Proxy Solicitation & Information Statement • Mar 21, 2022
Proxy Solicitation & Information Statement
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Pursuant to art. 135-undecies of Legislative Decree no. 58/1998 and of art. 106, paragraph 4, of Decree-Law no. 18 of 17 March 2020 on "Measures to strengthen the National Health Service and economic support for families, workers and businesses related to the epidemiological emergency from COVID-19" ("Decree Cura Italia"), converted with amendments into Law no. 27 of 24 April 2020, as subsequently extended lastly by paragraph 1 of art. 3, Decree-Law 228/2021, converted into Law no. 15 of 25 February 2022.
Francesca Flego, born in Catania on 16/10/1979, C.F. FLGFNC79R56C351E, domiciled for the purposes of this proxy form in Via Privata Fratelli Gabba 3, Milan, Italy, as Designated Representative pursuant to article 135-undecies of Legislative Decree 58/98 (TUF) by BE SHAPING THE FUTURE S.P.A. (the Company), who may be replaced by persons appointed by her (the Substitutes), gathers voting proxies in relation to the ordinary shareholders' meeting called for 21/04/22 at 10:00 a.m., on first call, and for 22/04/22 at 10:00 a.m., on second call, to be held exclusively by video conference means, in accordance and within the terms set out in the notice of call published on the Company's website www.betse.it (Section Investors - Governance System - Shareholders' meetings) on March 21st, 2022.
The proxy and the voting instructions can be revoked up to 11:59 p.m. on 19/04/22 in the same way used for their granting.
The granting of the proxy and the voting instruction by signing and transmitting this form does not imply any expense for the delegating party except for transmission or delivery costs.
In the event of unknown circumstances or in the event of modification or integration to the proposals presented to the shareholders' meeting, Francesca Flego, as Designated Representative, or the Substitutes, even if not being in any of the conditions of conflict of interest provided by Article 135-decies of TUF, do not intend to request authorisation in order to vote differently from the instructions received.
| PROXY FORM |
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| Complete with the information requested on the basis of the Warnings reported at the bottom and notify Francesca Flego (1) |
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| * required mandatory information |
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| The undersigned * born in * |
on * | …Fiscal Code * ………………………… |
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| resident in (city) ………………………………………………………………(road, square) ……………………………………………………………………………………………. |
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| phone number *…………………………e-mail…………………………… |
Pursuant to art. 135-undecies of Legislative Decree no. 58/1998 and of art. 106, paragraph 4, of Decree-Law no. 18 of 17 March 2020 on "Measures to strengthen the National Health Service and economic support for families, workers and businesses related to the epidemiological emergency from COVID-19" ("Decree Cura Italia"), converted with amendments into Law no. 27 of 24 April 2020, as subsequently extended lastly by paragraph 1 of art. 3, Decree-Law 228/2021, converted into Law no. 15 of 25 February 2022.
holder of the right to vote as: (2) [ ] holder of the shares - [ ] legal representative - [ ] attorney with subdelegating powers - [ ] distrained creditor -
| [ ] reporting agent - [ ] usufructuary - [ ] custodian - [ ] manager - [ ] other (specify) .……………………………………………………………… |
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| for n. *ordinary shares BE SHAPING THE FUTURE S.P.A. (ISIN IT0001479523) |
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| (3) registered in the name of ……………………………………………………………………born |
in ………………on…………Fiscal Code……………… |
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| resident at /registered office in (city) .…………………………………………………………………… (road, square)……………………… |
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| recorded in the securities account (4) no. ……………………at……………………………………………………………………………… |
ABI …………CAB ……… |
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| (Bank) as proved by communication no. (5) ………………………… carried out by |
*. …………………………………………………………………………………… |
DELEGATES the aforementioned Designated Representative to participate and vote in the shareholders' meeting indicated above, with reference to the aforementioned shares, as per the instructions provided to the same;
DECLARES to be aware of the possibility that the proxy to the Designated Representative may contain voting instructions even solely on certain of the items on the agenda and that, in this case, the vote will be exercised only for the proposals in relation to which instructions are given;
DECLARES to be aware and expressly ACKNOWLEDGES AND ACCEPTS that the Designated Representative has the right to be replaced by one of the Substitutes pursuant to article 135-novies of the TUF.
