Pre-Annual General Meeting Information • Apr 17, 2023
Pre-Annual General Meeting Information
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The Annual General Meeting of Belships ASA is hereby convened on Monday 8 May 2023 at 16:00 hours (CEST) at the company's premises in Lilleakerveien 6D, Oslo.
The following matters are on the agenda:
The annual accounts, the annual reports, the auditor's report and the board of director's statement for the 2022 financial year is made available at www.belships.com.
7. Allocation of the result in Belships ASA for the financial year 2022
Further information on the disposition of the result is made available at www.belships.com and is included as Appendix 1 to this notice.
The board wish for the general meeting to authorise the board to distribute dividends based on the company's annual accounts for 2022 in accordance with section 8-2b (2) of the Public Limited Liability Companies Act. Reference is made to the board's proposed resolution
which has been made available on www.belships.com and included as Appendix 2 to this notice.
The board of directors proposes that the audit fee for the financial year of 2022 to the company's external auditor, included in note 3, is approved.
Further information on remuneration to the board of directors, the audit committee and the nomination committee for 2023 has been made available at www.belships.com and is included as Appendix 3 to this notice.
The board of directors' report on corporate governance has been made available at www.belships.com.
Pursuant to section 6-16b of the Norwegian Public Limited Liability Companies Act, the board of directors has prepared a report for the salary and other remuneration to the Company's leading personnel. The report has been revised by the company's auditor in accordance with section 6-16b (4). The board of directors' report has been made
available at www.belships.com and is included as Appendix 4 to this notice.
In accordance with section 5-6 (4) of the Public Limited Liability Companies Act, the general meeting shall hold an advisory vote on the report.
The board of directors wishes to continue the option program established for the company's employees and therefore requests the general meeting's authorisation to increase the share capital by up to NOK 1 200 000 by issuing up to 600 000 shares in the company. Reference is made to the board of directors' proposed resolution which has been made available on www.belships.com and included as Appendix 5 to this notice.
The board of directors considers it appropriate that the general meeting grants the board an authorisation to increase the company's share capital and requests the general meeting's authorisation to increase the share capital by up to NOK 250,000,000, by issuing up to 125,000,000 new shares in the company. Further information on, among other things, the duration of the authorisation and what the authorisation can be used
for, as well as the board's proposed resolution, is made available at www.belships.com and is included as Appendix 6 to this notice.
The board of directors wishes that the general meeting authorises the board of directors, on behalf of the company, to acquire up to 25,000,000 own shares in the company. The board of directors shall be free to consider the manner in which acquisition and disposal of own shares may take place. Reference is made to the board of directors' proposed resolution that has been made available at www.belships.com and included as Appendix 7 to this notice.
All board members are up for election. In its recommendation to the general meeting, the nomination committee has proposed that seven out of seven board members are re-elected for a period of one year, until the annual general meeting in 2024. Furthermore, the nomination committee recommends that Jan Erik Sivertsen continues as board observer for one year, until the annual general meeting in 2024. Reference is made to the nomination committee's recommendation which has been made available on www.belships.com and included as Appendix 3 to this notice.
* * *
Belships ASA is a public limited liability company subject to the rules of the Public Limited Liability Companies Act. In total 253,136,666 shares have been issued in the company, of which Belships ASA itself owns 371,800 shares that do not have voting rights. Each share gives one vote at the general meeting, and the shares also have equal rights.
If shares are registered in the VPS on a nominee, subject to section 4-10 of the Public Limited Liability Companies Act, and the real shareholder wants to vote for his shares, the real shareholder must transfer the shares to an account in his own name to be able to attend and vote.
The shareholders have the right to submit alternatives to the board of directors' proposal during the matters to be considered by the general meeting, provided that the alternative proposal is within the framework of the matter on the agenda. Shareholders also have the right to demand that board members and the general manager at the general meeting provide available information on matters that may affect (i) the approval of the annual accounts and the annual report, (ii) matters submitted to the shareholders for decision and (iii) the company's financial position.
Shareholders who wish to attend the general meeting must register. Registration is done by returning the attached registration form to Belships ASA, Postboks 23 Lilleaker, 0216 Oslo, or by e-mail to [email protected] by 5 May 2023 at 16:00 hours (CEST).
