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BHP Group Limited — Proxy Solicitation & Information Statement 2017
Sep 19, 2017
14787_rns_2017-09-19_5700c145-1cfd-486f-8e75-71d807c64b30.pdf
Proxy Solicitation & Information Statement
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If undeliverable please return to: Computershare Investor Services Pty Limited GPO Box 782 Melbourne Vic 3001 Australia
POSTAGE PAID AUSTRALIA
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BHP Billiton Limited Shareholder Pack 2017
Information online
General information on BHP and the 2017 Annual Report and Notice of Annual General Meeting (including the addendum to the Notice of Annual General Meeting) can be found online at bhp.com under the Investors section.
You can also vote online via bhp.com or at investorvote.com.au or use BHP’s mobile voting service for smartphones. Please see enclosed instructions for more details.
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All correspondence to: BHP Share Registrar Computershare Investor Services Pty Limited GPO Box 782 Melbourne Victoria 3001 Australia
Questions from Shareholders
The Annual General Meeting (AGM) of BHP Billiton Limited will be held at Margaret Court Arena, Melbourne & Olympic Parks, Olympic Boulevard, Melbourne, Victoria on Thursday 16 November 2017 at 11:00am (Melbourne time). Shareholders who are unable to attend the meeting, or who prefer to register questions in advance, are invited to submit any questions they have by completing and returning this form.
Please return your completed question form to our Share Registrar, Computershare Investor Services Pty Limited, GPO Box 782, Melbourne VIC 3001, or by facsimile to 1800 783 447 (outside Australia +61 3 9473 2555) by Thursday 9 November 2017. The envelope provided for the return of your proxy form may also be used for this purpose.
You may also submit written questions to the auditor if the questions are relevant to the content of the auditor’s report or the conduct of the audit of the financial statements to be considered at the AGM.
We will endeavour, during the course of the AGM, to address the more frequently raised questions. Please note that individual responses will not be sent to Shareholders.
Question(s): Please mark X if it is a question directed to the auditor
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BHP Billiton Limited A member of the BHP Group which is headquartered in Australia Registered in Australia ABN 49 004 028 077
B H P B
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BHP Billiton Limited Registered in Australia ABN 49 004 028 077
Proxy Form
All correspondence to: Computershare Investor Services Pty Limited GPO Box 782 Melbourne Victoria 3001 Australia Enquiries (within Australia) 1300 656 780 (outside Australia) +61 3 9415 4020 Facsimile (within Australia) 1800 783 447 Facsimile (outside Australia) +61 3 9473 2555
LODGEMENT OF YOUR PROXY FORM
To be valid, this proxy form must be received by 11:00am (Melbourne time) on Tuesday 14 November 2017.
Any proxy form (and any Power of Attorney under which it is signed) received after that time will not be valid for the scheduled meeting.
How to complete this proxy form
If you are unable to attend the Annual General Meeting to be held in Melbourne on Thursday 16 November 2017 at 11:00am (Melbourne time), you are encouraged to appoint a person or body corporate who will attend as your proxy and exercise your right to vote your shares. If you appoint a body corporate as your proxy, the body corporate should appoint a person as its representative at the Annual General Meeting in accordance with section 250D of the Corporations Act 2001. Appointment of a second proxy
A shareholder entitled to cast two or more votes may appoint up to two proxies (whether shareholders or not) to attend the meeting and vote. A separate proxy form should be used for each proxy appointment. An additional proxy form will be supplied on request.
Directing your proxy how to vote
If you wish to direct your proxy how to vote (or to abstain from voting) on any resolution, place a mark (“X”) in the “For”, “Against” or “Abstain” box for each resolution. If you mark more than one box on a resolution, your vote on that resolution will be invalid. If you mark the “Abstain” box for a particular resolution, you are directing your proxy not to vote on your behalf on a poll and your votes will not be counted in computing the required majority.
IMPORTANT NOTE:
In this proxy form, BHP Billiton Limited and BHP Billiton Plc together are referred to as BHP.
The key management personnel (‘KMP’) of BHP (which includes each of the Directors) and their closely related parties will not be able to vote as your proxy on Items 7, 8, 9, 10 and 11 unless you tell them how to vote or, if the Chairman of the Meeting is your proxy, you expressly authorise him to vote even though Items 7, 8, 9, 10 and 11 are connected with the remuneration of the KMP. If you intend to appoint a member of the KMP as your proxy, you can direct them to vote for or against or to abstain from voting on Items 7, 8, 9, 10 and 11 by marking the appropriate boxes on the proxy form.
