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Battery X Metals Inc. — Proxy Solicitation & Information Statement 2024
Jun 4, 2024
47803_rns_2024-06-04_69b26f0e-27e1-46b8-9244-e8d030e38527.pdf
Proxy Solicitation & Information Statement
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MANAGEMENT INFORMATION CIRCULAR
BATTERY X METALS INC.
2023 ANNUAL GENERAL MEETING OF SHAREHOLDERS
2024 ANNUAL GENERAL AND SPECIAL MEETING OF SHAREHOLDERS
TO BE HELD ON
JUNE 25, 2024
DATED: MAY 7, 2024
Battery X Metals Inc. 701 West Georgia Street, Suite 1500 Vancouver, BC V7Y 1C6
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MANAGEMENT INFORMATION CIRCULAR
As at May 7, 2024
(except as otherwise indicated)
SECTION 1 - INTRODUCTION
This management information circular (the “ Circular ”) is furnished in connection with the solicitation of proxies by the management of Battery X Metals Inc. (the “ Corporation ”) for use at the annual general meeting of the holders (the “ Shareholders ”) of common shares (“ Shares ”) for the year 2023, and the annual general & special meeting of Shareholders for the year 2024 which meetings will both be held on Tuesday, June 25, 2024 (each, a “ Meeting ” and collectively, the “ Meetings ”) to be held at 701 West Georgia Street, Suite 1500, Vancouver, British Columbia on Tuesday , June 25, 2024 , or any adjournment thereof.
DATE AND CURRENCY
The information contained in this Circular is as at May 7, 2024 . Unless otherwise stated, all amounts herein are in Canadian dollars.
NOTICE-AND-ACCESS
The Corporation is not relying on the “Notice and Access” delivery procedures outlined in National Instrument 54-101 - Communication with Beneficial Owners of Securities of a Reporting Issuer (“ NI 54101 ”) to distribute copies of proxy-related materials in connection with the Meeting. However, the Corporation is electronically delivering proxy-related materials to Shareholders who have requested such delivery method and encourages Shareholders to sign up for electronic delivery (e-Delivery) of all future proxy materials. The proxy materials for the Meetings can be found on SEDAR+, the Canadian Securities Administrators' national system that all market participants use for filings and disclosure, at www.sedarplus.ca, under the Corporation’s profile.
The Circular contains details of matters to be considered at the Meetings. Please review the Circular before voting.
SECTION 2 – PROXIES AND VOTING RIGHTS
MANAGEMENT SOLICITATION
The solicitation of proxies by the management of the Corporation will be conducted by mail and may be supplemented by telephone or other personal contact to be made without special compensation by the directors, officers and employees of the Corporation. The Corporation does not reimburse Shareholders, nominees or agents for costs incurred in obtaining from their principals’ authorization to execute forms of proxy, except that the Corporation has requested brokers and nominees who hold stock in their respective names to furnish this proxy material to their customers, and the Corporation will reimburse such brokers and nominees for their related out-of-pocket expenses. No solicitation will be made by specifically engaged employees or soliciting agents. The cost of solicitation will be borne by the Corporation.
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No person has been authorized to give any information or to make any representation other than as contained in this Circular in connection with the solicitation of proxies. If given or made, such information or representations must not be relied upon as having been authorized by the Corporation. The delivery of this Circular shall not create, under any circumstances, any implication that there has been no change in the information set forth herein since the date of this Circular. This Circular does not constitute the solicitation of a proxy by anyone in any jurisdiction in which such solicitation is not authorized, or in which the person making such solicitation is not qualified to do so, or to anyone to whom it is unlawful to make such an offer of solicitation.
APPOINTMENT OF PROXY
The purpose of a proxy is to designate persons who will vote the proxy on a Shareholder’s behalf in accordance with the instructions given by the Shareholder in the proxy. The persons whose names are printed on the enclosed form of proxy are officers and/or directors of the Corporation (the “ Management Proxyholders ”).
A Shareholder has the right to appoint a person or company to attend and act for or on behalf of that Shareholder at the Meetings, other than the Management Proxyholders named in the enclosed form of proxy. A proxyholder need not be a Shareholder.
To exercise the right, the Shareholder may do so by striking out the printed names and inserting the name of such other person and, if desired, an alternate to such person, in the blank space provided in the form of proxy. Such Shareholder should notify the nominee of the appointment, obtain the nominee’s consent to act as proxy and should provide instruction to the nominee on how the Shareholder’s Shares should be voted. The nominee should bring personal identification to the Meetings.
Those Shareholders desiring to be represented at the Meetings by proxy must deposit their respective forms of proxy with the Corporation’s registrar and transfer agent, Endeavor Trust Company, Suite 702, 777 Hornby Street, Vancouver, British Columbia, Canada V6Z 1S4, Attention: Proxy Department, by mail, facsimile transmission, telephone voting system or via the Internet at least two business days (excluding Saturdays, Sundays and holidays) prior to the scheduled time of the Meetings, or any adjournment thereof.
A proxy may not be valid unless it is dated and signed by the Shareholder who is giving it or by that Shareholder’s attorney-in-fact duly authorized by that Shareholder in writing or, in the case of a corporation, dated and executed by a duly authorized officer or attorney-in-fact for the corporation. If a form of proxy is executed by an attorney-in-fact for an individual Shareholder or joint Shareholders, or by an officer or attorney-in-fact for a corporate Shareholder, the instrument so empowering the officer or attorney-in-fact, as the case may be, or a notarized certified copy thereof, must accompany the form of proxy.
VOTING BY PROXY AND EXERCISE OF DISCRETION BY MANAGEMENT PROXYHOLDERS
Only registered Shareholders or duly appointed proxyholders are permitted to vote at the Meetings. Shares represented by a properly executed proxy will be voted or be withheld from voting on each matter referred to in the Notices of Meeting in accordance with the instructions of the Shareholder on any ballot that may be called for and if the Shareholder specifies a choice with respect to any matter to be acted upon, the Shares will be voted accordingly.
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If a Shareholder does not specify a choice and the Shareholder has appointed one of the Management Proxyholders as proxyholder, the Management Proxyholder will vote in favour of the matters specified in the Notices of Meeting and in favour of all other matters proposed by management at the Meetings.
The form of proxy also gives discretionary authority to the person named therein as proxyholder with respect to amendments or variations to matters identified in the Notices of Meeting and with respect to other matters which may properly come before the Meetings. As of the date of this Circular, management of the Corporation knows of no such amendments, variations or other matters to come before the Meetings.
NON-REGISTERED HOLDERS
Only Shareholders whose names appear on the records of the Corporation as the registered holders of Shares or duly appointed proxyholders are permitted to vote at the Meetings. Most Shareholders of the Corporation are “non-registered” Shareholders because the Shares they own are not registered in their names but instead registered in the name of a nominee such as a brokerage firm through which they purchased the Shares; bank, trust company, trustee or administrator of self-administered RRSPs, RRIFs, RESPs and similar plans; or clearing agency such as the Canadian Depository for Securities Limited (a “ Nominee ”). If you purchased your Shares through a broker or otherwise deposited your Shares with your broker, you are likely a non-registered holder.
Nominees are required to forward the Meetings materials to non-registered holders to seek their voting instructions in advance of the Meetings. Shares held by Nominees can only be voted in accordance with the instructions of the non-registered holder. The Nominees often have their own form of proxy, mailing procedures and provide their own return instructions. If you wish to vote by proxy, you should carefully follow the instructions from the Nominee in order to ensure that your Shares are voted at the Meetings. If you, as a non-registered holder, wish to vote at the Meetings in person, you should appoint yourself as proxyholder by writing your name in the space provided on the request for voting instructions or proxy provided by the Nominee and return the form to the Nominee in the envelope provided. Do not complete the voting section of the proxy form as your vote will be taken at the Meetings.
Non-registered holders who have not objected to their Nominee disclosing certain ownership information about themselves to the Corporation are referred to as “non-objecting beneficial owners” (“ NOBOs ”). Those non-registered holders who have objected to their Nominee disclosing ownership information about themselves to the Corporation are referred to as “objecting beneficial owners” (“ OBOs ”). Hereinafter, NOBOs and OBOs will collectively be referred to as “ Non-Registered Shareholders ”.
Management of the Corporation does not intend to pay for intermediaries to forward to OBOs under NI 54101 the proxy-related materials and Form 54-101F7 – Request for Voting Instructions Made by Intermediary, and, in the case of an OBO, the OBO will not receive the materials unless the OBO’s intermediary assumes the cost of delivery.
These securityholder materials are being sent to both registered and Non-Registered Shareholders. If you are a Non-Registered Shareholder and the Corporation or its agent has sent these materials directly to you, your name and address and information about your shareholdings, have been obtained in accordance with applicable securities regulatory requirements from the intermediary holding on your behalf.
By choosing to send these materials to you indirectly, the intermediary holding on your behalf has assumed
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responsibility for (i) delivering these materials to you, and (ii) executing your proper voting instructions. Please return your voting instructions as specified in the request for voting instructions.
ADVICE TO NON-REGISTERED SHAREHOLDERS
The information in this section is of significant importance to many Shareholders, as a substantial number do not hold their Shares in their own name. Non-Registered Shareholders are advised that only proxies from Shareholders of record can be recognized and voted upon at the Meetings. If Shares are listed in an account statement provided to a Shareholder by a broker, then in almost all cases those Shares will not be registered in the Shareholder’s name on the records of the Corporation. Such Shares will more likely be registered under the name of the Shareholder’s broker or an agent of that broker. In Canada, the vast majority of such Shares are registered under the name of CDS & Co. (the registration name for CDS Clearing and Depository Services Inc., which acts as nominee for many Canadian brokerage firms).
Shares held by brokers or their nominees can only be voted (for or against resolutions) upon the instructions of the Non-Registered Shareholder. Without specific instructions, brokers/nominees are prohibited from voting Shares for their clients. The directors and officers of the Corporation do not know for whose benefit the Shares registered in the name of CDS & Co. are held, and directors and officers of the Corporation do not necessarily know for whose benefit the Shares registered in the name of any broker or agent are held. Non-Registered Shareholders who complete and return a form of proxy must indicate thereon the person (usually a brokerage house) who holds their Shares as a registered Shareholder.
Applicable regulatory policy requires brokers and other intermediaries to seek voting instructions from Non-Registered Shareholders in advance of Shareholders’ meetings. Every broker and other intermediary has its own mailing procedure, and provides its own return instructions, which should be carefully followed. The form of proxy supplied by brokers and other intermediaries to Non-Registered Shareholders may be very similar and, in some cases, identical to that provided to registered Shareholders. However, its purpose is limited to instructing the registered Shareholder how to vote on behalf of the Non-Registered Shareholder.
In Canada, the vast majority of brokers now delegate responsibility for obtaining instructions from clients to Broadridge Financial Solutions, Inc. (“ Broadridge ”). Broadridge typically prepares a machine-readable voting instruction form, mails those forms to Non-Registered Shareholders and asks Non-Registered Shareholders to return the forms to Broadridge, or otherwise communicate voting instructions to Broadridge (by way of the Internet or telephone, for example). Broadridge then tabulates the results of all instructions received and provides appropriate instructions respecting the voting of shares to be represented at the Meetings. A Non-Registered Shareholder who receives a Broadridge voting instruction form cannot use that form to vote Shares directly at the Meetings. The voting instruction forms must be returned to Broadridge (or instructions respecting the voting of Shares must otherwise be communicated to Broadridge) well in advance of the Meetings in order to have the Shares voted.
Although a Non-Registered Shareholder may not be recognized directly at the Meetings for the purposes of voting Shares registered in the name of his broker, a Non-Registered Shareholder may attend the Meetings as proxyholder for the registered Shareholder and vote the Shares in that capacity. NonRegistered Shareholders who wish to attend the Meetings and indirectly vote their Shares as proxyholder for the registered Shareholder, should enter their own names in the blank space on the form of proxy provided to them and return the same to their broker (or the broker’s agent) in accordance with the instructions provided by such broker.
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Non-Registered Shareholders should contact their broker or other intermediary through which they hold Shares if they have any questions regarding the voting of such Shares.
REVOCATION OF PROXIES
A Shareholder who has submitted a proxy may revoke it at any time prior to the exercise thereof. If a person who has given a proxy attends personally at the Meetings at which such proxy is to be voted, such person may revoke the proxy and vote in person. In addition to revocation in any other manner permitted by law, a proxy may be revoked by instrument in writing executed by the Shareholder or by the Shareholder’s attorney authorized in writing (or if the Shareholder is a corporation, under its seal or by an officer or attorney thereof duly authorized), deposited at Endeavor Trust Company, Suite 702, 777 Hornby Street, Vancouver, British Columbia, Canada V6Z 1S4, Attention: Proxy Department, not later than forty-eight (48) hours (excluding Saturdays, Sundays and holidays in British Columbia) before the Meetings or any adjournment thereof, at any time up to and including the last business day preceding the day of the Meetings or any adjournment thereof or with the Chair of the Meetings on the day of the Meetings or any adjournment thereof, and upon either of such deposits, the proxy is revoked.
The Corporation may refuse to recognize any instrument of proxy deposited in writing or by the internet received later than forty-eight (48) hours (excluding Saturdays, Sundays and statutory holidays in British Columbia) prior to the Meetings or any adjournment thereof.
NOTICE TO SHAREHOLDERS IN THE UNITED STATES
The solicitation of proxies involves securities of an issuer located in Canada and is being effected in accordance with the corporate laws of the Province of British Columbia, Canada, and securities laws of the provinces of Canada. The proxy solicitation rules under the United States Securities Exchange Act of 1934 , as amended, are not applicable to the Corporation or this solicitation, and this solicitation has been prepared in accordance with the disclosure requirements of the securities laws of the provinces of Canada. Shareholders should be aware that disclosure requirements under the securities laws of the provinces of Canada differ from the disclosure requirements under United States securities laws.
The enforcement by Shareholders of civil liabilities under United States federal securities laws may be affected adversely by the fact that the Corporation is incorporated under the Business Corporations Act (British Columbia), certain of its directors and its executive officers are residents of Canada and a substantial portion of its assets and the assets of such persons are located outside the United States. Shareholders may not be able to sue a foreign company or its officers or directors in a foreign court for violations of United States federal securities laws. It may be difficult to compel a foreign company and its officers and directors to subject themselves to a judgement by a United States court.