Shareholders that do not have the opportunity or choose not to attend the general meeting, may attend by proxy. The power of attorney must be in writing and dated. If the shareholder is a legal entity, the company certificate must follow the power of attorney. If desired, the power of attorney can be given to the chair of the board, Peter Frølich (or the person he appoints). Shareholders can choose between issuing an open power of attorney (without voting instructions) or a restricted power of attorney (with voting instructions). Attached is a "Power of Attorney" form that can be used for this purpose. Completed authorisations are sent to Belships ASA, Postboks 23 Lilleaker, 0216 Oslo, or by e-mail to [email protected], and must be received by the company by 5 May 2023 at 16:00 hours (CEST).
Shareholders may also attend the general meeting via the digital service Microsoft Teams. Note that there will be no opportunity to vote through Teams, so that shareholders who wish to follow the meeting digitally are asked to vote using a proxy as specified in the attached "Power of Attorney" form. Invites to the meeting stream are sent to shareholders who state in the same power of attorney form that they wish to have such invite sent to their email address.
This notice, current articles of association, annual accounts, annual report and auditor's report for the financial year 2022, as well as other documents, have been made available at www.belships.com.
Oslo, 17. April 2023 The board of directors, Peter Frølich (the chair of the board)
I, the undersigned, the owner of ………………………… shares in Belships ASA, wishes to attend the annual general meeting at 8 May 2023.
If the shareholder is a company, it is ………………………………………………………………………………………………… that represents the shareholder at the annual general meeting.
………………………………………………………………………………………………………………………………………………………………………… ………………………………………
………………………………………………………………………………………………………………………………………………………………………… ………………………………………
…………………………………… ………………………………………………………………………………………………………………………………………………………………………………………………………………………
In addition, I meet as proxy for the following shareholder(s): Number of shares:
Date Signature (repeat with block letters)
The form is sent to:
Belships ASA Postboks 23 Lilleaker 0216 Oslo Email: [email protected]
The form must be received by Belships ASA no later than 5 May 2023 at 16:00 hours (CEST). Valid identification must be brought in person at the general meeting.
I, the undersigned, am the owner of _____________ shares in Belships ASA, and hereby grant (tick boxes):
The chair of the board, Peter Frølich, or whom he authorises, or
________________________________________________ Name of proxy (repeat with block letters)
power of attorney to meet and represent me / us at the company's general meeting on 8 May 2022 at 16:00 hours (CEST). If a power of attorney has been submitted without checking above or without naming the proxy, the power of attorney is considered to have been given to the chair of the board, Peter Frølich, or the person he authorises.
I wish to attend the meeting via Teams, and therefore wish for this notice to be forwarded to my email. _________________________________________.
Voting shall take place in accordance with the instructions on the next page. Note that if it is not checked in the below boxes, this will be considered an instruction to vote "for" the proposals in the notice, however, so that the proxy decides the voting to the extent that proposals are submitted in addition to, in place of, or as a change in the proposals in the notice.
…………………………………… ………………………………………………………………………………………………………………………………………………………………………………………………………………… Date The shareholder's signature (repeat with block letters)
| In favor | Against | Abstention | At proxy's discretion |
||
|---|---|---|---|---|---|
| 1 | Opening of the meeting by the chair of the board of directors, Peter Frølich, or a person appointed by him |
||||
| 2 | Creation of a list of attending shareholders and proxies | ||||
| 3 | Election of a chair of the meeting and a at least one person to co-sign the minutes |
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| 4 | Approval of the notice and the agenda | ||||
| 5 | Orientation by the CEO | ||||
| 6 | Approval of the annual accounts and annual reports for Belships ASA and the Belships Group for the financial year 2022 |
||||
| 7 | Allocation of the result in Belships ASA for the financial year 2022 | ||||
| 8 | Authorisation to distribute dividends |
||||
| 9 | Approval of the auditor's fee for 2022 | ||||
| 10 | Determination of compensation to the members of the board of directors, the audit committee and the nomination committee for 2023 |
||||
| 11 | The board of directors' report on corporate governance | ||||
| 12 | The board of directors' report on determination of salary and other remuneration to leading personnel in Belships for the financial year 2022 |
||||
| 13 | Authorisation to issue shares to employees | ||||
| 14 | Authorisation to issue shares |
||||
| 15 | Authorisation to acquire own shares | ||||
| 16 | Election of board members |
The form may be submitted to: Belships ASA, P.O.Box 23 Lilleaker, N-0216 Oslo, Norway, E-post: [email protected].
