTIONS
1. Remuneration Report
To consider and, if thought fit, to pass the following in accordance with section 250R(2) of the Corporations Act 2001 as a non-binding resolution :
" That the Directors’ Remuneration Report for the financial year ended 30 June 2017 is adopted" .
2. (a) Election of Director – Mr David Nolan
To consider and, if thought fit, to pass the following resolutions as an ordinary resolution :
" That, Mr David Nolan, who having been appointed as a Director of the Company on 3 April 2017 in accordance with clause 13.4 of the Company’s Constitution, and being eligible for election, be elected as a Director of the Company.”
2 (b) Election of Director – Mr Troy Wilson
To consider and, if thought fit, to pass the following resolutions as an ordinary resolution :
" That, Mr Troy Wilson, who having been appointed as a Director of the Company on 2 October 2017 in accordance with clause 13.4 of the Company’s Constitution, and being eligible for election, be elected as a Director of the Company.”
3. Approval of the Issue of Equity Securities for the purpose of ASX Listing Rule 7.1A
To consider and, if thought fit, to pass the following Resolution as a special resolution:
"That for the purposes of Listing Rule 7.1A and for all other purposes, the issue of Equity Securities up to 10% of the issued capital of the Company (at the time of the issue) calculated in accordance with the prescribed formula in Listing Rule 7.1A.2, be approved on the terms set out in the Explanatory Statement."
4. Approval of the Issue of up to 10,625,000 Shares to Mr Graeme Robertson under the Non-Executive Director Share Plan
To consider, and if thought fit, to pass the following resolution as an ordinary resolution :
“That, for the purposes of ASX Listing Rule 10.14 and for all other purposes, approval be given for the issue of up to 10,625,000 Shares in the Company to Graeme Robertson in accordance with the rules of the Non-Executive Director Share Plan under the terms and conditions summarised in the Explanatory Memorandum accompanying this Notice of Meeting.”
5. Approval of the Issue of up to 5,000,000 Shares to Mr David Nolan under the Non-Executive Director Share Plan
To consider, and if thought fit, to pass the following resolution as an ordinary resolution :
“That, for the purposes of ASX Listing Rule 10.14 and for all other purposes, subject to passing of Resolution 2(a), approval be given for the issue of up to 5,000,000 Shares in the Company to David Nolan in accordance with the rules of the Non-Executive Director Share Plan under the terms and conditions summarised in the Explanatory Memorandum accompanying this Notice of Meeting.”
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6. Approval of the Issue of up to 4,000,000 Shares to Mr Troy Wilson under the Non-Executive Director Share Plan
To consider, and if thought fit, to pass the following resolution as an ordinary resolution :
“That, for the purposes of ASX Listing Rule 10.14 and for all other purposes, subject to passing of Resolution 2(b), approval be given for the issue of up to 4,000,000 Shares in the Company to Troy Wilson in accordance with the rules of the Non-Executive Director Share Plan under the terms and conditions summarised in the Explanatory Memorandum accompanying this Notice of Meeting.”
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VOTING EXCLUSION STATEMENT
The following voting exclusion statement applies to the Resolutions under the Listing Rules or, where applicable, the provisions of the Corporations Act, to the following persons (“ Excluded Persons ”). The Company will disregard any votes on the following Resolutions cast by the following Excluded Persons and Associates of those persons:
| Resolution No. | Title | Excluded Persons |
|---|---|---|
| 1 | Adoption of Remuneration Report |
A member of the Key Management Personnel (“KMP”), or a Closely Related Party of the KMP, whose remuneration details are included in the Remuneration Report for the year ended 30 June 2016. |
| 2(a) | Election of Director David Nolan | David Nolan and any of his associates. |
| 2(b) | Election of Director Troy Wilson | Troy Wilson and any of his associates. |
| 3 | Approval of Issue of Equity Securities for the purpose of ASX Listing Rule 7.1A |
A person who may participate in the 10% Placement Capacity and a person who might obtain a benefit, except a benefit solely in the capacity of a holder of ordinary securities, if the resolution is passed, and any associates of such person. |
| 4 | Approval of the Issue of Shares to Mr Graeme Robertson under the Non-Executive Director Share Plan |
Graeme Robertson and any other Director who is eligible to participate in the Non-Executive Director Share Plan (and any of their associates). |
| 5 | Approval of the Issue of Shares to Mr David Nolan under the Non-Executive Director Share Plan |
David Nolan and any other Director who is eligible to participate in the Non-Executive Director Share Plan (and any of their associates). |
| 6 | Approval of the Issue of Shares to Mr Troy Wilson under the Non-Executive Director Share Plan |
Troy Wilson and any other Director who is eligible to participate in the Non-Executive Director Share Plan (and any of their associates). |
However, the Company will not disregard a vote in relation to Resolutions 1,4,5 or 6 if it is cast by:
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a person as a proxy for a person who is entitled to vote, in accordance with directions on the proxy form; or
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the Chairman of the meeting as a proxy for a person who is entitled to vote in accordance with directions on the proxy form to vote as the proxy decides.
A vote may be cast on Resolution 1 by a KMP or a Closely Related Party of a KMP if:
-
the KMP is acting as proxy and the Proxy Form specifies how the proxy is to vote, and the vote is not cast on behalf of a person who is otherwise excluded from voting on these Resolutions as described above; or
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the KMP is the Chairman voting an undirected proxy which expressly authorises the Chairman to vote the proxy on a resolution connected with the remuneration of a member of the KMP.