SECTION 3 - VOTING SHARES AND PRINCIPAL HOLDERS THEREOF
RECORD DATE
The board of directors of the Corporation (the “ Board ”) has fixed May 7, 2024, as the record date (the “ Record Date ”) for determination of persons entitled to receive Notices of Meeting. The Corporation will prepare or cause to be prepared a list of the Shareholders recorded as holders of Shares on its register of Shareholders as of the close of business on the Record Date, each of whom shall be entitled to vote the Shares shown opposite their name on the list at the Meetings or any adjournment thereof, except to the extent that: (a) any such Shareholder has transferred ownership of any of their Shares subsequent to the
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Record Date; and (b) the transferee produces properly endorsed share certificates evidencing the transfer or otherwise establishes that the transferee owns the transferred Shares and demands, not later than ten (10) days before the Meetings, that they be included on the list of Shareholders entitled to vote at the Meetings, in which case the transferee will be entitled to vote the transferred Shares at the Meetings or any adjournment thereof.
In addition, persons who are Non-Registered Shareholders as at the Record Date will be entitled to exercise their voting rights in accordance with the procedures established under NI 54-101. See “ Section 2 – Proxies and Voting Rights – Advice to Non-Registered Shareholders”.
VOTING RIGHTS
The Corporation is authorized to issue an unlimited number of Common shares without par value (“ Shares ”). As at the Record Date, there were 42,934,105 Shares issued and outstanding. Each Shareholder is entitled to one vote for each Share registered in his or her name. Other than as described in this Circular, no group of Shareholders has the right to elect a specified number of directors, nor are there cumulative or similar voting rights attached to the Shares.
PRINCIPAL HOLDERS OF SHARES
To the knowledge of the directors and executive officers of the Corporation, no holder beneficially owns, or controls or directs, directly or indirectly, voting securities of the Corporation carrying 10% or more of the voting rights attached to any class of outstanding voting securities of the Corporation as at the Record Date.
QUORUM
Pursuant to the Corporation’s Articles, the quorum for the transaction of business at a meeting of Shareholders is two or more persons who are, or who represent by proxy, Shareholders who, in the aggregate hold at least one-twentieth of the issued shares entitled to vote at the meeting.
SECTION 4 – PARTICULARS OF MATTERS TO BE ACTED UPON
MANAGEMENT OF THE CORPORATION KNOWS OF NO OTHER MATTERS TO COME BEFORE THE MEETINGS OTHER THAN THOSE REFERRED TO IN THE NOTICES OF MEETING. HOWEVER, IF ANY OTHER MATTERS THAT ARE NOT KNOWN TO MANAGEMENT SHOULD PROPERLY COME BEFORE THE MEETINGS, THE ACCOMPANYING FORM OF PROXY CONFERS DISCRETIONARY AUTHORITY UPON THE PERSONS NAMED THEREIN TO VOTE ON SUCH MATTERS IN ACCORDANCE WITH THEIR BEST JUDGMENT.
Additional detail regarding each of the matters to be acted upon at the Meetings is set forth below.
1. FINANCIAL STATEMENTS
The audited financial statements of the Corporation, together with the notes thereto and the auditor’s report thereon, for the financial years ended December 31, 2023 and December 31, 2022 (the “ Financial Statements ”), will be presented to Shareholders at each Meeting.
Copies of these documents will be available at each Meeting and may also be obtained by a Shareholder upon request without charge from the Corporation, 701 West Georgia Street, Suite 1500, Vancouver, BC
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V7Y 1C6. These documents are also available on SEDAR+ at www.sedarplus.ca under the Corporation’s profile.
Management will review the Corporation’s financial results at each Meeting and Shareholders and proxyholders will be given an opportunity to discuss these results with management. Shareholder approval is not required and no formal action will be taken at the Meetings to approve the Financial Statements.
2. FIXING THE NUMBER OF DIRECTORS
The Corporation’s constating documents stipulate there shall be not less than three (3) directors. At each Meeting, Shareholders will be asked to pass an ordinary resolution to set the number of directors of the Corporation for the ensuing year at three (3). The number of directors will be approved if the affirmative vote of at least a majority of Shares present or represented by proxy at each Meeting and entitled to vote thereat are voted in favour of setting the number of directors at three (3).
3. ELECTION OF DIRECTORS
The directors of the Corporation are elected at each annual meeting and hold office until the next annual meeting, or until their successors are duly elected or appointed in accordance with the Corporation’s Articles or until such director’s earlier death, resignation or removal.
Advance Notice Provisions
The Corporation has adopted advance notice provisions (the " Advance Notice Provisions ") in its constating documents. The Advance Notice Provisions include, among other things, a provision that requires advance notice be given to the Corporation in circumstances where nomination of persons for election to the Board are made by Shareholders of the Corporation. The Advance Notice Provisions set a deadline by which Shareholders must submit nominations (a " Notice ") for the election of directors to the Corporation prior to any annual or special meeting of shareholders. The Advance Notice Provisions also set forth the information that a Shareholder must include in the Notice to the Corporation and establish the form in which the Shareholder must submit the Notice for that notice to be in proper written form.
In the case of an annual meeting of shareholders (which may also be an annual and special meeting of shareholders), a Notice must be provided to the Corporation not less than thirty (30) days and not more than sixty-five (65) days prior to the date of the annual meeting. However, in the event that the annual meeting is to be held on a date that is less than fifty (50) days after the date on which the first Public Announcement of the date of the annual meeting was made, a Notice may be given not later than 5 p.m. in the time zone of the Head Office on the tenth (10th) day following the Notice Date The Advance Notice Provisions are available for viewing in the Articles of the Corporation available on SEDAR+ online at www.sedarplus.ca under the Corporation’s profile.
As at the date of this Circular, the Corporation has not received notice of a nomination in compliance with the Advance Notice Provisions and, as such, management’s nominees for election as directors set forth below shall be the only nominees eligible to stand for election at the Meetings.
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Nominees for Election
Management of the Corporation proposes to nominate the persons named in the table below for election by the Shareholders as directors of the Corporation at each Meeting. All of the nominees are current members of the Board and each has agreed to stand for election. Management of the Corporation does not contemplate that any of the nominees will be unable to serve as a director.
The following table sets out the names of each person proposed to be nominated for election as a director, all major offices and positions with the Corporation and any of its significant affiliates each now holds, each nominee’s principal occupation, business or employment for the five preceding years for new director nominees, the period of time during which each has been a director of the Corporation and the number of Shares beneficially owned by each, directly or indirectly, or over which each exercised control or direction, as at the Record Date:
| Number of | |||
| Name, province or state and country of residence and positions, current and former, if any, held in the Corporation |
Principal occupation for last five years(1) |
Served as director since |
common shares beneficially owned or controlled or directed, directly or indirectly, at |
| present (1) | |||
| Mark Brezer(1)(2) British Columbia, Canada |
Director of the Corporation since March 2021 and President & CEO of |
||
| President, Chief Executive Officer, Chairman and Director |
the Corporation since April 2021. Business owner and Realtor 2018 to 2021. |
March 22, 2021 | 313,780 |
| Retired, private investor | |||
| Barry Wattenberg(1)(2) Boyton Beach, Florida |
November 14, 2022 |
10,000 | |
| Director | |||
| SVP of Sales at Medical Air Services | |||
| Matthew Markin(1)(2) Victoria, Australia Chief Financial Officer and Director |
association from April 2017 until May 2022. May 2022 to present: President of IMarkin Investment PTY Limited based in Melbourne |
June 17, 2022 | 300,000 |
| Australia. |
NOTES:
(1) The information in as to common shares beneficially owned or controlled and the information as to principal occupation, business or employment has been furnished by the respective nominees.
(2) Member of the Audit Committee of the Corporation.
Cease Trade Orders, Bankruptcies, Penalties and Sanctions
To the knowledge of the management of the Corporation, no proposed nominee for election as a director of the Corporation:
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(a) is, at the date of this Circular, or has been within 10 years before the date of this Circular, a director, chief executive officer or chief financial officer of any company (including the Corporation) that,
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(i) was subject to a cease trade order, an order similar to a cease trade order, or an order that denied the relevant company access to any exemption under securities legislation, that was in effect for a period of more than 30 consecutive days (an “ Order ”) that was issued while the proposed director was acting in the capacity as a director, chief executive officer or chief financial officer; or
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(ii) was subject to an Order that was issued after the proposed director ceased to be a director, chief executive officer or chief financial officer and which resulted from an event that occurred while that person was acting in the capacity as director, chief executive officer or chief financial officer,
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(b) is, at the date of this Circular, or has been within 10 years before the date of this Circular, a director or executive officer of any company (including the Corporation) that, while that person was acting in that capacity, or within a year of that person ceasing to act in that capacity, became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency or was subject to or instituted any proceedings, arrangement or compromise with creditors or had a receiver, receiver manager or trustee appointed to hold its assets,
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(c) has, within the 10 years before the date of this Circular, become bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency, or become subject to or instituted any proceedings, arrangement or compromise with creditors, or had a receiver, receiver manager or trustee appointed to hold the assets of the proposed director, or
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(d) has been subject to any penalties or sanctions imposed by a court relating to securities legislation or by a securities regulatory authority or has entered into a settlement agreement with a securities regulatory authority or has been subject to any other penalties or sanctions imposed by a court or regulatory body that would be likely to be considered important to a reasonable shareholder in deciding whether to vote for a proposed director.
None of the proposed nominees for election as a director of the Corporation are proposed for election pursuant to any arrangement or understanding between the nominee and any other person or company, except the directors and executive officers of the Corporation acting solely in such capacity.
A Shareholder can vote for all of the above nominees, vote for some of the above nominees and withhold for other of the above nominees, or withhold for all of the above nominees. Management recommends Shareholders vote in favour of the election of each of the nominees listed above for election as directors of the Corporation for the ensuing year. Unless directed to the contrary, it is the intention of the Management Proxyholders named in the enclosed instrument of proxy to vote proxies FOR each of the nominees.
4.
APPOINTMENT OF AUDITOR
At each Meeting, Shareholders will be asked to vote for the re-appointment of Manning Elliott LLP, Chartered Professional Accountants, located at Suite 1700, 1030 W. Georgia Street, Vancouver, BC, V6E 2Y3, as auditor of the Corporation to hold office until the next annual meeting of Shareholders, or until a
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successor is appointed, and to authorize the directors of the Corporation to fix the remuneration of the auditor.
Manning Elliott LLP, Chartered Professional Accountants, has served as auditor of the Corporation since 2017.
Management recommends Shareholders vote in favour of the re-appointment of Manning Elliott LLP, Chartered Professional Accountants, as auditor of the Corporation for the ensuing year and authorize the Board to fix the auditor’s remuneration. Unless directed to the contrary, it is the intention of the Management Proxyholders named in the enclosed instrument of proxy to vote proxies FOR the appointment of Manning Elliott LLP, Chartered Professional Accountants, as auditor of the Corporation until the close of its next annual meeting and to authorize the Board to fix the remuneration to be paid to the auditor.
5. STOCK OPTION PLAN AND OTHER INCENTIVE PLANS
On May 17, 2019, the Board approved a 10% “rolling” stock option plan (the “ Existing Stock Option Plan ”). to which options may be granted to officers, directors, employees and consultants of the Corporation or its affiliates, subject to the rules and regulations of applicable regulatory authorities and the CSE. The Existing Stock Option Plan was last approved by the Corporation’s shareholders on March 31, 2023.
On May 7, 2024, the Board passed a resolution to approve a new equity incentive compensation plan (the “ New Equity Incentive Plan ”) to replace the Existing Stock Option Plan in its entirety upon approval of the Shareholders. The New Equity Incentive Plan will provide the Corporation with the ability to grant different types of incentives to directors, executive officers, employees and consultants, including options, restricted share rights, (“ RSRs ”) and deferred share units (“ DSUs ”). If approved, the New Equity Incentive Plan will need to be re-approved on or before June 25, 2027.
The purpose of the New Equity Incentive Plan is to secure for the Corporation and its shareholders the benefits inherent in share ownership by the employees and directors of the Corporation and its affiliates who, in the judgment of the Board, will be largely responsible for its future growth and success. It is generally recognized that equity incentive plans of the nature provided for herein aid in retaining and encouraging employees and directors of exceptional ability because of the opportunity offered them to acquire a proprietary interest in the Corporation.
The New Equity Incentive Plan is a "rolling” plan in that it provides that the aggregate maximum number of Shares that may be reserved for issuance under the New Equity Incentive Plan, at any time, together with all other security based compensation arrangements, of the Corporation, shall not exceed fifteen percent (15%) of the Corporation’s issued and outstanding Shares as at such time.
To the extent any awards under the New Equity Incentive Plan or the Existing Stock Option Plan are exercised or settled, or terminated or cancelled for any reason prior to exercise in full, the Shares subject to such awards (or any portion(s) thereof) shall be added back to the number of Shares reserved for issuance under the New Equity Incentive Plan.
At the date of this Circular, there were stock options outstanding to purchase an aggregate of 2,186,665 Shares under the Existing Stock Option Plan. No RSRs or DSUs have ever been issued.
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For a summary of the material terms of the Existing Stock Option Plan, see “ Section 5 – Statement of Executive Compensation – Director and Named Executive Officer Compensation – Stock Option Plans and Other Incentive Plans ”. For additional details, see “ Section 8 – Other Information - Securities Authorized for Issuance Under Equity Compensation Plans ”. A full copy of the New Equity Incentive Plan is attached to this Circular as Schedule “A”.
Material Terms of the New Equity Incentive Plan
The Board adopted the New Equity Incentive Plan on May 7, 2024, with the purpose of being able to secure for the Corporation and Shareholders the benefits inherent in share ownership by the directors, officer, and employees of the Corporation and its affiliates who, in the judgement of the Board, will be largely responsible for its future growth and success. It is generally recognized that equity incentive plans of the nature provided for herein aid in retaining and encouraging employees and directors of exceptional ability because of the opportunity offered them to acquire a proprietary interest in the Corporation.
Awards that may be granted to eligible directors, officers, employees and consultants (collectively, “ Participants ”) under the New Equity Incentive Plan include stock options (“ Options ”) and restricted share rights (“ RSRs ”). In addition, the New Equity Incentive Plan provides for the granting to eligible directors of deferred share units (“ DSUs ”). Hereinafter “Awards” refers, collectively, to Options, RSRs, and DSUs.
