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Berkeley Energia Limited — AGM Information 2011
Oct 26, 2011
14839_rns_2011-10-26_acc942fb-9a80-46cb-b724-a291cc9e2a2a.pdf
AGM Information
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BERKELEY RESOURCES LIMITED
A B N 4 0 0 5 2 4 6 8 5 6 9
NOTICE OF ANNUAL GENERAL MEETING
The Annual General Meeting of the Company will be held at the offices of Berkeley Resources Limited at Level 2, 91 Havelock Street, West Perth, Western Australia on 29 November 2011 at 10.00am (WST).
This Notice of Annual General Meeting should be read in its entirety. If Shareholders are in doubt as to how they should vote, they should seek advice from their accountant, solicitor or other professional adviser prior to voting.
Should you wish to discuss any matter please do not hesitate to contact the Company Secretary by telephone on (08) 9214 7575.
A B N 4 0 0 5 2 4 6 8 5 6 9
BERKELEY RESOURCES LIMITED
NOTICE OF ANNUAL GENERAL MEETING
Notice is hereby given that the Annual General Meeting of Shareholders of Berkeley Resources Limited ( Company ) will be held at the Level 2, 91 Havelock Street, West Perth, Western Australia on 29 November 2011 at 10.00am (WST) ( Meeting ).
The Explanatory Memorandum to this Notice provides additional information on matters to be considered at the Meeting. The Explanatory Memorandum and Proxy Form are part of this Notice of Annual General Meeting.
The Directors have determined pursuant to regulation 7.11.37 of the Corporations Regulations 2001 (Cth) that the persons eligible to vote at the Annual General Meeting are those who are registered as Shareholders of the Company on 27 November 2011 at 10.00am (WST).
AGENDA
Annual Report
To table and consider the Annual Report of the Company and its controlled entities for the year ended 30 June 2011, which includes the Financial Report and Directors’ Report in relation to that financial year and the Auditor’s Report on the Financial Report.
1. Resolution 1 – Remuneration Report
To consider, and if thought fit, to pass as an ordinary resolution the following:
"That the Remuneration Report be adopted by the Shareholders on the terms and conditions in the Explanatory Memorandum."
Voting Exclusion
In accordance with section 250R of the Corporations Act, a vote on this Resolution must not be cast by, or on behalf of, a member of the Key Management Personnel whose remuneration details are included in the remuneration report, or a Closely Related Party of such member. However, a vote may be cast by such person if:
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(a) the person is acting as proxy and the proxy form specifies how the proxy is to vote, and the vote is not cast on behalf of a person who is otherwise excluded from voting on this Resolution as described above; or
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(b) the person is the Chairman voting an undirected proxy which expressly authorises the Chairman to vote the proxy on a resolution connected with the remuneration of a member of the Key Management Personnel.
The vote on this Resolution is advisory only and non binding.
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2. Resolution 2 – Re-election of Director – Mr Laurence Marsland
To consider, and if thought fit, pass as an ordinary resolution the following:
"That, Mr Laurence Marsland who retires in accordance with Article 6.3(j) of the Constitution and, being eligible, offers himself for re-election, be re-elected as a Director."
3. Resolution 3 – Re-election of Director – Mr Matthew Syme
To consider, and if thought fit, pass as an ordinary resolution the following:
"That, Mr Matthew Syme who retires in accordance with Article 6.3(j) of the Constitution and, being eligible, offers himself for re-election, be re-elected as a Director."
4. Resolution 4 – Re-election of Director – Señor Jose Ramon Esteruelas
To consider, and if thought fit, pass as an ordinary resolution the following:
" That, Señor Jose Ramon Esteruelas who retires in accordance with Article 6.3(c) of the Constitution and, being eligible, offers himself for re-election, be re-elected as a Director ."
BY ORDER OF THE BOARD
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Sam Middlemas Company Secretary Dated: 25 October 2011
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A B N 4 0 0 5 2 4 6 8 5 6 9
BERKELEY RESOURCES LIMITED
EXPLANATORY MEMORANDUM
1. Introduction
This Explanatory Memorandum has been prepared for the information of Shareholders in connection with the business to be conducted at the Meeting to be held at 2.00 pm (WST) on Tuesday 29 November 2011, at the Plaza Level, BGC Centre, 28 The Esplanade, Perth, Western Australia.
This Explanatory Memorandum should be read in conjunction with and forms part of the accompanying Notice. The purpose of this Explanatory Memorandum is to provide information to Shareholders in deciding whether or not to pass the Resolutions set out in the Notice.
2. Annual Report
There is no requirement for Shareholders to approve the Annual Report.
