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Balfour Beatty PLC — Proxy Solicitation & Information Statement 2022
Apr 4, 2022
4595_agm-r_2022-04-04_c982c99c-6c3f-4e10-b77f-0060cb065d81.pdf
Proxy Solicitation & Information Statement
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Event Code:
Please read the Notice of AGM and the accompanying notes overleaf carefully before completing this Form of Proxy.
I/We being a member of Balfour Beatty plc hereby appoint the Chair of the AGM or No. of ordinary shares over which proxy appointed
as my/our proxy to attend, speak and vote in respect of my/our voting entitlement† on my/our behalf at the AGM of Balfour Beatty plc to be held at 11:00 am on Thursday 12 May 2022 at The Curve Building, Axis Business Park, Langley, Berkshire SL3 8AG, and at any adjournment thereof. I/We have indicated with an 'X' how I/we wish my/our votes to be cast on the following resolutions.
† For the appointment of more than one proxy, please refer to note (ii) overleaf.
Please tick the box opposite if this proxy appointment is one of multiple appointments being made.
| Resolutions | Please mark 'X' in the appropriate box to indicate how you wish to vote. | For | Against | Vote withheld |
|---|---|---|---|---|
| Ordinary Business | ||||
| Resolution 1 | To receive and adopt the Directors' report and accounts for the year ended 31 December 2021 | |||
| Resolution 2 | To approve the Directors' remuneration report for the year ended 31 December 2021 | |||
| Resolution 3 | To declare a final dividend on the ordinary shares of the Company | |||
| Resolution 4 | To elect Mr C Allen, Lord Allen of Kensington CBE as a Director | |||
| Resolution 5 | To elect Ms L Hardy as a Director | |||
| Resolution 6 | To re-elect Dr S R Billingham CBE as a Director | |||
| Resolution 7 | To re-elect Mr S J Doughty CMG as a Director | |||
| Resolution 8 | To re-elect Mr P J Harrison as a Director | |||
| Resolution 9 | To re-elect Mr M A Lucki as a Director | |||
| Resolution 10 | To re-elect Ms B J Moorhouse as a Director | |||
| Resolution 11 | To re-elect Mr L M Quinn as a Director | |||
| Resolution 12 | To re-elect Ms A Drinkwater as a Director | |||
| Resolution 13 | To reappoint KPMG LLP as auditor | |||
| Resolution 14 | To authorise the Directors to determine the remuneration of the auditor | |||
| Special Business | ||||
| Resolution 15 | To authorise the Company and its UK subsidiaries to incur political expenditure | |||
| Resolution 16 | To authorise the Directors to allot shares | |||
| Resolution 17 | To authorise the Directors to allot shares for cash on a non-pre-emptive basis* | |||
| Resolution 18 | To renew the authority for the Company to purchase its own ordinary shares* | |||
| Resolution 19 | To authorise the Company to hold general meetings, other than an Annual General Meeting, on 14 clear days' notice* |
* Special resolution.
Your Board recommends that you vote in favour of all of the above resolutions.
Signature Date
CREST members may use the CREST electronic appointment service to appoint and/or give instructions to a proxy or proxies following the procedures described in the CREST Manual (available at www.euroclear.com/CREST). You may also use this service to submit documents relating to the appointment of a proxy and to revoke the appointment of a proxy. If you would like to submit your Form of Proxy electronically via the internet, you may do so at www.balfourbeatty-shares.com. You will need to register to use this service if you have not already done so. Once registration is complete, you may give instructions to a proxy or proxies online by following the instructions provided.
Notes to the Form of Proxy:
- (i) Every holder of ordinary shares is entitled to appoint as his/her/their proxy another person, who need not be a shareholder of the Company, to exercise all or any of his/her/their rights to attend, speak and vote at the meeting. Shareholders are permitted to restrict the rights of proxies. If you wish to restrict the rights of your proxy, please cross out either or both of the words 'speak' or 'vote' on the Form of Proxy as you deem appropriate. For convenience, the appointment of the Chair of the AGM has already been included. If the proxy is being appointed in relation to less than your full voting entitlement, please enter in the box next to the proxy holder's name (see reverse) the number of ordinary shares in relation to which they are authorised to act as your proxy. If left blank, your proxy will be deemed to be authorised in respect of your full voting entitlement. Unless you give specific instructions on how to vote on a particular resolution, your proxy may vote as he or she thinks fit.
- (ii) To appoint more than one person as your proxy, you may photocopy the Form of Proxy in relation to each proxy you wish to appoint, provided that each proxy is appointed to exercise the rights attaching to a different share or shares held by you. Each Form should clearly indicate the name of the proxy (see reverse), and the number of ordinary shares in relation to which they are authorised to act as your proxy. Please also indicate if the proxy instruction is one of multiple instructions being given. The Chair of the AGM may be appointed as one of your multiple proxies provided you follow the instructions set out in this Form. All Forms must be signed and should be returned together in the same envelope.
- (iii) The 'Vote withheld' option is provided to enable you to abstain from voting on any particular resolution. However, it should be noted that a 'Vote withheld' is not a vote in law and will not be counted in the calculation of the proportion of the votes 'For' and 'Against' a resolution.
