AGM Information • Mar 30, 2018
AGM Information
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This year's Annual General Meeting will be held at 11.00am on Thursday 10th May 2018 at Hall 5, formerly named 'FIVE' (Farnborough International Venue & Events), Farnborough, Hampshire GU14 6TQ
This Notice of Meeting sets out the resolutions that shareholders are being asked to consider and vote on. These resolutions are an important part of the governance of the Company and all shareholders are urged to vote, whether they are able to attend the meeting or not.
This document is important and requires your immediate attention. If you are in any doubt as to the action you should take, you should consult your stockbroker, bank manager, solicitor, accountant or other professional adviser authorised under the Financial Services and Markets Act 2000 immediately.
If you have sold or otherwise transferred all of your shares, please send this document, together with the accompanying Form of Proxy, as soon as possible to the purchaser or transferee, or to the stockbroker, bank or other agent through whom the sale or transfer was effected for transmission to the purchaser or transferee.
You can vote on the resolutions put to shareholders either online or by post as follows:
It is good practice for companies to take a poll on all resolutions put to shareholders and the Company has used such polls for a number of years. This allows all shareholders to have their votes
recognised whether or not they are able to attend the meeting.
The results of the voting on the resolutions will be posted on the Company's website after the meeting.
Your Directors consider that each of the proposals detailed in the Notice of Meeting will be of benefit to and in the best interests of the Company and the shareholders as a whole. The Directors intend to vote in favour of all Resolutions in respect of their own beneficial holdings of ordinary shares in the Company and unanimously recommend other shareholders to do likewise.
Please see the map on page 12 of this document.
Hall 5 is situated in Farnborough, Hampshire, to the south west of London, close to Junction 4 of the M3. Follow the Farnborough/Exhibition Centre signs on all major routes.
SatNav users should enter 'GU14 6TQ' for directions to Government House Road (Aerospace Boulevard) and follow the signs to Hall 5 via Gate F.
Free parking is available at Hall 5 in the designated car park.
The main railway station in Farnborough is Farnborough Main. Other railway stations in the vicinity of Hall 5 include North Camp and Aldershot. Please visit www.nationalrail.co.uk or telephone 03457 484950 for rail travel information.
A complimentary shuttle bus service will be provided between Farnborough Main railway station and Hall 5. A return service to Farnborough Main will be provided after the meeting.
NOTICE IS HEREBY GIVEN that the Annual General Meeting of BAE Systems plc will be held at Hall 5, formerly named 'FIVE' (Farnborough International Venue & Events), Farnborough, Hampshire GU14 6TQ on Thursday 10 May 2018 at 11.00 am for the purpose of transacting the following business:
To consider, and if thought fit, to pass the following Resolutions 1-18, which will be proposed as ORDINARY RESOLUTIONS:
THAT the Annual Report and Accounts for the year ended 31 December 2017 now laid before this meeting be and are hereby received.
THAT the Annual Statement by the Chairman of the Remuneration Committee and the Annual Report on Remuneration (as set out on pages 91 to 115 of the Annual Report and Accounts for the financial year ended 31 December 2017) be and are hereby approved.
THAT the final dividend for the year ended 31 December 2017 of 13 pence per ordinary share be and is hereby declared payable on 1 June 2018 to Ordinary Shareholders whose names appeared on the Register of Members at the close of business on 20 April 2018.
THAT Sir Roger Carr be and is hereby re-elected a Director of the Company.
THAT Elizabeth Corley be and is hereby re-elected a Director of the Company.
THAT Jerry DeMuro be and is hereby re-elected a Director of the Company.
THAT Harriet Green be and is hereby re-elected a Director of the Company.
THAT Christopher Grigg be and is hereby re-elected a Director of the Company.
THAT Peter Lynas be and is hereby re-elected a Director of the Company.
THAT Paula Rosput Reynolds be and is hereby re-elected a Director of the Company.
THAT Nicholas Rose be and is hereby re-elected a Director of the Company.