The Company is not required to disregard any votes cast, including by a member of the KMP (including each of the directors and executives named in the Company’s Remuneration Report) or that KMP’s closely related party on the resolutions to re-elect Directors at the Spill Meeting.
CHAIRMAN’S UNDIRECTED PROXIES
The Chairman of the meeting intends to vote available undirected proxies in favour of all Resolutions. Accordingly, if you appoint the Chairman of the meeting as your proxy, you should direct the Chairman how to vote on all Resolutions unless you wish for your shares to be voted in favour of those resolutions.
VOTING BY PROXY
The Corporations Act now places certain restrictions on the ability of KMP and their Closely Related Parties to vote on resolutions connected directly or indirectly with the remuneration of the Company’s KMP.
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For those reasons, Shareholders who intend to vote by proxy should carefully consider the identity of their proxy and consider appointing someone other than one of the Company’s KMP, as such proxies may not be able to vote undirected proxies.
If you appoint the Chairman as your proxy by marking the box in STEP 1 on the Proxy Form then you are providing express authorisation for the Chairman to vote on Resolution 1 in accordance with his intentions as set out in this Notice and the Proxy From (except where you have indicated a different voting intention by marking the voting boxes in STEP 2 on the Proxy Form).
This express authorisation acknowledges that the Chairman may exercise your proxy to vote in favour of Resolution 1 (Remuneration Report) even though the resolution is connected directly or indirectly with the remuneration of a member of KMP.
Votes cast by the Chairman on Resolution 4, 5, or 6 other than as authorised proxy holder will be disregarded because of his interest in the outcome of the Resolution.
The Chairman intends to vote available proxies in favour of all resolutions.
If you do not mark the box at STEP 1 on the Proxy Form and you do not direct the Chairman how to vote on Resolution 1 at STEP 2, the Chairman will not cast any votes in respect of this Resolution that rise from undirected proxies.
Dated this 13th of October 2017
By Order of the Board
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Graeme Robertson Chairman
Statement: In accordance with Regulation 7.11.37 of the Corporations Regulations 2001, the Directors have set a snapshot date to determine the identity of those entitled to attend and vote at the Meeting. The snapshot date is 7 pm (Sydney Time) on14 November 2017.
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Intra Energy Corporation Limited
ACN 124 408 751
EXPLANATORY STATEMENT
This Explanatory Statement has been prepared for the information of the Shareholders in connection with the business to be conducted at the Annual General Meeting to be held at 1 pm (Sydney time) on Thursday, 16 November 2017 at Level 40, 2 Park Street, Sydney NSW 2000.
The purpose of this Explanatory Statement is to provide information which the Directors believe to be material to Shareholders in deciding whether or not to pass the Resolutions in the Notice of Meeting.
Consideration of Reports
The Corporations Act requires the Company to place its Financial Report, Directors' Report and Auditor's Report for the last financial year before the Annual General Meeting. No resolution is required for this item, but Shareholders will be given a reasonable opportunity to ask questions and to make comments on the reports and the management and performance of the Company.
The Company's Auditor will also be present at the meeting and Shareholders will be given a reasonable opportunity to ask the Auditor questions about the conduct of the audit, the preparation and content of the Auditor's Report, the accounting policies adopted by the Company and the independence of the Auditor.
The Company’s 2017 Annual Report has previously been sent where requested to Shareholders and is available on the Company’s website at www.intraenergycorp.com.au.
Resolution 1 – Adoption of Remuneration Report
The Remuneration Report sets out the Company’s remuneration arrangements for the Directors and senior management of the Company ( Key Management Personnel ). The Remuneration Report is part of the Directors’ Report contained in the Annual Report of the Company for the financial year ending 30 June 2017.
The vote on the resolution for adoption of the remuneration report is advisory only and does not bind the Directors or the Company. However, under the Corporations Act , if at least 25% of the votes cast on the resolution at the annual general meeting are against adoption of the Remuneration Report, then:
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if comments are made on the remuneration report at the Annual General Meeting, the Company’s remuneration report for the financial year ending 30 June 2018 will be required to include an explanation of the Board’s proposed action in response or, if no action is proposed, the Board’s reasons for this; and
-
if, at the Company’s 2018 Annual General Meeting, at least 25% of the votes cast on the resolution for adoption of the remuneration report for the 2018 financial year are against its adoption, the Company will be required to put to Shareholders a resolution proposing that a general meeting ( Spill Meeting ) be called to consider the election of Directors of the Company ( Spill Resolution ).
The Spill Meeting must be held within 90 days of the date of the 2018 Annual General Meeting. For any Spill Resolution to be passed, more than 50% of the votes cast on the resolution must be in favour of it. If a Spill Resolution is passed, all of the Directors (other than the Managing Director and any Director taking office since the Directors resolved to put the Directors’ report to that AGM) will cease to hold office immediately before the end of the Spill Meeting unless re-elected at that meeting.
An opportunity will be provided for discussion of the Remuneration Report at the meeting. The Chairman intends to vote all available proxies in favour of Resolution 1.
The voting exclusion statement for this resolution is set out on page 4 of this Notice of Meeting.
➢ Directors’ Recommendation
The Remuneration Report forms part of the Directors’ Report which has unanimously been adopted by resolution of the Board. The Directors recommend that Shareholders vote in favour of adopting the Remuneration Report.
