Pre-Annual General Meeting Information • Apr 20, 2018
Pre-Annual General Meeting Information
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BALTA GROUP
Limited liability company Wakkensteenweg 2 8710 Sint-Baafs-Vijve Enterprise number: 0671.974.626 RLE Ghent (division Kortrijk)
(the Company)
One or more shareholders who together own at least 3% of the share capital of the Company have the right to (i) add new agenda items to the agenda of the annual general meeting which will take place on Tuesday 22 May 2018 at the registered office of the Company and/or to (ii) present new proposals for resolutions concerning agenda items that were or will be included in the agenda.
Any shareholder(s) who exercise(s) this right must comply with the following two conditions for their proposal to be eligible for consideration at the general meeting:
This right can be exercised by delivering the text of the new agenda items and equivalent proposals for decisions and/or the text of the proposals for decision to be reflected on the agenda to the Company via e-mail ([email protected]). Any requests to this end must arrive at the Company at the latest on Monday 30 April 2018 at midnight (CET). The Company will confirm receipt of these requests by e-mail or postal services at the address provided to it by the shareholder.
The agenda which will then, as the case may be, be modified will be published at the latest on Monday 7 May 2018 (on the website of the Company at the address www.baltainvestors.com, in the Belgian Official Gazette and in the press).
1 This is a translation of a Dutch document into English. Reasonable care was taken to ensure that it is accurate. However, you should be aware that words and legal concepts used in one language may not have exact equivalents in another. It cannot be guaranteed that the translation will have exactly the same meaning as the original.
An ad hoc form for voting by proxy completed with the additional items and/or proposals for decision will be made available on the Company website at the address www.baltainvestors.com at the same time as the publication of the revised agenda, namely at the latest on Monday 7 May 2018.
The proxies that the Company has been notified of before the publication of the revised agenda remain valid for those agenda items they cover. As an exception to this rule, the proxy holder can, for the agenda items for which in accordance with article 533ter of the Belgian Companies Code new proposals for decisions have been submitted, deviate during the meeting from the instructions of the proxy grantor, if carrying out the instructions could prejudice the interests of the proxy grantor. The proxy holder must inform the proxy grantor of this. The proxy must state whether the proxy holder is entitled to vote on the newly-added items on the agenda, or if he should abstain.
The shareholders have the right to ask questions in writing to the directors and/or the auditor of the Company before the annual general shareholders' meeting of Tuesday 22 May 2018.
The exercise of this right is subject to the following two conditions:
These questions can be submitted prior to the general meeting via e-mail ([email protected]). These questions must arrive at the Company at the latest on Wednesday 16 May 2018.
During the annual general meeting, the directors will answer the questions which have been addressed by the shareholders in writing (or orally during the meeting) concerning their report or the agenda items in so far as the communication of data or facts is not of such a nature that it would be detrimental to the commercial interests of the Company or to the confidentiality to which the Company or its directors have committed themselves.
The auditor will answer the questions which have been addressed by the shareholders in writing (or orally during the meeting) concerning his report in so far as the communication of data or facts is not of such a nature that it would be detrimental to the commercial interests of the Company or to the confidentiality to which the Company, its directors or the auditor have committed themselves. He has the right to speak during the general meeting in connection with the fulfilment of his task.
If different questions deal with the same subject matter, the directors and/or auditor may provide one global answer.
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