THAT Ian Tyler be and is hereby re-elected a Director of the Company.
THAT Charles Woodburn be and is hereby re-elected a Director of the Company.
THAT Revathi Advaithi be and is hereby elected a Director of the Company.
THAT Deloitte LLP be and are hereby appointed Auditors of the Company to hold office until the next General Meeting at which accounts are laid before the Company.
THAT the Audit Committee of the Board of Directors be and is hereby authorised to agree the remuneration of the Auditors.
THAT
up to an aggregate amount of £100,000, and the amount authorised under each of paragraphs (a) to (c) shall also be limited to such amount; and
THAT the authority conferred on the Directors by Article 8(B)(i) of the Company's Articles of Association be renewed for the period ending at the conclusion of the Company's Annual General Meeting in 2019 or at the close of business on 30 June 2019, whichever is the earlier, and for such period the Section 551 Amount shall be £26,558,182.
The authorities in this Resolution apply in substitution for all previous authorities pursuant to Section 551 of the 2006 Act.
To consider, and if thought fit, to pass the following Resolutions 19 to 21 which will be proposed as SPECIAL RESOLUTIONS:
THAT, subject to the passing of Resolution 18 above, the power conferred on the Directors by Article 8(B)(ii) of the Company's Articles of Association be renewed for the period referred to in such Resolution and for such period the Section 561 Amount shall be £3,984,125.
Such authority shall be in substitution for all previous powers pursuant to Section 561 of the 2006 Act.
THAT the Company be and is hereby unconditionally and generally authorised for the purposes of Section 701 of the 2006 Act to make market purchases (as defined in Section 693 of the 2006 Act) of its ordinary shares of 2.5p each in the capital of the Company provided that:
(d) this authority shall expire at the conclusion of the Annual General Meeting of the Company held in 2019 or, if earlier, at the close of business on 30 June 2019 (except in relation to the purchase of shares the contract for which was concluded before the expiry of such authority and which may be executed wholly or partly after such expiry) unless such authority is renewed prior to such time.
THAT a general meeting other than an annual general meeting may be called on not less than 14 clear days' notice.
By Order of the Board
Company Secretary 29 March 2018
6 Carlton Gardens London SW1Y 5AD
Shareholders who have received a shareholder voting instruction card or a proxy card may appoint a proxy or proxies electronically via the Company's website at www.baesystems.com/reporting using the Voting ID, Task ID, and Shareholder Reference Number on the proxy card or shareholder voting instruction card. Electronic proxy appointments must be received no later than 11.00am UK time on 8 May 2018. CREST members who wish to appoint proxies through the CREST electronic appointment service should refer to paragraphs 12-15 below.
www.euroclear.com). CREST Personal Members or other CREST sponsored members, and those CREST members who have appointed a voting service provider, should refer to their CREST sponsor or voting service provider, who will be able to take the appropriate action on their behalf.
preparation of the meeting or involve the disclosure of confidential information; (b) the answer has already been given on a website in the form of an answer to a question; or (c) it is undesirable in the interests of the Company or the good order of the meeting that the question be answered.
As required by regulation, the statement by the Chairman of the Remuneration Committee covers major decisions on directors' remuneration during the year, changes during the year, and the context in which the changes occurred and the decisions have been taken.
The Annual Remuneration Report reports on how the Company's Remuneration Policy has been implemented and sets out payment made in the financial year ended 31 December 2017.
Since 2013, the Company has been required by regulation to seek shareholder approval of its remuneration policy at least every three years. The Company's initial Remuneration Policy under this regime was approved by shareholders at the 2014 AGM and was in place until the end of the 2017 AGM on 10 May 2017 when shareholders approved the 2017 Remuneration Policy put to a binding vote at that meeting.
In line with the provisions of the UK Corporate Governance Code all directors are standing for election or re-election to the Board.