Options
Option Grants
The New Equity Incentive Plan authorizes the Board to grant Options. The number of Shares, the exercise price per Share, the vesting period and any other terms and conditions of Options granted pursuant to the New Equity Incentive Plan, from time to time are determined by the Board at the time of the grant, subject to the defined parameters of the New Equity Incentive Plan. The date of grant for the Options is the date the Board approved the grant.
Exercise Price
The exercise price of any Option cannot be less than the greater of the closing market price of the Shares on the Canadian Securities Exchange (the “ CSE ”) for the trading day prior to the grant of the Option and the date of grant of the Option.
Exercise Period, Blackout Periods and Vesting
Options are exercisable for a period of five years from the date the Option is granted or such greater or lesser period as determined by the Board. Options may be earlier terminated in the event of death or termination of employment or appointment. Vesting of Options is determined by the Board. Failing a specific vesting determination by the Board, Options automatically become exercisable incrementally over a period of eighteen months from the date of grant, as to: (i) 25% of the total number of Shares under Option immediately upon the date of grant; and (ii) at each six-month interval thereafter, an additional 25% of the total number of Shares under Option such that after the 18[th] month of the Option period, 100% of the Option will be exercisable.
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The right to exercise an Option may be accelerated in the event a takeover bid in respect of the Shares is made.
When the expiry date of an Option occurs during, or within ten (10) days following, a “blackout period”, the expiry date of such Option is deemed to be the date that is ten (10) days following the expiry of such blackout period. Blackout periods are imposed by the Corporation to restrict trading of the Corporation’s securities by directors, officers, employees and certain others who hold Options to purchase Shares, in accordance with certain of the Corporation’s policies in effect from time to time particularly in circumstances where material non-public information exists, including when financial statements are being prepared but results have not yet been publicly disclosed.
Cashless Exercise Rights
Provided the Shares are listed on an Exchange (as defined in the New Equity Incentive Plan), an Option holder of an Option has the right to exercise an Option on a “cashless” basis by electing to relinquish, in whole or in part, the right to exercise such Option and receive, in lieu of receiving the Shares to which such Option relates, a number of fully paid Shares. The number of Shares issuable on the cashless exercise right is based on calculations using the formula in the New Equity Incentive Plan.
Termination or Death
If an Option holder dies while employed by the Corporation, any Option held by him or her will be exercisable for a period of 12 months or prior to the expiration of the Options (whichever is sooner) by the person to whom the rights of the Option holder shall pass by will or applicable laws of descent and distribution. If an Option holder is terminated for cause, no Option will be exercisable unless the Board determines otherwise. If an Option holder ceases to be employed or engaged by the Corporation for any reason other than cause, then the Options will be exercisable for a period of 12 months or prior to the expiration of the Options (whichever is sooner).
RSRs
RSR Grant
The New Equity Incentive Plan authorizes the Board to grant RSRs, in its sole and absolute discretion, to any Participant. Each RSR provides the recipient with the right to receive Shares as a discretionary payment in consideration of past services or as an incentive for future services, subject to the New Equity Incentive Plan and with such additional provisions and restrictions as the Board may determine. Each RSR grant shall be evidenced by a restricted share right grant letter which shall be subject to the terms of the New Equity Incentive Plan and any other terms and conditions which the Board deems appropriate. For the purposes of calculating the number of RSRs to be granted, the Corporation shall value the Shares underlying such RSR at not less than the greater of the closing market price of the Shares on the CSE on the trading day prior to the grant of the RSR and the date of grant of the RSR.
Vesting of RSRs
Concurrent with the granting of the RSR, the Board shall determine the period of time during which the RSR is not vested and the holder of such RSR remains ineligible to receive Shares. Such period of time may be reduced or eliminated from time to time for any reason as determined by the Board. Once the RSR vests, the RSR is automatically settled through the issuance of an equivalent number of underlying Shares
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as RSRs held. Participants who are resident in Canada for the purposes of the Income Tax Act (Canada) may elect to defer some or all of any part of the Share grant until one or more later dates.
Retirement or Termination
In the event the Participant retires or is terminated during the vesting period, any RSR held by the Participant shall be terminated immediately provided however that the Board shall have the absolute discretion to accelerate the vesting date. In the event of death or total disability, the vesting period shall accelerate and the Common Shares underlying the RSRs shall be issued.
DSUs
DSU Grant
The New Equity Incentive Plan authorizes the Board to grant DSUs, in its sole and absolute discretion at any time or on regular intervals, to eligible directors based on such formulas or criteria as the Board may from time to time determine. DSUs will be credited to the director’s account when designated by the Board. Each DSU grant shall be evidenced by a DSU grant letter which shall be subject to the terms of the New Equity Incentive Plan and any other terms and conditions which the Board deems appropriate. For the purposes of calculating the number of DSUs to be granted, the Corporation shall value the Shares underlying such DSU at not less than the greater of the closing market price of the Shares on the CSE for the trading day prior to the grant of the DSU and the date of grant of the DSU.
Vesting of DSUs
The DSUs held by each director who is not a US Taxpayer (as defined in the plan) shall be redeemed automatically and with no further action by the director only on the 20[th] business day following the date the director ceases to be a Participant under the New Equity Incentive Plan (which for greater certainty, includes the director ceasing to be a Participant by reason of the director’s death). For US Taxpayers, DSUs held by directors will be redeemed in accordance with the provisions detailed in the New Equity Incentive Plan, which such provisions are predicated on tax laws in the United States. Upon redemption, the former director shall be entitled to receive the number of Shares issued from treasury equal to the number of DSUs in the director’s DSU account, subject to any applicable deductions and withholdings. In the event the director ceases to be a Participant under the New Equity Incentive Plan during a year and DSUs have been granted to such director for that entire year, the director will only be entitled to a pro-rated issuance of Shares in respect of such DSUs based on the number of days that he or she was a Participant under the New Equity Incentive Plan for that year.
No amount will be paid to, or in respect of, an eligible director under the New Equity Incentive Plan or pursuant to any other arrangement, and no other additional DSUs will be granted to compensate for a downward fluctuation in the value of the Shares nor will any other benefit be conferred upon, or in respect of, an eligible director for such purpose.
Death
In the event of the death of a director, the DSUs shall be redeemed automatically and with no further action on the 20[th] business day following the death of the director.
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The above summary is qualified in its entirety by the full text of the New Equity Incentive Plan, a full copy of the New Equity Incentive Plan is attached to this Circular as Schedule “A”.
If the Plan is approved by shareholders, a total of 6,440,115 Shares will be reserved for issuance. As of May 7, 2024, there were 2,186,665 options issued and outstanding.
Shareholder Approval
At the annual general & special meeting of Shareholders for the year 2024, shareholders will be asked to pass the following resolution:
-
“ BE IT RESOLVED as an ordinary resolution of Shareholders that:
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the Corporation’s New Equity Incentive Plan (the “Plan”), in the form attached as Schedule “A”, as set forth in the Corporation’s Circular dated May 7, 2024 (the “Circular”), including the reservation for issuance under the Plan at any time of a maximum of 15% of the issued common shares of the Corporation, be and is hereby approved, in accordance with its terms and conditions and with the policies of the Canadian Securities Exchange (the “CSE”);
-
the options and other awards to be issued under the New Equity Incentive Plan, and all unallocated options and other awards issuable under the New Equity Incentive Plan of the Corporation, be and are hereby approved;
-
the Corporation is hereby authorized to grant options, and other awards under the Plan until June 25, 2027, being the date that is three years from the date of the meeting of shareholders of the Corporation at which shareholder approval is being sought;
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the Corporation’s board of directors (the “Board”) be and is hereby authorized in its absolute discretion to administer the Plan and amend or modify the Plan in accordance with its terms and conditions and with the policies of the CSE; and
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any one director or officer of the Corporation be and is hereby authorized and directed, on behalf of the Corporation, to take all necessary steps and proceedings and to execute, deliver and file any and all declarations, agreements, documents and other instruments and do all such other acts and things (whether under corporate seal of the Corporation or otherwise) that may be necessary or desirable to give effect to this ordinary resolution.”
In order for the foregoing New Equity Incentive Plan Resolution to be passed, it must be approved by a simple majority of the votes cast by Shareholders in person or by proxy at the Meeting.
Management of the Corporation has reviewed the proposed resolution, concluded that it is fair and reasonable to the Shareholders and in the best interest of the Corporation, and recommends Shareholders vote in favour of the approval, confirmation and ratification of the New Equity Incentive Plan. Unless directed to the contrary, it is the intention of the Management Nominees named in the enclosed instrument of proxy to vote proxies FOR the New Equity Incentive Plan .
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SECTION 5 – STATEMENT OF EXECUTIVE COMPENSATION
Objective:
The objective of this disclosure is to communicate the compensation the Corporation paid, made payable, awarded, granted, gave or otherwise provided to each named executive officer and director for the financial year, and the decision-making process relating to compensation. This disclosure will provide insight into executive compensation as a key aspect of the overall stewardship and governance of the Corporation and will help investors understand how decisions about executive compensation are made.
Definitions :
For the purpose of this Statement of Executive Compensation, in this form:
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(a) “ Corporation ” means Battery X Metals Inc.;
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(b) “ company ” includes other types of business organizations such as partnerships, trusts and other unincorporated business entities;
-
(c) “ compensation securities ” includes stock options, convertible securities, exchangeable securities and similar instruments including stock appreciation rights, deferred share units and restricted stock units granted or issued by the Corporation or one of its subsidiaries for services provided or to be provided, directly or indirectly, to the Corporation or any of its subsidiaries;
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(d) “ named executive officer ” or “ NEO ” means each of the following individuals:
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(i) each individual who, in respect of the Corporation, during any part of the most recently completed financial year, served as chief executive officer (“ CEO ”), including an individual performing functions similar to a CEO;
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(ii) each individual who, in respect of the company, during any part of the most recently completed financial year, served as chief financial officer (“ CFO ”), including an individual performing functions similar to a CFO;
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(iii) in respect of the company and its subsidiaries, the most highly compensated executive officer other than the individuals identified in paragraphs (a) and (b) at the end of the most recently completed financial year whose total compensation was more than $150,000 for that financial year;
-
(iv) each individual who would be a named executive officer under paragraph (c) but for the fact that the individual was not an executive officer of the company, and was not acting in a similar capacity, at the end of that financial year;
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(e) “ plan ” includes any plan, contract, authorization, or arrangement, whether or not set out in any formal document, where cash, compensation securities or any other property may be received, whether for one or more persons; and
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- (f) “ underlying securities ” means any securities issuable on conversion, exchange or exercise of compensation securities.
DIRECTOR AND NAMED EXECUTIVE OFFICER COMPENSATION
During the financial year ended December 31, 2023, based on the definitions in this section, the NEOs of the Corporation were (a) Mark Brezer, the President and Chief Executive Officer (“CEO”) CEO of the Corporation; and (b) Matthew Markin, the Chief Financial Officer (“CFO”) of the Corporation. Individuals serving as Directors of the Corporation who were not NEOs during the financial year ended December 31, 2023, was Barry Wattenberg.
DIRECTOR AND NEO COMPENSATION, EXCLUDING COMPENSATION SECURITIES
The following table sets forth all compensation, excluding options and compensation securities, paid, payable, awarded, granted, given, or otherwise provided, directly or indirectly, by the Corporation, or a subsidiary of the Corporation, for the two most recently completed financial years, to each NEO and director of the Corporation, in any capacity, including, for greater certainty, all plan and non-plan compensation, direct and indirect pay, remuneration, economic or financial award, reward, benefit, gift or perquisite paid, payable, awarded, granted, given or otherwise provided to the NEO or director of the Corporation for services provided and for services to be provided, directly or indirectly, to the Corporation or a subsidiary of the Corporation.
| Table of compensation excluding compensation securities | Table of compensation excluding compensation securities | Table of compensation excluding compensation securities | Table of compensation excluding compensation securities | Table of compensation excluding compensation securities | Table of compensation excluding compensation securities | ||
|---|---|---|---|---|---|---|---|
| Name and position |
Year End Dec. 31 |
Salary, consulting fee, retainer or commission ($) |
Bonus ($) |
Committe e or meeting fees ($) |
Value of perquisites ($) |
Value of all other compensation ($) |
Total compensation ($) |
| Mark Brezer(1) (7) President, CEO, Chairman and Director |
2023 2022 |
118,116 80,000 |
100,000 Nil |
Nil Nil |
Nil Nil |
Nil Nil |
218,116 80,000 |
| Matthew Markin(2) (7) | 2023 | 100,000 | 100,000 | Nil |
Nil | Nil | 200,000 |
| CFO and Director | 2022 | Nil | Nil | Nil | Nil | Nil | Nil |
| Barry Wattenberg(3) (7) | 2023 | 8,000 | Nil | Nil | Nil | Nil | 8,000 |
| Director | 2022 | Nil | Nil | Nil | Nil | Nil | Nil |
| Rod Husband(4) | 2023 | Nil | Nil | Nil | Nil | Nil | Nil |
| Former CEO | 2022 | 72,000 | Nil | Nil | Nil | Nil | 72,000 |
| Daniel Cruz(5) Former Director and Former CFO |
2023 2022 |
Nil 240,000 |
Nil Nil |
Nil Nil |
Nil Nil |
Nil Nil |
Nil 240,000 |
| Matthew Coltura(6) | 2023 | Nil | Nil | Nil | Nil | Nil | Nil |
| Former Director | 2022 | Nil | Nil | Nil | Nil | Nil | Nil |
| NOTES: |
(1) Mr. Brezer has served as a Director since March 22, 2021. Under the terms of his employment agreement, Mr. Brezer receives an annual salary of $120,000 for his role as President and CEO. Additionally, he will receive an annual bonus of $120,000, payable in cash or shares, on the first and second anniversaries of the agreement Mr. Brezer, resigned as the CEO on December 15, 2021 and was reappointed CEO on October 5, 2022.
(2) Mr. Markin has served as a Director since June 17, 2022 and was appointed CFO and Corporate Secretary on October 5, 2022. Under the terms of his consulting agreement, Mr. Markin receives $10,000 per month until March 1, 2025, unless extended by mutual agreement. Additionally, he will receive an annual bonus of $120,000, payable in cash or shares, on the first and second anniversaries of the agreement.
(3) Mr. Wattenberg has served as a Director since November 14, 2022.
