AGM Information • May 25, 2020
AGM Information
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UNOFFICIAL TRANSLATION
The Meeting started at 10:30 a.m., and Mr Jürgen Tinggren, Chairman of the Board of Directors, took the chair. The Chairman attended the Meeting per videoconference.
The Chairman recalled the exceptional context in which the Meeting was held and had to be organized due to the crisis caused by the Covid-19 pandemic and the exceptional measures taken by public authorities to prevent the further spread of the virus. Considering that it was essential to respect these exceptional measures and that it was not possible for the Company to guarantee the holding of a physical meeting without compromising the health of its participants and without risk of contamination, the Board of Directors decided to hold the Meeting on the date foreseen in the Articles of Association, but applying article 6 of Royal Decree No. 4 of 9 April 2020 on various provisions regarding legislation on co-ownership and companies and associations, in the framework of the fight against the Covid-19 pandemic ("Royal Decree No. 4"). The Royal Decree No. 4 allowed the organization of a general meeting behind closed doors, whereby the physical presence of the shareholders, proxyholders or other persons normally entitled to participate in the general meeting was not authorized.
In order to implement the Royal Decree No. 4, the Company published on 28 April 2020 a press release describing the updated and adapted terms and conditions relating to participation and exercise of the right to vote during this General Meeting. In summary:
In addition to the Chairman of the Board, the bureau was composed of Mr Charles de Liedekerke, member of the Board of Directors, who was physically present at the Meeting.
Ms Charlotte Vanrobaeys, representing Deloitte Bedrijfsrevisoren, the Company's Statutory Auditor, attended the General Meeting per videoconference.
The Chairman designated Ms Isabelle Vander Vekens, Company Secretary, as the secretary of the Meeting. Ms Vander Vekens was physically present at the Meeting.
On the motion of the Chairman, the Meeting elected as scrutineers Mses Hilde Ampe and Isabelle Vander Vekens. Ms Ampe was physically present at the Meeting.
The Chairman confirmed, for as far as necessary, that the measures of protection and social distancing recommended by the public authorities were respected, to preserve the health of the people whose presence was required or necessary for the holding of the Meeting.
The Chairman stated:
the specimen copies of those publications, and the confirmation from such service provider, initialled by the scrutineers, were attached to the minutes;
The shareholders, holders of subscription rights, holders of debentures, and holders of convertible debentures had the opportunity to address their questions in writing to the Company prior to the General Meeting, in accordance with the provisions of article 6 §3 of the Royal Decree No. 4 as implemented by the decision of the Board of Directors. Questions had to be received by the Company at the latest on 9 May 2020. The Chairman acknowledged that no shareholders, holders of subscription rights, holders of debentures, or holders of convertible debentures had made use of their right to ask written questions to the Board of Directors or to the Statutory Auditor.
In accordance with law, the Meeting acknowledged the report of the common meeting of the Works Councils of the sites of the Company held on 4 May 2020.
The Meeting proceeded to the agenda.
The Chairman acknowledged that the Meeting waived the reading of the annual report of the Board of Directors. With the exception of the remuneration report, such annual report did not call for a resolution.
The Chairman acknowledged that the Meeting waived the reading of the report of the Statutory Auditor. Such report did not call for a resolution.
The Chairman pointed out to the Meeting that it was recently noted that a typographical error had crept into the remuneration report, more specifically in the Directors' remuneration table on page 60 of the consolidated annual report on the financial year 2019. The fixed fee paid to the Chairman in 2019 was € 566 666 (instead of € 466 666), in accordance with the fee approved by the General Meeting of 8 May 2019.
The General Meeting approved the remuneration report of the Board of Directors on the financial year 2019, and, insofar as necessary, the explanations for the deviations of the provisions 7.3 (submission of remuneration policy to General Meeting) and 7.6 (partial payment of the remuneration of non-executive Directors in the form of shares) of the 2020 Belgian Code on Corporate Governance as laid down in the remuneration report.
| Number of shares voting validly: | 31 541 420 (52.21% of the capital) |
|---|---|
| Number of valid votes without abstentions: | 31 469 769 |
| Number of votes for: | 30 646 787 |
| Number of votes against: | 822 982 |
| Number of abstentions: | 71 651 |
After a good start of 2020 with encouraging results, the Board of Directors projected - as announced in its press release of 26 March 2020 - a significant impact of the Covid-19 pandemic in the second quarter of 2020. In this context, and as part of other actions to mitigate as far as possible the impact of the pandemic on the financial position of the Group, the Board of Directors decided to propose the General Meeting to pay a gross dividend of € 0.35 per share over the financial year 2019 (instead of € 0.70, as initially announced in the press release of 4 March 2020 and the consolidated annual report published on 27 March 2020). In addition, the Board of Directors decided to postpone the payment of the dividend from 18 May 2020 to 20 November 2020.