The Chairman has confirmed that a formal performance evaluation has been undertaken by the Board. He has also confirmed that each of the Non-executive directors who are seeking re-election (being Elizabeth Corley, Harriet Green, Chris Grigg, Paula Rosput Reynolds, Nick Rose and Ian Tyler), continue to be effective members of the Board and demonstrate their commitment to their responsibilities. This is supported by the recent performance evaluation.
Sir Roger Carr – Chairman
Appointed to the Board: 2013
Nationality: British
Skills, competence and experience: Having joined the Board in 2013, Sir Roger was appointed Chairman in 2014. He is an experienced company Chairman with a wealth of knowledge gained across a number of business sectors. With over two decades of boardroom experience, Sir Roger has a deep understanding of corporate governance and what is required to lead an effective board. Prior to joining BAE Systems, Sir Roger was Chairman of Centrica plc and Deputy Chairman of the Court of the Bank of England. In the past, he has also served as CEO of Williams plc and Chairman of Thames Water plc, Cadbury plc, Chubb and Mitchells & Butler plc. He was Vice Chairman of the BBC Trust until it was dissolved in April last year.
He has been active in representing UK business having previously served as President of the CBI and as a member of the Prime Minister's Business Advisory Group. He was a member of the Higgs Committee on Corporate Governance, which assisted in further developing the UK Corporate Governance Code.
Sir Roger is also a senior adviser to Kohlberg Kravis Roberts, a Fellow of the Royal Society for the encouragement of Arts, Manufactures and Commerce, an honorary Fellow of the Institute of Chartered Secretaries and Administrators, and a visiting fellow to the Saïd Business School, Oxford.
Other non-executive appointments: None
Committee membership: Chairman of the Nominations Committee and the Non-Executive Directors' Fees Committee.
Appointed to the Board: 2016
Nationality: British
Skills, competence and experience: Elizabeth brings investor, governance and boardroom experience to the Board. She is currently non-executive Vice-Chair of Allianz Global Investors. She has served as Chief Executive Officer of Allianz Global Investors, initially for Europe then globally, from 2005 to 2016. Prior to that, she worked for Merrill Lynch Investment Managers. Elizabeth is active in representing the investment industry and developing standards within it. She is a member of the FICC Market Standards Board, the European Securities and Markets Authority's stakeholder group and of the advisory council of TheCityUK. Elizabeth is currently Chair of the advisory group to the UK Government on social impact investing. In 2017, she stepped down from the board of the UK Financial Reporting Council after completing her second three-year term of appointment.
Elizabeth is also an acclaimed writer, a member of the Royal Society of Arts and a trustee of the British Museum.
Other non-executive appointments: Non-executive director of Pearson plc and Morgan Stanley.
Committee membership: Nominations Committee and Remuneration Committee.
Appointed to the Board: 2014
Skill, competence and experience: Appointed to the Board on 1 February 2014 as President and Chief Executive Officer of BAE Systems, Inc., Jerry is an experienced US executive who has worked in the national security, technology and aerospace industry for over 30 years. Prior to joining the Company, he served as executive vice president and corporate vice president of General Dynamics' Information Systems and Technology Group. Earlier in his career, he spent almost a decade as an acquisition official at the US Department of Defense.
Other non-executive appointments: Non-executive director of Aero Communications, Inc.
Committee membership: Non-Executive Directors' Fees Committee.
Harriet Green OBE – Non-executive director Appointed to the Board: 2010
Skills, competence and experience: Harriet is a transformative business leader with international operational and boardroom experience. She is currently Chief Executive Officer and Chairman of Asia-Pacific at IBM. Harriet has extensive global business leadership experience. She previously served as Chief Executive Officer and executive director of Thomas Cook plc. Prior to that, she was Chief Executive Officer and executive director of Premier Farnell plc. Previously she was also a non-executive director of Emerson Electric Co. In 2017, Harriet was named as one of the Fast Company's 100 Most Creative People in Business and The Financial Times ranked Harriet sixth in their 'HERoes ranking: Champions of Women in Business' list. In 2016, she won the Women in Technology Institute (WITI) Award and, in 2014, she received the Veuve Cliquot Business Woman Award.