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(4) Mr. Husband was appointed CEO on December 15, 2021 and resigned as CEO on July 4, 2022. The fees to be paid to Mr. Husband for his services as CEO were paid to Mara Management Ltd., a company controlled by Mr. Husband.
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(5) Mr. Cruz served as a Director from May 5, 2021 to March 31, 2023 and served as CFO from May 5, 2021 to October 5, 2022. The fees to be paid to Mr. Cruz for his services as CFO were paid to Wawel Capital Corp, a consulting firm which Mr. Cruz serves as a director.
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(6) Mr. Coltura was appointed President and CEO on July 18, 2019 and resigned as President and CEO on April 28, 2021; Mr. Coltura resigned as Director on October 5, 2022.
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(7) Member of the Audit Committee of the Corporation.
STOCK OPTIONS AND OTHER COMPENSATION SECURITIES
The following table sets out all compensation securities granted or issued to each NEO and director by the Corporation or one of its subsidiaries during the financial year ended December 31, 2023, for services provided or to be provided, directly or indirectly, to the Corporation or any subsidiary thereof:
| Compensation Securities | Compensation Securities | Compensation Securities | Compensation Securities | Compensation Securities | |
|---|---|---|---|---|---|
| Name and Position |
Type of Compensation Security(1) Number of Compensation Securities, Number of Underlying Securities, and Percentage of Class(2) |
Date of Issue or Grant |
Issue, Conversion or Exercise Price ($) Closing Price of Security or Underlying Security on Date of Grant ($) Closing Price of Security or Underlying Security at Year End ($) Expiry Date |
||
| Mark Brezer (3) President, CEO, Chairman and Director |
Stock Options | 500,000 Options – 22.87% (500,000 underlying Shares – 1.34%) |
August 8, 2023 |
$0.15 | $0.10 $0.09 August 8, 2025 |
| Matthew Markin (4) Director and CFO |
Stock Options | 500,000 Options – 22.87% (500,000 underlying Shares – 1.34%) |
August 8, 2023 |
$0.15 | $0.10 $0.09 August 8, 2025 |
| Barry Wattenberg(5) Director |
Stock Options | 250,000 Options – 11.43% (250,000 underlying Shares–0.67%) |
August 8, 2023 |
$0.15 | $0.10 $0.09 August 8, 2025 |
NOTES:
- (1) Each stock option entitles the holder to one Share upon exercise or release. For more information, see “Stock Option Plans and Other Incentive Plans” below.
(2) Percentages based on 2,186,665 Options and 37,435,285 Shares outstanding as at December 31, 2023.
(3) Mr. Brezer held 820,000 stock options as at December 31, 2023 and holds 820,000 stock options as of the Record Date.
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(4) Mr. Markin held 500,000 stock options as at December 31, 2023 and holds 500,000 stock options as of the Record Date.
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(5) Mr. Wattenberg held 250,000 stock options as at December 31, 2023 and holds 250,000 stock options as of the Record Date.
As at December 31, 2023, in addition to the Options disclosed above, the NEOs and directors of the Corporation held the following compensation securities from Options granted prior to the commencement of the financial year ended December 31, 2023:
- (1) Mark Brezer, President, CEO, Chairman and director of the Corporation held 820,000 stock options outstanding, whereby 83,333 are exercisable into one common share in the capital of the Corporation at an exercise price of $0.60 until May 13, 2026, 116,667 are exercisable into one common share in the capital of the Corporation at an exercise price of $0.84 until June 7, 2023, 120,000 are exercisable into one common share in the capital of the Corporation at an exercise price of $0.40 until January 27, 2027 and 500,000 are exercisable into one common share in the capital of the Corporation at an exercise price of $0.15 until August 8, 2025.
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EXERCISE OF COMPENSATION SECURITIES BY DIRECTORS AND NEOS
No compensation securities were exercised by directors or Named Executive Officers during the financial year ended December 31, 2023.
STOCK OPTION PLANS AND OTHER INCENTIVE PLANS
Existing Stock Option Plan
The Corporation's Existing Stock Option Plan was last approved by the Corporation’s shareholders on March 31, 2023. The Existing Stock Option Plan is a "rolling" stock option plan, whereby the aggregate number of Shares reserved for issuance, together with any other Shares reserved for issuance under any other plan or agreement of the Corporation, shall not exceed ten (10%) percent of the total number of issued Shares (calculated on a non-diluted basis) at the time an option is granted. The Existing Stock Option Plan provides that the Board may, from time to time, in its discretion, grant to directors, officers, employees, consultants and other personnel of the Corporation and its subsidiaries or affiliates, options to purchase Shares.
The Existing Stock Option Plan has been established to provide incentive to qualified parties to increase their proprietary interest in the Corporation and thereby encourage their continuing association with the Corporation. The Existing Stock Option Plan is administered by the directors of the Corporation. All options expire on a date not later than ten years after the date of grant of such option. There are currently options to purchase 2,186,665 Shares outstanding under the Existing Stock Option Plan and all current outstanding options expire within 5 years of the date of grant.
The Existing Stock Option Plan allows for the purchase of shares issuable in connection with stock options granted under the stock option plan to equal 10% of the Corporation’s issued and outstanding Shares at any given time.
The material terms of the Existing Stock Option Plan are as follows:
-
the maximum aggregate number of Shares that can be issued pursuant to the exercise of options granted under the Existing Stock Option Plan, the Plan or otherwise, is 10% of the Corporation’s current issued and outstanding share capital (on a non-diluted basis);
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stock options granted under the Plan will have an expiry date not to exceed ten years from the date of grant;
-
any stock options granted that expire or terminate for any reason without having been exercised will again be available under the Plan;
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stock options will vest as required by the Exchange and as may be determined by the administrator of the Plan, or in the absence of such body, the Board;
-
the minimum exercise price of any stock options issued under the Plan will be determined by the Board at the time of grant, subject to the requirements of the Exchange;
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stock options granted will expire 90 days after an optionee ceases to be involved with the Corporation, or for any options granted to an individual providing investor relations services, 30 days after the optionee ceases to be involved with the Corporation;
-
the Corporation cannot grant options to any one consultant in any 12-month period which could, when exercised, result in the issuance of shares exceeding 2% of the issued and outstanding Shares of the Corporation;
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-
the Corporation cannot grant options in any 12-month period to persons employed or engaged by the Corporation to perform investor relations activities which could, when exercised, result in the issuance of Shares exceeding, in aggregate, 2% of the issued and outstanding shares of the Corporation and options issued to consultants performing investor relations activities must vest in stages over 12 months with no more than 1/4 of the options vested in any three-month period;
-
in connection with the exercise of an option, as a condition to such exercise the Corporation may require the optionee to pay to the Corporation an amount as necessary so as to ensure that the Corporation is in compliance with the applicable provisions of any federal, provincial or local laws relating to the withholding of tax or other required deductions relating to the exercise of such Option; and
-
if a change of control, as described in the Plan, occurs, all unvested options shall immediately become vested and may thereon be exercised in whole or in part by the option holder, subject to any required approval by the Exchange.
The Corporation proposes to replace the Existing Stock Option Plan with the New Equity Incentive Plan to provide for the flexibility to grant equity-based incentive awards in the form of stock options, RSRs and DSUs. A copy of the New Equity Incentive Plan is attached as Schedule “A” to this Information Circular. For a summary of the New Equity Incentive Plan, see “ Section 4 - Particulars of Matters to be Acted Upon at the Meeting – Stock Option Plan and Other Incentive Plans ”.
EMPLOYMENT, CONSULTING AND MANAGEMENT AGREEMENTS
Other than as described below, the Corporation is not party to any formal, written employment, consulting or management agreements with any NEO or director.
Mark Brezer – President and CEO
On March 1, 2023, the Corporation entered into an employment agreement with Mark Brezer (the “ Brezer Agreement ”) whereby the Corporation agreed to retain Mr. Brezer as President and Chief Executive Officer. Mr. Brezer is paid a base salary of $120,000 annually. On the first and second anniversaries of the adoption the Brezer Agreement, the Mr. Brezer will receive a $120,000.00 bonus, payable in cash or in shares of the Corporation. Mr. Brezer is also eligible to receive stock options of the Corporation, subject to board approval. The Brezer Agreement provides that the Corporation may terminate the Brezer Agreement at any time without just cause by paying Mr. Brezer a lump sum fee equivalent to three months’ compensation.
Matthew Markin –CFO
On March 1, 2023, the Corporation entered into a consulting agreement with Matthew Markin (the “ Markin Agreement ”) whereby the Corporation agreed to retain Mr. Markin as Chief Financial Officer. Mr. Markin is paid a base salary of $120,000 annually. On the first and second anniversaries of the adoption the Markin Agreement, the Mr. Markin will receive a $120,000.00 bonus, payable in cash or in shares of the Corporation. Mr. Markin is also eligible to receive stock options of the Corporation, subject to board approval. The term of the Markin Agreement is until March 1, 2025, unless extended by mutual agreement. The Markin Agreement provides that the Corporation may terminate the Markin Agreement at any time without just cause with thirty (30) days notice. There are no change of control benefits included in the Markin Agreement.
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TERMINATION AND CHANGE OF CONTROL BENEFITS
Except as noted below, the Corporation, including its subsidiaries, has not entered into any other contract, agreement, plan or arrangement that provides for payments to an NEO at, following or in connection with any termination (whether voluntary, involuntary or constructive), resignation, retirement, change in control of the Corporation or a change in an NEOs responsibilities.
The Brezer Agreement provides for the following payments if there is termination without cause:
-
(a) the Executive’s full compensation to the termination date, including expenses and any other amounts owing to the Executive;
-
(b) a cash payment equal to 3 months’ compensation;
-
(c) options, whether vested or unvested, will remain exercisable until the earlier of their expiration date or one years from the termination date.
The CEO’s compensation includes base compensation and equity incentives. The Board approves the CEO’s compensation. The CEO currently receives base salary compensation and stock options. The Board considers that this is appropriate for the Corporation's current stage of development. The Board has taken into consideration the Corporation’s understanding of the range of salaries paid to other chief executive officers in the mining industry, as described above under the heading “Compensation Discussion and Analysis”. In setting the salary and long-term incentives for the CEO, the Board evaluates the performance of the CEO in light of his impact on the achievement of the Corporation’s goals and objectives.
OVERSIGHT AND DESCRIPTION OF DIRECTOR AND NEO COMPENSATION
The compensation program of the Board is designed to provide competitive levels of compensation, a significant portion of which is dependent upon individual and corporate performance and contribution to increasing shareholder value. The Board recognizes the need to provide a compensation package that will attract and retain qualified and experienced executives as well as align the compensation level of each executive to that executive’s level of responsibility. The Corporation’s compensation arrangements for the NEOs may, in addition to salary, include compensation in the form of bonuses and, over a longer term, benefits arising from the grant of stock options. Given the stage of development of the Corporation, compensation of the NEOs to date has emphasized meaningful stock option awards to attract and retain NEOs and, to a certain extent, to conserve cash. This policy may be re-evaluated in the future to instead emphasize increased base salaries and/or cash bonuses with a reduced reliance on option awards, depending upon the future development of the Corporation and other factors which may be considered relevant by the Board from time to time. The compensation of the Corporation’s NEOs is determined by the Board.
The objectives and reasons for this system of compensation are generally to allow the Corporation to remain competitive compared to its peers in attracting experienced personnel.
The Board, establishes and reviews the Corporation’s overall compensation philosophy and its general compensation policies with respect to the CEO and other officers, including the corporate goals and objectives and the annual performance objectives relevant to such officers. The Board evaluates each officer’s performance in light of these goals and objectives and based on its evaluation, determines and approves the salary, bonus, options and other benefits for such officers.
The Corporation’s NEOs and directors are not permitted to purchase financial instruments, including for greater certainty, prepaid variable forward contracts, equity swaps, collars or units of exchange funds that
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are designed to hedge or offset a decrease in market value of equity securities granted as compensation or held, directly or indirectly, by the NEO or director.
Stock option grants are designed to reward the NEOs for success on a similar basis as the shareholders of the Corporation, but these rewards are highly dependent upon the volatile stock market, much of which is beyond the control of the NEOs.
The Board has not proceeded to a formal evaluation of the implications of the risks associated with the Corporation’s compensation policies and practices. Risk management is a consideration of the Board when implementing its compensation program, and the Board does not believe that the Corporation’s compensation program results in unnecessary or inappropriate risk-taking including risks that are likely to have a material adverse effect on the Corporation.
Pension Disclosure
The Corporation does not have any pension, retirement, defined benefit, defined contribution or deferred compensation plans that provides for payments or benefits to its directors and NEOs at, following, or in connection with retirement and none are proposed at this time.
SECTION 6 - AUDIT COMMITTEE
National Instrument 52-110 - Audit Committees (“ NI 52-110 ”) requires the Corporation, as a venture issuer, to disclose annually in its Circular certain information concerning the constitution of its Audit Committee and its relationship with its independent auditor.
AUDIT COMMITTEE CHARTER
The overall purpose of the Audit Committee is to ensure that management has designed and implemented an effective system of internal financial controls, to review and report on the integrity of the consolidated financial statements and to evaluate their compliance with regulatory and statutory requirements as they relate to financial statements, taxation matters and disclosure of material facts.
The full text of the Corporation’s Audit Committee Charter is attached as Schedule “B” to this Circular.
COMPOSITION OF AUDIT COMMITTEE
As at the date hereof, the Corporation’s audit committee is composed of Matthew Markin, Barry Wattenberg and Mark Brezer.
NI 52-110 provides that a member of an audit committee is “independent” if the member has no direct or indirect material relationship with the Corporation, which could, in the view of the Board, reasonably interfere with the exercise of the member’s independent judgment. of the Corporation’s current audit committee members, Barry Wattenberg is considered “independent” within the meaning of NI 52-110. NI 52-110 provides that an individual is “financially literate” if he or she has the ability to read and understand a set of financial statements that present a breadth and level of complexity of accounting issues that are generally comparable to the breadth and complexity of the issues that can reasonably be expected to be raised by the Corporation’s financial statements. All of the members of the Corporation’s audit committee are financially literate as that term is defined.