The form must be received by Belships ASA no later than 5 May 2023 at 16.00 hours (CEST). Valid identification must be brought in person at the general meeting. If the shareholder is a company, or another legal entity, documentation in the form of a company certificate, and any power of attorney, must be attached to the power of attorney declaration.
The board of directors proposes the following allocation of the profit of the year:
Transfer to other retained earnings USD 116 464 000
Sum transfers and disposals USD 116 464 000
Pursuant to Norwegian Public Limited Liability Companies Act Section 8-2 (2) the general meeting may give the board authorisation to resolve distribution of dividend, in addition to or instead of resolving dividend at the annual general meeting. Such authorisation requires that the company has dividend capacity based on the company's last approved financial statements, in this case Belships ASA's financial statements of 2022. Pursuant to the law, such authorisation is only valid until the next ordinary general meeting and the board may not use the authorisation before it is registered with the Norwegian Register of Business Enterprises.
It is considered appropriate that the board of directors in Belships ASA is granted authorisation to resolve distribution of dividends. Such authorisation will give the company flexibility and enable the company to distribute extraordinary dividends without having to call for an extraordinary general meeting. Apart from that, the company's communicated dividend policy will apply.
As mentioned, pursuant to the Norwegian Public Limited Liability Companies Act the authorisation will only be valid until the next ordinary general meeting. The use of the authorisation is dependent on the dividend capacity based on the company's financial statements of 2022. Further, the board must at the time of its resolution act in accordance with the requirement of adequate equity and liquidity in the Norwegian Public Limited Liability Companies Act Section 3-4. Within the framework set out by the authorisation and the law, the board decides whether or not the authorisation should be used, whether it should be used one or several times and the size of the particular dividend.
The board of directors proposes that the general meeting resolves the following resolution:
This report on salary and other remuneration to leading personnel in Belships ASA (the "Company" or together with its subsidiaries, the "Group") is based on the guidelines for salary and other remuneration to leading personnel in the Group approved by the Company's general meeting on 25 May 2021 (the "Guidelines").
The report is based on the requirements set out in the Norwegian Public Limited Liability Companies Act (the "Companies Act"), cf. Section 6-16 b, supplemented by Regulation on guidelines and report on remuneration for leading personnel dated 11 December 2020 (the "Regulation"). The report is prepared in accordance with the European Commission's template for reports on remuneration.
2022 represented another strong year for Belships with continued growth and profitability resulting in a net result of USD 175.1m. The best financial result ever for the Belships group. Based on the financial results in 2022, total dividends of NOK 4.50 per share (USD 115.3m) was declared. The Group's solvency and financial position is considered strong. At the end of 2022, total assets amounted to USD 1bn, with a book equity ratio of 30 per cent. Value-adjusted equity ratio is significantly higher. The consolidated cash balance was USD 139.9m.
The CEO has a share option agreement granted in March 2019 and which were exercised in 2022. The Company also has a share option scheme that applies to all employees in the head office of Belships ASA, excluding the CEO. Option schemes are briefly described in the Guidelines Table 1 below contains the total remuneration split by each salary component received, or to be received, by the Company's leading personnel (acting as such) for the financial years 2022 and 2021.