Signing Instructions
You must sign this proxy form as follows in the spaces provided:
Individual: Where the holding is in one name, the proxy form must be signed by the shareholder or the shareholder’s attorney. Joint holding: Where the holding is in more than one name, all of the shareholders should sign.
Power of Attorney: To sign under Power of Attorney, you must have already lodged the Power of Attorney with the Share Registrar for notation. If you have not previously lodged this document for notation, please attach a certified photocopy of the Power of Attorney to this proxy form when you return it. Companies: Where the company has a Sole Director who is also the Sole Company Secretary, this proxy form must be signed by that person. If the company (in accordance with section 204A of the Corporations Act 2001) does not have a Company Secretary, a Sole Director can sign alone. Otherwise this proxy form must be signed by a Director jointly with either another Director or a Company Secretary. Please indicate the office held by signing in the appropriate place. If a representative of a company shareholder or a company proxy is to attend the meeting the appropriate “Appointment of Corporate Representative Form” should be produced prior to or on admission. This form may be obtained from the Share Registrar.
Internet and Mobile voting
Go to bhp.com or investorvote.com.au then follow the instructions. You can also go directly to investorvote.com.au by scanning the QR Code below with your smartphone. To access these services you will require the Control Number, your Securityholder Reference Number (SRN) or Holder Identification Number (HIN), and postcode, each of which is printed at either the top or bottom of this form.
Any questions? If you have any questions on how to complete this proxy form or you would like an additional form, please call: 1300 656 780 (within Australia), +61 3 9415 4020 (outside Australia). Documents may be lodged:
VIA THE INTERNET
bhp.com or investorvote.com.au (refer Internet and Mobile Voting instructions above)
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BY MAIL OR FAX
Share Registrar Computershare Investor Services Pty Limited GPO Box 782 Melbourne Victoria 3001 Australia Within Australia 1800 783 447 Outside Australia +61 3 9473 2555
IN PERSON
Share Registrar Computershare Investor Services Pty Limited, Yarra Falls, 452 Johnston Street, Abbotsford Melbourne Victoria 3067 Australia
B H P B
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Appointment of Proxy
the Chairman of the Meeting OR (mark box with an ‘X’)
I/We being a member/s of BHP Billiton Limited and entitled to attend and vote hereby appoint
Write here the name of the person (or body corporate) you are appointing if this person is someone other than the Chairman of the Meeting.
or failing attendance at the Meeting of the person or body corporate named above, or if no person is named, the Chairman of the Meeting, to act generally at the Meeting on my/our behalf and to vote in accordance with the directions on this proxy form or, if no directions have been given and to the extent permitted by law, as he or she sees fit, at the Annual General Meeting of BHP Billiton Limited to be held at Margaret Court Arena, Melbourne & Olympic Parks, Melbourne, Victoria on Thursday 16 November 2017 at 11:00am (Melbourne time) and at any adjournment or postponement thereof.
IMPORTANT NOTE:
The Chairman of the Meeting intends to vote available proxies in favour of Items 1 to 21 and against Items 22 and 23. If the Chairman of the Meeting is your proxy (or becomes your proxy by default), by signing and returning this form you expressly authorise the Chairman of the Meeting to exercise your proxy on Items 7, 8, 9, 10 and 11 even though the Items are connected with the remuneration of a member of key management personnel. If you appoint the Chairman of the Meeting as your proxy, you can direct the Chairman to vote for or against or abstain from voting on Items 7, 8, 9, 10 and 11 by marking the appropriate box below.