Resolution 2(a)- Election of Director – Mr David Nolan
Mr David Nolan was appointed to the Board as an additional Director on 3 April 2017. In accordance with clause 13.4 of the Constitution, Mr Nolan only holds office until the next general meeting of the Company and is then eligible for re-election. Mr Nolan seeks re-election to the Board.
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Details of Mr Nolan’s qualifications and experience are contained in the Company's 2017 Annual Report.
➢ Directors’ Recommendation
The Directors (with Mr Nolan abstaining) are strongly supportive of the re-appointment and recommend that Shareholders vote in favour of Resolution 2(a).
Resolution 2(b)- Election of Director – Mr Troy Wilson
Mr Troy Wilson was appointed to the Board as an additional Director on 2 October 2017. In accordance with clause 13.4 of the Constitution, Mr Wilson only holds office until the next general meeting of the Company and is then eligible for re-election. Mr Wilson seeks re-election to the Board.
Details of Mr Wilson’s qualifications and experience are contained in the Company's 2017 Annual Report.
➢ Directors’ Recommendation
The Directors (with Mr Wilson abstaining) are strongly supportive of the re-appointment and recommend that Shareholders vote in favour of Resolution 2(b).
Resolution 3 – Approval of the Issue of Equity Securities for the purpose of ASX Listing Rule 7.1A
Resolution 3 seeks Shareholder approval by way of special resolution for the Company to have the ability to issue Equity Securities pursuant to the 10% Placement Capacity available under ASX Listing Rule 7.1A.
Overview
Listing Rule 7.1A allows mid to small cap listed entities to seek Shareholder approval to issue Equity Securities equivalent to an additional 10% of the number of ordinary securities on issue by way of placements over a 12 month period ( 10% Placement Capacity ). This is in addition to the 15% permitted under listing rule 7.1.
An eligible entity for the purposes of Listing Rule 7.1A is an entity that is not included in the S&P/ASX 300 Index and has a market capitalisation of $300 million or less at the time of the Annual General Meeting. The Company is currently an eligible entity for the purpose of Listing Rule 7.1A. The Board expects that the Company will be an eligible entity as at the date of the Annual General Meeting. However, if the Company is not eligible, Resolution 3 will be withdrawn.
Shareholder Approval
The ability to issue Equity Securities under Listing Rule 7.1A is subject to Shareholder approval by way of special resolution at Annual General Meeting. Approval cannot be sought at any other Shareholder’s meeting and Equity Securities issued under the approval (if obtained) must be issued within 12 months after the date of the Annual General Meeting.
No Equity Securities can be issued under Listing Rule 7.1A before the special resolution is passed. The issue of securities under this rule cannot be subsequently approved by security holders and then be treated as if the issue had received prior approval.
Equity Securities
Any Equity Securities issued by the Company under the 10% Placement Capacity must be in the same class as an existing quoted class of Equity Securities of the Company.
As at the date of the Notice the Company has only one class of Equity Securities on issue being Shares.
Formula for calculating the 10% Placement Capacity
The Company may issue Equity Securities during the 12 month period after the date of approval calculated in accordance with the following formula as contained in ASX Listing Rule 7.1A.2:
(A x D) – E
-
A is the number of fully paid ordinary Shares on issue 12 months before the date of issue or agreement to issue:
-
plus the number of fully ordinary Shares issued in the 12 months under an exception in Listing Rule 7.2;
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plus the number of partly paid ordinary Shares that became fully paid in the 12 months;
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plus the number of fully paid ordinary Shares issued in the 12 months with approval of Shareholders under Listing Rule 7.1 or 7.4;
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less the number of fully paid ordinary Shares cancelled in the 12 months.
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D is 10%
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- E is the number of Equity Securities issued or agreed to be issued under Listing Rule 7.1A.2 in the 12 months before the date of the issue or agreement to issue that are not issued with approval of Shareholders under Listing Rule 7.1 or 7.4.
Additional Disclosure
For the purpose of Listing Rule 7.3A, the following information is provided in relation to the approval of the 10% Placement Capacity:
- Minimum issue price
The Equity Securities will be issued at an issue price of not less than 75% of the VWAP for the Company’s Equity Securities calculated over the 15 Trading Days on which trades in that class were recorded immediately before:
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the date on which the Equity Securities are to be issued; or
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the date on which the price of the Equity Securities is agreed, provided that the issue is then completed within 5 Trading Days.
-
Risk of dilution
If the Company issues Equity Securities under the 10% Placement Capacity, there is a risk that the economic and voting power of existing Shareholders will be diluted.
There is also a risk that:
-
the market price for the Company’s Equity Securities may be significantly lower on the issue date than the date of approval at the Annual General Meeting; and
-
the Equity Securities may be issued at a price that is at a discount to the market price for those Equity Securities on the issue date.
