Proxy Solicitation & Information Statement • Mar 21, 2022
Proxy Solicitation & Information Statement
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In accordance with article 106, paragraph 4, of Decree-Law 17 March 2020, n. 18 converted with amendments into Law 24 April 2020, n.27 and subsequently extended lastly by paragraph 1 of Article 3, Decree-Law 228/2021, converted into Law 25 February 2022, n. 15 the participation in the Shareholders' Meeting ofthose entitled to vote is allowed exclusively through the Designated Representative pursuant to Article 135-undecies of Legislative Decree No. 58/1998 ("TUF"). Pursuant to the aforementioned Decree, the Designated Representative may also be granted proxies and/or sub-delegations pursuant to article 135-novies of the TUF, as an exception to article 135-undecies, paragraph 4, of the TUF, by signing this proxy form.
With reference to the ordinary shareholders' meeting of BE SHAPING THE FUTURE S.P.A. (the Company), called for 21/04/22 at 10:00 a.m., on first call, and for 22/04/22 at 10:00 a.m., on second call, to be held exclusively by video conference means, in accordance and within the terms set out in the notice of call published on the Company's website www.be-tse.it (Section Investors - Governance System - Meetings) on March 21st 2022, having regard to the documentation made available by the Company to discuss and resolve on the following:
| * required mandatory information |
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|---|---|---|---|
| The undersigned *(1) born |
in * |
on * |
Fiscal Code. *………………… |
| ……………………………… resident at/registered in (city) ………………………………………………………………………………….(road, phone number …………………………, ………………………………………………………………………………e-mail…………………………… holder of the rights to vote as: (2) [ ] holder of the shares - [ ] legal representative |
square) * - [ ] attorney with subdelegating |
………………. powers - [ ] distrained |
creditor- |
-[ ]reporting agent - [ ] usufructuary - [ ] custodian - [ ] manager - [ ] other (specify)……………….………………………………………………. for n. *...................................................ordinary shares BE SHAPING THE FUTURE.P.A. (ISIN IT0001479523) (3) registered in the name of…………………………………………………………………………….…………..born in......................................on.............…………………………Fiscal Code…………………… resident at /registered in (city) .…………………………………………………… (road, square) ……………………………………….... . recorded in the securities account (4) no. .... ………………………….. at……………………………………………………………………………… . ABI …………………………… CAB ....……… .. as proved by communication No. (5) ……………………………………………. carried out by (Bank) * ....................................................
Francesca Flego, born in Catania on 16/10/1979, C.F. FLGFNC79R56C351E, domiciled for the purposes of this proxy form in Via Privata Fratelli Gabba 3, Milan, Italy, PEC [email protected] (the "Designated Representative").
To participate and vote in the Shareholders' Meeting indicated above as per the instructions provided below (6), fully approving her actions.
In the event of unknown circumstances or in the event of modification or integration to the proposals presented to the shareholders' meeting, Francesca Flego, as Designated Representative, or the Substitutes, even if not being in any of the conditions of conflict of interest provided by Article 135-decies of TUF, do not intend to request authorisation in order to vote differently from the instructions received.
DATE…………… …….. Identity document (copy to be attached) (7) *(type) .……………………………………….. issued by * …………………………………………... n*………………………….
SIGNATURE ....................................................
AGENDA
1° point
Financial statements as at 31st December 2021 of the Company, including the report of the Board of Directors on management performance, the report of the Board of Statutory Auditors' and the report of the Independent Auditors; presentation of the consolidated financial statements as at 31st December 2021; acknowledgement of the non-financial declaration pursuant to Legislative Decree of 30th December 2016, n. 254; inherent and consequent resolutions; [ ] FAVORABLE TO THE PROPOSAL
[ ] CONTRARY TO THE PROPOSAL
[ ] ABSTAINED
2° point
Resolutions relating to the allocation of the 2021 result; inherent and consequent resolutions;
[ ] IN FAVOUR OF THE DIRECTORS' PROPOSAL [ ] CONTRARY TO THE DIRECTORS' PROPOSAL [ ] ABSTAINED
Report on the remuneration policy: resolution relating to the second section pursuant to art. 123-ter, paragraph 6, of Legislative Decree 24 February 1998, n. 58. [ ] IN FAVOUR OF THE DIRECTORS' PROPOSAL [ ] CONTRARY TO THE DIRECTORS' PROPOSAL [ ] ABSTAINED
Authorization to purchase and disposal of treasury shares pursuant to the combined provisions of articles 2357 and 2357-ter of the Italian Civil Code, as well as art. 132 of Legislative Decree 24 February 1998, n. 58, subject to the revocation of the authorization resolved by the Ordinary Shareholders' Meeting on 22 April 2021; inherent and consequent resolutions.
