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Beijing SinoHytec Company Limited — Proxy Solicitation & Information Statement 2023
May 24, 2023
50575_rns_2023-05-24_7b447484-36eb-4f17-bed1-7407d5503cb0.pdf
Proxy Solicitation & Information Statement
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(A joint stock company incorporated in the People’s Republic of China with limited liability)
(Stock Code: 2402)
Form of Proxy for 2023 Annual General Meeting (Applicable to H Shareholders)
Number of H Shares to which this form of proxy relates [(Note][1)]
I/We [(Note][2)] (name)
of (address)
(Note 3) H Shares of RMB1.00 each in
being the registered holder(s) of
the share capital of Beijing SinoHytec Co., Ltd. (北京億華通科技股份有限公司) (the “ Company ”) hereby appoint the Chairman of the Meeting, or [(Note][4)]
of (address)
asthinksmy/ourfit, atproxythe 2023to attendannualandgeneralvote formeetingme/us (theon my/our“ AGM ”)behalfto beashelddirectedat Roombelow,C701,or 7thif noFloor,such BlockindicationC, Buildingis givenB-6,thenDongshengto vote as my/ourScience proxyPark, Zhongguancun, No. 66, Xixiaokou Road, Haidian District, Beijing, China on Friday, June 16, 2023 at 2:00 p.m. or at any adjournment or postponement thereof.
| ORDINARY RESOLUTIONS (Note A) | ORDINARY RESOLUTIONS (Note A) | ORDINARY RESOLUTIONS (Note A) | ORDINARY RESOLUTIONS (Note A) | ORDINARY RESOLUTIONS (Note A) | FOR (Note 5) | AGAINST (Note 5) | ABSTAIN (Note 5) | ||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 1. To consider and approve the annual report of |
the Company and its | ||||||||||||
| subsidiaries for the year of 2022 | and | its abstract. | |||||||||||
| 2. To consider and approve the report of the board of directors of the |
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| Company for the year | of 2022. | ||||||||||||
| 3. To consider and approve the report of the board of supervisors of |
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| the Company for the year of 2022. | |||||||||||||
| 4. To consider and approve the report of independent non-executive |
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| director of the Company for the year | of 2022. | ||||||||||||
| 5. To consider and approve the report of audit committee of the |
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| Company for the year | of 2022. | ||||||||||||
| 6. To consider and approve the financial accounts report of the |
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| Company and its subsidiaries for | the | year of 2022. | |||||||||||
| 7. To consider and approve the appointment of Mr. Li Zhijie as |
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| independent non-executive director of the Company. | |||||||||||||
| 8. To consider and approve the |
Company’s | unrecovered losses | |||||||||||
| reaching one third of the total paid-in capital. | |||||||||||||
| 9. To consider and approve the appointment of Da Hua Certified |
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| Public | Accountants (Special General Partnership) as the auditors | ||||||||||||
| of the | Company for the year of 2023, | for a term commencing from | |||||||||||
| the date of approval at the AGM until the conclusion of the next | |||||||||||||
| annual general meeting of the Company, and authorize the general | |||||||||||||
| manager of the Company to implement matters relating to the | |||||||||||||
| engagement. | |||||||||||||
| SPECIAL RESOLUTIONS _(Note _ | A) | FOR (Note 5) | AGAINST (Note 5) | ABSTAIN (Note 5) | |||||||||
| 10. To consider and approve the profit distribution and capital reserve |
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| capitalization plan of | the Company for the year of 2022. | ||||||||||||
| 11. To consider and approve the resolution in relation to the proposed |
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| change of registered | capital and amendments to the articles of | ||||||||||||
| association of the Company. |
Note A: Unless otherwise specified, capitalized terms used herein shall have the same meanings as those defined in the circular dated May 25, 2023.