The below table shows the risk of dilution to existing Shareholders if the Company issues Equity Securities under the 10% Placement Capacity on the basis of:
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the current market price of Shares and the current number of Shares calculated in accordance with Listing Rule 7.1A(2) variable “A”;
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a 50% decrease in the current market price of Shares and a 50% increase in the current number of Shares calculated in accordance with Listing Rule 7.1A(2) variable “A”; and
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a 100% increase in the current market price of Shares and a 100% increase in the current number of
Shares calculated in accordance with Listing Rule 7.1A(2) variable “A”.
| Variable “A” in Listing Rule 7.1A.2 |
Dilution / Effect | Dilution / Effect | Dilution / Effect | |
|---|---|---|---|---|
| $0.004 50% decrease in Issue Price |
$0.008 Issue Price |
$0.016 100% increase in Issue Price |
||
| Current Variable A 387,724,030 Shares |
10% Voting Dilution | 38,772,403 | 38,772,403 | 38,772,403 |
| Funds Raised | $155,090 | $310,179 | $620,358 | |
| 50% increase in current Variable A 581,586,045 Shares |
10% Voting Dilution | 58,158,605 | 58,158,605 | 58,158,605 |
| Funds Raised | $232,634 | $465,269 | $930,538 | |
| 100% increase in current Variable A 775,448,060 Shares |
10% Voting Dilution | 77,544,806 | 77,544,806 | 77,544,806 |
| Funds Raised | $310,179 | $620,358 | $1,240,717 |
The table has been prepared on the following assumptions:
-
The Company issues the maximum number of Equity Securities available under the 10% Placement Capacity.
-
The table does not show any examples of the dilution that may be caused to a specific Shareholder based on that Shareholder’s holding at the date of the Annual General Meeting.
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The 10% voting dilution reflects the aggregate percentage dilution against the issued share capital at the time of issue.
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The table only shows the effect of issues under Listing Rule 7.1A and does not consider the effect of any issues under the 15% placement capacity under Listing Rule 7.1 during the 12 month period or any other issues.
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The Issue Price of the Shares is $0.008, being the closing price of the Shares on ASX on 5 October 2017.
▪ Final issue date
The final date that the Company can issue Equity Securities under the 10% Placement Capacity is 12 months from the date of the Annual General Meeting, being 15 November 2018.
The approval under Resolution 3 will cease to be valid in the event that Shareholders approve a transaction under Listing Rule 11.1.2 (a significant change to the nature or scale of activities) or 11.2 (disposal of main undertaking).
▪ Purpose of the issue
The Company may seek to issue the Equity Securities for the following purposes:
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cash consideration to be applied to the acquisition of new assets or investments, expenditure associated with the Company’s power generation and coal production operations; or
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non-cash consideration for the acquisition of new resources, assets or investments.
If the Equity Securities are issued for non-cash consideration, the Company will release to the market a valuation of the non-cash consideration which demonstrates that the issue price of the securities complies with Listing Rule 7.1A.3.
▪ Allocation policy
The Company’s allocation policy for the issue of Equity Securities pursuant to the 10% Placement Capacity is largely dependent on the prevailing market conditions and the circumstances of the Company at the time of any proposed issue. The time frame over the 12-month period which the Company expects to make placements under the Resolution 3 approval therefore cannot yet be accurately determined.
As at the date of the Notice the Company has not formed an intention to issue securities under a placement pursuant to Listing Rule 7.1A to any particular party. The Company may approach existing Shareholders, a class or group of existing Shareholders, or new investors who have not previously been Shareholders to participate in a placement of Equity Securities.
When determining to issue the 10% Placement Capacity securities the Company will have regard to a range of factors including but not limited to:
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the effect of the issue of Equity Securities on the control of the Company;
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the financial circumstances of the Company;
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whether the raising of funds could be carried out by means of a pro-rata entitlements offer or other similar issue to allow existing Shareholders to participate;
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advice from the Company’s corporate, financial and professional advisors;
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whether a placement of Equity Securities to a vendor(s) as non-cash consideration for the acquisition of new resources, assets or investments is the best alternative for the Company.
▪
Previous approval
For the purposes of Listing Rule 7.3A.6 the following information is provided.
The Company obtained Shareholder approval for the 10% Placement Capacity at its 2016 Annual General Meeting. During the 12 months prior to the date of this Meeting, the Company issued 31,250,000 Equity Securities representing 8.8% of the total number of Equity Securities on issue 12 months ago. None of the Equity Securities were issued under Listing Rule 7.1A. The details of the Equity Securities issued are as follows:
| follows: | |||||
|---|---|---|---|---|---|
| Number of Equity Securities Issued |
Class of Equity Securities Issued |
Name of Person to Whom Equity Securities were Issued |
Issue Price |
Cash Consideration |
Discount |
| 31,250,000¹ | Ordinary Shares¹ | Aspac Mining Limited (a company related to Graeme Robertson), Rothstein Pty Ltd (a company related to David Mason) and Edward Garnet Brereton & Megan Leslie |
Nil | Nil | Nil |
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Brereton as Trustee for the E&M Brereton Family Trust¹
¹ Issues of ordinary shares on 11 and 12 April 2017 – Conversion of convertible notes - refer resolutions 4, 5 and 6 relating to the issue of convertible notes in the Notice of Annual General Meeting dated 24 October 2016 and as approved by shareholders on 22 November 2016.
Voting exclusion statement
A voting exclusion statement is set out on page 4 of this Notice.
As at the date of this Notice, the Company does not yet know, nor has it formed an intention in relation to how it will decide, which parties it may approach to participate in any issue that may ultimately be made. Therefore, no Shareholders will be excluded from voting on Resolution 3 as no Shareholder has an interest in the outcome of the Resolution that is potentially different from that of any other Shareholder.
➢ Directors’ Recommendation
The Directors unanimously recommend that Shareholders vote in favour of the 10% Placement Capacity.