Shareholders will be offered the following opportunity to:
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(a) discuss the Annual Report for the financial year ended 30 June 2011 which can be accessed online at www.berkeleyresources.com.au and click on the direct link to the Annual Report;
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(b) ask questions or make comment on the management of the Company; and (c) ask the auditor questions about the conduct of the audit and the preparation and content of the auditor’s report.
In addition to taking questions at the Meeting, written questions to the Chairman about the management of the Company, or to the Company’s auditor about:
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(a) the preparation and content of the auditor’s report;
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(b) the conduct of the audit;
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(c) accounting policies adopted by the Company in relation to the preparation of the financial statements; and
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(d) the independence of the auditor in relation to the conduct of the audit,
may be submitted no later than 5 business days before the Meeting to the Company Secretary at the Company's registered office.
3. Resolution 1 – Remuneration Report
Pursuant to section 250R(2) of the Corporations Act, the Company is required to put the Remuneration Report to the vote of Shareholders. The Directors' Report for the period ended 30 June 2011 contains a Remuneration Report which sets out the remuneration policy for the Company and reports the remuneration arrangements in place for the executive and non-executive Directors.
Section 250R(3) of the Corporations Act provides that Resolution 1 is advisory only and does not bind the Directors. Of itself, a failure of Shareholders to pass Resolution 1 will not require the Directors to alter any of the arrangements in the Remuneration Report,
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however the Board will take the outcome of the vote into consideration when considering the remuneration policy.
Pursuant to recent changes to the Corporations Act which came into effect on 1 July 2011, in the event that 25% of the votes cast are against the adoption of the Remuneration Report at the Meeting, and then against the Remuneration Report at the 2012 annual general meeting ( 2012 AGM ) then the Company will be required to put to Shareholders at the 2012 AGM, a resolution proposing the calling of an extraordinary general meeting (“spill resolution”). If more than 50% of Shareholders vote in favour of the spill resolution, the Company must convene an extraordinary general meeting ("spill meeting") within 90 days of the 2012 AGM. All of the Directors who were in office when the 2012 Directors’ Report was approved, other than the Managing Director, will (if desired) need to stand for re-election at the spill meeting.
The Chairman will allow a reasonable opportunity for Shareholders as a whole to ask about, or make comments on the Remuneration Report.
The Chairman will cast all available proxies in favour of Resolution 1.
VOTING EXCLUSION :
In accordance with section 250R of the Corporations Act, a vote on this Resolution must not be cast by, or on behalf of, a member of the Key Management Personnel whose remuneration details are included in the remuneration report, or a Closely Related Party of such member. However, a vote may be cast by such person if:
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(a) the person is acting as proxy and the proxy form specifies how the proxy is to vote, and the vote is not cast on behalf of a person who is otherwise excluded from voting on this Resolution as described above; or
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(b) the person is the Chairman voting an undirected proxy which expressly authorises the Chairman to vote the proxy on a resolution connected with the remuneration of a member of the Key Management Personnel.
4. Resolution 2 – Re-election of Director – Mr Laurence Marsland
Article 6.2(b) of the Constitution gives the Directors authority to appoint other Directors.
Mr Marsland was appointed a Director on 25 August 2011.
Article 6.3(j) of the Constitution states that any Director appointed in accordance with Article 6.2(b) must retire at the next annual general meeting and is eligible for re-election.
Accordingly, Mr Marsland retires as a Director at this Meeting and being eligible seeks approval to be re-elected as a Director.
Mr Marsland is an engineer with more than thirty years’ of diverse experience in the international mining industry, largely in senior management and executive director roles. Since 2000 he has worked extensively in Europe, including Spain.
Mr Marsland has a strong background in project management, and in the acquisition and development of government owned mining assets in Eastern Europe. He worked for Minproc Engineers for more than 15 years in project engineering and engineering management of mining projects in Australia, West African, Latin America and USA. More recently he was Vice President, Project Development for Gabriel Resources, then Executive Vice President and Chief Operating Officer for Dundee Precious Metals Inc. where he was responsible for the development and operation of its mining assets after renegotiating the acquisition of the substantial Chelopech gold-copper mine from the
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Bulgarian Government. He is currently a partner in PLC Partners S.A., a private company incorporated to pursue resource development opportunities.
Mr Marsland is an Australian citizen, and resides in Sofia, Bulgaria. He has a Bachelor of Applied Science in Mechanical Engineering from Curtin University and an MSc in Management from Stanford University Graduate School of Business.
5. Resolution 3 – Re-election of Director – Mr Matthew Syme
Article 6.2(b) of the Constitution gives the Directors authority to appoint other Directors.
Article 6.3(j) of the Constitution states that any Director appointed in accordance with Article 6.2(b) must retire at the next annual general meeting and is eligible for re-election.
