AGM Information • May 23, 2024
AGM Information
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Office translation. In case of discrepancies, the Norwegian original version shall prevail.
(ORG.NR. 992 219 688)
MINUTES OF
IN
(REG. NO. 992 219 688)
Den 23. mai 2024 kl. 16.00 ble det avholdt ordinær On 23 May 2024 at 16:00 hours (CEST), the annual generalforsamling i BerGenBio ASA ("Selskapet"). general meeting of BerGenBio (the "Company") was Generalforsamlingen ble avholdt som et digitalt møte via Lumi AGM.
Anders Lennart Tullgren, som opptok fortegnelse over aksjeeiere som var representert på generalforsamlingen, enten ved forhåndsstemme, digitalt oppmøte eller fullmektig.
Fortegnelsen over deltakende aksjeeiere viste at 1.170.396.885 aksjer og stemmer (av totalt 3.908.711.567 aksjer og stemmer), tilsvarende 29,9 % av aksjekapitalen i Selskapet var representert på Company's share capital, were represented at the generalforsamlingen.
Fortegnelsen over deltakende aksjeeiere, inkludert The register of attending shareholders, including the antall aksjer og stemmer representert, er inntatt som number of shares and votes represented, is included Vedlegg 1 til denne protokollen.
Til behandling forelå følgende saker:
Generalforsamlingen traff følgende vedtak:
held as a digital meeting through Lumi AGM.
Generalforsamlingen ble åpnet av styrets leder, The general meeting was opened by the chair of the board of directors, Anders Lennart Tullgren, who registered the shareholders present at the general meeting, either by advance vote, in person digitally or by proxy.
The register of attending shareholders showed that 1,170,396,885 shares and votes (of a total of 3,908,711,567 shares and votes), equal to 29.9% of the general meeting.
as Appendix 1 to these minutes.
The following matters were on the agenda:
The general meeting adopted the following resolution:
Jan Brudvik fra Advokatfirmaet Thommessen AS velges Jan Brudvik from Advokatfirmaet Thommessen AS is som møteleder.
elected to chair the meeting.
| PERSON TIL 2 VALG EN E AV MEDUNDERTEGNE PROTOKOLLEN |
Å 2 ELECTION OF A PERSON TO CO-SIGN THE MINUTES |
|---|---|
| Generalforsamlingen traff følgende vedtak: | The general meeting adopted the following resolution: |
| Rune Skeie velges til å medundertegne protokollen Rune Skeie is elected to co-sign the minutes together with sammen med møtelederen. |
the chairperson of the meeting. |
| 3 DAGSORDEN |
GODKJENNING AV INNKALLING OG 3 |
| - samsvar med generalforsamlingen følgende vedtak: |
styrets forslag traff In accordance with the proposal from the board of directors, the general meeting adopted the following resolution: |
| Innkalling og dagsorden godkjennes. | The notice and the agenda are approved. |
| GODKJENNING AV ÅRSREGNSKAPET OG 4 4 ARSRAPPORTEN FOR 2023 |
APPROVAL OF THE ANNUAL ACCOUNTS AND THE ANNUAL REPORT FOR 2023 |
| Årsregnskapet og årsberetningen ble gjennomgått av The annual accounts and the annual report were CFO Rune Skeie. |
presented to the general meeting by CFO Rune Skeie. |
| - generalforsamlingen følgende vedtak: |
samsvar med styrets forslag traff In accordance with the proposal from the board of directors, the general meeting adopted the following resolution: |
| Selskapets reviderte årsregnskap og styrets beretning for The Company's audited annual accounts and the board regnskapsåret 2023 godkjennes. |
of directors' report for the financial year 2023 are approved. |
| VALG AV MEDLEM TIL STYRET 5 |
ELECTION OF A MEMBER OF THE BOARD பி OF DIRECTORS |
| Hans Peter Bøhn fra valgkomiteen redegjorde for Hans Peter Bøhn from the nomination committee valgkomiteens forslag til valg av medlem til styret. |
concerning election of member of the board of directors. |
| Styremedlemmene Debra Barker og Sally Bennett er The board members Debra Barker and Sally Bennett valgt for en periode frem til ordinær are elected for a term until the annual general |
generalforsamling i 2025 og er dermed ikke på valg. meeting in 2025 and are thus not up for election.
han ikke ønsker gjenvalg.