| Ta b le 1 – l r ion l it by ( U SD 1 .0 0 0 ) to ta at t t em un er sp ou co m p on en |
|||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| d Na me a n it ion p os |
ina ia l F nc ea y r |
ixe d ion F at re m un er |
ia b le Va r ion t re ne mu ra |
ha ion S t re o p s |
Se ve ra nc e p ay |
ion Pe ns 1 ex en se p |
l To ta ion t re ne mu ra |
ion f Pr t op or o f ixe d a d n ia b le va r ion t re mu ne ra |
|||
| Ba se lar sa y |
Fe es |
Fr ing e 2 be f its ne |
3 Bo nu s |
||||||||
| C hr La ist ian rs år S ka d rsg |
20 22 |
3 64 |
2 | 10 4 |
6 2 7 5 |
20 | 8 05 2 |
% / 95 % 5 |
|||
| hie f E C tiv xe cu e f fic ( "C ") O EO er |
20 21 |
34 4 |
0 | 2 | 12 0 |
0 | 0 | 23 | 48 9 |
75 % / 25 % |
|
| Os l d va Fo ho lm ss |
Un ti l J ly u 20 22 |
95 | 5 | 14 | 23 3 |
24 9 |
10 | 6 07 |
18 % / 8 2% |
||
| hie f F l C ina ia nc O f fic ( "C FO ") er |
20 21 |
20 7 |
0 | 18 | 16 | 0 | 0 | 24 | 26 5 |
/ 94 % 6 % |
|
| Yn A la ks g ve s en Gr am C hie f F l ina ia nc O f fic ( "C FO ") er |
Fro Ju ly m 20 22 |
10 4 |
1 | 10 | 11 5 |
10 0 % / 0 % |
1 The pension expense relates to the Company's ordinary defined contribution scheme pension scheme.
2 The fringe benefits include ordinary fringe benefits such as company car, mobile phone and insurance.
3 Bonus is performance-based and awarded discretionarily according to guidelines.
Table 2 below includes the number of shares, share options, subscription rights and other forms of remuneration linked to shares or the development of the Company or other companies within the Group which is granted or offered, together with the main conditions for exercising the options, including subscription price, subscription deadline and any changes to these.
| ble ha tio ard ed du o l din l fo Ta 2 e t r 2 02 2 – s re op ns aw or ea g p ers on ne |
|||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Th ain nd itio of sh tio lan e m co are op ns n p s |
for tio ard ing th ed fin cia l y In ort ma n r eg e r ep an ea r |
||||||||||||||
| rin the Du g ye ar |
Clo sin ba lan g ce |
||||||||||||||
| Na d me an sit ion po |
Sp ific ati ec on of lan p |
Pe rfo rm an ce rio d pe |
Aw ard da te |
Ve sti ng da te |
En d o f ho ldi ng rio d pe |
Ex ise erc rio d pe |
Str ike ice pr of the sh are |
Sh are tio op ns ard ed at aw the be inn ing g of the ye ar |
Sh are tio op ns ard ed aw |
Sh are tio op ns d ste ve |
Sh are tio op ns bje ct to su a rfo pe rm an ce nd itio co n |
Sh are tio op ns ard ed d aw an d ste un ve |
Sh are tio op ns bje ct su to a ho ldi ng rio d pe |
||
| Lar s C hri stia n ård Sk ars g CE O |
Se rat tio pa e o p n nt arr an ge me |
13/ 03/ 20 22 – 13/ 03/ 20 25 |
13/ 03/ 20 22 |
13/ 03/ 20 25 |
N/ A |
13/ 03/ 20 25 - 13/ 03/ 20 27 |
NO K 18 .64 |
5 0 00 00 0 |
5 0 00 00 0 |
5 0 00 00 0 |
0 | 5 0 00 00 0 |
0 | ||
| ld sho lm Os Fos va CF O ( til Jul un y 20 22 ) |
Sh tio are op n sch ll e t em o a loy in em p ees the co mp an y |
03/ 05/ 20 22 – 03/ 05/ 20 23 |
03/ 05/ 20 22 |
03/ 05/ 20 22 |
N/ A |
03/ 05/ 20 22 – 03/ 05/ 20 23 |
NO K 8.0 7 |
49 30 0 |
100 00 0 |
149 30 0 |
0 | 0 | 0 | ||
| TO TA L 5 0 49 30 0 |
TO TA L 00 00 0 5 1 |
TO TA L 49 30 0 5 1 |
TO TA L 0 |
TO TA L 5 0 00 00 0 |
TO TA L 0 |
The Company does not hold rights to reclaim variable remuneration awarded to leading personnel.