The Chairman acknowledged that the Meeting waived the reading of the annual accounts.
The General Meeting approved the annual accounts for the financial year 2019 as prepared by the Board of Directors. The after-tax result for the year was € 61 326 821.76.
The General Meeting resolved to appropriate the result as follows:
| - | transfer to other reserves: | - € 41 539 443.66 |
|---|---|---|
| - | profit for distribution: | € 19 787 378.10 |
The General Meeting resolved to distribute a gross dividend of € 0.35 per share.
| Number of shares voting validly: | 31 541 420 (52.21% of the capital) |
|---|---|
| Number of valid votes without abstentions: | 31 516 678 |
| Number of votes for: | 31 496 278 |
| Number of votes against: | 20 400 |
| Number of abstentions: | 24 742 |
5.1. The General Meeting resolved to discharge the Directors from the performance of their duties during the financial year 2019.
| Number of shares voting validly: | 31 541 420 (52.21% of the capital) |
|---|---|
| Number of valid votes without abstentions: | 31 509 798 |
| Number of votes for: | 29 095 293 |
| Number of votes against: | 2 414 505 |
| Number of abstentions: | 31 622 |
5.2. The General Meeting resolved to discharge the Statutory Auditor from the performance of their duties during the financial year 2019.
| Number of shares voting validly: | 31 541 420 (52.21% of the capital) |
|---|---|
| Number of valid votes without abstentions: | 31 509 798 |
| Number of votes for: | 31 478 437 |
| Number of votes against: | 31 261 |
| Number of abstentions: | 31 622 |
Mr Matthew Taylor resigned from his position as member of the Board of Directors on 12 May 2020. As of such date, Mr Oswald Schmid has been appointed as interim CEO and was coopted as Director by the Board of Directors. This co-optation was subject to confirmation by the General Meeting.
The term of office of the Directors Ms Celia Baxter, Mr Christophe Jacobs van Merlen, Ms Pamela Knapp, Ms Emilie van de Walle de Ghelcke and Mr Henri Jean Velge were due to expire today.
Ms Celia Baxter and Ms Pamela Knapp did not seek re-appointment. The Board of Directors was proposing Ms Henriette Fenger Ellekrog and Ms Eriikka Söderström for Board membership.
The Board of Directors was proposing Mr Christophe Jacobs van Merlen, Ms Emilie van de Walle de Ghelcke and Mr Henri Jean Velge for re-appointment.
The CV's and all relevant information on the candidates' professional qualifications together with a list of the positions the candidates already held, were published on the Company's website.
On the motion of the Board of Directors, the General Meeting resolved as follows:
6.1 The mandate of Mr Oswald Schmid as Director was confirmed for a term of two years, up to and including the Annual General Meeting to be held in 2022.
| Number of votes for: 31 070 381 Number of votes against: 471 039 |
Number of shares voting validly: Number of valid votes without abstentions: |
31 541 420 (52.21% of the capital) 31 541 420 |
|---|---|---|
| Number of abstentions: 0 |
6.2 Ms Henriette Fenger Ellekrog was appointed as independent Director, within the meaning of Article 7:87 of the Code on Companies and Associations and of provision 3.5 of the 2020 Code on Corporate Governance, for a term of one year, up to and including the Annual General Meeting to be held in 2021: it appeared from information available to the Company and from information provided by Ms Henriette Fenger Ellekrog that she satisfied the applicable requirements with respect to independence.
| Number of shares voting validly: | 31 541 420 (52.21% of the capital) |
|---|---|
| Number of valid votes without abstentions: | 31 541 420 |
| Number of votes for: | 31 537 620 |
| Number of votes against: | 3 800 |
| Number of abstentions: | 0 |
6.3 Ms Eriikka Söderström was appointed as independent Director, within the meaning of Article 7:87 of the Code on Companies and Associations and of provision 3.5 of the 2020 Code on Corporate Governance, for a term of one year, up to and including the Annual General Meeting to be held in 2021: it appeared from information available to the Company and from information provided by Ms Eriikka Söderström that she satisfied the applicable requirements with respect to independence.