Accordingly, Mr Syme retires as a Director at this Meeting and being eligible seeks approval to be re-elected as a Director.
Mr Syme is a Chartered Accountant and has over 20 years experience as a senior executive of a number of companies in the Australian resources and media sectors. He was a manager in a major international Chartered Accounting firm before spending 3 years as an equities analyst in a large stockbroking firm. He was then Chief Financial Officer of Pacmin Mining Limited, a successful Australian gold mining company, as well as a number of other resources companies.
Mr Syme was appointed a director of Berkeley Resources Limited on 27 August 2004, and was the Managing Director of the Company until the appointment of Mr Stalker as the Managing Director of the Company in November 2009. Mr Syme then continued as a non-executive Director until last year's annual general meeting. Following the meeting, Mr Syme was re-appointed as a non-executive Director.
6. Resolution 4 – Re-election of Director – Señor Jose Ramon Esteruelas
Article 6.3(c) of the Constitution requires that one third of all Directors must retire at each annual general meeting (rounded down to the nearest whole number).
Article 6.3(f) of the Constitution states that a Director who retires is eligible for re-election.
Pursuant to these Articles, Señor Esteruelas will retire by rotation and seek re-election.
Señor Esteruelas is an economist with vast experience in the managerial field whose senior executive roles have included Director General of Correos y Telegrafos (the Spanish postal service), Chief Executive Officer of Compania Espanola de Transformadora de Tabaco en Rama S.A. (Cetarsa), (the leading transformer tobacco company in Spain) and executive chairman of Minas de Almaden y Arrayanes SA (formerly the world's largest mercury producer).
7. Action to be taken by Shareholders
Shareholders should read the Notice and this Explanatory Memorandum carefully before deciding how to vote on the Resolutions.
A Proxy Form accompanies the Notice. This is to be used by Shareholders if they wish to appoint a representative (a 'proxy') to vote in their place. All Shareholders are invited and encouraged to attend the Meeting or, if they are unable to attend in person, sign and return the Proxy Form to the Company in accordance with the instructions thereon.
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Lodgement of a Proxy Form will not preclude a Shareholder from attending and voting at the Meeting in person.
Please note that:
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(a) a member of the Company entitled to attend and vote at the Meeting is entitled to appoint a proxy;
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(b) a proxy need not be a member of the Company; and
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(c) a member of the Company entitled to cast two or more votes may appoint two proxies and may specify the proportion or number of votes each proxy is appointed to exercise, but where the proportion or number is not specified, each proxy may exercise half of the votes.
The enclosed Proxy Form provides further details on appointing proxies and lodging Proxy Forms.
Schedule 1 - Definitions
In this Explanatory Memorandum and Notice:
Annual Report means the means the Directors’ Report, the Financial Report, and Auditor’s Report, in respect to the period ended 30 June 2011.
Article means an article of the Constitution.
Auditor's Report means the auditor's report on the Financial Report.
Board means the board of Directors.
Chairman means the person appointed to chair the Meeting.
Closely Related Party means:
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(a) a spouse or child of the member; or
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(b) has the meaning given in section 9 of the Corporations Act.
Company means Berkeley Resources Limited ABN 40 052 468 569.
Constitution means the Constitution of the Company.
Corporations Act means the Corporations Act 2001 (Cth).
Director means a director of the Company, and Directors means the directors of the Company.
Directors' Report means the annual directors' report prepared under chapter 2M of the Corporations Act for the Company and its controlled entities.
Explanatory Memorandum means the explanatory memorandum to the Notice.
Financial Report means the annual financial report prepared under Chapter 2M of the Corporations Act.
Key Management Personnel means persons having authority and responsibility for planning, directing and controlling the activities of the Company, directly or indirectly, including any Director (whether executive or otherwise) of the Company.
Meeting has the meaning given in the introductory paragraph of the Notice.
Notice means this notice of meeting.
Proxy Form means the proxy form attached to the Notice.
Remuneration Report means the remuneration report of the Company contained in the Directors' Report.
Resolution means a resolution contained in this Notice.
Schedule means a Schedule to this Notice.
Share means a fully paid ordinary share in the capital of the Company.
Shareholder means a shareholder of the Company.
WST means Western Standard Time, being the time in Perth, Western Australia.
In this Notice and explanatory Memorandum, words importing the singular include the plural and vice versa.
