AGM Information • May 12, 2011
AGM Information
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2011-05-12
Summons to the Extraordinary General Meeting of shareholders of the National Bank of Belgium plc, which will be held at the Bank, in 1000 Brussels, rue Montagne aux Herbes Potagères/Warmoesberg 61, on Monday 30 May 2011, following on from the Ordinary General Meeting which commences at 11 a.m.
Shareholders wishing to attend or be represented at this Extraordinary General Meeting must register for this event following the instructions given below, even if they have already registered for the Ordinary General Meeting that is taking place on the same day.
In accordance with Article 36, second paragraph, of the Law of 22 February 1998 establishing the Organic Statute of the National Bank of Belgium, the Council of Regency has the competence to submit to the General Meeting of Shareholders proposals for amendments to the Statutes, which are not specifically aimed at bringing the Statutes into conformity with the Bank's Organic Law or with the international obligations which are binding on Belgium. In implementation of this provision and of Article 70 of the Statutes, the Council of Regency shall present 39 proposals for decision to the Extraordinary General Meeting. The full text of the Statutes, in which these 39 proposals for amendment are described, can be found on the Bank's website, at the following address: www.nbb.be - Shareholders - General Meeting.
"It shall appoint and dismiss members of staff and fix their salaries."
"The Council of Regency shall meet at least twenty times per year."
12. Proposal to add a new point 3 in Article 31 of the Statutes as follows:
"In urgent cases, determined by the governor, the Council of Regency may decide by written procedure or via a voice telecommunications system, in accordance with the specific rules laid down in the Bank's Internal Regulations."
13. Proposal to replace the wording of Article 33, first paragraph, of the Statutes with the following wording:
"The Board of Censors shall meet at least eight times per year."
"Ze wordt voorgezeten door de gouverneur."
without being required to furnish proof of any power whatsoever vis-à-vis third parties.
| Communication | boulevard de Berlaimont 14 | phone + 32 2 221 46 28 | Company's number: |
|---|---|---|---|
| National Bank of Belgium Ltd. | 1000 Brussels | www.nbb.be | 0203.201.340 – RLP Brussels |
They may also be signed by one or two representatives authorised either by the governor, or by a majority of members of the Board of Directors or by a director together with the secretary. Furthermore, acts of day-to-day management may be signed:
c) or by one or two members of staff authorised to act as proxy by the Board of Directors for this purpose."
Shareholders whose shares are registered with the Bank (in their name or on an account) and who wish to attend the General Meeting or be represented at it must inform the Bank, by Wednesday 25 May 2011 at the latest, in accordance with the letter that has been sent to them.
Shareholders whose dematerialised shares are registered with another bank or financial institution and who wish to attend the General Meeting or be represented at it must request their financial establishment to freeze all their shares or a part of them until the date of the General Meeting and to send the Bank, for the attention of the Securities Service, a certificate stating that these shares shall not be available until the end of the General Meeting. This certificate must reach the Bank by Wednesday 25 May 2011 at the latest.
Shareholders holding bearer shares who wish to attend the General Meeting or be represented at it must deposit their shares with the Bank (either at the Head Office or one of the agencies) by Wednesday 25 May 2011 at the latest. They may also deposit these with another bank which must then send the National Bank a certificate of deposit. This certificate must reach the Bank by Wednesday 25 May 2011 at the latest, for the attention of the Securities Service.
Shareholders will receive a letter from the Bank to confirm that their shares have been frozen or deposited.
Shareholders who wish to be represented by a third party at the General Meeting must complete the abovementioned registration formalities and fill up a proxy form which must reach the Bank no later than Friday 27 May 2011, for the attention of the Securities Service. In accordance with the Bank's statutes, proxy papers must be countersigned by the proxy. With the exception of corporate bodies and without prejudice to the rules of legal representation, a shareholder may have himself represented only by a proxy who is himself entitled to vote. Proxy forms are available at all of the Bank's branches as well as on its website at the following address: www.nbb.be - Shareholders - General Meeting.
For practical reasons, and unless a specific request is made to the Securities Service (either by e-mail to [email protected] or by telephone on 02 221 46 56 or 02 221 22 85 or by fax to 02 221 31 19) by Friday 27 May 2011 at the latest, each shareholder shall be given one voting card only, valid for votes in his own name and for his votes by proxy.
Shareholders wishing to submit questions in writing prior to the General Meeting are requested to send them either by e-mail to [email protected], by fax to 02 221 31 24, or by post to the National Bank of Belgium, Secretariat, boulevard de Berlaimont 14, 1000 Brussels, no later than 6:00 p.m. on Tuesday 24 May 2011.
Brussels, 12 May 2011
THE GOVERNOR, Luc Coene NATIONAL BANK OF BELGIUM Public limited liability company RLP Brussels - Company number 0203.201.340 Registered office: boulevard de Berlaimont 14, 1000 Brussels
boulevard de Berlaimont 14 1000 Brussels
phone + 32 2 221 46 28 www.nbb.be
Company's number: 0203.201.340 – RLP Brussels
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