Other non-executive appointments: None
Committee membership: Corporate Responsibility Committee and Nominations Committee.
Appointed to the Board: 2013
Skills, competence and experience: As Chief Executive of a FTSE 100 company, Chris brings management and boardroom experience to the Board. He is currently Chief Executive of The British Land Company PLC, a position he has held since 2009.
Chris has more 30 years' experience in the banking and real estate industries. Prior to joining British Land he was Chief Executive of Barclays Commercial Bank. Before that he was a partner at Goldman Sachs. Chris is currently a member of the executive board of the European Public Real Estate Association and the board of the British Property Federation.
Committee membership: Corporate Responsibility Committee and Nominations Committee.
Appointed to the Board: 2011
Nationality: British
Skills, competence and experience: Peter, a qualified accountant, was appointed to the Board as Group Finance Director in 2011. This year, Peter's role was expanded to include responsibility for UK Shared Services, Procurement and Group Mergers and Acquisitions; this is in addition to his existing responsibilities for Treasury, Financial Control and Reporting, and Investor Relations.
Peter previously served for a number of years as Director, Financial Control, Reporting & Treasury. He joined GEC-Marconi in 1985 having previously worked for other companies in the UK and Europe. After progressing through a number of positions he was appointed Finance Director of GEC's Marconi Electronic Systems business, which was subsequently acquired by British Aerospace in 1999 to become BAE Systems.
Other non-executive appointments: Non-executive director of SSE plc and Chairman of its audit committee.
Skills, competence and experience: An experienced company director in both the UK and North America, Paula is currently Chief Executive Officer and President of the business advisory group, PreferWest, LLC.
Starting her career as an economist, she spent over 20 years in the energy sector, culminating in her appointment as President and Chief Executive Officer of AGL Resources in 2002. She served as President and Chief Executive Officer of Safeco Corporation before becoming Vice Chairman and Chief Restructuring Officer of American International Group, overseeing its divestiture of assets and serving as chief liaison with the Federal Reserve Bank of New York. She received the National Association of Corporate Directors National Lifetime Achievement Award in 2014.
Past roles include non-executive directorships at Coca-Cola Enterprises, Inc., Anadarko Petroleum Corporation, Delta Air Lines, Inc., Air Products and Chemicals, Inc., and Siluria Technologies, Inc.
Other non-executive appointments: Non-executive director of BP p.l.c., CBRE Group Inc., and TransCanada Corporation.
Committee membership: Chairman of the Remuneration Committee, and member of the Audit Committee and Nominations Committee.
Appointed to the Board: 2010
Skill, competence and experience: Nick brings to the Board considerable financial expertise and boardroom experience. Nick was Chief Financial Officer of Diageo plc for over ten years until 2010. In this role, he was responsible for supply, procurement, strategy and IT on a global basis. His financial experience was developed during his time as group treasurer and group controller at Diageo, and also in his earlier career at Ford Finance. He is a former chairman of the engineering technology company Edwards Group Limited and former non-executive director of Moët Hennessy SNC and Scottish Power plc.
Nick is currently an adviser to CCMP Capital Advisors, LLC.
Other non-executive appointments: Chairman of Williams Grand Prix Holdings PLC; non-executive director and senior independent director of BT Group plc; and non-executive Chairman of Loch Lomond Group.
Committee membership: Chairman of the Audit Committee and member of the Nominations Committee and Remuneration Committee.
Appointed to the Board: 2013
Skills, competence and experience: Ian brings considerable financial and long-term international contracting experience to the Board. Having qualified as a chartered accountant, Ian subsequently held a number of senior finance and operational positions within industrial companies before being appointed Finance Director of Balfour Beatty plc in 1996. He was subsequently appointed chief executive in 2005. He is currently chairman of Bovis Homes Group PLC and Cairn Energy plc.
Ian is a former non-executive director of Mediclinic International plc, Cable & Wireless Communications Plc and VT Group plc.
