AI assistant
BHP Group Limited — Proxy Solicitation & Information Statement 2021
Sep 13, 2021
14787_rns_2021-09-13_310f9b6b-b3fe-4a1d-84e9-5781412a4921.pdf
Proxy Solicitation & Information Statement
Open in viewerOpens in your device viewer
BHP Group Limited Registered in Australia ABN 49 004 028 077
Proxy Form
All correspondence to: Computershare Investor Services Pty Limited GPO Box 782 Melbourne Victoria 3001 Australia Enquiries (within Australia) 1300 656 780 (outside Australia) +61 3 9415 4020 Facsimile (within Australia) 1800 783 447 Facsimile (outside Australia) +61 3 9473 2555
LODGEMENT OF YOUR PROXY FORM
To be valid, this proxy form must be received by 4:00 pm (Melbourne time) on Tuesday 9 November 2021.
Any proxy form (and any Power of Attorney under which it is signed) received after that time will not be valid for the scheduled meeting.
How to complete this proxy form
If you are unable to attend the Annual General Meeting to be held virtually on Thursday 11 November 2021 at 4:00 pm (Melbourne time), you are encouraged to appoint a person or body corporate who will attend as your proxy and exercise your right to vote your shares. If you appoint a body corporate as your proxy, the body corporate should appoint a person as its representative at the Annual General Meeting in accordance with section 250D of the Corporations Act 2001.
Appointment of a second proxy
A shareholder entitled to cast two or more votes may appoint up to two proxies (whether shareholders or not) to attend the meeting and vote. A separate proxy form should be used for each proxy appointment.
Directing your proxy how to vote
If you wish to direct your proxy how to vote (or to abstain from voting) on any resolution, place a mark (“X”) in the “For”, “Against” or “Abstain” box for each resolution. If you mark more than one box on a resolution, your vote on that resolution will be invalid. If you mark the “Abstain” box for a particular resolution, you are directing your proxy not to vote on your behalf and your votes will not be counted in computing the required majority.
IMPORTANT NOTE:
In this proxy form, BHP Group Limited and BHP Group Plc together are referred to as BHP.
The key management personnel (‘KMP’) of BHP (which includes each of the Directors) and their closely related parties will not be able to vote as your proxy on Items 7, 8 and 9 unless you tell them how to vote or, if the Chair of the Meeting is your proxy, you expressly authorise him to vote even though Items 7, 8 and 9 are connected with the remuneration of the KMP. If you intend to appoint a member of the KMP as your proxy, you can direct them to vote for or against or to abstain from voting on Items 7, 8 and 9 by marking the appropriate boxes on the proxy form.
Signing Instructions
You must sign this proxy form as follows in the spaces provided:
Individual: Where the holding is in one name, the proxy form must be signed by the shareholder or the shareholder’s attorney. Joint holding: Where the holding is in more than one name, all of the shareholders should sign.
Power of Attorney: To sign under Power of Attorney, you must have already lodged the Power of Attorney with the Share Registrar for notation. If you have not previously lodged this document for notation, please attach a certified photocopy of the Power of Attorney to this proxy form when you return it. Companies: Where the company has a Sole Director who is also the Sole Company Secretary, this proxy form must be signed by that person. If the company (in accordance with section 204A of the Corporations Act 2001) does not have a Company Secretary, a Sole Director can sign alone. Otherwise this proxy form must be signed by a Director jointly with either another Director or a Company Secretary. Please indicate the office held by signing in the appropriate place. If a representative of a company shareholder or a company proxy is to attend the meeting the appropriate “Appointment of Corporate Representative Form” should be given to the Share Registrar prior to the meeting (unless it has previously been given to the Share Registrar). This form may be obtained from the Share Registrar.
Lodging your proxy form electronically
Go to bhp.com or investorvote.com.au then follow the instructions. You can also go directly to investorvote.com.au by scanning the QR Code below with your smartphone. To access these services you will require the Control Number, your Securityholder Reference Number (SRN) or Holder Identification Number (HIN), and postcode.
Any questions?
If you have any questions on how to complete this proxy form, please call: 1300 656 780 (within Australia), +61 3 9415 4020 (outside Australia).