I samsvar med nominasjonskomiteens innstilling traff generalforsamlingen følgende vedtak:
Anders Lennart Tullgren velges som styreleder i Anders Lennart Tullgren is elected os chairperson of BerGenBio ASA for perioden frem til ordinær generalforsamling i 2026.
personer:
б GODKJENNING AV GODTGJØRELSE TIL 6 MEDLEMMER AV STYRET. KOMPENSASJONSUTVALGET OG REVISJONSUTVALGET
Hans Peter Bøhn fra valgkomiteen redegjorde kort for valgkomiteens innstilling til godtgjørelse til medlemmene av styret, kompensasjonsutvalget og recommendation for remuneration to the members revisjonsutvalget.
l samsvar med nominasjonskomiteens innstilling traff generalforsamlingen følgende vedtak:
Godtgjørelsen til medlemmer av styret fra ordinær generalforsamling i 2024 til ordinær generalforsamling i 2025, skal utgjøre:
Styrets leder:
NOK 650.000
Styremedlemmer:
NOK 280.000
Sveinung Hole hadde informert valgkomiteen om at Sveinung Hole had informed the nomination committee that he will not seek re-election.
nomination committee, the general meeting adopted the following resolution:
BerGenBio ASA for the period until the annual general meeting in 2026.
Selskapets styre vil etter valget bestå av følgende The board of directors will after the election consist of the following persons:
APPROVAL OF THE REMUNERATION TO THE MEMBERS OF THE BOARD OF DIRECTORS, THE REMUNERATION COMMITTEE AND THE AUDIT COMMITTEE
Hans Peter Bøhn from the nomination committee briefly presented the nomination committee's of the board of directors, the remuneration committee and the audit committee.
In accordance with the recommendation from the nomination committee, the general meeting adopted the following resolutions:
The remuneration to the board of directors from the annual general meeting in 2024 until the annual general meeting in 2025 shall be:
The chair of the board of NOK 650,000 directors:
Members of the board of NOK 280,000 directors:
4
l tillegg blir styremedlemmer bosatt utenfor Norge kompensert EUR 120 for hver arbeidstime brukt på reise til og fra styremøter.
Godtgjørelsen til kompensasjonsutvalget fra ordinær generalforsamling i 2024 til ordinær generalforsamling i 2025, skal utgjøre:
NOK 45.000 Leder ന്ന kompensasjonsutvalget
Medlemmer NOK 25.000 αν kompensasjonsutvalget
Godtgjørelsen til revisjonsutvalget fra ordinær The remuneration to the audit committee from the generalforsamling i 2024 til ordinær generalforsamling i 2025, skal utgjøre:
Leder av revisjonsutvalget NOK 55.000
Medlemmer συ NOK 30.000 revisjonsutvalget
generalforsamlingen følgende vedtak:
Godtgjørelsen til nominasjonskomiteen fra ordinær The nomination commination committee from the generalforsamling i 2023 til ordinær generalforsamling i 2024, skal utgjøre:
NOK 30.000 Leder av valgkomiteen
Medlemmer valgkomiteen
NOK 20 000 है।
In addition, board members domiciled outside of Norway are compensated EUR 120 for each working hour spent on travel to and from board meetings.
The remuneration to the remuneration committee from the annual general meeting in 2024 until the annual general meeting in 2025 shall be:
NOK 45,000 The chair of the remuneration committee
Members of the NOK 25,000 remuneration committee
annual general meeting in 2024 until the annual general meeting in 2025 shall be:
The chair of the audit NOK 55,000 committee
Members of the audit NOK 30,000 committee
l samsvar med valgkomiteens forslag traff In accordance with the proposal from the nomination committee, the general meeting adopted the following resolution:
annual general meeting in 2023 until the annual general meeting in 2024 shall be:
Chair of the nomination NOK 30.000 committee
Members NOK 20.000 of the nomination committee
-samsvar med generalforsamlingen følgende vedtak:
Selskapets årsregnskap for 2023, godkjennes.
styrets forslag directors, the general meeting adopted the following resolution:
Godtgjørelsen til Selskapets eksterne revisor, Ernst & Remuneration to the Company's independent auditor, Young AS, på NOK 291.000, som fremkommer i note 13 i Ernst & Young, of NOK 291,000, as set out in note 13 in the Company's annual accounts for the financial year 2023, is approved.