DATE............................Identity document (copy to be attached) *(type)……… issued by *………………… .. n. * ……………………….......
SIGNATURE ....................................................
Pursuant to art. 135-undecies of Legislative Decree no. 58/1998 and of art. 106, paragraph 4, of Decree-Law no. 18 of 17 March 2020 on "Measures to strengthen the National Health Service and economic support for families, workers and businesses related to the epidemiological emergency from COVID-19" ("Decree Cura Italia"), converted with amendments into Law no. 27 of 24 April 2020, as subsequently extended lastly by paragraph 1 of art. 3, Decree-Law 228/2021, converted into Law no. 15 of 25 February 2022.
The undersigned (7)……………………………………………………………………… .
DELEGATES the Designated Representative to vote according to the following voting instructions (8) at the shareholders' meeting in question (*):
(*) in the absence of the indication by the shareholder, as well as in the absence of proposals from the given shareholder, the proxy will have no effect pursuant to article 135 undecies of TUF. However, in addition to precise indication by the proposing shareholder, providing solely certain broader criteria in order to identify the very same shareholder is allowed (for example: "proposing shareholder with the lowest number of shares").
(A) RESOLUTIONS SUBJECT TO THE VOTE (9)
AGENDA
1° point
Financial statements as at 31st December 2021 of the Company, including the report of the Board of Directors on management performance, the report of the Board of Statutory Auditors' and the report of the Independent Auditors; presentation of the consolidated financial statements as at 31st December 2021; acknowledgement of the non-financial declaration pursuant to Legislative Decree of 30th December 2016, n. 254; inherent and consequent resolutions;
[ ] FAVORABLE TO THE PROPOSAL
[ ] CONTRARY TO THE PROPOSAL
[ ] ABSTAINED
Pursuant to art. 135-undecies of Legislative Decree no. 58/1998 and of art. 106, paragraph 4, of Decree-Law no. 18 of 17 March 2020 on "Measures to strengthen the National Health Service and economic support for families, workers and businesses related to the epidemiological emergency from COVID-19" ("Decree Cura Italia"), converted with amendments into Law no. 27 of 24 April 2020, as subsequently extended lastly by paragraph 1 of art. 3, Decree-Law 228/2021, converted into Law no. 15 of 25 February 2022.
[ ] IN FAVOUR OF THE DIRECTORS' PROPOSAL
[ ] CONTRARY TO THE DIRECTORS' PROPOSAL
[ ] ABSTAINED
Report on the remuneration policy: resolution relating to the second section pursuant to art. 123-ter, paragraph 6, of Legislative Decree 24 February 1998, n. 58;
[ ] IN FAVOUR OF THE DIRECTORS' PROPOSAL
[ ] CONTRARY TO THE DIRECTORS' PROPOSAL
[ ] ABSTAINED
Authorization to purchase and disposal of treasury shares pursuant to the combined provisions of articles 2357 and 2357-ter of the Italian Civil Code, as well as art. 132 of Legislative Decree 24 February 1998, n. 58, subject to the revocation of the authorization resolved by the Ordinary Shareholders' Meeting on 22 April 2021; inherent and consequent resolutions.
[ ] IN FAVOUR OF THE DIRECTORS' PROPOSAL
[ ] CONTRARY TO THE DIRECTORS' PROPOSAL
[ ] ABSTAINED
Pursuant to art. 135-undecies of Legislative Decree no. 58/1998 and of art. 106, paragraph 4, of Decree-Law no. 18 of 17 March 2020 on "Measures to strengthen the National Health Service and economic support for families, workers and businesses related to the epidemiological emergency from COVID-19" ("Decree Cura Italia"), converted with amendments into Law no. 27 of 24 April 2020, as subsequently extended lastly by paragraph 1 of art. 3, Decree-Law 228/2021, converted into Law no. 15 of 25 February 2022.