- (iv) To be valid this Form must be signed and received by Link Group no later than 11:00 am on Tuesday 10 May 2022. Only the first named joint holder need sign the Form. If the holder is a corporation, the Form must show the company's common seal, or be signed on its behalf by an attorney or officer stating their capacity (e.g. director or secretary). Any power of attorney or other authority under which this Form of Proxy is signed (or a certified copy of such power or authority) must be included with this Form of Proxy.
- (v) UK shareholders should reply by posting their Form of Proxy to Link Group in the envelope provided. No stamp is required. Shareholders with addresses outside the UK should reply by posting their Form of Proxy in an envelope to: Link Group, PXS, 10th Floor, Central Square, 29 Wellington Street, Leeds LS1 4DL, United Kingdom.
- (vi) Shares held in uncertificated form (i.e. CREST) may be voted through the CREST Proxy Voting Service in accordance with the procedures set out in the CREST Manual and in the Notice of AGM. Shareholders who wish to vote electronically via the internet may do so at www.balfourbeatty-shares.com. If you have not previously done so, you will need to register to use this service.
- (vii) All enquiries relating to this Form should be directed to Link Group.
- Please write to: Link Group, 10th Floor, Central Square, 29 Wellington Street, Leeds LS1 4DL.
- Telephone: 0371 664 0300. Calls are charged at the standard geographic rate and will vary by provider. Calls outside the United Kingdom are charged at the applicable international rate. Lines are open between 9:00 am and 5:30 pm, Monday to Friday excluding public holidays in England and Wales.
- Alternatively, you can email: [email protected]. Link Group can help you to: check your shareholding; register a change of address or name; obtain a replacement dividend cheque or tax voucher; or record the death of a shareholder. You can also visit www.signalshares.com to manage your shareholding, and access share-related services and share plans online.
Notice of availability: Notice of AGM
Important – please read carefully.
You can now access the Notice of AGM at www.balfourbeatty.com/investors.
You can vote electronically via the Balfour Beatty Share Portal at www.balfourbeatty-shares.com. If not already registered, you will need your Investor Code.
eShareholder programme – your choice
An increasing number of shareholders now recognise the urgent need to reduce the environmental impact and associated costs of printing and posting shareholder documents such as the Notice of AGM.
Our eShareholder programme, where we use electronic and website communication, provides you with easy and convenient access to shareholder documents. It also saves paper and postage which helps us limit our environmental impact and reduce costs.
The Balfour Beatty Share Portal at www.balfourbeatty-shares.com enables you to access the full range of online shareholder services, including the ability to: view your holdings and indicative share price and valuation; view movements on your holdings and your dividend payment history; register a dividend mandate to have your dividends paid directly into your bank account; (for shareholders outside the UK) elect to receive dividends paid directly into your overseas bank account, or by currency draft, instead of by sterling cheque; change your registered address; sign up to receive electronic shareholder communications or access the online proxy voting facility; and download and print shareholder forms. It is easy to use.
You can choose from the options set out in the shareholder communication election form below. Where possible, we encourage shareholders to receive notifications from us by email which would reduce our environmental impact and costs.
We have a clear vision for operating sustainably, with specific goals. You will find evidence of this throughout our Annual Report and Accounts 2021 and by visiting our website at www.balfourbeatty.com/sustainability.
Unsolicited telephone calls
To report unsolicited telephone calls or correspondence concerning investment matters from organisations or persons claiming or implying that they have some connection with the Company, please contact Action Fraud, which is the UK's national fraud reporting centre and a service run by the National Fraud Authority – the government agency that helps to coordinate the fight against fraud in the UK. Please visit: www.actionfraud.police.uk or call 0300 123 2040.
You should also report any such approaches to the Financial Conduct Authority, an independent non-governmental body given statutory powers by the Financial Services and Markets Act 2000 to ensure that the relevant markets work well. Please visit: www.fca.org.uk or contact the consumer contact centre on 0800 111 6768 or at [email protected].
The websites operated by Action Fraud and the Financial Conduct Authority are not part of the Balfour Beatty eShareholder programme.
Shareholder communication election form
Shareholder name: Investor Code:
Option 1: Receive shareholder communications and documents electronically (i.e. by email with links to the documents on our website at www.balfourbeatty.com). If you have not already elected for electronic communications under our eShareholder programme, you can do so now by ticking the box opposite, providing your email address and returning this card to Link Group: FREEPOST SAS, 10th Floor, Central Square, 29 Wellington Street, Leeds LS1 4DL. Please note that delivery using this service can take up to five business days (no stamp is required).
Alternatively, you can register to receive electronic communications by visiting the Balfour Beatty Share Portal at www.balfourbeatty-shares.com and following the instructions there.
Email address
Your email address will not be used for any other purpose.
Option 2: Receive shareholder communications and documents electronically (i.e. by letter notifying you of document availability on our website at www.balfourbeatty.com). To do this, please tick the box opposite and return this card to the address shown in Option 1.
Please note if no response has been received you will continue to receive hard copy documents.
Shareholders can change their minds at any time by notifying Link Group.