Resolutions 4 – 6 Approval of Issue of Shares under Non-Executive Director Share Plan
Resolutions 4 to 6 seek shareholder approval under ASX Listing Rule 10.14 to allow the issue of Shares to NonExecutive Directors under the Intra-Energy Corporation Non-Executive Director Share Plan (“the Plan”).
ASX Listing Rules
Under ASX Listing Rule 10.14, the Company must obtain shareholder approval to allow the Company to issue shares to Non-Executive Directors under the Plan.
Summary of the Plan
Under the Plan all current and future Non-Executive Directors may elect to receive an allocation of Shares in the Company in lieu of 100% of their annual Director’s remuneration (“Fees”). Only Non-Executive Directors are eligible to participate in the Plan.
All current Non-Executive Directors, being Graeme Robertson, David Nolan (subject to approval of Resolution 2(a)) and Troy Wilson (subject to approval of Resolution 2(b)), are eligible and have elected to participate in the Plan.
Under the Plan, at the end of each quarter the Company will allocate to each participating Non-Executive Director a number of shares which is determined by applying the value of Non-Executive Directors Fees to the price of the shares. The price of the shares is calculated by the volume weighted average price (VWAP) for the 15 trading days prior to the allocation date.
The Board can either issue shares or choose to purchase them on the market on the behalf of participating NonExecutive Directors for the purposes of allocation under the Plan.
As participation in the Plan is voluntary and as shares will be allocated according to market price, it is not possible to predict the maximum number of shares that will be acquired during the 3 years to which shareholder approval applies. However, the maximum pool of Non-Executive Directors fees approved by shareholders is currently $500,000 per annum and the maximum number of shares for which approval is being sought over the 12 months from the date of the approval is 19,625,000 (being the total of the maximum amounts for the current participating Directors).
Shares issued under the Plan are not subject to any restrictions under the Plan in relation to transfer unless otherwise determined by the Board, and will have the same entitlements (from the date of issue) as the Company’s existing shares.
The Board may suspend the operation of the Plan or terminate the Plan at any time in relation to any further participation.
Details of shares issued under the Plan will be published in the Company’s Annual Report for the financial years ending 30 June 2018, 2019 and 2020, following which the Company will be required to seek re-approval of the Plan.
If resolutions 4 -6 are approved, this will be the first issue of shares under the Plan. As such, no persons have received securities under the Plan.
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Any additional persons who have become entitled to participate in the Plan after the resolution was approved and who were not named in the Notice of Meeting will not participate until approval is obtained under ASX Listing Rule 10.14.
All shares that are to be issued subject to resolutions 4 to 6 will be issued quarterly for the period of approval under Listing Rule 10.14. No Directors have received any Shares under the Plan. If approval is given for the issue of shares under Listing Rule 10.14, shareholder approval is not required under Listing Rule 7.1.
Resolution 4 – Approval of Issue of up to 10,625,000 Shares to Mr Graeme Robertson under the Non-Executive Director Share Plan
Shareholder approval is sought for Mr Graeme Robertson to receive up to 10,625,000 shares in the Company within the 12 months from the date of shareholder approval pursuant to the Non-Executive Director Share Plan as it is described in the notes accompanying Resolution 4. This comprises 2,125,000 shares in lieu of his director’s fees of $21,250 for the Quarter ending 30 September 2017, which Shares will be issued to Mr Robertson at $0.01 per Share, (calculated on the 15 trading day VWAP to the end of the September 2017 quarter) immediately after the AGM if approval is obtained. The remaining 8,500,000 shares for which approval is being sought is the maximum amount of shares for the quarters ending December 2017, March 2018, June 2018 and September 2018 and will be issued within 12 months from the date of shareholder approval. Those shares will be issued at the price equal to the 15 trading day VWAP to the end of each quarter as specified under the Plan, up to the maximum amount approved by shareholders.
Shareholder approval is required under ASX Listing Rule 10.14 which provides that the Company must not permit a director of the Company to acquire securities under an incentive scheme without the approval of holders of ordinary securities of the acquisition.
No loan is being provided to Mr Robertson for or in connection with any shares being issued under the Plan. All other information that is required to be disclosed under ASX Listing Rule 10.15 in relation to shares which may be issued to Mr Graeme Robertson is the same as that outlined in the notes above.
Voting exclusion statement
A voting exclusion statement is set out on Page 4 of this Notice
➢ Directors’ Recommendation
The Directors, other than Graeme Robertson who abstains from providing a recommendation, are in favour of the issue of the shares to Mr Graeme Robertson.
Resolution 5 – Approval of Issue of up to 5,000,000 Shares to Mr David Nolan under the Non-Executive Director Share Plan
Shareholder approval is sought for Mr David Nolan to receive up to 5,000,000 shares in the Company within 12 months from the date of shareholder approval pursuant to the Non-Executive Director Share Plan as it is described in the notes accompanying Resolution 4. This comprises 1,000,000 shares in lieu of his director’s fees of $10,000 for the Quarter ending 30 September 2017, which Shares will be issued to Mr Nolan at $0.01 per Share (calculated on the 15 trading day VWAP to the end of the September 2017 quarter), immediately after the AGM if approval is obtained. The remaining 4,000,000 shares for which approval is being sought is the maximum amount of shares for the quarters ending December 2017, March 2018, June 2018 and September 2018 and will be issued within 12 months from the date of shareholder approval. Those shares will be issued at the price equal to the 15 trading day VWAP to the end of each quarter as specified under the Plan, up to the maximum amount approved by shareholders.