Other non-executive appointments: Chairman of Amey plc, a subsidiary of a Spanish listed company, and AWE Management Limited, a privately owned joint venture.
Committee membership: Chairman of the Corporate Responsibility Committee, and member of the Audit Committee and Nominations Committee.
Appointed to the Board: 2016
Skills, competence and experience: Charles joined BAE Systems in May 2016 as Chief Operating Officer and succeeded Ian King as Chief Executive on 1 July 2017. Prior to joining the Company, he spent over 20 years in the oil and gas industry, holding a number
of senior management positions in the Far East, Australia, Europe and the US. He joined the Company from the oilfield services business, Expro Group, where he served as Chief Executive Officer. Prior to that he spent 15 years with Schlumberger Limited.
Non-executive appointments: None.
Committee membership: Non-Executive Directors' Fees Committee.
Under the UK Corporate Governance Code the Board is required to set out the reasons for the election of non-executive directors. The Board believes that Revathi Advaithi, who was appointed to the Board on 1 January 2018, will bring extensive operational experience gained from her leadership of multinational engineering and manufacturing businesses and a good understanding of digital technology and international markets. The Board recommends that shareholders vote in favour of the election to the Board of Revathi Advaithi whose biographical details are as follows:
Appointed to the Board: 2018
Nationality: US
Skills, competence and experience: Revathi Advaithi was appointed to the Board on 1 January 2018, and is Chief Operating Officer, Electrical Sector, for Eaton, a power management company. She joined Eaton in 1995 and led the Electrical Sector in the Americas and Asia-Pacific, with a three-year assignment in Shanghai. Between 2002 and 2008, Revathi worked at Honeywell, where she held several senior roles within the sourcing and supply chain functions of the aerospace sector before being named vice president and general manager of Honeywell's Field Solutions business in 2006.
Revathi returned to Eaton in 2008 as vice president and general manager of the Electrical Components Division.
She has a bachelor's degree in mechanical engineering from the Birla Institute of Technology and Science in Pilani, India, and an MBA in international business from Thunderbird-Garvin School of International Business in Glendale, Arizona.
She serves on the board of governors of the National Electrical Manufacturers Association in the US and on the Advisory Council for the University of Pittsburgh's Center for Energy.
Other non-executive appointments: None.
Committee membership: Corporate Responsibility Committee and Nominations Committee.
As announced on 12 May 2017, following the conclusion of a formal tender process led by the Company's Audit Committee, the Board of the Company approved the Audit Committee's recommendation to the Board to propose the appointment of Deloitte LLP as the Company's auditor for the financial year ending 31 December 2018, subject to shareholder approval at the 2018 AGM.
The Company's current auditors as at the date of this notice, KPMG LLP, who did not participate in the audit re-tender due to the length of their tenure in office, will step down as the Company's auditors at the end of the 2018 AGM. As an auditor ceasing to hold office, KPMG LLP has, in accordance with the Companies Act, provided the Company with a statement confirming that it will be ceasing to hold office as auditor of the Company. A copy of the statement has been distributed with this notice in the Appendix on page 11.
Part 14 of the Companies Act 2006 requires companies to obtain shareholders' authority for donations to registered political parties and other political organisations totalling more than £5,000 in any twelve month period, and for any political expenditure, subject to limited exceptions. The definition of donation in this context is very wide and extends to bodies such as those concerned with policy review, law reform and the representation of the business community. It could also include special interest groups, such as those involved with the environment, which the Company and its subsidiaries might wish to support, even though these activities are not designed to support or influence support for a particular political party.
It remains the policy of the Company not to make political donations or incur political expenditure as those expressions are normally understood. However, the Directors consider that it is in the best interests of shareholders for the Company to participate in public debate and opinion-forming on matters which affect its business. To avoid inadvertent infringement of the Companies Act 2006, the Directors are seeking shareholders' authority for the Company and its subsidiaries to make political donations and to incur political expenditure during the period from the date of the Annual General Meeting to the conclusion of next year's Annual General Meeting or close of business on 30 June 2019, whichever is earlier, up to a maximum aggregate amount of £100,000.