Please Note: If the Chairman of the Meeting is appointed as your proxy (or becomes your proxy by default), the Chairman of the Meeting intends to vote available proxies in the manner set out beside each resolution. This reflects the Board’s recommendation.
| I/We being a member/s of BHP Billiton Limited and entitled to attend and | I/We being a member/s of BHP Billiton Limited and entitled to attend and | I/We being a member/s of BHP Billiton Limited and entitled to attend and | ||||
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| x wnce at te in accof BHP | n )he Meeting of the | .rate named above, or if no person is named, the Chairman of the Meeting, to act generally at ty form or, if no directions have been given and to the extent permitted by law, as he or she seCourt Arena, Melbourne & Olympic Parks, Melbourne, Victoria on Thursday 16 November 2017 | ||||
| person or body corpodirections on this prox | ||||||
| ordance with theBilliton Limited to | ||||||
| be held at Margaret | ||||||
| adjourn | ment or postpone | ment thereof. | ||||
| IMPORTANT NOThe Chairman oyour proxy by deconnected with tabstain from voti | TE:f the Mfault), bhe remung on It | eeting intends toy signing and returneration of a memems 7, 8, 9, 10 an | vote available proxiesning this form you exprber of key managemend 11 by marking the ap | in favour of Items 1 to 21 and aainst Items 22 and 23If the Chairman of the Meetin is our | proxy (or becomesen though the Items aren to vote for or against or | |
| **g .**g yessly authorise the Chairman of the Meeting to exercise your proxy on Items 7, 8, 9, 10 and 11 evt personnel. If you appoint the Chairman of the Meeting as your proxy, you can direct the Chairmapropriate box below. | ||||||
| Please Note:available prox | If theies in t | Chairman of thehe manner set | Meeting is appointout beside each re | ed as your proxy (or becomes your proxy by default), the Chairman of the Meetingsolution. This reflects the Board’s recommendation. | intends to vote | |
| Voting directions to your proxy Please markX (within the box) to indicate your directions1To receive the 2017 Financial Statements and Reports for BHP2To reappoint KPMG LLP as the auditor of BHP Billiton Plc3To authorise the Risk and Audit Committee to agree the remuneration of the auditor of BHP Billiton Plc4To approve the general authority to issue shares in BHP Billiton Plc5To approve the authority to allot equity securities in BHP Billiton Plc for cash6To approve the repurchase of shares in BHP Billiton Plc7To approve the Directors’ remuneration policy8To approve the 2017 Remuneration Report other than the part containing the Directors’ remuneration policy9To approve the 2017 Remuneration Report10To approve leaving entitlements11To approve the grant to the Executive Director12To elect Terry Bowen as a Director of BHP13To elect John Mogford as a Director of BHP14To re-elect Malcolm Broomhead as a Director of BHP15To re-elect Anita Frew as a Director of BHP16To re-elect Carolyn Hewson as a Director of BHP17To re-elect Andrew Mackenzie as a Director of BHP18To re-elect Lindsay Maxsted as a Director of BHP19To re-elect Wayne Murdy as a Director of BHP20To re-elect Shriti Vadera as a Director of BHP21To re-elect Ken MacKenzie as a Director of BHP22Resolutions not endorsed by the BoardTo amend the constitution of BHP Billiton Limited23To approve member request on public policy advocacy on climate change and energyForAgainstAbstain | VotiTo re | ng directionceive the 2017 F | s to your proxyinancial Statements a | |||
| Pl mrkXithin th b t indit r dirtin | ||||||
| ease a (w e ox) o cae you ecosnd Reports for BHPF | ||||||
| For | ||||||
| For | To reTo auTo ap | appoint KPMG Lthorise the Risk aprove the gener | LP as the auditor of Bnd Audit Committee toal authority to issue sh | HP Billiton Plcagree the remuneration of the auditor of BHP Billiton Plcares in BHP Billiton Plc | ||
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| For | ||||||
| For | ||||||
| To apTo apTo apTo ap | prove the authorprove the repurcprove the Directprove the 2017 | ity to allot equity secuhase of shares in BHors’ remuneration poliRemuneration Report | rities in BHP Billiton Plc for cashP Billiton Plccy | |||
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| For | ||||||
| other than the part containing the Directors’ remuneration policy | ||||||
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| For | To apTo apTo apT l | prove the 2017prove leaving enprove the grant tT B | Remuneration Reporttitlementso the Executive DirecDi f BHP | tor | ||
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PLEASE SIGN HERE This section must be signed in accordance with the instructions overleaf to enable your directions to be implemented. Individual or Shareholder 1 Shareholder 2 Shareholder 3 Individual/Sole Director and Sole Company Secretary Director/Company Secretary Director / / Contact Name Contact Daytime Telephone Date B H P B 2 2 7 9 1 6 A XX 227916_020FUD
In addition to signing the proxy form in the above box(es) please provide the information above in case we need to contact you.
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