| Number of shares voting validly: | 31 541 420 (52.21% of the capital) |
|---|---|
| Number of valid votes without abstentions: | 31 541 420 |
| Number of votes for: | 30 637 444 |
| Number of votes against: | 903 976 |
| Number of abstentions: | 0 |
6.4 Mr Christophe Jacobs van Merlen was re-appointed as Director for a term of four years, up to and including the Annual General Meeting to be held in 2024.
| Number of shares voting validly: | 31 541 420 (52.21% of the capital) |
|---|---|
| Number of valid votes without abstentions: | 31 541 420 |
| Number of votes for: | 24 793 801 |
| Number of votes against: | 6 747 619 |
| Number of abstentions: | 0 |
6.5 Ms Emilie van de Walle de Ghelcke was re-appointed as Director for a term of four years, up to and including the Annual General Meeting to be held in 2024.
| Number of shares voting validly: | 31 541 420 (52.21% of the capital) |
|---|---|
| Number of valid votes without abstentions: | 31 541 420 |
| Number of votes for: | 24 830 618 |
| Number of votes against: | 6 710 802 |
| Number of abstentions: | 0 |
6.6 Mr Henri Jean Velge was re-appointed as Director for a term of four years, up to and including the Annual General Meeting to be held in 2024.
| Number of shares voting validly: | 31 541 420 (52.21% of the capital) |
|---|---|
| Number of valid votes without abstentions: | 31 541 420 |
| Number of votes for: | 24 830 618 |
| Number of votes against: | 6 710 802 |
| Number of abstentions: | 0 |
In light of the possible impact of the Covid-19 pandemic, and in line with the salary reduction implemented for the Executive and Senior Management, the Board of Directors decided to
propose the General Meeting to reduce the fixed remuneration of the non-executive Directors with 10% as set out below.
On the motion of the Board of Directors the General Meeting resolved as follows:
7.1 The remuneration of each non-executive Director, excluding the Chairman, for the performance of the duties as member of the Board of Directors during the financial year 2020 was reduced with 10% to a fixed amount of € 63 000 (rather than € 70 000). Each of them had the option to receive part thereof (0%, 25% or 50%) in Company shares, after settlement of taxes.
| Number of shares voting validly: | 31 541 420 (52.21% of the capital) |
|---|---|
| Number of valid votes without abstentions: | 31 541 420 |
| Number of votes for: | 31 541 420 |
| Number of votes against: | 0 |
| Number of abstentions: | 0 |
7.2 The remuneration of each non-executive Director, except the Chairman, for the performance of the duties as member or Chairperson of a Committee of the Board during the financial year 2020 was a fixed amount of € 20 000. The Chairperson of the Audit and Finance Committee received an additional fixed amount of € 5 000.
| Number of shares voting validly: | 31 541 420 (52.21% of the capital) |
|---|---|
| Number of valid votes without abstentions: | 31 541 420 |
| Number of votes for: | 31 541 420 |
| Number of votes against: | 0 |
| Number of abstentions: | 0 |
| Number of shares voting validly: | 31 541 420 (52.21% of the capital) |
|---|---|
| Number of valid votes without abstentions: | 31 541 420 |
| Number of votes for: | 24 506 609 |
| Number of votes against: | 7 034 811 |
| Number of abstentions: | 0 |
7.4 Without prejudice to his remuneration in his capacity as Executive Manager, the Chief Executive Officer would not receive remuneration for his mandate as Director.
| Number of shares voting validly: | 31 541 420 (52.21% of the capital) |
|---|---|
| Number of valid votes without abstentions: | 31 541 420 |
| Number of votes for: | 31 541 420 |
| Number of votes against: | 0 |
| Number of abstentions: | 0 |
The General Meeting resolved, in accordance with Article 7:151 of the Code on Companies and Associations, to approve the change of control provisions applying to the Company included in the following documents:
Number of shares voting validly: 31 541 420 (52.21% of the capital) Number of valid votes without abstentions: 31 501 300 Number of votes for: 31 427 362 Number of votes against: 73 938 Number of abstentions: 40 120
9. Communication of the consolidated annual accounts of the Bekaert Group for the financial year 2019, and of the annual report of the Board of Directors and the report of the Statutory Auditor on the consolidated annual accounts
Such communication did not call for a resolution.
The agenda having been exhausted, the Chairman requested the members of the bureau who were physically present at the Meeting to sign the minutes.
The General Meeting adjourned at 11:10 a.m.
[signed] [signed]
Hilde Ampe Isabelle Vander Vekens
[signed] Charles de Liedekerke
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