Møtelederen viste til side 38 i Selskapets årsrapport The chair of the meeting referred to page 38 in the for 2023 for styrets redegjørelse for foretaksstyring, som er utarbeidet i henhold til regnskapsloven § 3-3b og gjort tilgjengelig på Selskapets hjemmeside https://www.bergenbio.com/investors/generalmeetings/. I henhold til allmennaksjeloven § 5-6 femte ledd skal generalforsamlingen behandle styrets https://www.bergenbio.com/investors/generalredegjørelse.
Company's annual report for 2023 for the board of directors' report on corporate governance, which has been prepared in accordance with Section 3-3b of the Norwegian Accounting Act and made available at the website Company's
meetings/. Pursuant to Section 5-6 fifth paragraph of the Norwegian Public Limited Liability Companies Act, the annual general meeting shall consider the board of directors' report.
Generalforsamlingen
10
samsvar med generalforsamlingen følgende vedtak:
Generalforsamlingen slutter seg til rapport om lønn og - The general meeting endorses the report regarding solary annen godtgjørelse til ledende personer i Selskapet and other remuneration to the Company's leading for 2023.
styrets forslag traff In accordance with the proposal from the board of directors, the general meeting adopted the following resolution:
personnel for 2023.
orientering.
samsvar med styrets generalforsamlingen følgende vedtak:
Retningslinjene om fastsettelse av lønn og annen The guidelines for stipulation of salary and other godtgjørelse til ledende personer i Selskapet godkjennes.
Møtelederen redegjorde kort for styrets forslag om å gjennomføre en spleis av Selskapets aksjer, som et tiltak for å oppfylle Selskapets løpende forpliktelser som selskap notert på Oslo Børs.
Som nevnt i innkallingen, ble det faktiske antallet aksjer som skal utstedes bestemt dagen før den ordinære generalforsamlingen slik at dette reflekterer det antallet aksjer som må utstedes for at antallet utestående aksjer skal bli delelig med 100. Basert på antallet utestående aksjer generalforsamlingen, vil det være nødvendig å gjennomføre en kapitalforhøyelse ved utstedelse av tretti-tre (33) nye aksjer.
samsvar med generalforsamlingen følgende vedtak:
(i) Aksjekapitalen forhøyes med NOK 3,30 ved (i) utstedelse av 33 nye aksjer, hver pålydende NOK 0,10.
forslag traff In accordance with the proposal from the board of directors, the general meeting adopted the following resolution:
remuneration to leading personnel in the Company are approved.
The chair of the meeting briefly commented on the board of directors' proposal to carry out a reverse split of the Company's shares, as a measure to satisfy the Company's continuing obligations for companies listed on the Oslo Stock Exchange.
As informed in the notice, the actual amount of shares to be issued was determined the day prior to the annual general meeting in order to reflect the number of shares to be issued in order for the number of outstanding shares to be dividable by 100. Based on the number of outstanding shares the day prior to the general meeting, the Company will need to complete a share capital increase through the issuance of thirty-three (33) new shares.
styrets - forslag - traff In accordance with the proposal from the board of directors, the general meeting adopted the following resolution:
The share capital is increased by NOK 3.30 by issuance of 33 new shares, each with a nominal value of NOK 0.10.
samsvar med styrets forslag generalforsamlingen følgende vedtak:
The shares shall be subscribed by Rune Skeie (date of birth 23-08-1973) at the nominal value of NOK 0.10 per share.
The existing shareholders' pre-emptive right to the new shares is deviated from, cf. Section 10-5 of the Norwegian Public Limited Liability Companies Act, cf. Section 10-4.
The new shares shall be subscribed for in a separate subscription form within 28 May 2024.
The share contribution shall be settled no later than 30 May 2024 by payment of the subscription amount to the Company's share deposit account.
The new shares will carry full shareholder rights in the Company, including the right to dividend, from the time the share capital increase is registered with the Norwegian Register of Business Enterprises.
No costs are expected to be incurred for the Company in connection with the share capital increase.