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RELEVANT EDUCATION AND EXPERIENCE
Each member of the Corporation’s Audit Committee has adequate education and experience that is relevant to his performance as an Audit Committee member and, in particular, the requisite education and experience that have provided the member with:
-
(a) an understanding of the accounting principles used by the Corporation to prepare its financial statements and the ability to assess the general application of those principles in connection with estimates, accruals and reserves;
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(b) experience preparing, auditing, analyzing or evaluating financial statements that present a breadth and level of complexity of accounting issues that are generally comparable to the breadth and complexity of issues that can reasonably be expected to be raised by the Corporation’s financial statements or experience actively supervising individuals engaged in such activities; and
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(c) an understanding of internal controls and procedures for financial reporting.
All of the Audit Committee members are senior-level businessmen with experience in financial matters. Each has an understanding of accounting principles used to prepare financial statements and varied experience as to general application of such accounting principles, as well as the internal controls and procedures necessary for financial reporting, garnered from working in their individual fields of endeavour.
Matthew Markin
Mr. Markin brings 25 years of experience leading corporate teams for multi-million dollar companies across various industries and has led corporate sales, investment banking teams and real estate development and construction divisions. He is currently the President and CEO of Markin Capital Group, Ltd., a full-service investment-banking firm based in Melbourne, Australia. As President, Mr. Markin is responsible for providing financing for private and public companies traded on the US, Canadian and Australian stock exchanges. During his career, Mr. Markin has served on the Board of Directors of several public companies as a director and officer.
Barry Wattenberg
Mr. Wattenberg is a graduate of Carnegie- Mellon University in 1977, Mr. Wattenberg held securities licensed positions ranging from Chief Compliance Officer, Market-Maker to Chief Operating Officer. More recently, Mr. Wattenberg has been involved in several mining/evaluation projects.
Mark Brezer
Mr. Mark Brezer is CEO, and Director of Battery X Metals Inc. and provides his services on a full-time basis. Mr. Brezer is a successful businessman and holds a Geography/Geology degree from the University of Arizona. During his studies, emphasis was placed on Remote Sensing, GIS, Glaciation and Climate Change. Mr. Brezer has worked as a Project Manager and has overseen Quality Control, Environmental Monitoring and Safety Programs as related to road construction. Strong communication skills have also led to roles in media relations and marketing. Mr. Brezer’s family has been passionate about mining and construction for decades and he has been actively involved in the research and investment of Junior Mining Companies for over 25 years. Time in the field and personal interest led Mark into extensive First Aid Training and he certified as a Paramedic and Firefighter. To his credit, he also completed his fixed wing airplane license in the US and Canada and learned to pilot helicopters.
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AUDIT COMMITTEE OVERSIGHT
At no time since the commencement of the Corporation’s most recently completed financial year ended December 31, 2023, was a recommendation of the Audit Committee to nominate or compensate an external auditor not adopted by the Board.
RELIANCE ON CERTAIN EXEMPTIONS
At no time since the commencement of the Corporation’s most recently completed financial year ended December 31, 2023, has the Corporation relied on the exemption in section 2.4 of NI 52-110 - Audit Committees (De Minimis Non-audit Services) , the exemption in section 6.1.1(4) ( Circumstance Affecting the Business or Operations of the Venture Issuer) , the exemption in subsection 6.1.1(5) ( Events Outside Control of Member ), the exemption in subsection 6.1.1(6) ( Death, Incapacity or Resignation ), or an exemption, in whole or in part, granted under Part 8 of NI 52-110.
As the Corporation is a “Venture Issuer” pursuant to relevant securities legislation, the Corporation is relying on the exemption in section 6.1 of NI 52-110 - Audit Committees , from the requirement of Parts 3 ( Composition of the Audit Committee ) and 5 ( Reporting Obligations ) of NI 52-110.
PRE-APPROVAL POLICIES AND PROCEDURES
The Audit Committee has not adopted specific policies and procedures for the engagement of non-audit services. The Audit Committee will review the engagement of non-audit services as required.
EXTERNAL AUDITOR SERVICE FEES (BY CATEGORY)
The aggregate fees billed by the Corporation’s external auditor in each of the last two financial years with respect to the Corporation, by category, are as follows:
| Financial Year Ending December 31 |
Audit Fees(1) ($) |
Audit-Related Fees(2) ($) |
Tax Fees(3) ($) |
All Other Fees(4) ($) |
|---|---|---|---|---|
| 2023 | 35,000 | Nil | Nil | Nil |
| 2022 | 42,000 | Nil | Nil | Nil |
NOTES:
(1) “Audit Fees” include fees necessary to perform the annual audit and quarterly reviews of the Corporation’s consolidated financial statements. Audit Fees include fees for review of tax provisions and for accounting consultations on matters reflected in the financial statements. Audit Fees also include audit or other attest services required by legislation or regulation, such as comfort letters, consents, reviews of securities filings and statutory audits.
(2) “Audit-Related Fees” include services that are traditionally performed by the auditor. These audit-related services include employee benefit audits, due diligence assistance, accounting consultations on proposed transactions, internal control reviews and audit or attest services not required by legislation or regulation.
(3) “Tax Fees” include fees for all tax services other than those included in “Audit Fees” and “Audit-Related Fees”. This category includes fees for tax compliance, tax planning and tax advice. Tax planning and tax advice includes assistance with tax audits and appeals, tax advice related to mergers and acquisitions, and requests for rulings or technical advice from tax authorities.
(4) “All Other Fees” include all other non-audit services.
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SECTION 7 - CORPORATE GOVERNANCE
GENERAL
Pursuant to National Instrument 58-101 – Disclosure of Corporate Governance Practices (“ NI 58-101 ”), the Corporation is required to disclose its corporate governance practices. Corporate governance relates to the activities of the Board, the members of which are elected by and are accountable to the Shareholders, and takes into account the role of the individual members of management who are appointed by the Board and who are charged with the day-to-day management of the Corporation.
National Policy 58-201 – Corporate Governance Guidelines (“ NP 58-201 ”) establishes corporate governance guidelines which apply to all public companies. These guidelines are not intended to be prescriptive but to be used by issuers in developing their own corporate governance practices. The Board is committed to sound corporate governance practices and believes the Corporation’s corporate governance practices are appropriate and effective for the Corporation given its current size.
BOARD OF DIRECTORS
Management is nominating three individuals to the Board, all of whom are current directors of the Corporation.
NP 58-201 suggests that the board of directors of every reporting issuer should be constituted with a majority of individuals who qualify as “independent” directors under NI 52-110, which provides that a director is independent if he or she has no direct or indirect “material relationship” with the Corporation. “Material relationship” is defined as a relationship which could, in the view of the Corporation’s Board, reasonably interfere with the exercise of a director’s independent judgement. Of the proposed nominees, Mark Brezer is not considered to be “independent” within the meaning of NI 52-110 by virtue of the fact that they also serve the Corporation in the capacities of President and CEO. Matthew Markin, is not considered to be “independent” within the meaning of NI 52-110 by virtue of the fact that he also serves the Corporation in the capacity of CFO. The remaining one director – Barry Wattenberg – is considered by the Board to be “independent” within the meaning of NI 52-110.
The Board has a stewardship responsibility to supervise the management of and oversee the conduct of the business of the Corporation, provide leadership and direction to Management, evaluate Management, set policies appropriate for the business of the Corporation and approve corporate strategies and goals. The day-to-day management of the business and affairs of the Corporation is delegated by the Board to the CEO and the CFO. The Board will give direction and guidance through the President to Management and will keep Management informed of its evaluation of the senior officers in achieving and complying with goals and policies established by the Board.
The Board recommends nominees to the shareholders for election as directors and, immediately following each annual general meeting of Shareholders, appoints an Audit Committee. The Board establishes and periodically reviews and updates the committee mandate, duties and responsibilities of the committee, elects a chairperson of the Board, if deemed appropriate, and establishes his or her duties and responsibilities, appoints the CEO, CFO and President of the Corporation and establishes the duties and responsibilities of those positions and on the recommendation of the CEO, appoints the senior officers of the Corporation and approves the senior management structure of the Corporation.
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The Board exercises its independent supervision over Management by its policies, including requirements that (a) periodic meetings of the Board be held to obtain an update on significant corporate activities and plans, and (b) all material transactions of the Corporation be subject to prior approval of the Board. The Board shall meet not less than four times during each year and will endeavour to hold at least one meeting in each fiscal quarter. The Board will also meet at any other time at the call of the President, or subject to the by-laws of the Corporation, of any director.
The mandate of the Board is to manage or supervise Management of the business and affairs of the Corporation and to act with a view to the best interests of the Corporation. In doing so, the Board oversees the management of the Corporation’s affairs directly and through its committees.
DIRECTORSHIPS IN OTHER REPORTING ISSUERS
Certain of the Corporation’s directors are also directors of other reporting issuers (or the equivalent) in a jurisdiction or a foreign jurisdiction as follows:
| Name of Director | Other Reporting Issuer (or the equivalent) |
|---|---|
| Barry Wattenberg | None |
| Matthew Markin | None |
| Mark Brezer | None |
NOMINATION OF DIRECTORS
Potential candidates for appointment to the Board will be considered by the entire Board of the Corporation. The Board has no specific procedures for regularly assessing the effectiveness and contribution of the Board, its committees or individual directors. As the business of the Corporation is relatively straightforward, it is expected that a significant lack of performance on the part of a committee or individual director would become readily apparent and could be dealt with on a case-by-case basis.
With respect to the Board as a whole, the Board will monitor its performance on an ongoing basis and as part of that process, consider the overall performance of the Corporation and input from its shareholders. The Board as a whole is responsible for assessing its effectiveness, its members and each committee in consultation with the chair of the Board and the chair of each committee.
COMPENSATION OF DIRECTORS AND CHIEF EXECUTIVE OFFICER
The Corporation’s board of directors (the “Board”) has not created or appointed a compensation committee given the Corporation’s current size and stage of development. All tasks related to developing and monitoring the Corporation’s approach to the compensation of the Corporation’s NEOs and directors are performed by the members of the Board. The compensation of the NEOs, directors and the Corporation’s employees or consultants, if any, is reviewed, recommended and approved by the Board without reference to any specific formula or criteria. NEOs that are also directors of the Corporation are involved in discussion relating to compensation and disclose their interest in and abstain from voting on compensation decisions relating to them, as applicable, in accordance with the applicable corporate legislation.
In making compensation decisions, the Board strives to find a balance between short-term and long-term compensation and cash versus equity incentive compensation. Base salaries or fees and discretionary cash bonuses primarily reward recent performance and incentive stock options encourage NEOs and directors to
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continue to deliver results over a longer period of time and serve as a retention tool. The annual salary or fee for each NEO, as applicable, is determined by the Board based on the level of responsibility and experience of the individual, the relative importance of the position to the Corporation, the professional qualifications of the individual and the performance of the individual over time. The NEOs’ performances and salaries or fees are to be reviewed periodically. Increases in salary or fees are to be evaluated on an individual basis and are performance and market-based. The amount and award of cash bonuses to key executives and senior management is discretionary, depending on, among other factors, the financial performance of the Corporation and the position of a participant.
COMMITTEES OF THE BOARD OF DIRECTORS
The Board currently has one committee, being the Audit Committee.
The members of the Audit Committee are Mark Brezer, Matthew Markin and Barry Wattenberg. A description of the function of the Audit Committee can be found in this Circular under “Section 6 - Audit Committee.”
ASSESSMENTS
The Board believes its corporate governance practices are appropriate and effective for the Corporation, given its size and operations. The Corporation’s corporate governance practices allow the Corporation to operate efficiently, with checks and balances that control and monitor Management and corporate functions without excessive administration burden.
SECTION 8 - OTHER INFORMATION
SECURITIES AUTHORIZED FOR ISSUANCE UNDER EQUITY COMPENSATION PLANS
The Corporation has a 10% rolling stock option plan in place. See “Section 5 - Statement of Executive Compensation – Stock Option Plans and Other Incentive Plans.”
The Corporation proposes to replace the Existing Stock Option Plan with a 15% rolling New Equity Incentive Plan to provide for the flexibility to grant equity-based incentive awards in the form of stock options, RSRs and DSUs. See “Section 4 - Particulars of Matters to be Acted Upon – Approval of Stock Option Plans and Other Incentive Plans.”
The following table provides information as at December 31, 2023, regarding the number of Shares to be issued and reserved for issuance pursuant to the Corporation’s Existing Stock Option Plan.
| Plan Category | Number of securities to be issued upon exercise of outstanding options, warrants and rights(1) (a) |
Weighted-average exercise price of outstanding options, warrants and rights (b) |
Number of securities remaining available for future issuance under equity compensation plans (excluding securities reflected in column (a)) (c) |
|---|---|---|---|
| Equity compensation plans approved by securityholders |
2,186,665(2) | $0.27 | 1,556,863 |
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| Plan Category | Number of securities to be issued upon exercise of outstanding options, warrants and rights(1) (a) |
Weighted-average exercise price of outstanding options, warrants and rights (b) |
Number of securities remaining available for future issuance under equity compensation plans (excluding securities reflected in column (a)) (c) |
|---|---|---|---|
| Equity compensation plans not approved by securityholders |
Nil | Nil | Nil |
| Total: | 2,186,665 | $0.27 | 1,556,863 |
NOTE:
-
(1) The Corporation does not have any warrants or rights outstanding under any equity compensation plans.
-
(2) Represents the Existing Stock Option Plan of the Corporation. As at December 31, 2023, the Existing Stock Option Plan reserved shares equal to a maximum of 10% of the issued and outstanding common shares of the Corporation. As at December 31, 2023, the Corporation had 37,435,285 common shares issued and outstanding.
INDEBTEDNESS OF DIRECTORS AND EXECUTIVE OFFICERS
Other than “routine indebtedness” as defined in applicable securities legislation, since the beginning of the financial year ended December 31, 2023, none of:
-
(a) the executive officers, directors, employees and former executive officers, directors and employees of the Corporation or any of its subsidiaries;
-
(b) the proposed nominees for election as a director of the Corporation; or
-
(c) any associates of the foregoing persons,
is or has been indebted to the Corporation or any of its subsidiaries or has been indebted to any other entity where that indebtedness was the subject of a guarantee, support agreement, letter of credit or other similar arrangement or understanding provided by the Corporation or any of its subsidiaries, and which was not entirely repaid on or before the date of this Circular.
INTEREST OF CERTAIN PERSONS OR COMPANIES IN MATTERS TO BE ACTED UPON
Except as disclosed herein, no director or executive officer of the Corporation, nor any person who has held such a position since the beginning of the last completed financial year of the Corporation, nor any proposed nominee for election as a director of the Corporation, nor any associate or affiliate of the foregoing persons, has any material interest, direct or indirect, by way of beneficial ownership of securities or otherwise, in any matter to be acted on at the Meeting other than the election of directors and the approval of the equity incentive compensation plan of the Corporation.
