BIRLASOFT LIMITED — AGM Information 2021

Jun 25, 2021

June 25, 2021

BSE Limited Phiroze Jeejeebhoy Towers, Dalal Street, Mumbai – 400001.

Scrip ID: BSOFT Scrip Code: 532400

Kind Attn: The Manager, Department of Corporate Services National Stock Exchange of India Ltd., Exchange Plaza, C/1, G Block, Bandra - Kurla Complex, Bandra (E), Mumbai – 400051.

Symbol: BSOFT Series: EQ

Kind Attn: The Manager, Listing Department

Subject: - Newspaper Publication titled "Thirtieth Annual General Meeting to be held through Video Conferencing/Other Audio Visual Means facility, Record Date, Cutoff Date and Final Dividend information".

Dear Sir/Madam,

Please find enclosed clippings of the newspaper publication titled "Thirtieth Annual General Meeting to be held through Video Conferencing/Other Audio Visual Means facility, Record Date, Cut-off Date and Final Dividend information", published in today's Financial Express, Indian Express and Loksatta. The same are also available on the Company's website at www.birlasoft.com.

This is for your information and records.

Thanking you.

Yours faithfully,

For Birlasoft Limited

Sneha Padve Company Secretary & Compliance Officer

Encl.:- As mentioned above.

25

Birtasoft Limited

Registered Office: 35 & 36, Rajiv Gandhi I nfotech Park, Phase - I, MI DC, HinJawadl, Pune (MH) 411057, India Tel: +91 20 6652 5000 I Fax:+91 20 6652 5001 1 contactusIbirlasoft.com I www.birlasoft.corn I CIN: L72200PN1990PLC059594

CK BIRLA GROUP birlasoft Enterprise to the

Power of Digital'm

Thirtieth Annual General Meeting to be held through Video Conferencing/Other Audio Visual Means facility, Record Date, Cut-off Date and Final Dividend information

• 1. In view of the continuing COVID-19 pandemic, social distancing norms to be followed and the continuing restriction on movement of persons at several places in the country and pursuant to General Circular Nos. 14/2020, 17/2020, 20/2020 and 0212021 dated April 8, 2020, April 13, 2020, May 5, 2020 and January 13, 2021, respectively, and all other relevant circulars issued by the Ministry of Corporate Affairs (collectively referred to as "MCA Circulars") and Circular Nos. SEBI/HO/CFD/CMD1/CIR/P/2020/79 and SEBI/HO/CFD/CMD2/CIR/P/2021/11 dated May 12, 2020 and January 15, 2021, respectively, issued by the Securities and Exchange Board of India (collectively referred to as "the SEBI Circulars") and in compliance with the provisions of the Companies Act, 2013 and the Securities and Exchange Board of India (Listing Obligations & Disclosure Requirements) Regulations, 2015 ("SEBI (LODR) Regulations, 2015"), the Thirtieth Annual General Meeting ("AGM") of the Company is being conducted through Video ConferencinglOther Audio Visual Means ("VC/OAVM") facility on Wednesday, July 28, 2021, at 04:00 p.m. (1ST), to transact the business as set out in the notice oftheAGM.
• 1. In compliance with the MCA circulars, the SEBI Circulars and SEBI (LODR) Regulations, 2015, and owing to the difficulties involved in dispatching physical copies of the Annual Report 2020-21 including the AGM Notice, financial statements (along with Board's Report, Auditor's Reports or other documents required to be attached therewith), is being sent only through electronic mode to those members whose e-mail IDs are registered with the Registrar & TransferAgent ("RTA") or respective Depository Participants ("DPs"). Members may note that the AGM Notice and the Annual Report 2020-21 will also be available on the Company's website at https://www.birlasoft.com/company/investors/policies-reports-filings, websites of the Stock Exchanges i.e. BSE Limited and National Stock Exchange of India Limited at www.bseindia.com and www.nseindia.com respectively, and on the website of National Securities Depository Limited ("NSDL") at https://www.evaling.nsdl.com.
• 1. Members can register their e-mall IDs and PermanentAccount Number ("PAN") as per the below process: • Members holding shares in physical form:

The members of the Company holding shares in physical form and who have not registered their e-mail IDs may get their email IDs registered with our RTA- Link Intime India Private Limited, by clicking the link: https://linkintime.co.in/emailregl email register.html or through their website www.linkintime.co.in > Investor Services > E-mail/Bank Registration > Select "Biriasoft Limited" and follow the registration process as guided therein. The members are requested to provide details such as Name, Folio Number, Certificate Number, PAN, Mobile Number and e-mail ID and also upload the image of share certificate in PDF or JPEG format (up to 1 MB) and other supporting documents.