The Company's articles of association shall be adjusted to reflect the share capital increase.
traff In accordance with the proposal from the board of directors, the general meeting adopted the following resolution:
The Company's shares shall be consolidated (reverse split) in the ratio of 100:1, such that 100 existing shares, each with a nominal value of NOK 0.1, shall be consolidated to one share with a nominal value NOK 10.
The board of directors determines the relevant key dates in connection with the reverse share split, including the last day including, ex-date, and record date.
Møtelederen presenterte kort styrets forslag til The meeting briefly presented the board kapitalnedsettelse og begrunnelsene for dette.
samsvar med styrets forslag traff generalforsamlingen følgende vedtak:
Shareholders who do not own a number of shares which can be divided by 100 shall in connection with the reverse share split shall have their shareholding rounded downwards, so that the shareholder receives a whole number of shares. Fractional shares will not be issued and the shareholders will not receive any compensation for the rounding. The fractional shares will be added together to whole shares and will be sold at the Oslo Stock Exchange. The net proceeds from the sale shall be donated to a charitable purpose as determined by the board of directors.
As of the effective date of this resolution, article 4 of the articles of association shall be amended to correctly reflect the number of shares and nominal value after the reverse share split as described above. The resolution shall be effective from the time when the amendment to the articles is registered in the Norwegian Register of Business Enterprises.
The resolution is conditional on the share capital increase included in item 12.2 of these minutes being resolved and registered in the Norwegian Register of Business Enterprises.
of directors' proposal and the reasons therefor.
In accordance with the proposal from the board of directors, the general meeting adopted the following resolution:
(iii) Gjennomføring registrering av og kapitalnedsettelsen er betinget av at (i) forholdet til Selskapets kreditorer er avklart, og (ii) at kreditorfristen på seks uker har utløpt jf. allmennaksjeloven § 12-6.
(iv) Selskapets vedtekter skal oppdateres til å Selskapets aksjekapital etter reflektere gjennomføring kapitalnedsettelsen.
samsvar med generalforsamlingen følgende vedtak:
no. 3 of the Norwegian Public Limited Liability Companies Act.
styrets forslag traff In accordance with the proposal from the board of directors, the general meeting adopted the following resolution:
Pursuant to the Norwegian Public Limited Liability Company Act Section 10-14, the Board of Directors is granted authorisation to increase the Company's share capital, in one or more rounds, by up to NOK 3,908,711.
The authorisation shall be effective from registration in the Norwegian Register of Business Enterprises and shall be valid until the Company's annual general meeting in 2025, but no longer than 30 June 2025.
Fullmakten omfatter ikke kapitalforhøyelse (v) (v) mot innskudd i andre eiendeler enn penger etter allmennaksjeloven § 10-2.
The authorisation does not cover share capital increases by contributions in other assets than cash pursuant to Section 10-2 of the Norwegian Public Limited Liability Companies Act.
samsvar med generalforsamlingen følgende vedtak:
styrets forslag directors, the general meeting adopted the following resolution:
Pursuant to Section 10-14 of the Norwegian Public Limited Liability Companies Act, the board of directors is granted an authorisation to increase the Company's share capital, in one or more rounds, by up to NOK 7,817,423.
The authorisation shall be effective from registration in the Norwegian Register of Business Enterprises and shall be valid until the Company's annual general meeting in 2025, but no longer than 30 June 2025.
The shareholders' preferential right to subscribe for and be allocated the new shares pursuant to Section 10-4 of the Norwegian Public Limited Liability Companies Act may be deviated from, cf. Section 10-5.
The authorisation covers share capital increases by contribution in other forms than cash pursuant to Section 10-2 of the Norwegian Public Limited Liability Companies Act.
The authorisation does not cover share capital increases in connection with mergers pursuant to Section 13-5 of the Norwegian Public Limited Liability Companies Act.
Resultatet av stemmegivningen for hver av sakene på The voting results for each matter on the agenda are agendaen er inntatt som Vedlegg_2 til denne included in Appendix 2 to these minutes. protokollen.
* * *
Mer forelå ikke til behandling og generalforsamlingen There were no further matters to be discussed and the general meeting was adjourned.
*****
* * *
Bergen, 23. mai 2024 / 23 May 2024
Jan Brudvik (møteleder / chairperson of the meeting)
ble hevet.