INTEREST OF INFORMED PERSONS IN MATERIAL TRANSACTIONS
Other than as set forth in this Circular or as disclosed in the Corporation’s financial statements, no informed person of the Corporation, or proposed director of the Corporation, or any associate or affiliate of any informed person or proposed director, had any material interest, direct or indirect, in any transaction since the commencement of the Corporation’s most recently completed financial year, or in any proposed transaction which has materially affected or would materially affect the Corporation or any of its subsidiaries.
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An “informed person” means: (a) a director or executive officer of the Corporation; (b) a director or executive officer of a person or company that is itself an informed person or subsidiary of the Corporation; (c) any person or company who beneficially owns, directly or indirectly, voting securities of the Corporation or who exercises control or direction over voting securities of the Corporation or a combination of both carrying more than 10% of the voting rights other than voting securities held by the person or company as underwriter in the course of a distribution; and (d) the Corporation itself, if and for so long as it has purchased, redeemed or otherwise acquired any of its shares.
MANAGEMENT CONTRACTS
Since the beginning of the Corporation’s most recently completed financial year ended December 31, 2023, management functions of the Corporation are not, and have not been, to any substantial degree performed by any person other than the executive officers and directors of the Corporation. See “Section 5 - Statement of Executive Compensation – Employment, Consulting and Management Agreements.”
ADDITIONAL INFORMATION
Financial information about the Corporation is included in the Corporation’s comparative annual financial statements for the year ended December 31, 2023, and the related Management’s Discussion and Analysis, which have been electronically filed with regulators and are also available on SEDAR+ online at www.sedarplus.ca under the Corporation’s profile. Copies may be obtained without charge upon request to the Corporation, 701 West Georgia Street, Suite 1500, Vancouver, BC V7Y 1C6 – telephone 604-9896275.
You may also access the Corporation’s other public disclosure documents on SEDAR+ at www.sedarplus.ca under the Corporation’s profile. Additional information about the Corporation can be found on the Corporation’s website at https://www.batteryxmetals.com/.
REQUEST FOR FINANCIAL STATEMENTS
National Instrument 51-102 – Continuous Disclosure Obligations sets out the procedures for a shareholder to receive financial statements. If you wish to receive financial statement, you may use the enclosed form or provide instructions in any other written format.
APPROVAL OF THE BOARD OF DIRECTORS
The contents of this Circular have been approved and the delivery of it to each Shareholder entitled thereto and to the appropriate regulatory agencies has been authorized by the Board.
DATED at Vancouver, British Columbia, this 7[th] day of May 2024.
ON BEHALF OF THE BOARD
BATTERY X METALS INC.
/s/ Mark Brezer Mark Brezer President, Chief Executive Officer and Director
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SCHEDULE “A”
BATTERY X METALS INC.
EQUITY INCENTIVE PLAN
May 7, 2024
PART 1 PURPOSE
1.1 Purpose
The purpose of this Plan is to secure for the Company and its shareholders the benefits inherent in share ownership by the employees and directors of the Company and its affiliates who, in the judgment of the Board, will be largely responsible for its future growth and success. It is generally recognized that equity incentive plans of the nature provided for herein aid in retaining and encouraging employees and directors of exceptional ability because of the opportunity offered them to acquire a proprietary interest in the Company.
1.2 Available Awards
Awards that may be granted under this Plan include:
-
(a) Options;
-
(b) Deferred Share Units; and
-
(c) Restricted Share Rights.
PART 2 INTERPRETATION
2.1 Definitions
- (a) “ Affiliate ” has the meaning set forth in the BCA.
(b) “ Award ” means any right granted under this Plan, including Options, Deferred Share Units and Restricted Share Rights.
- (c) “ BCA ” means the Business Corporations Act (British Columbia).
(d) “ Blackout Period ” means a period in which the trading of Shares or other securities of the Company is restricted under any policy of the Company then in effect.
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(e) “ Board ” means the board of directors of the Company.
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(f) “ Cashless Exercise Right ” has the meaning set forth in Section 3.5 of this Plan.
(g) “ Change of Control ” means the occurrence and completion of any one or more of the following events:
(A) the Company shall not be the surviving entity in a merger, amalgamation or other reorganization (or survives only as a subsidiary of an entity other than a previously wholly-owned subsidiary of the Company);
(B) the Company shall sell or otherwise transfer, including by way of the grant of a leasehold interest or joint venture interest (or one or more subsidiaries of the Company shall sell or otherwise transfer, including without limitation by way of the grant of a leasehold interest or joint venture interest) property or assets (i) aggregating more than 50% of the consolidated assets (measured by either book value or fair market value) of the Company and its subsidiaries as at the end of the most recently completed financial year of the Company or (ii) which during the most recently completed financial year of the Company generated, or during the then current financial year of the Company are expected to generate, more than 50% of the consolidated operating income or cash flow of the Company and its subsidiaries, to any other person or persons (other than one or more Designated Affiliates of the Company), in which case the Change of Control shall be deemed to occur on the date of transfer of the assets representing one dollar more than 50% of the consolidated assets in the case of clause (i) or 50% of the consolidated operating income or cash flow in the case of clause (ii), as the case may be;
(C) the Company is to be dissolved and liquidated;
(D) any person, entity or group of persons or entities acting jointly or in concert acquires or gains ownership or control (including, without limitation, the power to vote) more than 50% of the Company’s outstanding voting securities; or
(E) as a result of or in connection with: (i) the contested election of directors, or; (ii) a transaction referred to in subparagraph (i) above, the persons who were directors of the Company before such election or transaction shall cease to constitute a majority of the directors.
For the purposes of the foregoing, “voting securities” means Shares and any other shares entitled to vote for the election of directors and shall include any securities, whether or not issued by the Company, which are not shares entitled to vote for the election of directors
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but are convertible into or exchangeable for shares which are entitled to vote for the election of directors, including any options or rights to purchase such shares or securities.
(h) “ Code ” means the United States Internal Revenue Code of 1986, as amended, and any applicable United States Treasury Regulations and other binding guidance thereunder.
(i) “ Company ” means Battery X Metals Inc., a company incorporated under the laws of British Columbia.
(j) “ Deferred Payment Date ” for a Participant means the date after the Restricted Period which is the earlier of (i) the date which the Participant has elected to defer receipt of Restricted Shares in accordance with Section 4.4 of this Restricted Share Plan; and (ii) the Participant’s Separation Date.
(k) “ Deferred Share Unit ” means the agreement by the Company to pay, and the right of the Participant to receive, a Deferred Share Unit Payment for each Deferred Share Unit held, evidenced by way of book-keeping entry in the books of the Company and administered pursuant to this Plan.
(l) “ Deferred Share Unit Grant Letter ” has the meaning ascribed thereto in Section 5.2 of this Plan.
(m) “ Deferred Share Unit Payment ” means, subject to any adjustment in accordance with Section 5.5 of this Plan, the issuance to a Participant of one previously unissued Share for each whole Deferred Share Unit credited to such Participant.
(n) “ Designated Affiliate ” means subsidiaries of the Company designated by the Board from time to time for purposes of this Plan.
(o) “ Director Retirement ” in respect of a Participant, means the Participant ceasing to hold any directorships with the Company, any Designated Affiliate and any entity related to the Company for purposes of the Income Tax Act (Canada) after attaining a stipulated age in accordance with the Company’s normal retirement policy, or earlier with the Company’s consent.
(p) “ Director Separation Date ” means the date that a Participant ceases to hold any directorships with the Company and any Designated Affiliate due to a Director Retirement or Director Termination and also ceases to serve as an employee or consultant with the Company, any Designated Affiliate and any entity related to the Company for the purposes of the Income Tax Act (Canada).
(q) “ Director Termination ” means the removal of, resignation or failure to re-elect the Eligible Director (excluding a Director Retirement) as a director of the Company, a Designated Affiliate and any entity related to the Company for purposes of the Income Tax Act (Canada).
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(r) “ Effective Date ” means May 7, 2024, being the date upon which this Plan was adopted by the Board.
(s) “ Eligible Directors ” means the directors of the Company or any Designated Affiliate who are, as such, eligible for participation in this Plan.
(t) “ Eligible Employees ” means employees (including employees who are officers and directors) of the Company or any Designated Affiliate thereof, whether or not they have a written employment contract with Company, determined by the Board, as employees eligible for participation in this Plan. Eligible Employees shall include Service Providers eligible for participation in this Plan as determined by the Board.
(u) “ Exchange ” means the Canadian Securities Exchange, or any successor entity, which is the principal stock exchange on which the Shares are listed for trading.
(v) “Fair Market Value” with respect to the Shares as of any date, means the closing market price of the Shares on the trading day prior to such date. Notwithstanding the foregoing, for the purposes of establishing the exercise price per Share of any Option, or the value of any Share underlying a Restricted Share Right or Deferred Share Unit on the grant date, the Fair Market Value means the greater of the closing market price of the Shares on (a) the trading day prior to the date of grant of the applicable Award; and (b) the date of grant of the applicable Award.
(w) “ Option ” means an option granted under the terms of this Plan.
(x) “ Option Period ” means the period during which an Option is outstanding.
(y) “ Option Shares ” has the meaning set forth in Section 3.5 of this Plan.
(z) “ Optionee ” means an Eligible Employee or Eligible Director to whom an Option has been granted under the terms of this Plan.
(aa) “ Participant ” means an Eligible Employee or Eligible Director who participates in this Plan.
(bb) “ Plan ” means this Equity Incentive Plan, as it may be amended and restated from time to time.
(cc) “ Restricted Period ” means any period of time that a Restricted Share Right is not vested and the Participant holding such Restricted Share Right remains ineligible to receive the relevant Shares, determined by the Board in its absolute discretion, however, such period of time may be reduced or eliminated from time to time and at any time and for any reason as determined by the Board, including, but not limited to, circumstances involving death or disability of a Participant.
(dd) “ Retirement ” in respect of an Eligible Employee, means the Eligible Employee ceasing to hold any employment with the Company or any Designated Affiliate after
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attaining a stipulated age in accordance with the Company’s normal retirement policy, or earlier with the Company’s consent.
(ee) “ Restricted Share Right ” has such meaning as ascribed to such term at Section 4.1 of this Plan.
(ff) “ Restricted Share Right Grant Letter ” has the meaning ascribed to such term in Section 4.2 of this Plan.
(gg) “ Separation Date ” means the date that a Participant ceases to be an Eligible Director or Eligible Employee.
(hh) “ Service Provider ” means any person or company engaged by the Company or a Designated Affiliate to provide services for an initial, renewable or extended period of 12 months or more.
(ii) “ Shares ” means the common shares of the Company.
(jj) “ Specified Employee ” means a U.S. Taxpayer who meets the definition of “specified employee”, as defined in Section 409A(a)(2)(B)(i) of the Internal Revenue Code.
(kk) “ Termination ” means the termination of the employment (or consulting services) of an Eligible Employee with or without cause by the Company or a Designated Affiliate or the cessation of employment (or consulting services) of the Eligible Employee with the Company or a Designated Affiliate as a result of resignation or otherwise, other than the Retirement of the Eligible Employee.
(ll) “ US Taxpayer ” means a Participant who is a US citizen, US permanent resident or other person who is subject to taxation on their income under the United States Internal Revenue Code of 1986.
2.2 Interpretation
(a) This Plan is created under and is to be governed, construed and administered in accordance with the laws of the Province of British Columbia and the federal laws of Canada applicable therein.
(b) Whenever the Board (or Board committee, as the case may be) is to exercise discretion in the administration of the terms and conditions of this Plan, the term “ discretion ” means the sole and absolute discretion of the Board (or Board committee, as the case may be).
(c) As used herein, the terms “ Part ” or “ Section ” mean and refer to the specified Part or Section of this Plan, respectively.
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(d) Where the word “ including ” or “ includes ” is used in this Plan, it means “including (or includes) without limitation”.
(e) Words importing the singular include the plural and vice versa and words importing any gender include any other gender.
(f) Unless otherwise specified, all references to money amounts are to Canadian dollars.
PART 3 STOCK OPTIONS
3.1 Participation
The Company may from time to time grant Options to Participants pursuant to this Plan.
3.2 Price
The exercise price per Share of any Option shall be not less than one hundred per cent (100%) of the Fair Market Value.
3.3 Grant of Options
The Board may at any time authorize the granting of Options to such Participants as it may select for the number of Shares that it shall designate, subject to the provisions of this Plan. The date of grant of an Option shall be the date such grant was approved by the Board.
Each Option granted to a Participant shall be evidenced by a stock option agreement with terms and conditions consistent with this Plan and as approved by the Board (and in all cases which terms and conditions need not be the same in each case and may be changed from time to time, subject to Section 7.7 of this Plan, and any required approval of the Exchange or any other exchange or exchanges on which the Shares are then traded).
3.4 Terms of Options
The Option Period shall be five years from the date such Option is granted, or such greater or lesser duration as the Board may determine at the date of grant, and may thereafter be reduced with respect to any such Option as provided in Section 3.6 hereof covering termination of employment or death of the Optionee; provided, however, that at any time the expiry date of the Option Period in respect of any outstanding Option under this Plan should be determined to occur either during a Blackout Period or within ten business days following the expiry of the Blackout Period, the expiry date of such Option Period shall be deemed to be the date that is the tenth business day following the expiry of the Blackout Period.
Unless otherwise determined from time to time by the Board, Options shall vest and may be exercised (in each case to the nearest full Share) during the Option Period as follows:
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(a) at any time during the first six months of the Option Period, the Optionee may purchase up to 25% of the total number of Shares reserved for issuance pursuant to his or her Option; and
-
(b) at any time during each additional six - month period of the Option Period the Optionee may purchase an additional 25% of the total number of Shares reserved for issuance pursuant to his or her Option plus any Shares not purchased in accordance with the preceding subsection (a) and this subsection (b) until, after the 18[th] month of the Option Period, 100% of the Option will be exercisable.
Except as set forth in Section 3.6, no Option may be exercised unless the Optionee is at the time of such exercise:
-
(a) in the case of an Eligible Employee, in the employ (or retained as a Service Provider) of the Company or a Designated Affiliate and shall have been continuously so employed or retained since the grant of the Option; or
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(b) in the case of an Eligible Director, a director of the Company or a Designated Affiliate and shall have been such a director continuously since the grant of the Option.