Belships ASA is a shipping company listed on the Oslo Stock Exchange and is a fully integrated shipowner and operator of dry bulk carriers. To maintain and strengthen its market position, and to reach the objectives that the board of directors has set for the Company, Belships is dependent on recruiting and keeping highly competent employees, leaders included. The Company must therefore grant competitive wages to its leading employees.
Remuneration during 2022 has complied with the Guidelines, including how it contributed to the long-term interests of the shareholders and the sustainability of the company.
The share-based renumeration as presented in Table 2, consists of two option schemes as described below. A total of 5 149 300 share options to leading personnel vested during 2022.
To ensure the Company's long-term interests, financial sustainability and to support the Company's business strategy, the board of directors, through directives given to the CEO, may grant bonuses to employees for extraordinary work efforts or to secure a competitive remuneration is paid to employees. Whether the bonus is awarded, and the size of such a bonus, is considered annually.
The Company has an option scheme for all employees except for CEO, pursuant to which the employees are granted a right to acquire a number of shares at 105% of the share price on the date of the general meeting that resolves the relevant option scheme. In the event of dividends or other cash distributions in cash or in kind are made until the date of options are exercised, the exercise price shall be reduced equal to the NOK value distributed per share. The options can only be declared after one year from the date of the general meeting that resolved the option scheme until the date of the next ordinary general meeting. The Company's board of directors and CEO decides on the allocation and the scope of the scheme to grant options to employees. Non-exercised options lapse if the employee resigns or if the employment is terminated by the Company on special grounds.
The Company has entered into an option agreement with the CEO, pursuant to which the CEO has options to subscribe for up to 5,000,000 shares in the Company at a subscription price at NOK 18.64 adjusted for dividend payments. In the event of dividends or other cash distributions in cash or in kind are made until the date of options are exercised, the exercise price shall be reduced equal to the NOK value distributed per share. The options are considered vested after 36 months from 13 March 2022, and expire 60 months from 13 March 2022. Vested options can be exercised at any time until the expiration date, unless prevented under applicable law or under the obligations as a primary insider. Non-exercised options lapse if the CEO resigns or if he is terminated by the Company on special grounds.
The Guidelines were approved by the Company's general meeting on 6 May 2022 and as of the date of this report no changes to the Guidelines have been proposed.
No derogations from the Guidelines have been applied.
Table 3 below contain information on the annual change of remuneration to leading personnel on an individual basis, the performance of the Group and average remuneration on a full-time equivalent basis of employees of the Group other than leading personnel over the last five financial years.
| ble 3 ive ble the ion in lsh ips nd erf he la fiv e f ina ial Ta – C rat ta rat Be AS A a G r t st om pa ov er re mu ne rou p p or ma nc e o ve nc ye ars |
||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| An al ch nu an ge |
20 18 20 17 vs |
20 19 20 18 vs |
20 20 20 19 vs |
20 21 20 20 vs |
20 22 20 21 vs |
|||||
| Lea din el's ati in B els hip s A SA (C han lcu lat ed bas ed mb in N OK ) g p ers onn re mu ner on ges ca on nu er |