Shareholder approval is required under ASX Listing Rule 10.14 which provides that the Company must not permit a director of the Company to acquire securities under an incentive scheme without the approval of holders of ordinary securities of the acquisition.
No loan is being provided to Mr Nolan for or in connection with any shares being issued under the Plan. All other information that is required to be disclosed under ASX Listing Rule 10.15 in relation to shares which may be issued to Mr David Nolan is the same as that outlined in the notes above.
Voting exclusion statement
A voting exclusion statement is set out on Page 4 of this Notice
➢ Directors’ Recommendation
The Directors, other than David Nolan who abstains from providing a recommendation, are in favour of the issue of the shares to Mr David Nolan.
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Resolution 6 – Approval of Issue of up to 4,000,000 Shares to Mr Troy Wilson under the Non-Executive Director Share Plan
Shareholder approval is sought for Mr Troy Wilson to receive up to 4,000,000 shares in the Company within 12 months from the date of shareholder approval pursuant to the Non-Executive Director Share Plan as it is described in the notes accompanying Resolution 4. The shares are the maximum amount of shares that may be issued to Troy Wilson for the quarters ending December 2017, March 2018, June 2018 and September 2018 and will be issued within 12 months from the date of shareholder approval. The shares will be issued at the price equal to the 15 trading day VWAP to the end of each quarter as specified under the Plan, up to the maximum amount approved by shareholders.
Shareholder approval is required under ASX Listing Rule 10.14 which provides that the Company must not permit a director of the Company to acquire securities under an incentive scheme without the approval of holders of ordinary securities of the acquisition.
No loan is being provided to Mr Wilson for or in connection with any shares being issued under the Plan. All other information that is required to be disclosed under ASX Listing Rule 10.15 in relation to shares which may be issued to Mr Troy Wilson is the same as that outlined in the notes above.
Voting exclusion statement
A voting exclusion statement is set out on Page 4 of this Notice
➢ Directors’ Recommendation
The Directors, other than Troy Wilson who abstains from providing a recommendation, are in favour of the issue of the shares to Mr Troy Wilson.
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INTRA ENERGY CORPORATION LIMITED
ABN 65 124 408 751
Instructions for Completing ‘Appointment of Proxy’ Form
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A member entitled to attend and vote at an Annual General Meeting is entitled to appoint not more than two proxies to attend and vote on their behalf. Where more than one proxy is appointed, each proxy must be allocated a proportion of the member’s voting rights. If the Shareholder appoints two proxies and the appointment does not specify this proportion, each proxy may exercise half the votes.
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A duly appointed proxy need not be a member of the Company. In the case of joint holders, all must sign.
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Corporate Shareholders should comply with the execution requirements set out on the Proxy Form or otherwise with the provisions of Section 127 of the Corporations Act. Section 127 of the Corporations Act provides that a company may execute a document without using its common seal if the document is signed by:
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3.1. 2 Directors of the company;
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3.2. a Director and a company secretary of the company; or
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3.3. for a proprietary company that has a sole Director who is also the sole company secretary – that Director.
For the Company to rely on the assumptions set out in Section 129(5) and (6) of the Corporations Act, a document must appear to have been executed in accordance with Section 127(1) or (2). This effectively means that the status of the persons signing the document or witnessing the affixing of the seal must be set out and conform to the requirements of Section 127(1) or (2) as applicable. In particular, a person who signs the document or witnesses the affixing of a common seal and who is the sole Director and sole company secretary of the company must state that next to his or her signature.
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Completion of a Proxy Form will not prevent individual Shareholders from attending the meeting in person if they wish. Where a Shareholder completes and lodges a valid Proxy Form and attends the meeting in person, then the proxy’s authority to speak and vote for that Shareholder is suspended while the Shareholder is present at the meeting
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Where a Proxy Form or form of appointment of corporate representative is lodged and is executed under power of attorney, the power of attorney must be lodged in like manner as the Proxy Form.
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You can direct your proxy how to vote on each Resolution by completing STEP 2 on the Proxy Form.
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If you appoint the Chairman as your proxy by marking the box in STEP 1 on the Proxy Form then you are providing express authorisation for the Chairman to vote on all Resolutions in accordance with his intentions as set out in this Notice and the Proxy From (except where you have indicated a different voting intention by marking the voting boxes in STEP 2 on the Proxy Form).
This express authorisation acknowledges that the Chairman may exercise your proxy in relation to Resolution 1 even though it is connected with remuneration of a member of KMP.
Votes cast by the Chairman on Resolution 1 other than as authorised proxy holder will be disregarded because of his interest in the outcome of Resolution.
The Chairman intends to vote available proxies in favour of all Resolutions.
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If you do not mark the box at STEP 1 on the Proxy Form and you do not direct the Chairman how to vote on Resolution 1 at STEP 2, the Chairman will not cast any votes in respect of this Resolution that rise from undirected proxies. If you appoint a KMP other than the Chairman at STEP 1 , and do not complete STEP 2 , your vote will not be counted in respect of Resolution 1.
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To vote by proxy, please complete and sign the Proxy Form enclosed and send:
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9.1. by post to Level 12, 680 George Street, Sydney NSW 2000; or
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9.2. by facsimile to: (02) 9287 0309 (within Australia) or +61 2 9287 0309 (outside Australia)
so that it is received not later than 1 pm (Sydney Time) on 14 November 2017.
Proxy Forms received later than this time will be invalid.