In the event of circumstances unknown at the time of issue of the proxy, the undersigned, with reference to the:
Financial statements as at 31st December 2021 of the Company, including the report of the Board of Directors on management performance, the report of the Board of Statutory Auditors' and the report of the Independent Auditors; presentation of the consolidated financial statements as at 31st December 2021; acknowledgement of the non-financial declaration pursuant to Legislative Decree of 30th December 2016, n. 254; inherent and consequent resolutions;
Report on the remuneration policy: resolution relating to the second section pursuant to art. 123-ter, paragraph 6, of Legislative Decree 24 February 1998, n. 58;
Pursuant to art. 135-undecies of Legislative Decree no. 58/1998 and of art. 106, paragraph 4, of Decree-Law no. 18 of 17 March 2020 on "Measures to strengthen the National Health Service and economic support for families, workers and businesses related to the epidemiological emergency from COVID-19" ("Decree Cura Italia"), converted with amendments into Law no. 27 of 24 April 2020, as subsequently extended lastly by paragraph 1 of art. 3, Decree-Law 228/2021, converted into Law no. 15 of 25 February 2022.
Authorization to purchase and disposal of treasury shares pursuant to the combined provisions of articles 2357 and 2357-ter of the Italian Civil Code, as well as art. 132 of Legislative Decree 24 February 1998, n. 58, subject to the revocation of the authorization resolved by the Ordinary Shareholders' Meeting on 22 April 2021; inherent and consequent resolutions.
In the event of any votes regarding amendments or additions to the aforementioned resolutions submitted to the meeting, the undersigned authorises the Designated Representative to vote, if necessary, even in a different way compared to the instructions above, according to the following additional indications.
Pursuant to art. 135-undecies of Legislative Decree no. 58/1998 and of art. 106, paragraph 4, of Decree-Law no. 18 of 17 March 2020 on "Measures to strengthen the National Health Service and economic support for families, workers and businesses related to the epidemiological emergency from COVID-19" ("Decree Cura Italia"), converted with amendments into Law no. 27 of 24 April 2020, as subsequently extended lastly by paragraph 1 of art. 3, Decree-Law 228/2021, converted into Law no. 15 of 25 February 2022.
Pursuant to art. 135-undecies of Legislative Decree no. 58/1998 and of art. 106, paragraph 4, of Decree-Law no. 18 of 17 March 2020 on "Measures to strengthen the National Health Service and economic support for families, workers and businesses related to the epidemiological emergency from COVID-19" ("Decree Cura Italia"), converted with amendments into Law no. 27 of 24 April 2020, as subsequently extended lastly by paragraph 1 of art. 3, Decree-Law 228/2021, converted into Law no. 15 of 25 February 2022.
• Modification/addition proposed by the administrative body
Pursuant to art. 135-undecies of Legislative Decree no. 58/1998 and of art. 106, paragraph 4, of Decree-Law no. 18 of 17 March 2020 on "Measures to strengthen the National Health Service and economic support for families, workers and businesses related to the epidemiological emergency from COVID-19" ("Decree Cura Italia"), converted with amendments into Law no. 27 of 24 April 2020, as subsequently extended lastly by paragraph 1 of art. 3, Decree-Law 228/2021, converted into Law no. 15 of 25 February 2022.
DATE.............. SIGNATURE ................................................
Pursuant to art. 135-undecies of Legislative Decree no. 58/1998 and of art. 106, paragraph 4, of Decree-Law no. 18 of 17 March 2020 on "Measures to strengthen the National Health Service and economic support for families, workers and businesses related to the epidemiological emergency from COVID-19" ("Decree Cura Italia"), converted with amendments into Law no. 27 of 24 April 2020, as subsequently extended lastly by paragraph 1 of art. 3, Decree-Law 228/2021, converted into Law no. 15 of 25 February 2022.