[ ] IN FAVOUR OF THE DIRECTORS' PROPOSAL [ ] CONTRARY TO THE DIRECTORS' PROPOSAL [ ] ABSTAINED
In the event of circumstances unknown at the time of issue of the proxy, the undersigned, with reference to the:
1° point:
Financial statements as at 31st December 2021 of the Company, including the report of the Board of Directors on management performance, the report of the Board of Statutory Auditors' and the report of the Independent Auditors; presentation of the consolidated financial statements as at 31st December 2021; acknowledgement of the
non-financial declaration pursuant to Legislative Decree of 30th December 2016, n. 254; inherent and consequent resolutions;
Resolutions relating to the allocation of the 2021 result; inherent and consequent resolutions;
Report on the remuneration policy: resolution relating to the second section pursuant to art. 123-ter, paragraph 6, of Legislative Decree 24 February 1998, n. 58.
Authorization to purchase and disposal of treasury shares pursuant to the combined provisions of articles 2357 and 2357-ter of the Italian Civil Code, as well as art. 132 of Legislative Decree 24 February 1998, n. 58, subject to the revocation of the authorization resolved by the Ordinary Shareholders' Meeting on 22 April 2021; inherent and consequent resolutions.
In the event of any votes regarding amendments or additions to the aforementioned resolutions submitted to the meeting, the undersigned authorises the Designated Representative to vote, if necessary, even in a different way compared to the instructions above, according to the following additional indications.
o [ ] REVOCATE INSTRUCTIONS
o [ ] CHANGE THE INSTRUCTIONS: [ ] FAVORABLE [ ] CONTRARY [ ] ABSTAINED
o [ ] REVOCATE INSTRUCTIONS
o [ ] CHANGE THE INSTRUCTIONS: [ ] FAVORABLE [ ] CONTRARY [ ] ABSTAINED
The shareholders of BE SHAPING THE FUTURE S.P.A. (ISIN IT0001479523) (hereinafter the "Company"), being unable to attend directly the shareholders' meeting of 21-22 April, pursuant to the provisions of the emergency regulations and as an exception to the provisions of the law and of the Company's Articles of Association, must be represented by the Designated Representative in order to attend and exercise their voting rights. Representation must be conferred in writing and the relevant documents must be retained by the Company. The proxy is not valid if the name of the representative is left blank.
Representation may only be conferred for individualshareholders' meetings, with effect also for subsequent calls, except in the case of a general power of attorney or a power of attorney conferred by a company, association, foundation or other collective body or institution on one of its employees. If representation is conferred on a company, association, foundation or other collective body or institution, they may only delegate one of their own employees or collaborators. Representation may not be conferred either on members of the administrative or controlling bodies or on employees of the Company or on companies controlled by it or on members of the administrative or controlling bodies or employees of these.
Proxies must be received by 19 April 2022 alternatively:
(i) in original, by registered mail addressed to the domicile of the delegate elected for this purpose in Milan, Via Privata Fratelli Gabba no. 3; or (ii) in digital copy, by certified electronic mail to the address: [email protected].
For any further information or clarification, shareholders are requested to contact the Company.
The e-mail address, telephone number and fax number to which requests can be made are as follows: e-mail: [email protected] Tel. 06.54248624 Fax 06.54248698
1. Provide the shareholder's details as they appear on the copy of the notice to attend the shareholders' meeting issued by the intermediariesreferred to in Article 2370 of the Italian Civil Code: name,surname or company name, tax code or VAT number, complete address of domicile or registered office.
In light of the foregoing, the company Be Shaping the Future S.p.A., with registered office in Viale dell'Esperanto no. 71, Rome (hereinafter, the "Company"), hereby communicates the methods and purposes of the processing of your data, pursuant to Article 13 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and related implementing legislation (hereinafter, jointly, the "Regulation").
The Company is the controller of your personal data and may be contacted - for mattersrelating to the processing of personal data - at its registered office, located in Viale dell'Esperanto n. 71, Rome, or through the e-mail address: [email protected].
Personal data are and will be collected by the Company directly from you and for the purposes set out below:
The legal basis for processing for the purposes referred to in points (a) and (b) above is the fulfilment of legal obligations. The collection and processing of the data shall be carried out by means of manual, computerised and telematic tools and with logic strictly related to the purposes and, in any case, in such a way as to guarantee the confidentiality and security of the data.
The provision of data for the purposes set out in paragraph 2 above is mandatory. Failure to provide the requested data may result in non-participation in the meeting.
4. Period and Place of Preservation.
Personal data collected for the purposes of paragraph 2 above will be retained for a period of time not exceeding the period of limitation established by law, except for the exceptional need to retain the data in order to defend or enforce a right in court or on the instructions of public authorities.
The Company will store your personal data in servers located within the European Union. The Company will not transfer your personal data outside the European Union.
Your personal data will not be disseminated. In relation to the purposes of the processing indicated above, and within the limits strictly pertinent to the same, your personal data may be communicated to employees or collaborators of the Company specifically authorized to processthem who will act as data processors. In addition, your personal data may be communicated to natural or legal persons who will be appointed by the Company as data processors.
Pursuant to Articles 15-22 GDPR, if the conditions are met, you may exercise the following rights:
In order to exercise the aforementioned rights, you may send a communication to the Company, in the manner indicated in paragraph 1 above.
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