The purpose of Resolution 18 is to renew the Directors' power to allot shares as described below.
The authority will allow the Directors to allot new shares and grant rights to subscribe for or convert any securities into shares up to a nominal value of £26,558,182 which is equivalent to approximately 33 per cent of the total issued ordinary share capital of the Company, exclusive of treasury shares, as at 18 March 2018, the latest practicable date prior to publication of this Notice.
At 18 March 2018, the Company held 280,139,426 treasury shares which represents 8.79 per cent of the total number of ordinary shares in issue, excluding treasury shares, at that date.
There are no present plans to allot new shares (other than in connection with employee share and incentive plans), however the Directors consider it desirable to have the flexibility permitted by corporate governance guidelines to respond to market developments and to enable allotments to take place to support the Company as may be required.
If the resolution is passed the authority will expire on the earlier of the end of the Annual General Meeting in 2019 and the close of business on 30 June 2019.
If the Directors wish to allot new ordinary shares and other equity securities, or sell treasury shares, for cash (other than in connection with an employee share scheme) company law requires that these shares are offered first to shareholders in proportion to their existing holdings.
The purpose of Resolution 19 is to authorise the Directors to allot new ordinary shares and other equity securities pursuant to the authority given by Resolution 18, or sell treasury shares, for cash (a) in connection with a pre-emptive offer and (b) otherwise up to a nominal value of £3,984,125, equivalent to approximately five per cent of the total issued ordinary share capital of the Company exclusive of treasury shares, and 4.6 per cent of the total issued ordinary share capital of the Company inclusive of treasury shares, as at 18 March 2018, without the shares first being offered to existing shareholders in proportion to their existing holdings. The Pre-Emption Group's Statement of Principles, as updated in March 2015, supports the annual disapplication of pre-emption rights in respect of allotments of shares and other equity securities and sales of treasury shares for cash representing no more than five per cent of issued ordinary share capital (exclusive of treasury shares), without restriction as to the use of proceeds of those allotments.
The Board intends to adhere to the provisions in the Pre-Emption Group's Statement of Principles and not to allot shares or other equity securities or sell treasury shares for cash on a non pre-emptive basis pursuant to the authority in Resolution 19 in excess of an amount equal to 7.5 per cent of the total issued ordinary share capital of the Company, excluding treasury shares, within a rolling three-year period, other than:
The Board considers the authority in Resolution 19 to be appropriate in order to allow the Company flexibility to finance business opportunities or to conduct a pre-emptive offer or rights issue without the need to comply with the strict guidelines of the statutory pre-emption provisions.
If the resolution is passed, the authority will expire on the earlier of the conclusion of the Company's Annual General Meeting in 2019 and the close of business on 30 June 2019.
The Directors are committed to managing the Company's capital effectively and consider that the purchase by the Company of its ordinary shares may in certain circumstances be advantageous to shareholders. They believe that, in common with many other listed companies, the Company should obtain from shareholders a general authority to make market purchases on the London Stock Exchange.
Authority is sought for the Company to purchase up to 10 per cent of its issued ordinary shares (excluding treasury shares), renewing the authority granted by the shareholders at previous annual general meetings.
Ordinary shares purchased by the Company pursuant to this authority may be held in treasury or may be cancelled. The minimum price, exclusive of expenses, which may be paid for an ordinary share is 2.5p, being the par value of an ordinary share. The maximum price, exclusive of expenses, which may be paid for each share purchased in the market is the higher of (i) an amount equal to 105 per cent of the average market value for an ordinary share for the five business days immediately preceding the purchase and (ii) the higher of the price of the last independent trade and the highest current independent bid on the London Stock Exchange.