||||||||||
| ård hris Sk 4 Lar s C tian ars g |
- | - | +1 1% |
+4 1% |
737 %5 +1 |
|||||
| Ulr ich Mû ller |
6 +2 99% |
- | - | - | - | |||||
| Osv ald Fo ssh olm |
+8 % |
+4 0% |
-32 % |
+8 % |
7 +1 56% |
|||||
| m8 Asl aks Gra Yng ve en |
- | - | - | - | - | |||||
| loy Ave inin in rag e re ma g e mp ees Bel shi ASA ps |
0% | -5% | +3 8% |
-2% | +3 0% |
|||||
| Gro rfo up pe rm anc e |
||||||||||
| Ye ar |
20 17 |
20 18 |
20 19 |
20 20 |
20 21 |
20 22 |
||||
| Net ofit /los s (U SD 1 0 00) pr |
6 3 04 |
19 195 |
5 1 00 |
-17 74 3 |
133 42 2 |
175 06 0 |
||||
4 Skarsgård commenced the position as the Company's CEO 15 March 2019, replacing Ulrich Mûller as the former CEO.
5 USD 7.6m of Skarsgårds total renumeration of 2022 relates to share options awarded in 2019.
6 USD 1,5m of Mûller's total renumeration of 2018 relates to severance pay paid upon termination of his employment.
7 USD 0,25m of Fossholm's total renumeration of 2022 relates to severance pay paid upon termination of his employment.
8 Gram commenced the position as the Company's CFO 1 July 2022, replacing Osvald Fossholm as the former CFO.
The groups' guidelines on determination of salary and other remuneration to executive personnel for 2021 was presented to the 2022 annual general meeting for advisory vote. 98.6 per cent of the votes approved the remuneration guidelines and 1.4 per cent voted against.
To the General Meeting of Belships ASA
We have performed an assurance engagement to obtain reasonable assurance that Belships ASA report on salary and other remuneration to directors (the remuneration report) for the financial year ended 31 December 2022 has been prepared in accordance with section 6-16 b of the Norwegian Public Limited Liability Companies Act and the accompanying regulation.
In our opinion, the remuneration report has been prepared, in all material respects, in accordance with section 6-16 b of the Norwegian Public Limited Liability Companies Act and the accompanying regulation.
The board of directors is responsible for the preparation of the remuneration report and that it contains the information required in section 6-16 b of the Norwegian Public Limited Liability Companies Act and the accompanying regulation and for such internal control as the board of directors determines is necessary for the preparation of a remuneration report that is free from material misstatements, whether due to fraud or error.
We are independent of the company as required by laws and regulations and the International Ethics Standards Board for Accountants' Code of International Ethics for Professional Accountants (including International Independence Standards) (IESBA Code), and we have fulfilled our other ethical responsibilities in accordance with these requirements. We apply the International Standard on Quality Management (ISQM) 1, Quality Management for Firms that Perform Audits or Reviews of Financial Statements, or Other Assurance or Related Services Engagements, and accordingly, maintain a comprehensive system of quality control including documented policies and procedures regarding compliance with ethical requirements, professional standards and applicable legal and regulatory requirements.
Our responsibility is to express an opinion on whether the remuneration report contains the information required in section 6-16 b of the Norwegian Public Limited Liability Companies Act and the accompanying regulation and that the information in the remuneration report is free from material misstatements. We conducted our work in accordance with the International Standard for Assurance Engagements (ISAE) 3000 – "Assurance engagements other than audits or reviews of historical financial information".
We obtained an understanding of the remuneration policy approved by the general meeting. Our procedures included obtaining an understanding of the internal control relevant to the preparation of the remuneration report in order to design procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the company's internal control. Further we performed procedures to ensure completeness and accuracy of the information provided in the remuneration report, including whether it contains the information required by the law and accompanying regulation. We believe that the evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
Stavanger, 17 April 2023 PricewaterhouseCoopers AS
Tom Notland State Authorised Public Accountant (electronically signed)
This document package contains:
- Closing page (this page) - The original document(s) - The electronic signatures. These are not visible in the document, but are electronically integrated.
This file is sealed with a digital signature. The seal is a guarantee for the authenticity of the document.
The board of directors wishes to continue the option program which is established for the employees in Belships ASA, by providing the employees with a right to acquire additional shares in the company. The board of directors will at a later stage distribute shares and further determine the terms. The company's obligations pursuant to the option program will be fulfilled by issuing new shares or transfer treasury shares.
Since the authorisation shall be used in connection with the issuance of shares to option holders, the board of directors proposes that the board is authorised to deviate from the shareholders' preferential rights to subscribe for and be allotted the new shares.
The board of directors proposes that the general meeting adopt the following resolution:
The board of directors proposes that the general meeting adopt the following resolution:
In order to allow the board of directors to utilise the mechanisms permitted by the Norwegian Public Limited Liability Companies Act Section 9-4 to acquire own shares, the board of directors proposes that the general meeting grants the board of directors an authorisation to acquire up to 25,000,000 shares in the company with a total nominal value up to 50,000,000, corresponding to 9,88% of the current share capital.
The board of directors proposes that the general meeting adopt the following resolution:
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