Pursuant to art. 135-undecies of Legislative Decree no. 58/1998 and of art. 106, paragraph 4, of Decree-Law no. 18 of 17 March 2020 on "Measures to strengthen the National Health Service and economic support for families, workers and businesses related to the epidemiological emergency from COVID-19" ("Decree Cura Italia"), converted with amendments into Law no. 27 of 24 April 2020, as subsequently extended lastly by paragraph 1 of art. 3, Decree-Law 228/2021, converted into Law no. 15 of 25 February 2022.
under A) will be considered as confirmed.
If a resolution replacing the initial one is put to the vote, presented by the administrative body or made its own by whoever chairs the meeting, regardless of the proponent, the voting instructions provided here replace the previous ones.
If, on the proposal of a shareholder, an alternative resolution to the one previously voted which has not obtained the majority of favorable votes necessary for its approval is put to vote, the voting instructions, if any, supplement the previous ones. The proxy may indicate voting intentions regarding the alternative proposals that were presented and these instructions are binding for the Designated Representative, who will cast the vote only if the proposer holds the qualities indicated in the relevant voting instruction. The various voting intentions expressed in relation to the characteristics of the proposers may also be identical to each other.
Please note that, pursuant to article 135-novies, paragraph 5, of Legislative Decree no. 58/1998, "the representative may, instead of the original, deliver or transmit a copy, also by electronic means, of the proxy, certifying under his own responsibility the conformity of the proxy to the original and the identity of the delegating party. The representative keeps the original of the proxy and keeps tracks of the voting instructions received for a year from the conclusion of the meeting.
N.B. For any clarifications concerning the conferment of proxy (and in particular concerning the completion of the proxy form and the Voting Instructions and their transmission), persons entitled to participate in the Shareholders' Meeting may contact Be S.p.A. by e-mail at [email protected] at the following number Tel. 06.54248624 (on open office days, from 9:00 a.m. to 5:00 p.m.).
Pursuant to art. 135-undecies of Legislative Decree no. 58/1998 and of art. 106, paragraph 4, of Decree-Law no. 18 of 17 March 2020 on "Measures to strengthen the National Health Service and economic support for families, workers and businesses related to the epidemiological emergency from COVID-19" ("Decree Cura Italia"), converted with amendments into Law no. 27 of 24 April 2020, as subsequently extended lastly by paragraph 1 of art. 3, Decree-Law 228/2021, converted into Law no. 15 of 25 February 2022.
The granting of a proxy to a proxy holder with a conflict of interest is permitted provided that the proxy holder informs the shareholder in writing of the circumstances giving rise to the conflict of interest and provided that there are specific voting instructions for each resolution in respect of which the proxy holder is to vote on behalf of the shareholder. The burden of proof of having communicated to the shareholder the circumstances giving rise to the conflict of interest lies with the representative.
For the purposes of this Article, a conflict of interests exists in any event where the representative or the substitute:
(a) controls, including jointly, the company or is controlled by it or is under common control with it;
(b) is associated with the company or exercises significant influence over it;
(c) is a member of the administrative or supervisory body of the company or of the persons referred to in points (a) and (b);
(d) is an employee or auditor of the company or of the persons referred to in point (a);
(e) is the spouse, relative or relative-in-law to the fourth degree of the persons referred to in points (a) to (c);
f) is bound to the company or to the persons indicated in letters a), b), c) and e) by a relationship of self-employment or employment or by other relationships of a financial nature that compromise his independence.
The replacement of the representative by a substitute with a conflict of interests is permitted only if the substitute has been indicated by the shareholder. In that case, paragraph 1 applies. The duty of disclosure and the burden of proof shall remain with the agent.
This Article shall also apply in the case of transfer of shares by proxy.
Unless the by-laws provide otherwise, listed companies shall designate for each shareholders' meeting a person on whom shareholders may confer, by the end of the second trading day prior to the date set for the shareholders' meeting in first or single call, a proxy with voting instructions on all or some of the proposals on the agenda. The proxy shall be effective only for the proposals on which voting instructions are given.
Proxy shall be granted by signing a proxy form, the content of which shall be governed by Consob regulations. Conferring proxy shall be free of charge for the shareholder. Proxy and voting instructions may always be revoked within the term indicated in subsection 1.