Documents may be lodged:
VIA THE INTERNET
bhp.com or investorvote.com.au (refer to Lodging your proxy form electronically above) Control Number: 135593
==> picture [120 x 35] intentionally omitted <==
----- Start of picture text -----
BY SMARTPHONE
----- End of picture text -----
==> picture [51 x 8] intentionally omitted <==
----- Start of picture text -----
Scan QR Code
----- End of picture text -----
==> picture [84 x 35] intentionally omitted <==
BY MAIL OR FAX
Share Registrar Computershare Investor Services Pty Limited GPO Box 782 Melbourne Victoria 3001 Australia Within Australia 1800 783 447 Outside Australia +61 3 9473 2555
IN PERSON
Share Registrar Computershare Investor Services Pty Limited, Yarra Falls, 452 Johnston Street, Abbotsford Melbourne Victoria 3067 Australia
B H P
276563_01_V9
==> picture [33 x 42] intentionally omitted <==
==> picture [33 x 42] intentionally omitted <==
Appointment of Proxy
the Chair of the Meeting (mark box with an ‘X’)
OR
I/We being a member/s of BHP Group Limited and entitled to attend and vote hereby appoint
Write here the name of the person (or body corporate) you are appointing if this person is someone other than the Chair of the Meeting.
or failing attendance at the Meeting of the person or body corporate named above, or if no person is named, the Chair of the Meeting, to act generally at the Meeting on my/our behalf and to vote in accordance with the directions on this proxy form or, if no directions have been given and to the extent permitted by law, as he or she sees fit, at the Annual General Meeting of BHP Group Limited to be held virtually on Thursday 11 November 2021 at 4:00 pm (Melbourne time) and at any adjournment or postponement thereof.
IMPORTANT NOTE:
The Chair of the Meeting intends to vote available proxies in accordance with the Board’s recommendation. If the Chair of the Meeting is your proxy (or becomes your proxy by default), by signing and returning this form you expressly authorise the Chair of the Meeting to exercise your proxy on Items 7, 8 and 9 even though the Items are connected with the remuneration of a member of key management personnel. If you appoint the Chair of the Meeting as your proxy, you can direct the Chair to vote for or against or abstain from voting on Items 7, 8 and 9 by marking the appropriate box below.
==> picture [529 x 411] intentionally omitted <==
----- Start of picture text -----
Please Note: If the Chair of the Meeting is appointed as your proxy (or becomes your proxy by default), the Chair of the Meeting intends to vote available
proxies in the manner set out beside each resolution. This reflects the Board’s recommendation.
Voting directions to your proxy Please mark X [ (within the box) to indicate your directions]
For 1 To receive the 2021 Financial Statements and Reports for BHP
For 2 To reappoint Ernst & Young LLP as the auditor of BHP Group Plc
For 3 To authorise the Risk and Audit Committee to agree the remuneration of Ernst & Young LLP as the auditor of BHP Group Plc
For 4 To approve the general authority to issue shares in BHP Group Plc
For 5 To approve the authority to allot equity securities in BHP Group Plc for cash
For 6 To authorise the repurchase of shares in BHP Group Plc
For 7 To approve the 2021 Remuneration Report other than the part containing the Directors’ remuneration policy
For 8 To approve the 2021 Remuneration Report
For 9 To approve the grant to the Executive Director
For 10 To re-elect Terry Bowen as a Director of BHP
For 11 To re-elect Malcolm Broomhead as a Director of BHP
For 12 To re-elect Xiaoqun Clever as a Director of BHP
For 13 To re-elect Ian Cockerill as a Director of BHP
For 14 To re-elect Gary Goldberg as a Director of BHP
For 15 To re-elect Mike Henry as a Director of BHP
For 16 To re-elect Ken MacKenzie as a Director of BHP
For 17 To re-elect John Mogford as a Director of BHP
For 18 To re-elect Christine O’Reilly as a Director of BHP
For 19 To re-elect Dion Weisler as a Director of BHP
For 20 To approve BHP’s Climate Transition Action Plan
Resolutions not proposed by the Board
Against 21 Amendment to the Constitution
For 22 Climate-related lobbying
Against 23 Capital protection
For Against Abstain
----- End of picture text -----
PLEASE SIGN HERE This section must be signed in accordance with the instructions overleaf to enable your directions to be implemented.
Individual or Shareholder 1 Shareholder 2 Shareholder 3 Individual/Sole Director and Sole Company Secretary Director/Company Secretary Director
/ /
Contact Name
Contact Daytime Telephone Date
In addition to signing the proxy form in the above box(es) please provide the information above in case we need to contact you.
276563_01_V9
XX
2 7 6 5 6 3 A
B H P