Right to request the inclusion of items on the agenda and to submit proposals for decisions
One or more shareholders holding together at least 3% of the share capital may add items to the agenda of the General Meeting of 29 May 2012 and submit proposals for decisions relating to topics already on the agenda or to be added to it, by notifying the Bank in writing by 7 May 2012 at the latest.
The written notification must contain:
- the full text:
- of each new item to be added to the agenda and the corresponding proposed decision, and/or
- of each proposed decision concerning the item already on the agenda, indicating the existing topic to which the proposal refers;
- proof that the applicant shareholder(s) own(s) at least 3% of the share capital on the date of the written notification, either by a certificate certifying registration of the corresponding shares in the Bank's register of registered shares, or by a document drawn up by a financial intermediary certifying the number of corresponding bearer shares that have been produced, or by a document drawn up by an approved account holder or clearing institution certifying registration in an account, in his/her/their name, of the corresponding number of dematerialised shares;
- the postal or electronic address to which the Bank can send the acknowledgement of receipt.
If necessary, the Bank will publish a revised agenda on Monday 14 May 2012.
Additional items to be raised, the corresponding proposed decisions and/or newly proposed resolutions will only be discussed by the General Meeting if:
- the above-mentioned conditions have been met;
- the requests fall within the competence of the Ordinary General Meeting; and
- the required fraction of the capital is registered on the date of 15 May 2012 in the name(s) of the applicant shareholder(s).
The written notification must be addressed to the Bank, either by e-mail to [email protected], or by fax to 02 221 31 24, or by post to the National Bank of Belgium, Secretariat, boulevard de Berlaimont 14, 1000 Brussels.