Rune Skeie (medundertegner / co-signer)
11
| Totalt representert | |
|---|---|
| BerGenBio ASA | |
| AGM | |
| 23 mai 2024 | |
| Antall personer deltakende i møtet: | 14 |
| Totalt stemmeberettiget aksjer representert: | 1,170,396,885 |
| Totalt antall kontoer representert: | તા |
| Totalt stemmeberettiget aksjer: | 3,908,711,567 |
|---|---|
| % Totalt representert stemmeberettiget: | 29.94% |
| Sub Total: | 1.170.396.885 | ||||
|---|---|---|---|---|---|
| Capacity | Registered Attendees | Registered Non-Voting Attendees | Registered Votes | Accounts | |
| Shareholder (web) | 0 | 1,770,377 | |||
| Guest (web) | 0 | 5 | |||
| Styrets leder med fullmakt | o | 4,637,814 | 22 | ||
| Styrets leder med instruksjoner | C | 1,000 | |||
| Forhåndsstemmer | o | 1.163.987.694 | 32 |
DNB BANK ASA Avdeling Utsteder Jostein Aspelien Engh
| Registered Attendees: | 14 |
|---|---|
| Total Votes Represented: | 1,170,396,885 |
| Total Accounts Represented: | 61 |
| Total Voting Capital: | 3,908,711,567 |
% Total Voting Capital Represented: 29.94%
| Sub Total: | 1.170.396.885 | ||||
|---|---|---|---|---|---|
| Capacity | Registered Attendees | Registered Non-Voting Attendees | Registered Votes Accounts |
||
| Shareholder (web) | 1,770,377 | ||||
| Guest (web) | C | r | |||
| Styrets leder med fullmakt | 0 | 4,637,814 | 22 | ||
| Styrets leder med instruksjoner | C | 1,000 | |||
| Forhåndsstemmer | 0 | 1,163,987,694 | 32 |
DNB BANK ASA Avdeling Utsteder Jostein Aspelien Engh
Som registreringsansvarlig for avstemmingen på generalforsamlingen for aksjonærene i selskapet avholdt den 23 mai 2024, BEKREFTES HERVED at resultatet av avstemmingen er korrekt angitt som følger:-
| at 11811 alle all all 1812 181911 | Totalt antall stemmeberettigede aksjer: 3,908,711,567 | ||||||||
|---|---|---|---|---|---|---|---|---|---|
| STEMMER FOR |
% | STEMMER MOTT AGAINST |
9/0 | STEMMER AVSTAR / WITHHELD |
STEMMER TOTALT |
% AV STEMME- BERETTIG KAPITAL AVGITT |
IKKE AVGITT STEMME MØTET |
||
| 1,170,193,915 | 100.00 | 5.062 | 0.00 | 168,008 | 1,170,366,985 | 29.94% | 29,900 | ||
| 2 | 1,170,223,815 | 100.00 | 5,062 | 0.00 | 168,008 | 1,170,396,885 | 29.94% | O | |
| 3 | 1.170,223,815 | 100.00 | 5,062 | 0.00 | 168,008 | 1,170,396,885 | 29.94% | O | |
| 4 | 1,170,205,915 | 100.00 | 5,062 | 0.00 | 170,008 | 1,170,380,985 | 29.94% | 15,900 | |
| 5 | 1,170,221,125 100.00 | 7,062 | 0.00 | 168,698 | 1,170,396,885 | 29.94% | 0 | ||
| 6.1 | 1,170,195,125 | 100.00 | 7,062 | 0.00 | 194,008 | 1,170,396,195 | 29.94% | each | |
| 6.2 | 1,169,445,124 | 99.94 | 757,063 | 0.06 | 194,008 | 1,170,396,195 | 29.94% | each | |
| 6.3 | 1,169,445,124 | 99.94 | 755,063 | 0.06 | 196,008 | 1,170,396,195 | 29.94% | 690 | |
| 1,170,195,125 | 100.00 | 7,062 | 0.00 | 194.008 | 1,170,396,195 | 29.94% | 690 | ||