The exercise of any Option will be contingent upon the Optionee having entered into an Option agreement with the Company on such terms and conditions as have been approved by the Board and which incorporates by reference the terms of this Plan. The exercise of any Option will, subject to Section 3.5, also be contingent upon receipt by the Company of cash payment of the full purchase price of the Shares being purchased.
3.5 Cashless Exercise Right
Participants have the right (the “ Cashless Exercise Right ”), in lieu of the right to exercise an Option, to terminate such Option in whole or in part by notice in writing delivered by the Participant to the Company electing to exercise the Cashless Exercise Right and, in lieu of receiving the Shares (the “ Option Shares ”) to which such Terminated Option relates, to receive the number of Shares, disregarding fractions, which is equal to the quotient obtained by:
-
(a) subtracting the applicable Option exercise price per Share from the Fair Market Value per Share on the business day immediately prior to the exercise of the Cashless Exercise Right and multiplying the remainder by the number of Option Shares; and
-
(b) dividing the product obtained under subsection 3.5(a) by the Fair Market Value per Share on the business day immediately prior to the exercise of the Cashless Exercise Right.
If a Participant exercises a Cashless Exercise Right in connection with an Option, it is exercisable only to the extent and on the same conditions that the related Option is exercisable under this Plan.
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3.6 Effect of Termination of Employment or Death
If an Optionee:
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(a) dies while employed by, a Service Provider to or while a director of the Company or a Designated Affiliate, any Option held by him or her at the date of death shall become exercisable in whole or in part, but only by the person or persons to whom the Optionee’s rights under the Option shall pass by the Optionee’s will or applicable laws of descent and distribution. Unless otherwise determined by the Board, all such Options shall be exercisable only to the extent that the Optionee was entitled to exercise the Option at the date of his or her death and only for 12 months after the date of death or prior to the expiration of the Option Period in respect thereof, whichever is sooner; and
-
(b) ceases to be employed by, a Service Provider to, or act as a director of, the Company or a Designated Affiliate for cause, no Option held by such Optionee will, unless otherwise determined by the Board, be exercisable following the date on which such Optionee ceases to be so engaged; provided, however, that if an Optionee ceases to be employed by, a Service Provider to, or act as a director of, the Company or a Designated Affiliate for any reason other than cause then, unless otherwise determined by the Board, any Option held by such Optionee at the effective date thereof shall become exercisable for a period of 90 days thereafter or prior to the expiration of the Option Period in respect thereof, whichever is sooner.
3.7 Effect of Takeover Bid
In the event of a Change of Control, unless otherwise determined by the Board, (i) all Options outstanding shall immediately vest and be exercisable; and (ii) all Options that are not otherwise exercised contemporaneously with the completion of the Change of Control will terminate and expire immediately thereafter.
3.8 Effect of Amalgamation or Merger
Subject to Section 3.7, if the Company amalgamates or otherwise completes a plan of arrangement or merges with or into another corporation, any Shares receivable on the exercise of an Option shall be converted into the securities, property or cash which the Participant would have received upon such amalgamation, arrangement or merger if the Participant had exercised his or her Option immediately prior to the record date applicable to such amalgamation, arrangement or merger, and the option price shall be adjusted appropriately by the Board and such adjustment shall be binding for all purposes of this Plan.
PART 4 RESTRICTED SHARE RIGHTS
4.1 Participants
The Company has the right to grant, in its sole and absolute discretion, to any Participant, rights to receive any number of fully paid and non-assessable Shares (“ Restricted Share Rights ”) as a discretionary payment in consideration of past services to the Company or as an incentive for future services, subject to
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this Plan and with such additional provisions and restrictions as the Board may determine. For purposes of calculating the number of Restricted Share Rights to be granted, the Company shall be obligated to value the Shares underlying such Restricted Share Rights at not less than one hundred per cent (100%) of the Fair Market Value.
4.2 Restricted Share Right Grant Letter
Each grant of a Restricted Share Right under this Plan shall be evidenced by a grant letter (a “ Restricted Share Right Grant Letter ”) issued to the Participant by the Company. Such Restricted Share Right Grant Letter shall be subject to all applicable terms and conditions of this Plan and may be subject to any other terms and conditions (including without limitation any recoupment, reimbursement or claw-back compensation policy as may be adopted by the Board from time to time) which are not inconsistent with this Plan and which the Board deems appropriate for inclusion in a Restricted Share Right Grant Letter. The provisions of the various Restricted Share Right Grant Letters issued under this Plan need not be identical.
4.3 Restricted Period
Concurrent with the determination to grant Restricted Share Rights to a Participant, the Board shall determine the Restricted Period applicable to such Restricted Share Rights. In addition, at the sole discretion of the Board, at the time of grant, the Restricted Share Rights may be subject to performance conditions to be achieved by the Company or a class of Participants or by a particular Participant on an individual basis, within a Restricted Period, for such Restricted Share Rights to entitle the holder thereof to receive the underlying Shares. Upon expiry of the applicable Restricted Period (or on the Deferred Payment Date, as applicable), a Restricted Share Right shall be automatically settled, and without the payment of additional consideration or any other further action on the part of the holder of the Restricted Share Right, the underlying Shares shall be issued to the holder of such Restricted Share Rights, which Restricted Share Rights shall then be cancelled.
4.4 Deferred Payment Date
Participants who are residents of Canada for the purposes of the Income Tax Act (Canada) (and for greater certainty, who are not US Taxpayers), may elect to defer to receive all or any part of the Shares underlying Restricted Share Rights until one or more Deferred Payment Dates. Any other Participants may not elect a Deferred Payment Date.
4.5
Prior Notice of Deferred Payment Date
Participants who elect to set a Deferred Payment Date must, in respect of each such Deferred Payment Date, give the Company written notice of the Deferred Payment Date(s) not later than thirty (30) days prior to the expiration of the applicable Restricted Period. For certainty, Participants shall not be permitted to give any such notice after the day which is thirty (30) days prior to the expiration of the Restricted Period and a notice once given may not be changed or revoked. For the avoidance of doubt, the foregoing shall not prevent a Participant from electing an additional Deferred Payment Date, provided, however that notice of such election is given by the Participant to the Company not later than thirty (30) days prior to the expiration of the subject Restricted Period.
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4.6 Retirement or Termination during Restricted Period
In the event and to the extent of the Retirement or Termination and/or, as applicable, the Director Retirement or Director Termination of a Participant from all such roles with the Company during the Restricted Period, any Restricted Share Rights held by the Participant shall immediately terminate and be of no further force or effect; provided, however, that the Board shall have the absolute discretion to modify the grant of the Restricted Share Rights to provide that the Restricted Period shall terminate immediately prior to the date of such occurrence.
4.7 Retirement or Termination after Restricted Period
In the event and to the extent of the Retirement or Termination and/or, as applicable, the Director Retirement or Director Termination of the Participant from all such roles with the Company following the Restricted Period and prior to a Deferred Payment Date, the Participant shall be entitled to receive, and the Company shall issue forthwith, Shares in satisfaction of the Restricted Share Rights then held by the Participant.
4.8 Death or Disability of Participant
In the event of the death or total disability of a Participant, any Shares represented by Restricted Share Rights held by the Participant shall be immediately issued by the Company to the Participant or legal representative of the Participant.
4.9 Payment of Dividends
Subject to the absolute discretion of the Board, in the event that a dividend (other than a stock dividend) is declared and paid by the Company on the Shares, a Participant may be credited with additional Restricted Share Rights. The number of such additional Restricted Share Rights, if any, will be calculated by dividing (a) the total amount of the dividends that would have been paid to the Participant if the Restricted Share Rights (including Restricted Share Rights in which the Restricted Period has expired but the Shares have not been issued due to a Deferred Payment Date) in the Participant’s account on the dividend record date had been outstanding Shares (and the Participant held no other Shares) by (b) the Fair Market Value of the Shares on the date on which such dividends were paid.
4.10 Change of Control
In the event of a Change of Control, all Restricted Share Rights outstanding shall vest immediately and be settled by the issuance of Shares notwithstanding the Restricted Period and any Deferred Payment Date.
PART 5 DEFERRED SHARE UNITS
5.1 Deferred Share Unit Grants
The Board may from time to time determine to grant Deferred Share Units to one or more Eligible Directors in a lump sum amount or on regular intervals, based on such formulas or criteria as the Board may from time to time determine. Deferred Share Units will be credited to the Eligible Director’s account when
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designated by the Board. For purposes of calculating the number of Deferred Share Units to be granted, the Company shall be obligated to value the Shares underlying such Deferred Share Units at not less than one hundred per cent (100%) of the Fair Market Value.
5.2 Deferred Share Unit Grant Letter
Each grant of a Deferred Share Unit under this Plan shall be evidenced by a grant letter (a “ Deferred Share Unit Grant Letter ”) issued to the Eligible Director by the Company. Such Deferred Share Unit Grant Letter shall be subject to all applicable terms and conditions of this Plan and may be subject to any other terms and conditions (including without limitation any recoupment, reimbursement or claw-back compensation policy as may be adopted by the Board from time to time) which are not inconsistent with this Plan and which the Board deems appropriate for inclusion in a Deferred Share Unit Grant Letter. The provisions of Deferred Share Unit Grant Letters issued under this Plan need not be identical.
5.3 Redemption of Deferred Share Units and Issuance of Deferred Shares
The Deferred Share Units held by each Eligible Director who is not a US Taxpayer shall be redeemed automatically and with no further action by the Eligible Director on the 20[th] business day following the Separation Date for that Eligible Director. For US Taxpayers, Deferred Share Units held by an Eligible Director who is a Specified Employee will be automatically redeemed with no further action by the Eligible Director on the date that is six months following the Separation Date for the Eligible Director, or if earlier, upon such Eligible Director’s death. Upon redemption, the former Eligible Director shall be entitled to receive and the Company shall issue, the number of Shares issued from treasury equal to the number of Deferred Share Units in the Eligible Director’s account, subject to any applicable deductions and withholdings. In the event a Separation Date occurs during a year and Deferred Share Units have been granted to such Eligible Director for that entire year, the Eligible Director will only be entitled to a prorated Deferred Share Unit Payment in respect of such Deferred Share Units based on the number of days that he or she was an Eligible Director in such year.
No amount will be paid to, or in respect of, an Eligible Director under this Plan or pursuant to any other arrangement, and no other additional Deferred Share Units will be granted to compensate for a downward fluctuation in the value of the Shares of the Company nor will any other benefit be conferred upon, or in respect of, an Eligible Director for such purpose.
5.4
Death of Participant
In the event of the death of an Eligible Director, the Deferred Share Units shall be redeemed automatically and with no further action on the 20[th] business day following the death of an Eligible Director.
5.5
Payment of Dividends
Subject to the absolute discretion of the Board, in the event that a dividend (other than a stock dividend) is declared and paid by the Company on the Shares, an Eligible Director may be credited with additional Deferred Share Units. The number of such additional Deferred Share Units, if any, will be calculated by dividing (a) the total amount of the dividends that would have been paid to the Eligible Director if the Deferred Share Units in the Eligible Director’s account on the dividend record date had been outstanding
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Shares (and the Eligible Director held no other Shares), by (b) the Fair Market Value of the Shares on the date on which such dividends were paid.
PART 6
WITHHOLDING TAXES
6.1 Withholding Taxes
The Company or any Designated Affiliate may take such steps as are considered necessary or appropriate for the withholding of any taxes or other amounts which the Company or any Designated Affiliate is required by any law or regulation of any governmental authority whatsoever to withhold in connection with any Award including, without limiting the generality of the foregoing, the withholding of all or any portion of any payment or the withholding of the issue of any Shares to be issued under this Plan, until such time as the Participant has paid the Company or any Designated Affiliate for any amount which the Company or Designated Affiliate is required to withhold by law with respect to such taxes or other amounts. Without limitation to the foregoing, the Board may adopt administrative rules under this Plan, which provide for the automatic sale of Shares (or a portion thereof) in the market upon the issuance of such Shares under this Plan on behalf of the Participant to satisfy withholding obligations under an Award.
PART 7 GENERAL
7.1 Number of Shares
The aggregate number of Shares that may be issued under this Plan (together with any other securities– based compensation arrangements of the Company in effect from time to time, which for this purpose includes outstanding options from the Company’s former stock option plan (the “ Original Plan ”) shall not exceed 15% of the outstanding issue from time to time, such Shares to be allocated among Awards and Participants in amounts and at such times as may be determined by the Board from time to time.
For the purposes of this Section 7.1, “outstanding issue” means the total number of Shares, on a non-diluted basis, that are issued and outstanding immediately prior to the date that any Shares are issued or reserved for issuance pursuant to an Award.
7.2 Lapsed Awards
If Awards are surrendered, terminated or expire without being exercised in whole or in part, new Awards may be granted covering the Shares not issued under such lapsed Awards, subject to any restrictions that may be imposed by the Exchange, including, without limitation, the restriction that if an Option is cancelled prior to its expiry date, the Company shall post notice of the cancellation and shall not grant new Options to the same Participant until 30 days have elapsed from the date of cancellation.
7.3
Adjustment in Shares Subject to this Plan
If there is any change in the Shares through the declaration of stock dividends of Shares, through any consolidations, subdivisions or reclassification of Shares, or otherwise, the number of Shares available under this Plan, the Shares subject to any Award, and the exercise price of any Option shall be adjusted as determined to be appropriate by the Board, and such adjustment shall be effective and binding for all purposes of this Plan.
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7.4 Transferability
Any Awards accruing to any Participant in accordance with the terms and conditions of this Plan shall not be transferable unless specifically provided herein. During the lifetime of a Participant all Awards may only be exercised by the Participant. Awards are non-transferable except by will or by the laws of descent and distribution.
7.5 Employment
Nothing contained in this Plan shall confer upon any Participant any right with respect to employment or continuance of employment with the Company or any Affiliate, or interfere in any way with the right of the Company or any Affiliate to terminate the Participant’s employment at any time. Participation in this Plan by a Participant is voluntary.
7.6 Record Keeping
The Company shall maintain a register in which shall be recorded:
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(a) the name and address of each Participant;
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(b) the number of Awards granted to each Participant and relevant details regarding such Awards; and
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(c) such other information as the Board may determine.