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GLOSSARY
In this Notice of Meeting:
$ means Australian Dollars.
AGM , General Meeting or Meeting means the Annual General Meeting of Shareholders convened for the purposes of considering the Resolutions.
Annual Report means the Directors’ Report, the Financial Report and the Auditor’s Report in respect to the financial year ended 30 June 2017.
ASIC means the Australian Securities and Investments Commission.
Associate has the same meaning as in the Corporations Act.
ASX means ASX Limited ACN 008 624 691 or the market it operates known as the Australian Securities Exchange, as applicable.
Auditor means the auditor of the Company.
Auditor’s Report means the auditor’s report on the Financial Report.
Board or Board of Directors means the board of Directors of the Company.
Chair or Chairman means the person appointed the chair of the Meeting convened by this Notice.
Closely Related Party has the meaning given in section 9 of the Corporations Act.
Company or IEC means Intra Energy Corporation Limited ABN 65 124 408 751.
Constitution means the constitution of the Company.
Control has the same meaning as in the Corporations Act.
Corporations Act means the Corporations Act 2001 (Cth).
Director means a Director of the Company.
Directors’ Report means the annual Directors’ report.
Equity Securities has the same meaning as in the Listing Rules.
Explanatory Statement means the Explanatory Statement accompanying the Notice of Meeting.
Financial Report means the annual financial report prepared under chapter 2M of the Corporations Act for the Company and its controlled entities.
Key Management Personnel or KMP means key management personnel as identified in the Remuneration Report for the financial year ended 30 June 2017.
Listing Rules means the Listing Rules of the ASX.
Managing Director means the Managing Director of the Company.
Notice of Meeting or Notice means the notice convening the Annual General Meeting accompanying this Explanatory Statement.
Proxy Form means a proxy form accompanying this Notice of Meeting.
Remuneration Report means the remuneration report of the Company contained in the Directors’ Report.
Resolution means a resolution to be considered at the Annual General Meeting as contained in the Notice of Meeting.
Share means a fully paid ordinary share in the Company.
Shareholder means a person registered as a holder of a Share.
Sydney Time means Australian Eastern Daylight Time.
In this Notice and the Explanatory Statement words importing the singular include the plural and vice versa.
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LODGE YOUR VOTE
ONLINE www.linkmarketservices.com.au
Intra Energy Corporation Limited ABN 65 124 408 751
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BY MAIL
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Intra Energy Corporation Limited C/- Link Market Services Limited Locked Bag A14 Sydney South NSW 1235 Australia
BY FAX
+61 2 9287 0309
- BY HAND Link Market Services Limited Level 12, 680 George Street, Sydney NSW 2000
ALL ENQUIRIES TO Telephone: +61 1300 554 474 PROXY FORM I/We being a member(s) of Intra Energy Corporation Limited and entitled to attend and vote hereby appoint: APPOINT A PROXY the Chairman of the OR if you are NOT appointing the Chairman of the Meeting as your proxy, please write the name of the person or Meeting (mark box) body corporate you are appointing as your proxy or failing the person or body corporate named, or if no person or body corporate is named, the Chairman of the Meeting, as my/our proxy to act on my/our behalf (including to vote in accordance with the following directions or, if no directions have been given and to the extent permitted by the law, as the proxy sees fit) at the Annual General Meeting of the Company to be held at 1:00pm on Thursday, 16 November 2017 at Level 40, 2 Park Street, Sydney NSW 2000 (the Meeting ) and at any postponement or adjournment of the Meeting. Important for Resolutions 1, 3, 4, 5 and 6: If the Chairman of the Meeting is your proxy, either by appointment or by default, and you have not indicated your voting intention below, you expressly authorise the Chairman of the Meeting to exercise the proxy in respect of Resolutions 1, 3, 4, 5 and 6 even though the Resolutions are connected directly or indirectly with the remuneration of a member of the Company’s Key Management Personnel ( KMP ). The Chairman of the Meeting intends to vote undirected proxies in favour of each item of business. VOTING DIRECTIONS Proxies will only be valid and accepted by the Company if they are signed and received no later than 48 hours before the Meeting. Please read the voting instructions overleaf before marking any boxes with an T Resolutions For Against Abstain * For Against Abstain * 1 Remuneration Report 4 Approval of the Issue of up to 10,625,000 Shares to Mr Graeme Robertson under the Non-Executive Director Share Plan 2a Election of Director – Mr David Nolan 5 Approval of the Issue of up to 5,000,000 Shares to Mr David Nolan under the Non-Executive Director Share Plan 6 Approval of the Issue of up to 4,000,000 2b Election of Director – Mr Troy Wilson Shares to Mr Troy Wilson under the Non-Executive Director Share Plan 3 Approval of the Issue of Equity Securities for the purpose of ASX Listing Rule 7.1A
- If you mark the Abstain box for a particular Item, you are directing your proxy not to vote on your behalf on a show of hands or on a poll and your votes will not be counted in computing the required majority on a poll.
SIGNATURE OF SHAREHOLDERS – THIS MUST BE COMPLETED
Shareholder 1 (Individual) Joint Shareholder 2 (Individual) Joint Shareholder 3 (Individual) Sole Director and Sole Company Secretary Director/Company Secretary (Delete one) Director
This form should be signed by the shareholder. If a joint holding, either shareholder may sign. If signed by the shareholder’s attorney, the power of attorney must have been previously noted by the registry or a certified copy attached to this form. If executed by a company, the form must be executed in accordance with the company’s constitution and the Corporations Act 2001 (Cth).