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BERKELEY RESOURCES LIMITED ABN 40 052 468 569
P R O X Y F O R M
The Company Secretary Berkeley Resources Limited
By delivery: Level 2, 91 Havelock St WEST PERTH WA 6005
By post: By facsimile: PO Box 534 +61 8 9214 7575 WEST PERTH WA 6872
I/We[1] _________________
of ______________
being a Shareholder/Shareholders of the Company and entitled to ___________
votes in the Company, hereby appoint[2 ] ______________
or failing such appointment the chairman of the Annual general meeting as my/our proxy to vote for me/us on my/our behalf at the annual general meeting of the Company to be held at 10.00am on 29 November 2011 (WST) at Level 2, 91 Havelock Street, West Perth, Western Australia and at any adjournment thereof in the manner indicated below or, in the absence of indication, as he thinks fit. If 2 proxies are appointed, the proportion or number of votes that this proxy is authorised to exercise is * [ ]% of the Shareholder’s votes*/ [ ] of the Shareholder’s votes. (An additional Proxy Form will be supplied by the Company, on request).
Important for Resolution 1- If the Chair of the Meeting is your proxy or is appointed as your proxy by default
By marking this box, you are directing the Chair of the Meeting to vote in accordance with the Chair’s voting intentions on Resolution 1 as set out in the Notice of Meeting. If you do not mark this box, and you have not directed your proxy how to vote on Resolution 1, the Chair of the Meeting will not cast your votes on Resolution 1 and your votes will not be counted in computing the required majority if a poll is called on these items. If you appoint the Chair of the Meeting as your proxy you can direct the Chair how to vote by either marking the boxes below (for example if you wish to vote against or abstain from voting) or by marking this box (in which case the Chair of the Meeting will vote in favour of Resolution 1).
The Chair of the Meeting intends to vote all available proxies in favour of Resolution 1.
I/We direct the Chair of the Meeting to vote in accordance with the Chair’s voting intentions on Resolution 1 (except where I/we have indicated a different voting intention below) and acknowledge that the Chairman of the Meeting may exercise my proxy even though Resolution 1 is connected directly or indirectly with the remuneration of a member of Key Management Personnel.
The proxy is to vote for or against the Resolution referred to in the Notice as follows:
For Against Abstain
Resolution 1 Remuneration Report Resolution 2 Re-election of Director – Mr Laurence Marsland Resolution 3 Re-election of Director – Mr Matthew Syme Resolution 4 Re-election of Director – Señor Jose Ramon Esteruelas
Authorised signature/s This section must be signed in accordance with the instructions overleaf to enable your voting instructions to be implemented. Individual or Shareholder 1 Shareholder 2 Shareholder 3 Sole Director and Sole Company Director Director/Company Secretary Secretary
Contact Name Contact Daytime Telephone Date 1Insert name and address of Shareholder 2 Insert name and address of proxy *Omit if not applicable
Proxy Notes:
A Shareholder entitled to attend and vote at the Annual General Meeting may appoint a natural person as the Shareholder's proxy to attend and vote for the Shareholder at that Annual General Meeting. If the Shareholder is entitled to cast 2 or more votes at the Annual General Meeting the Shareholder may appoint not more than 2 proxies. Where the Shareholder appoints more than one proxy the Shareholder may specify the proportion or number of votes each proxy is appointed to exercise. If such proportion or number of votes is not specified each proxy may exercise half of the Shareholder's votes. A proxy may, but need not be, a Shareholder of the Company.
If a Shareholder appoints a body corporate as the Shareholder’s proxy to attend and vote for the Shareholder at that Annual General Meeting, the representative of the body corporate to attend the Annual General Meeting must produce the 'Certificate of Appointment of Representative' prior to admission. A form of the certificate may be obtained from the Company’s share registry.
You must sign this form as follows in the spaces provided:
Joint Holding: where the holding is in more than one name all of the holders must sign.
Power of Attorney: if signed under a power of attorney, you must have already lodged it with the registry, or alternatively, attach a certified photocopy of the power of attorney to this Proxy Form when you return it.
Companies: a director can sign jointly with another director or a company secretary. A sole director who is also a sole company secretary can also sign. Please indicate the office held by signing in the appropriate space.
If a representative of the corporation is to attend the Annual General Meeting the appropriate "Certificate of Appointment of Representative" should be produced prior to admission. A form of the certificate may be obtained from the Company’s share registry.
Proxy Forms (and the power of attorney or other authority, if any, under which the Proxy Form is signed) or a copy or facsimile which appears on its face to be an authentic copy of the Proxy Form (and the power of attorney or other authority) must be deposited at or received by facsimile transmission at the Perth office of the Company (Level 2, 91 Havelock Street, West Perth, WA, 6005, or by post to PO Box 534, West Perth, WA, 6872 or Facsimile (08) 9214 7575 if faxed from within Australia or +61 8 9214 7575 if faxed from outside Australia) not less than 48 hours prior to the time of commencement of the Annual General Meeting (WST).