Pre-Annual General Meeting Information • Mar 8, 2019
Pre-Annual General Meeting Information
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Dear Shareholders, with the approval of the financial statements at December 31, 2018, the mandate concludes of the Board of Statutory Auditors appointed by the Shareholders' Meeting of April 28, 2016. Consequently, you shall be called at the next Shareholders' Meeting to: (4.1) appoint three Statutory Auditors and two Alternate Auditors and the Chairperson and (4.2) establish the remuneration of the Chairperson of the Board of Statutory Auditors and of the Statutory Auditors.
In accordance with Article 17 of the By-Laws (available on the website http://www.basicnet.com/contenuti/gruppo/statuto.asp?menuSelectedID=2c):
The slates should be drawn up so as to ensure that the resulting Board of Statutory Auditors complies with the regulatory-established minimum gender quotas. In accordance with Law No. 120 of July 12, 2011, at least onethird of elected members, rounded upwards, are reserved for the under-represented gender.
The slates, signed by the presenting shareholders, should be filed at the registered office of the Company, or by fax to +390112617354, or to the certified e-mail address [email protected], by the twenty-fifth day before the day of the Shareholders' Meeting, therefore March 25, 2019.
The slates should be accompanied by exhaustive disclosure on the personal and professional background of the candidates, with indication of the presenting shareholders and the overall share capital holding, in addition to the declaration of shareholders other than those who hold, also jointly, a controlling or relative majority holding, declaring the absence of connecting relationships as per the applicable regulations, with these latter, or where in existence, the reasons why such are considered relevant.
According to the deadlines and means set out above, together with each slate, a declaration in which the individual candidates accept their candidature, must be filed, stating in good faith, the inexistence of reasons for ineligibility and incompatibility, as well as the existence of the requisites for the respective positions, in addition to information on directorships held in other companies.
Each candidate can be presented only on one slate at the risk of being declared ineligible.
Only Shareholders which, individually or together with others, hold shares with voting rights comprising at least 4.5% of the share capital (as established by Consob executive motion No. 3 of January 24, 2019) have the right to present slates. Shareholders should request their filing intermediaries to send to the e-mail address [email protected], at the latest by the deadline for the publication of the slates by the Issuer, therefore by March 29, 2019, a communication, with efficacy at the slate presentation date, declaring the ownership of a number of shares, with voting rights, required for the presentation of the slate.
Each Shareholder, in addition to shareholders belonging to the same group, in accordance with Article 2359 of the Civil Code and the parties belonging to, also through subsidiaries, a shareholder agreement in accordance with Article 122 of Legislative Decree No. 58 of February 24, 1998, may not present, nor through nominees of trust companies, more than one slate. In the case of violation, no consideration is taken of the vote of the Shareholder for any slate presented.
Where only one slate is filed by March 25, or only related slates in accordance with the applicable regulation, further slates may be presented until the third subsequent day. In this case, the minimum percentage for the presentation of slates will be reduced to 2.25% of the share capital.
Slates presented that do not comply with all of the above formalities are considered as not presented.
Finally, Shareholders presenting a "minority slate" should comply with the recommendations of Consob under Communication No. DEM/9017893 - Appointment of members of the Administration and Control Boards - of February 26, 2009.
Each Shareholder may vote for only one slate.
The procedure for electing Statutory Auditors is as follows:
The Chairperson of the Board of Statutory Auditors is the first candidate indicated on the slate that obtained the second highest number of votes.
In the case of parity of votes between slates, the candidates from the slate having a higher equity investment are elected or, subordinately, with the greater number of shareholders.
In the case of presentation of only one slate, all candidates will be taken from that slate, with the Chairman the first listed on the slate.
Subject to the incompatibilities under the applicable legal provisions, those not considered of good standing and professionalism as per Ministry of Justice Decree of March 30, 2000, No. 162 may not be appointed to the Board of Statutory Auditors, as stated also in the By-Laws. For the application of this decree and as established by Article 17 of the By-Laws, the matters strictly relating to company operations and the sectors closely linked to that in which the company operates are:
The areas closely related to the company's sector are:
In addition, those who do not comply with the limit upon the cumulative number of administration and control positions established by the applicable legal and regulatory provisions may not be appointed to the Board of Statutory Auditors (art. 144-duodecies and subsequent of the Issuers' Regulation).
At the meeting of November 13, 2018, the Board of Directors considered that the application of the regulatory provisions and the By-Law provisions ensure a sufficiently diverse range of profiles on the Board of Directors and Board of Statutory Auditors and therefore decided not to adopt additional diversity policies than those
required by law or recommended by the Self-Governance Code.
With regards to that outlined above, the Shareholders' Meeting is therefore called to appoint the Board of Statutory Auditors and its Chairperson for the years 2019-2020-2021.
With regards to the establishment of the remuneration of the members of the Board of Statutory Auditors, in accordance with Article 2402 of the Civil Code, such will be established by the Shareholders' Meeting on its appointment and for the entire mandate. You are therefore invited, on the basis of the proposals which may be drawn up by Shareholders (even during the Shareholders' Meeting itself), to establish the remuneration of the Board of Statutory Auditors.
Turin, March 8, 2019
for the Board of Directors The Chairperson
Marco Daniele Boglione
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