The number of ordinary shares which may be acquired pursuant to the authority is up to an aggregate of 318,730,061 ordinary shares, this being approximately 10 per cent of the issued ordinary share capital of the Company (exclusive of treasury shares) as at 18 March 2018, the latest practicable date prior to the publication of this Notice. As at 18 March 2018 there were 55,921,898 options to subscribe for ordinary shares outstanding, representing 1.75 per cent of the Company's issued share capital (excluding treasury shares) at that date. If the authority was exercised in full, the options would represent 1.95 per cent of the Company's issued ordinary share capital (excluding treasury shares).
This authority will last until the earlier of the Company's Annual General Meeting in 2019 and 30 June 2019.
Pursuant to the Companies Act 2006, the Company can hold the shares which have been repurchased as treasury shares and either re-sell them for cash, cancel them, either immediately or at a point in the future, or use them for the purposes of its employee share schemes. This provides the Company with additional flexibility in the management of its capital base. No dividends will be paid on, and no voting rights will be exercised in respect of, treasury shares.
The Company has not purchased any shares under the current share-buyback authority granted by shareholders at the 2017 Annual General Meeting.
The Company will only purchase ordinary shares if the Directors believe that it is in the shareholders' best interests and will increase earnings per share. In its Annual Report for the financial year ended 31 December 2017, the Company has stated that, as part of the allocation of capital, its policy is to make accelerated returns of capital to shareholders when the balance sheet allows.
It is the Directors' current intention that any shares bought back under this authority be cancelled.
Changes made to the current Companies Act by the Shareholders' Rights Regulations increased the notice period required for general meetings of the Company to 21 days unless shareholders approve a shorter notice period, which cannot however be less than 14 clear days. AGMs will continue to be held on at least 21 clear days' notice.
Prior to this, the Company was able to call general meetings other than an AGM on 14 clear days' notice without obtaining such shareholder approval. The Company has previously obtained shareholder approval to preserve the ability to call general meetings other than an AGM on 14 clear days' notice. Resolution 21 seeks approval of the renewal of this authority which will be effective until the Company's next Annual General Meeting in 2019, when it is intended that a similar resolution will be proposed.
The shorter notice period would not be used as a matter of routine for such meetings. However the flexibility offered by this resolution will be used where, taking into account all the circumstances, the Directors consider this appropriate in relation to the particular issues to be considered at the general meeting in question.
The Register of Directors' Interests in the share capital of the Company, copies of the executive Directors' service contracts, the Chairman and non-executive Directors' letters of appointment, and the Directors' Indemnities, will be available for inspection during normal business hours on Monday to Friday each week (public holidays excepted) at the Company's registered office from the date of this Notice of Meeting to the close of the meeting and at the place of the meeting from 15 minutes prior to its commencement until its conclusion.
Certain items will not be permitted in the Annual General Meeting. These include bags, cameras, recording equipment, items of any nature with potential to cause disorder and such other items as the Chairman of the Meeting may specify.
The taking of photographs or the use of mobile devices to record or stream images of the meeting is prohibited. Anyone without the Company's consent found to be acting contrary to this requirement may be asked to leave the meeting.
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Hall 5 (formerly named 'FIVE') is situated in Farnborough, Hampshire, to the south west of London, close to Junction 4 of the M3. From the A331, take the junction to Farnborough A3011 and follow the signposts for Farnborough/Town Centre A3011. At the Queen's Roundabout (junction of A3011/A325) take Government House Road, signposted Aerospace Centre. Continue straight through the Aerospace Centre – Hall 5 is accessed through Gate F at the end of Aerospace Boulevard.
SatNav users should enter 'GU14 6TQ' for directions to Government House Road (Aerospace Boulevard) and follow the signs to Hall 5 via Gate F.
Free parking is available at Hall 5 in the designated car park.
'F' GATE
Aerospace Boulevard
The main railway station in Farnborough is Farnborough Main. Other railway stations in the vicinity of Hall 5 include North Camp and Aldershot. Please visit www.nationalrail.co.uk or phone 03457 484950 for rail travel information.
A complimentary shuttle bus service will be provided between Farnborough Main railway station and Hall 5. A return service to Farnborough Main will be provided after the meeting.
HALL 5
A325 Farnborough Road
to Aldershot
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