Pursuant to art. 135-undecies of Legislative Decree no. 58/1998 and of art. 106, paragraph 4, of Decree-Law no. 18 of 17 March 2020 on "Measures to strengthen the National Health Service and economic support for families, workers and businesses related to the epidemiological emergency from COVID-19" ("Decree Cura Italia"), converted with amendments into Law no. 27 of 24 April 2020, as subsequently extended lastly by paragraph 1 of art. 3, Decree-Law 228/2021, converted into Law no. 15 of 25 February 2022.
Shares for which a proxy has been conferred, even partially, are counted for the purpose of duly constituting the shareholders' meeting. In relation to proposals for which no voting instructions have been given, the shares of the shareholder shall not be counted for the purpose of calculating the majority and the share of capital required for the approval of resolutions.
The person appointed as representative is required to disclose any interest he or she may have on his or her own behalf or on behalf of third parties in relation to the resolution proposals on the agenda. He shall also maintain the confidentiality of the content of voting instructions received until the start of voting, without prejudice to the possibility of communicating such information to his employees and auxiliaries, who shall be subject to the same duty of confidentiality.
With the regulation pursuant to subsection 2, Consob may establish the cases in which a representative who is not in any of the conditions pursuant to Article 135-decies may express a vote other than that indicated in the instructions.
We inform you that, within the scope of the assignment set out in the Proxy Form, it is necessary to collect and process your personal data.
In light of the above, Avv. Francesca Flego, born in Catania on 16/10/1979, C.F. FLGFNC79R56C351E, domiciled for the purposes of the Proxy Form in Via Privata Fratelli Gabba 3, Milan (hereinafter, the Designated Representative), hereby communicates the terms and purposes of the processing of your data, pursuant to Article 13 of the European Regulation (EU) 2016/679 (hereinafter, the "GDPR").
The Appointed Representative is the controller of your personal data and may be contacted - for matters concerning the processing of personal data - at the office of Orsingher Ortu - Avvocati Associati, Via Privata Fratelli Gabba 3, Milan, or at the following e-mail address: [email protected].
Personal data are and will be collected by the Appointed Representative directly from you within the framework of the establishment of the relationship between the parties and for the purposes indicated below:
The legal basis for processing for the purposes referred to in points (a), (b) and (c) above is the performance of a contract. The collection and processing of the data shall take place by means of manual, computerised and telematic tools and with logic strictly related to the purposes and, in any case, in such a way as to guarantee the confidentiality and security of the data.
The provision of the aforementioned data is not compulsory. Any refusal to provide such data for the purposes (a), (b) and (c) of paragraph 2 will make it impossible for us to carry out the assignment and fulfil the related legal obligations.
The personal data collected for the purposes (a), (b) and (c) of paragraph 2 shall be processed until the end of the assignment; thereafter, the data shall be kept for a period of time not exceeding the period of limitation prescribed by law, unless it is exceptionally necessary to keep the data in order to defend or enforce a right in court or on the instructions of public authorities.
The Appointed Representative will store your personal data in servers located within the European Union. The Appointed Representative will not transfer such personal data outside the European Union.
Pursuant to art. 135-undecies of Legislative Decree no. 58/1998 and of art. 106, paragraph 4, of Decree-Law no. 18 of 17 March 2020 on "Measures to strengthen the National Health Service and economic support for families, workers and businesses related to the epidemiological emergency from COVID-19" ("Decree Cura Italia"), converted with amendments into Law no. 27 of 24 April 2020, as subsequently extended lastly by paragraph 1 of art. 3, Decree-Law 228/2021, converted into Law no. 15 of 25 February 2022.
Your personal data will not be disseminated. In relation to the purposes of the processing indicated above, and within the limits strictly pertinent to the same, personal data may be communicated to collaborators of the Designated Representative specifically authorised to process them.
Pursuant to Articles 15-22 GDPR, if the conditions are met, you may exercise the following rights:
In order to exercise the aforementioned rights, you may send a communication to the Appointed Representative, according to the procedures indicated in paragraph 1 above.
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