7.7 Amendments to Plan
The Board shall have the power to, at any time and from time to time, either prospectively or retrospectively, amend, suspend or terminate this Plan or any Award granted under this Plan without shareholder approval, including, without limiting the generality of the foregoing: changes of a clerical or grammatical nature, changes regarding the persons eligible to participate in this Plan, changes to the exercise price, vesting, term and termination provisions of the Award, changes to the cashless exercise right provisions, changes to the authority and role of the Board under this Plan, and any other matter relating to this Plan and the Awards that may be granted hereunder, provided however that:
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(a) such amendment, suspension or termination is in accordance with applicable laws and the rules of any stock exchange on which the Shares are listed;
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(b) no amendment to this Plan or to an Award granted hereunder will have the effect of impairing, derogating from or otherwise adversely affecting the terms of an Award which is outstanding at the time of such amendment without the written consent of the holder of such Award;
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(c) the terms of an Option will not be amended once issued; and
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- (d) the expiry date of an Option Period in respect of an Option shall not be more than ten years from the date of grant of an Option except as expressly provided in Section 3.4.
If this Plan is terminated, the provisions of this Plan and any administrative guidelines and other rules and regulations adopted by the Board and in force on the date of termination will continue in effect as long as any Award or any rights pursuant thereto remain outstanding and, notwithstanding the termination of this Plan, the Board shall remain able to make such amendments to this Plan or the Award as they would have been entitled to make if this Plan were still in effect.
7.8 No Representation or Warranty
The Company makes no representation or warranty as to the future market value of any Shares issued in accordance with the provisions of this Plan.
7.9 Section 409A
It is intended that any payments under this Plan to US Taxpayers shall be exempt from or comply with Section 409A of the Code, and all provisions of this Plan shall be construed and interpreted in a manner consistent with the requirements for avoiding taxes and penalties under Section 409A of the Code.
7.10
Compliance with Applicable Law, etc.
If any provision of this Plan or any agreement entered into pursuant to this Plan contravenes any law or any order, policy, by-law or regulation of any regulatory body or stock exchange having authority over the Company or this Plan, then such provision shall be deemed to be amended to the extent required to bring such provision into compliance therewith.
7.11 Term of the Plan
This Plan shall remain in effect until it is terminated by the Board.
granted under this Plan and such Prior Awards shall be governed by this Plan in all respects.
PART 8 ADMINISTRATION OF THIS PLAN
8.1 Administration by the Board
(a) Unless otherwise determined by the Board, this Plan shall be administered by the Board or a Board committee designated by the Board.
(b) The Board (or Board committee, as the case may be) shall have the power, where consistent with the general purpose and intent of this Plan and subject to the specific provisions of this Plan, to:
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(i) adopt and amend rules and regulations relating to the administration of this Plan and make all other determinations necessary or desirable for the administration of this Plan. The interpretation and construction of the provisions of this Plan and related agreements by the Board (or Board committee, as the case may be) shall be final and conclusive. The Board (or Board committee, as the case may be) may correct any defect or supply any omission or reconcile any inconsistency in this Plan or in any related agreement in the manner and to the extent it shall deem expedient to carry this Plan into effect and it shall be the sole and final judge of such expediency;
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(ii) determine and designate from time to time the individuals to whom Awards shall be made, the amounts of the Awards and the other terms and conditions of the Awards;
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(iii) delegate any of its responsibilities or powers under this Plan to a Board committee; and
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(iv) otherwise exercise the powers under this Plan as set forth herein.
PART 9 TRANSITION
9.1 Replacement of Stock Option Plan
Subject to Section 9.2, as of the Effective Date, this Plan replaces the Original Plan and, after the Effective Date, no further Options will be granted under the Original Plan.
9.2
Outstanding Options under the Original Plan
Notwithstanding Section 9.1, all Options granted under the Original Plan prior to the Effective Date will continue to be governed by the terms of the Original Plan and not by the terms of this Plan.
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SCHEDULE “B”
BATTERY X METALS INC.
AUDIT COMMITTEE CHARTER
1. Mandate and Purpose of the Committee
The Audit Committee (the "Committee") of the board of directors (the "Board") of Battery X Metals Inc. (the "Company") is a standing committee of the Board whose primary function is to assist the Board in fulfilling its oversight responsibilities relating to:
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(a) the integrity of the Company's financial statements;
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(b) the Company's compliance with legal and regulatory requirements, as they relate to the Company's financial statements;
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(c) the qualifications, independence and performance of the Company's auditor;
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(d) internal controls and disclosure controls;
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(e) the performance of the Company's internal audit function;
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(f) consideration and approval of certain related party transactions; and
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(g) performing the additional duties set out in this Charter or otherwise delegated to the Committee by the Board.
2. Authority
The Committee has the authority to:
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(a) engage and compensate independent counsel and other advisors as it determines necessary or advisable to carry out its duties; and
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(b) communicate directly with the Company's auditor.
The Committee has the authority to delegate to individual members or subcommittees of the Committee.
3. Composition and Expertise
The Committee shall be composed of a minimum of three members, each of whom is a director of the Company. The majority of the Committee's members must not be officers or employees of the Company or an affiliate of the Company.
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Committee members shall be appointed annually by the Board at the first meeting of the Board following each annual meeting of shareholders. Committee members hold office until the next annual meeting of shareholders or until they resign or are removed by the Board or cease to be directors of the Company.
The Board shall appoint one member of the Committee to act as Chairman of the Committee. If the Chairman of the Committee is absent from any meeting, the Committee shall select one of the other members of the Committee to preside at that meeting.
4. Meetings
Any member of the Committee or the auditor may call a meeting of the Committee. The Committee shall meet at least four times per year and as many additional times as the Committee deems necessary to carry out its duties. The Chairman shall develop and set the Committee's agenda, in consultation with other members of the Committee, the Board and senior management.
Notice of the time and place of every meeting shall be given in writing to each member of the Committee, at least 72 hours (excluding holidays) prior to the time fixed for such meeting. The Company's auditor shall be given notice of every meeting of the Committee and, at the expense of the Company, shall be entitled to attend and be heard thereat. If requested by a member of the Committee, the Company's auditor shall attend every meeting of the Committee held during the term of office of the Company's auditor.
A majority of the Committee who are not officers or employees of the Company or an affiliate of the Company shall constitute a quorum. No business may be transacted by the Committee except at a meeting of its members at which a quorum of the Committee is present in person or by means of such telephonic, electronic or other communications facilities as permit all persons participating in the meeting to communicate with each other simultaneously and instantaneously. Business may also be transacted by the unanimous written consent resolutions of the members of the Committee, which when so approved shall be deemed to be resolutions passed at a duly called and constituted meeting of the Committee.
The Committee may invite such directors, officers and employees of the Company and advisors as it sees fit from time to time to attend meetings of the Committee.
The Committee shall meet without management present whenever the Committee deems it appropriate.
The Committee shall appoint a Secretary who need not be a director or officer of the Company. Minutes of the meetings of the Committee shall be recorded and maintained by the Secretary and shall be subsequently presented to the Committee for review and approval.
5. Committee and Charter Review
The Committee shall conduct an annual review and assessment of its performance, effectiveness and contribution, including a review of its compliance with this Charter. The
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Committee shall conduct such review and assessment in such manner as it deems appropriate and report the results thereof to the Board.
The Committee shall also review and assess the adequacy of this Charter on an annual basis, taking into account all legislative and regulatory requirements applicable to the Committee, as well as any guidelines recommended by regulators or the Canadian Securities Exchange and shall recommend changes to the Board thereon.
6. Reporting to the Board
The Committee shall report to the Board in a timely manner with respect to each of its meetings held. This report may take the form of circulating copies of the minutes of each meeting held.
7. Duties and Responsibilities
(a) Financial Reporting
The Committee is responsible for reviewing and recommending approval to the Board of the Company's annual and interim financial statements, any auditor's report thereon, Management's Discussion and Analysis ("MD&A") and related news releases, before they are published.
The Committee is also responsible for:
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(i) being satisfied that adequate procedures are in place for the review of the Company's public disclosure of financial information extracted or derived from the Company's financial statements, other than the public disclosure referred to in the preceding paragraph, and for periodically assessing the adequacy of those procedures;
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(ii) engaging the Company's auditor to perform a review of the interim financial statements and receiving from the Company's auditor a formal report on the auditor's review of such interim financial statements;
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(iii) discussing with management and the Company's auditor the quality of applicable accounting principles and financial reporting standards, not just the acceptability of thereof;
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(iv) discussing with management any significant variances between comparative reporting periods; and
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(v) in the course of discussion with management and the Company's auditor, identifying problems or areas of concern and ensuring such matters are satisfactorily resolved.
(b) Auditor
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The Committee is responsible for recommending to the Board:
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(i) the auditor to be nominated for the purpose of preparing or issuing an auditor's report or performing other audit, review or attest services for the Company; and
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(ii) the compensation of the Company's auditor.
The Company's auditor reports directly to the Committee. The Committee is directly responsible for overseeing the work of the Company's auditor engaged for the purpose of preparing or issuing an auditor's report or performing other audit, review or attest services for the Company, including the resolution of disagreements between management and the Company's auditor regarding financial reporting.
(c) Relationship with the Auditor
The Committee is responsible for reviewing the proposed audit plan and proposed audit fees. The Committee is also responsible for:
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(i) establishing effective communication processes with management and the Company's auditor so that it can objectively monitor the quality and effectiveness of the auditor's relationship with management and the Committee;
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(ii) receiving and reviewing regular feedback from the auditor on the progress against the approved audit plan, important findings, recommendations for improvements and the auditor's final report;
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(iii) reviewing, at least annually, a report from the auditor on all relationships and engagements for non-audit services that may be reasonably thought to bear on the independence of the auditor; and
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(iv) meeting in camera with the auditor whenever the Committee deems it appropriate.
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(d) Accounting Policies
The Committee is responsible for:
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(i) reviewing the Company's accounting policy note to ensure completeness and acceptability with applicable accounting principles and financial reporting standards as part of the approval of the financial statements;
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(ii) discussing and reviewing the impact of proposed changes in accounting standards or securities policies or regulations;
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(iii) reviewing with management and the auditor any proposed changes in major accounting policies and key estimates and judgments that may be material to financial reporting;
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(iv) discussing with management and the auditor the acceptability, degree of aggressiveness/conservatism and quality of underlying accounting policies and key estimates and judgments; and
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(v) discussing with management and the auditor the clarity and completeness of the Company's financial disclosures.
(e) Risk and Uncertainty
The Committee is responsible for reviewing, as part of its approval of the financial statements:
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(i) uncertainty notes and disclosures; and
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(ii) MD&A disclosures.
The Committee, in consultation with management, will identify the principal business risks and decide on the Company's "appetite" for risk. The Committee is responsible for reviewing related risk management policies and recommending such policies for approval by the Board. The Committee is then responsible for communicating and assigning to the applicable Board committee such policies for implementation and ongoing monitoring.
The Committee is responsible for requesting the auditor's opinion of management's assessment of significant risks facing the Company and how effectively they are managed or controlled.
(f) Controls and Control Deviations
The Committee is responsible for reviewing:
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(i) the plan and scope of the annual audit with respect to planned reliance and testing of controls; and
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(ii) major points contained in the auditor's management letter resulting from control evaluation and testing.
The Committee is also responsible for receiving reports from management when significant control deviations occur.
(g) Compliance with Laws and Regulations
The Committee is responsible for reviewing regular reports from management and others (e.g. auditors) concerning the Company's compliance with financial related laws and regulations, such as:
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(i) tax and financial reporting laws and regulations;
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(ii) legal withholdings requirements;
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(iii) environmental protection laws; and
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(iv) other matters for which directors face liability exposure.
(h) Related Party Transactions
All transactions between the Company and a related party (each a "related party transaction"), other than transactions entered into in the ordinary course of business, shall be presented to the Committee for consideration.
The term "related party" includes (i) all directors, officers, employees, consultants and their associates (as that term is defined in the Securities Act (British Columbia), as well as all entities with common directors, officers, employees and consultants (each "general related parties"), and (ii) all other individuals and entities having beneficial ownership of, or control or direction over, directly or indirectly securities of the Company carrying more than 10% of the voting rights attached to all of the Company's outstanding voting securities (each "10% shareholders").
Related party transactions involving general related parties which are not material to the Company require review and approval by the Committee. Related party transactions that are material to the Company or that involve 10% shareholders require approval by the Board, following review thereof by the Committee and the Committee providing its recommendation thereon to the Board.
8. Non-Audit Services
All non-audit services to be provided to the Company or its subsidiary entities by the Company's auditor must be pre-approved by the Committee.
9. Submission Systems and Treatment of Complaints
The Committee is responsible for establishing procedures for:
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(a) the receipt, retention and treatment of complaints received by the Company regarding accounting, internal accounting controls, or auditing matters; and
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(b) the confidential, anonymous submission by employees of the Company of concerns regarding questionable accounting or auditing matters.
The Committee is responsible for reviewing complaints and concerns that are brought to the attention of the Chairman of the Audit Committee and for ensuring that any such complaints
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and concerns are appropriately addressed. The Committee shall report quarterly to the Board on the status of any complaints or concerns received by the Committee.
10. Procedure For Reporting Of Fraud Or Control Weaknesses
Each employee is expected to report situations in which he or she suspects fraud or is aware of any internal control weaknesses. An employee should treat suspected fraud seriously, and ensure that the situation is brought to the attention of the Committee. In addition, weaknesses in the internal control procedures of the Company that may result in errors or omissions in financial information, or that create a risk of potential fraud or loss of the Company's assets, should be brought to the attention of both management and the Committee.
To facilitate the reporting of suspected fraud, it is the policy of Company that the employee (the "whistleblower") has anonymous and direct access to the Chairman of the Audit Committee. Should a new Chairman be appointed prior to the updating of this document, the current Chairman will ensure that the whistleblower is able to reach the new Chairman in a timely manner. In the event that the Chairman of the Audit Committee cannot be reached, the whistleblower should contact the Chairman of the Board.
In addition, it is the policy of the Company that employees concerned about reporting internal control weaknesses directly to management are able to report such weaknesses to the Committee anonymously. In this case, the employee should follow the same procedure detailed above for reporting suspected fraud.
11. Hiring Policies
The Committee is responsible for reviewing and approving the Company's hiring policies regarding partners, employees and former partners and employees of the present and former auditor of the Company.
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