On submission of the member's details, an OTP will be received by the member, which needs to be entered in the link for verification and submit thereafter.

• Members holding shares in dematerialized form: The members are requested to register their e-mail IDs, in respect of shares held in dematerialized form with their respective DPs by following the procedure as prescribed by them.
• 1. The Company has engaged the services of NSDL as the authorised agency for conducting of the AGM electronically and for providing electronic voting (se-voting") facility to its members, to exercise their votes through the remote e-voting facility and e-voting at the AGM. Members who have cast their votes by remote e-voting prior to the AGM may participate in the AGM but shall not be entitled to cast their votes again. The manner of voting remotely by members holding shares in dematerialized form, physical form and for members who have not registered their e-mail IDs will be provided in the notice of the AGM which can be accessed at hftps://www.birlasoft.com/company/investors/policies-reports-filings.
• 1. The Cut-off Date for determining the eligibility of members for voting through remote e-voting and e-voting at the AGM is Wednesday, July 21, 2021. Any person who becomes a member of the Company after the dispatch of notice and holding shares as on the Cut-off Date may obtain the login ID and password by sending a request at evoting@nsdl.co.in, to cast his/her vote. The detailed procedure for obtaining login ID and password and exercising e-voting is provided in the notice of the AGM. It is further informed that, a person, whose name is recorded in the Register of Members or in the Register of Beneficial Owners maintained by the Depositories as on the Cut-off Date, i.e. Wednesday, July 21, 2021 only, shall be entitled to avail the facility of participation at theAGM.
• 1. Members may note that the Board of Directors at their meeting held on Friday, May 21, 2021, have recommended a final dividend of 22.50 (i.e. 125%) per share having nominal value of Z2/- each, for the financial year ended March 31, 2021. The final dividend, as recommended by the Board, if approved at the ensuing AGM, will be paid to the members holding shares of the Company, either in electronic or in physical form as on the Record Date for determining eligibility of members to receive the final dividend i.e. Friday, July 16, 2021.
• 1. Pursuant to the FinanceAct, 2020, dividend income will be taxable in the hands of the members and the Company is required to deduct Tax at Source ("TDS") from dividend paid to the members at prescribed rates in the Income-tax Act, 1961 ("ITAct"). To enable the Company to apply correct TDS rates, the members are requested to furnish prescribed documentation on the portal of RTA on or before Tuesday, July 20, 2021 (06:00 p.m. IST). The details of documents to be submitted are given in the communication to members referred in Sr. No. 10 below. In the event the Company is unable to pay dividend to any member through electronic mode, due to non-registration of the electronic bank mandate, the Company shall dispatch the dividend warrant/bankers' cheque/demand draft to such member, at the earliest once normalcy is restored.

1. Recently. Section 206AB has been introduced by the FinanceAct. 2021, whereby TDS will be higher of the following: i. Twice the rate specified in the relevant provision of the ITAct; or

• ii. Twice the rate or rates in force; or
• iii. the rate of 5%;

Place: Pune Date: June 24, 2021

in case a person has not filed his/her Return of Income for each of the two preceding financial years and the aggregate of TDS including Tax Collected at Source ("TCS") in his/her case is Rs. 50,000/- or more in each of these two financial years. The aggregate amount of TDS/TCS of Rs. 50,000/- in a year is not limited to TDS only on dividend income received by the member but will include all TDS/TCS transactions of the member during the relevant financial year. These provisions will be effective from July 1, 2021. The status of filing of Return of Income by the members would be verified from the functionality provided by the Indian Income Tax authorities. The Company would solely rely on the information available on the Income Tax portal in this regard.

• 1. Members are also requested to intimate changes, if any, pertaining to their name, postal address, e-mail ID, mobile number, PAN, mandates, nominations, power of attorney, bank details such as name of the bank and branch details, bank account number, MICR code, I FSC code, etc., to their respective DPs in case the shares are held by them in dematerialized form and to the RTA in case the shares are held by them in physical form.
• 1. A detailed communication with respect to the matters mentioned in Sr. Nos. 7, 8 & 9 above, is already sent to the members on Wednesday, June 23, 2021, whose e-mail IDs are registered with the RTA/DPs respectively and is also available on the website of the Company at https://www.birlasoft.com/company/investors/policies-reports-filings.

