Balrampur Chini Mills Ltd. — AGM Information 2023

Aug 19, 2023

19th August, 2023

National Stock Exchange of India Limited	BSE Limited
The Listing Department,	The Corporate Relationship Department
Exchange Plaza, 5th Floor,	1st Floor, New Trading Wing,
Plot No. C/1, G Block,	Rotunda Building,
Bandra Kurla Complex,	Phiroze Jeejeebhoy Towers
Bandra (E), Mumbai- 400051	Dalal Street, Fort, Mumbai- 400001
Symbol: BALRAMCHIN	Scrip Code: 500038

Dear Sir/ Madam,

Sub: Outcome of the 47th Annual General Meeting of the Company

Kindly note that the 47th Annual General Meeting (AGM) of the Company has been duly convened and held on Saturday, 19th August, 2023 at 3.30 P.M. (1ST) through Video Conferencing (VC) / Other Audio Visual Means (OAVM) in accordance with guidelines stipulated by the Ministry of Corporate Affairs and the Securities and Exchange Board of India.

In this regard, please find enclosed the gist of proceedings of the AGM of the Company, pursuant to Regulation 30 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (Listing Regulations).

This is for your information and records please.

Thanking you,

Yours faithfully,

For Balrampur Chini Mills Limited

MANOJ AGARWAL

Digitally signed by MANOJ AGARWAL Date: 2023.08.19 17:25:11 +05'30'

Manoj Agarwal Company Secretary & Compliance Officer

GIST OF THE PROCEEDINGS OF THE 47th ANNUAL GENERAL MEETING OF BALRAMPUR CHINI MILLS LIMITED HELD ON SATURDAY, 19TH AUGUST, 2023

The 47th Annual General Meeting ("AGM") of the Members of the Company was duly convened and held on Saturday, 19th August, 2023 on and from 3.30 P.M. (IST) through Video Conferencing (VC) / Other Audio Visual Means (OAVM) in accordance with General Circular Nos. 14/2020 dated 8th April, 2020, 17/2020 dated 13th April, 2020, 20/2020 dated 5th May, 2020, the latest being 10/2022 dated 28th December, 2022 and Securities Exchange Board of India (SEBI) vide its Circular No. SEBI/HO/CFD/PoD-2/P/CIR/2023/4 dated 5th January, 2023, and other applicable circulars issued by the Securities and Exchange Board of India ("SEBI").

Mr. Manoj Agarwal, Company Secretary & Compliance Officer, welcomed the Members attending the AGM and informed that the said AGM was being conducted through VC as per the applicable Circulars issued by MCA and SEBI in this regard. Mr. Agarwal also briefed the Members about the aspects pertaining to participation at the Meeting through VC/OAVM. He also informed that the statutory registers and other relevant documents, as mentioned in the Notice of the AGM (the "Notice"), have been made available electronically for inspection by the Members during the AGM. He stated that the Members can send their inspection request to the designated e-mail id (secretarial@bcml.in) and can also send their queries during and after the AGM in the said mail id which would be duly responded.

Total 50 Members attended the Meeting as per the records of attendance.

Mr. Vivek Saraogi, Chairman and Managing Director of the Company, chaired the proceedings of the Meeting. As the requisite quorum was present, the Chairman called the Meeting to order. Thereafter, he introduced the other Directors and Company Secretary of the Company. All the Directors attended the Meeting. The representatives of the Statutory Auditors as well as the Secretarial Auditors of the Company were also present through video conferencing.

Thereafter, the Notice convening the 47th AGM was taken as read with the consent of the Members present. The Chairman and Managing Director mentioned that there were no qualifications, observations or any adverse remarks made by the Auditors in their Report on the Financial Statements (both Standalone and Consolidated) or by the Secretarial Auditor in his Secretarial Audit Report for the financial year ended 31st March, 2023. Hence, the Auditors' Report on the Financial Statement and the Secretarial Audit Report were not required to be read at the AGM.

The Chairman and Managing Director informed that in compliance with the provisions of the Companies Act, 2013 read with the Rules made thereunder and SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, the Company has extended remote e-voting facility to its Members, to transact the businesses set out in the Notice. The said remote e-voting facility was made available through our Registrar & Share Transfer Agent, KFin Technologies Limited ("KFin") from 16th August, 2023 (10:00 A.M. 1ST) to 18th August, 2023 (5:00 P.M. 1ST).

The Chairman and Managing Director informed that CS Amber Ahmad, Proprietor of Amber Ahmad & Associates, Company Secretaries, (Membership No.: FCS-9312 and C.P. No. 8581), Kolkata was appointed as the Scrutinizer for the purpose of scrutinizing the voting process through remote evoting and e-voting in the AGM in a fair and transparent manner.

The Chairman and Managing Director further informed that Members who had not cast their votes through remote e-voting facility and who were present in the meeting would have an opportunity to cast their votes through e-voting system at the end of the meeting.

Thereafter the Chairman and Managing Director gave an overview of the performance of the Company and future outlook. In his speech, the Chairman and Managing Director highlighted inter-alia the financial performance, key focus areas and future outlook of the sugar and ethanol industry.

The Chairman and Managing Director thereafter invited the members to give their views and raise queries on the financials of the Company. Members gave their views and raised queries on various aspects, which were duly noted and responded by the Chairman and Managing Director and the Company Secretary of the Company.

The Chairman and Managing Director thereafter announced activation of the window for e-voting for those Members who were attending the AGM and who could not cast their vote through remote evoting. He further informed that the window for electronic voting will remain open for 15 minutes to allow the Members to cast their votes. The Chairman and Managing Director announced that the results shall be submitted to the Stock Exchanges within two working days of the conclusion of the meeting, in the prescribed format and the said results along with the Consolidated Scrutinizer's Report on remote e-voting and e-voting during the AGM, shall also be placed on the Company's website and the website of KFin as well. The Chairman and Managing Director also thanked all the Members for their presence and involvement.

Thereafter, the electronic voting through Insta Poll was conducted smoothly.

The voting results along with the Scrutinizer's report will be submitted separately.

The Meeting concluded at 16.51 P.M. with a vote of thanks to the Chairman and Managing Director.

For Balrampur Chini Mills Limited

MANOJ AGARWAL Digitally signed by MANOJ AGARWAL Date: 2023.08.19 17:24:47 +05'30'

Manoj Agarwal Company Secretary & Compliance Officer