| 8 | 1,170,197,125 | 100.00 | 5,062 | 0.00 | 194,008 | 1,170,396,195 | 29.94% | 690 | |
| 10 | 1,170,210,924 100.00 | 5,063 | 0.00 | 180,208 | 1,170,396,195 | 29.94% | 690 | ||
| 11 | 1,169,442,923 | 99.93 | 773,064 | 0.07 | 180,208 | 1,170,396,195 | 29.94% | each | |
| 12.2 | 1,168,701,225 | 99.87 | 1,522,452 | 0.13 | 173,208 | 1,170,396,885 | 29.94% | O | |
| 12.3 | 1,168,626,930 | ag 86 | 1,677,460 | 0.14 | 92,495 | 1,170,396,885 | 29.94% | 0 | |
| 13 | 1,168,378,456 | 99.86 | 1.621.826 | 0.14 | 396,603 | 1,170,396,885 | 29.94% | 0 | |
| 14 | 1,167,674,524 | 99.79 | 2,416,053 | 0.21 | 306,308 | 1,170,396,885 | 29.94% | 0 | |
| 15 | 1,168,447,150 | 99.86 | 1,643,427 | 0.14 | 306,308 | 1,170,396,885 | 29.94% | 0 |
Jostein Aspelien Engh DNB Bank ASA Avdeling Utsteder
As scrutineer appointed for the purpose of the Poll taken at the General Meeting of the Members of the Company held on 23 May 2024, I HEREBY CERTIFY that the result of the Poll is correctly set out as follows:-
| Issued voting shares: 3,908 / 11,567 |
||||||||
|---|---|---|---|---|---|---|---|---|
| VOTES | % | VOTES | 0/0 | VOTES | VOIES | % ISSUED | NO VOTES | |
| FOR | MOTE | AVSTAR / | TOTAL | VOTING | IN MEETING | |||
| AGAINST | WITHHELD | SHARES | ||||||
| VOTED | ||||||||
| 1.170,193,915 | 100.00 | 5.062 | 0.00 | 168,008 | 1,170,366,985 | 29.94% | 29,900 | |
| 2 | 1,170,223,815 | 100.00 | 5.062 | 0.00 | 168.008 | 1,170,396,885 | 29.94% | 0 |
| 3 | 1,170,223,815 | 100.00 | 5,062 | 0.00 | 168.008 | 1,170,396,885 | 29.94% | O |
| 4 | 1,170,205,915 | 100.00 | 5.062 | 0.00 | 170,008 | 1,170,380,985 | 29.94% | 15,900 |
| 5 | 1,170,221,125 | 100.00 | 7,062 | 0.00 | 168,698 | 1,170,396,885 | 29.94% | 0 |
| 6.1 | 1,170,195,125 | 100.00 | 7.062 | 0.00 | 194,008 | 1,170,396,195 | 29.94% | 690 |
| 6.2 | 1,169,445,124 | 99.94 | 757,063 | 0.06 | 194,008 | 1,170,396,195 | 29.94% | 890 |
| 6.3 | 1,169,445,124 | 99.94 | 755,063 | 0.06 | 196.008 | 1,170,396,195 | 29.94% | eao |
| 1,170,195,125 | 100.00 | 7,062 | 0.00 | 194,008 | 1,170,396,195 | 29.94% | each | |
| 8 | 1,170,197,125 | 100.00 | 5,062 | 0.00 | 194,008 | 1,170,396,195 | 29.94% | 690 |
| 10 | 1,170,210,924 | 100.00 | 5,063 | 0.00 | 180.208 | 1,170,396,195 | 29.94% | each |
| 11 | 1,169,442,923 | 99.93 | 773,064 | 0.07 | 180,208 | 1,170,396,195 | 29.94% | 690 |
| 12.2 | 1,168,701,225 | 99.87 | 1,522,452 | 0.13 | 173,208 | 1,170,396,885 | 29.94% | 0 |
| 12.3 | 1.168,626,930 | 99.86 | 1,677,460 | 0.14 | 92,495 | 1,170,396,885 | 29.94% | 0 |
| 13 | 1,168,378,456 | 99.86 | 1,621,826 | 0.14 | 396,603 | 1,170,396,885 | 29.94% | 0 |
| 14 | 1,167,674,524 | 99.79 | 2,416,053 | 0.21 | 306,308 | 1,170,396,885 | 29.94% | O |
| 15 | 1,168,447,150 | aar 86 | 1,643,427 | 0.14 | 306,308 | 1,170,396,885 | 29.94% | 0 |
Jostein Aspelien Engh DNB Bank ASA Avdeling Utsteder
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