El3 • Hi • III

For Biriasoft Limited

Sd/- Sneha Padve Company Secretary & Compliance Officer

कोकस्पता

लिंकमध्ये एंटर करावा लागेल.

अप्रत्यक्ष समभाग धारण करणारे सभासदः अप्रत्यक्ष समभाग धारण करणाऱ्या सभासदांनी त्यांच्या डीपीज्मध्ये त्यांनी तयार केलेल्या प्रक्रियेची पूर्तता करुन त्यांचे ई–मेल आयडी नोंद करावेत.

• कंपनीने एजीएम इलेक्ट्रॉनिक पध्दतीने पार पाडण्यासाठी आणि आपल्या सभासदांना इलेक्ट्रॉनिक मतदान (ई–वोटिंग) सुविधा, त्यांना रिमोट ई–वोटिंग पध्दतीने तसेच एजीएमच्या वेळी मतदान करण्यासाठीची सुविधा देण्याकरिता अधिकृत प्रतिनिधी म्हणून एनएसडीएल यांच्या सेवा प्राप्त केल्या आहेत. ज्या सभासदांनी एजीएमच्या आधी रिमोट ई–वोटिंग पध्दतीने मतदान केले आहे, त्यांना एजीएमला उपस्थित राहता येईल पण पून्हा मतदान करता येणार नाही. ज्या सभासदांकडे अप्रत्यक्ष /प्रत्यक्ष पध्दतीचे समभाग आहेत आणि ज्या सभासदांनी त्यांचे ई–मेल आयडी नोंदविलेले नाहीत त्यांनी रिमोट ई–वोटिंग पध्दतीने मतदान करायची माहिती एजीएम च्या सूचनेत नमूद करण्यात आली आहे ती https://www.birlasoft.com/company/investors/policies-reports-filings येथे पाहता येईल.
• रिमोट ई–वोटिंग आणि एजीएम च्या वेळी मतदान करण्यासाठी सभासदांची पात्रता नक्की करण्यासाठी कट–ऑफ तारीख बुधवार, २१ जुलै, २०२१, ही निश्चित करण्यात आलेली आहे. कोणतीही व्यक्ती सदर सूचना पाठवल्या नंतर कंपनीची सभासद झाली असेल आणि कट–ऑफ तारखेला समभाग धारण करीत असेल तर त्याने/तिने मतदान करण्यासाठी evoting@nsdl.co.in येथून लॉग ईन आयडी आणि पासवर्ड प्राप्त करावा. लॉग ईन आयडी आणि पासवर्ड प्राप्त करणे आणि ई– वोटिंग करण्यासाठीची प्रक्रिया एजीएम सूचनेत नमूद केली आहे. असेही कळविण्यात येते की, ज्या व्यक्तीचे नाव सभासदांच्या/लाभधारकांच्या यादीत डिपॉझिटरीजकडून कट-ऑफ तारखेला म्हणजे बुधवार २१ जुलै, २०२१ रोजी, नोंदविले असेल अशांनाच एजीएममध्ये सहभागी होण्याच्या सुविधेचा लाभ घेता येईल
• सभासदांनी नोंद घ्यावी की, संचालक मंडळाने त्यांच्या शुक्रवार, २१ मे, २०२१ रोजीच्या बैठकीत ३१ मार्च, २०२१ रोजी समाप्त झालेल्या आर्थिक वर्षासाठी प्रत्येकी २.५० रु. नाममात्र मूल्य धारण करीत असलेल्या समभागासाठी २ रु. (१२५%) अंतिम लाभांश प्रस्तावित केला आहे. जर संचालक मंडळाने प्रस्तावित केल्यानुसार ज्या आयोजित करण्यात आलेल्या एजीएम मध्ये मंजूर करण्यात आला तर कंपनीच्या इलेक्ट्रॉनिक किंवा प्रत्यक्ष समभाग जे सभासद अंतिम लाभांश मिळण्याकरिता रेकॉर्ड तारखेस म्हणजे शुक्रवार, १६ जुलै, २०२१ रोजी, धारण करीत असतील त्यांना प्रदान करण्यात येईल.
• वित्तीय कायदा, २०२० अनुसार लाभांशाद्वारे मिळणारे उत्पन्न सभासदांसाठी करपात्र असेल आणि आयकर कायदा, १९६१ (''आयटी ॲक्ट'') अनुसार विहित केलेल्या दरानुसार कंपनीस टॅक्स ॲट सोर्स (''टीडीएस'') कापून घेणे आवश्यक असेल. टीडीएस योग्य दरानुसार कापून घेणे सोयीचे जावे यासाठी सभासदांना विनंती करण्यात येते की, त्यांनी संबंधित कागदपत्रे आरटीएच्या पोर्टलवर मंगळवार, २० जुलै, २०२१ रोजी (सायं.०६:०० वा. भारतीय प्रमाणवेळ) किंवा त्याआधी दाखल/अपडेट करावीत. दाखल करावयाचा कागदपत्रांचा तपशिल सभासदांना पाठविण्यात आलेल्या निवेदनातील क्र. १० मध्ये आहे. जर कोणा सभासदास इलेक्ट्रॉनिक बँक मॅण्डेटनुसार माहिती न पुरविल्याने कंपनी लाभांश प्रदान करण्यास असमर्थ ठरली तर अशा सभासदांना कंपनीची परिस्थिती पूर्ववत झाली की, लवकरात लवकर डिव्हीडंट वॉरंट/बँकर्स चेक/डीमांड ड्राफ्टट्वारा लाभांश पाठवेल.
• ८. अलिकडेच, वित्तीय कायदा, २०२१, द्वारा कलम २०६एबी लागू करण्यात आले आहे, ज्यामुळे टीडीएस पुढे नमूद केल्याप्रमाणे अधिक दराने असेल:
  • i. आयटी ॲक्टमधील तरतुर्दीनुसार असलेल्या दराच्या दुप्पट; किंवा
  • ii. सध्या लागू असलेल्या दराच्या किंवा दरांच्या द्प्पट; किंवा
  • iii. ५% दराने;