Date:
Signature of Shareholder(s) [(Note][6)] :
Notes:
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Please insert the number of shares registered in your name(s) to which this proxy relates. If a number is inserted, this form of proxy will be deemed to relate only to those shares. If no number is inserted, the form of proxy will be deemed to relate to all shares registered in your name(s) (whether alone or jointly with others).
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Please insert the full name(s) and address(es) as registered in the register of members for H Shares of the company in BLOCK LETTERS . The name of all joint registered holders should be stated.
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Please insert the number of shares of the Company registered in your name(s) and delete as appropriate.
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If any proxy other than the Chairman of the Meeting is preferred, please strike out the words “the Chairman of the Meeting, or” and insert the name and address of the proxy desired in the space provided. A shareholder may appoint one or more proxies to attend and vote at the Meeting on his/her behalf. A proxy needs not be a shareholder of the Company. ANY ALTERATION MADE TO THIS FORM OF PROXY MUST BE INITIALED BY THE PERSON WHO SIGNS IT.
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IMPORTANT: IF YOU WISH TO VOTE FOR ANY RESOLUTION, PLEASE PUT A TICK IN THE BOX MARKED “FOR”. IF YOU WISH TO VOTE AGAINST ANY RESOLUTION, PLEASE PUT A TICK IN THE BOX MARKED “AGAINST”. IF YOU WISH TO VOTE ABSTENTION ON ANY RESOLUTION, PLEASE PUT A TICK IN THE BOX MARKED “ABSTAIN”. If the form returned is duly signed but without specific direction on any of the proposed resolutions, the proxy is entitled to vote or abstain at his/her discretion in respect of all resolutions; or if in respect of a particular proposed resolution there is no specific direction, the proxy is entitled, in relation to that particular proposed resolution, to vote or abstain at his/her discretion. A proxy will also be entitled to vote at his/her discretion on any resolution properly put to the AGM other than those set out in the notice convening the AGM.
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This form of proxy must be signed by you or your attorney duly authorized in writing or, in the case of a legal person, must be either executed under its common seal or under the hand of its legal representative or attorney or other officer duly authorized.
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If an attending shareholder or proxy casts a vote of abstention or abstains from voting in respect of a resolution, the Share(s) represented by that shareholder or proxy will be regarded as valid votes when the Company counts the votes with respect to that resolution.
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To be valid, this form of proxy and, if such proxy is signed by a person on behalf of the appointer pursuant to a power of attorney or other authority, a notarially certified copy of that power of attorney or other authority must be delivered to the H share registrar of the Company, Tricor Investor Services Limited at 17/F, Far East Finance Centre, 16 Harcourt Road, Hong Kong as soon as possible but in any event by not later than 24 hours before the time fixed for holding of the AGM (i.e. before 2:00 p.m. on Thursday, June 15, 2023) or any adjournment or postponement thereof.
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Completion and return of this form of proxy shall not preclude you from attending and voting in person at the AGM or any adjourned or postponed meeting(s) if you so wish. In such event, the instrument appointing a proxy shall be deemed to be revoked.
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Shareholders or his/her proxy(ies) shall produce their identification documents when attending the AGM in person or by proxy.
PERSONAL INFORMATION COLLECTION STATEMENT
Youryour votingsupplyinstructionsof your and foryourthe AGMproxy’s of(ortheproxies’)Companyname(s)(the “and Purposes address(es)”). Weismayon atransfervoluntaryyourbasisand foryourtheproxy’spurpose(orofproxies’)processingname(s)your requestand address(es)for the appointmentto our agent,ofcontractor,a proxy (ororproxies)third partyand service provider who provides administrative, computer and other services to us for use in connection with the Purposes and to such parties who are authorised by law to request the information or are otherwise relevant for the Purposes and need to receive the information. Your and your proxy’s (or proxies’) name(s) and address(es) will be retained for such period as may be necessary to fulfil the Purposes. Request for access to and/or correction of the relevant personal data can be made in accordance with the provisions of the Personal Data (Privacy) Ordinance and any such request should be in writing by mail to Tricor Investor Services Limited at the above address.