IEC PRX1701C
HOW TO COMPLETE THIS SHAREHOLDER PROXY FORM
YOUR NAME AND ADDRESS
LODGEMENT OF A PROXY FORM
This is your name and address as it appears on the Company’s share register. If this information is incorrect, please make the correction on the form. Shareholders sponsored by a broker should advise their broker of any changes. Please note: you cannot change ownership of your shares using this form.
This Proxy Form (and any Power of Attorney under which it is signed) must be received at an address given below by 1:00pm on Tuesday, 14 November 2017, being not later than 48 hours before the commencement of the Meeting. Any Proxy Form received after that time will not be valid for the scheduled Meeting.
APPOINTMENT OF PROXY
Proxy Forms may be lodged using the reply paid envelope or:
If you wish to appoint the Chairman of the Meeting as your proxy, mark the box in Step 1. If you wish to appoint someone other than the Chairman ONLINE of the Meeting as your proxy, please write the name of that individual or www.linkmarketservices.com.au body corporate in Step 1. A proxy need not be a shareholder of the Login to the Link website using the holding details as shown Company. on the Proxy Form. Select ‘Voting’ and follow the prompts to DEFAULT TO CHAIRMAN OF THE MEETING lodge your vote. To use the online lodgement facility, shareholders will need their “Holder Identifier” (Securityholder Any directed proxies that are not voted on a poll at the Meeting will default Reference Number (SRN) or Holder Identification Number (HIN) to the Chairman of the Meeting, who is required to vote those proxies as as shown on the front of the Proxy Form). directed. Any undirected proxies that default to the Chairman of the Meeting will be voted according to the instructions set out in this Proxy BY MOBILE DEVICE QR Code Form, including where the Resolution is connected directly or indirectly Our voting website is designed specifically with the remuneration of KMP. for voting online. You can now lodge VOTES ON ITEMS OF BUSINESS – PROXY APPOINTMENT your proxy by scanning the QR code adjacent or enter the voting link You may direct your proxy how to vote by placing a mark in one of the www.linkmarketservices.com.au into boxes opposite each item of business. All your shares will be voted in your mobile device. Log in using the accordance with such a direction unless you indicate only a portion of Holder Identifier and postcode for your voting rights are to be voted on any item by inserting the percentage or shareholding. number of shares you wish to vote in the appropriate box or boxes. If you do not mark any of the boxes on the items of business, your proxy may To scan the code you will need a QR code reader application vote as he or she chooses. If you mark more than one box on an item your which can be downloaded for free on your mobile device. vote on that item will be invalid. BY MAIL APPOINTMENT OF A SECOND PROXY Intra Energy Corporation Limited You are entitled to appoint up to two persons as proxies to attend the C/- Link Market Services Limited Meeting and vote on a poll. If you wish to appoint a second proxy, an Locked Bag A14 additional Proxy Form may be obtained by telephoning the Company’s share registry or you may copy this form and return them both together. Sydney South NSW 1235 Australia To appoint a second proxy you must: (a) on each of the first Proxy Form and the second Proxy Form state the BY FAX percentage of your voting rights or number of shares applicable to that +61 2 9287 0309 form. If the appointments do not specify the percentage or number of votes that each proxy may exercise, each proxy may exercise half your BY HAND votes. Fractions of votes will be disregarded; and delivering it to Link Market Services Limited (b) return both forms together. Level 12 680 George Street SIGNING INSTRUCTIONS Sydney NSW 2000 You must sign this form as follows in the spaces provided: Individual: where the holding is in one name, the holder must sign. * During business hours (Monday to Friday, 9:00am–5:00pm) Joint Holding: where the holding is in more than one name, either shareholder may sign. Power of Attorney: to sign under Power of Attorney, you must lodge the Power of Attorney with the registry. If you have not previously lodged this document for notation, please attach a certified photocopy of the Power COMMUNICATION PREFERENCE of Attorney to this form when you return it. We encourage you to receive all your shareholder communication via Companies: where the company has a Sole Director who is also the Sole email. This communication method allows us to keep you informed Company Secretary, this form must be signed by that person. If the without delay, is environmentally friendly and reduces print and mail company (pursuant to section 204A of the Corporations Act 2001 ) does costs. not have a Company Secretary, a Sole Director can also sign alone. Otherwise this form must be signed by a Director jointly with either another ONLINE* Director or a Company Secretary. Please indicate the office held by signing www.linkmarketservices.com.au in the appropriate place.
Login to the Link website using the holding details as shown on the Proxy Form. Select ‘Communications’ and click the first button to receive all communications electronically and enter your email address. To use the online facility, securityholders will need their “Holder Identifier” (Securityholder Reference Number (SRN) or Holder Identification Number (HIN) as shown on the front of the Proxy Form).
CORPORATE REPRESENTATIVES
If a representative of the corporation is to attend the Meeting the appropriate “Certificate of Appointment of Corporate Representative” should be produced prior to admission in accordance with the Notice of Meeting. A form of the certificate may be obtained from the Company’s share registry or online at www.linkmarketservices.com.au.
IF YOU WOULD LIKE TO ATTEND AND VOTE AT THE ANNUAL GENERAL MEETING, PLEASE BRING THIS FORM WITH YOU. THIS WILL ASSIST IN REGISTERING YOUR ATTENDANCE.