एखाद्या व्यक्तीने आधीच्या दोन आर्थिक वर्षांमध्ये त्याच्या/तिच्या उत्पन्नाचे रिटर्न सादर केलेले नाही आणि त्यांच्या बाबतीत टॅक्स कलेक्टेड ॲट सोर्स (''टीसीएस'') ची रक्कम त्याच्या/तिच्या बाबतीत या दोन आर्थिक वर्षांमध्ये रु. ५०,०००/– किंवा त्यापेक्षा अधिक असेल. टीडीएस/टीसीएची एकत्रित एका ्वर्षातील रक्कम रु. ५०,०००/– ही सदस्याने प्राप्त केलेल्या लाभाशाच्या रकमेपुरती मर्यादित नाही परंतु सदस्याने त्या वर्षात केलेल्या सर्व टीडीएस/टीसीएस व्यवहाराच्या रकमांचा त्यात समावेश होईल. या तरतुदी १ जुलै, २०२१ पासून लागू होतील. सदस्यांनी फाईल करावयाच्या रिटर्न ऑफ इन्कमची परिस्थिती काय असेल याबाबतची पडताळणी प्राप्तिकर प्राधीकरणाकडून नियुक्ती करण्यात आलेले प्राधिकारी ठरवतील. या संदर्भात कंपनी फक्त इन्कम टॅक्स पोर्टलवर उपलब्ध असलेल्या माहितीवर अवलंबून राहील.

• त्याचप्रमाणे सभासदांना विनंती करण्यात येते की, त्यांचे नाव, घरचा पत्ता, ई–मेल आयडी, मोबाईल नंबर, पॅन, सूचना, नॉमिनेशन, पॉवर ऑफ ॲटॉर्नी, बँकेचे नाव, शाखेचे नाव, खाते क्रमांक, एमआयसीआर कोड, आयएफएससी कोड, इ. संदर्भातील माहिती त्यांच्याकडे अप्रत्यक्ष पध्दतीत समभाग असतील तर त्यांच्या डीपीज कडे आणि प्रत्यक्ष पध्दतीत समभाग असतील तर आरटीए कडे कळवावी.
• ज्या सभासदांचे ई-मेल आयडी अनुक्रमे आरटीए/डीपीज यांच्याकडे नोंदविलेले आहेत त्या सभासदांना अ.क्र. ७, ८ आणि ९ च्या संदर्मातील सविस्तर माहिती बुधवार, २३ जून, २०२१ रोजी पाठविण्यात आलेली आहे. त्याचप्रमाणे ही माहिती कंपनीचे संकेतस्थळ https://www.birlasoft.com/company/investors/policies-reports-filings. वर उपलब्ध आहे.

बिर्लासॉफ्ट लिमिटेड साठी