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AYGAZ A.Ş.

Environmental & Social Information Dec 26, 2024

9033_rns_2024-12-26_45eefae0-1663-4fd4-bb72-19a438189e83.pdf

Environmental & Social Information

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AYGAZ A.Ş. PERSONAL DATA PROTECTION AND PROCESSING POLICY

Bu doküman Genel olarak sınıflandırılmıştır. This document is classified as Public.

AYGAZ A.Ş. PERSONAL DATA PROTECTION AND PROCESSING POLICY INFORMATION FORM

Document Name:

Aygaz Anonim Şirketi Personal Data Protection and Processing Policy

Target group:

Aygaz A.Ş. Company All natural persons other than employees of Aygaz Anonim Şirketi whose personal data are processed by

Preparer:

Aygaz Anonim Şirketi Personal Data Protection Committee

Version: 2.0

Approved by: Aygaz A.Ş. Board of Directors

Effective Date:

26/12/2024

In case of any discrepancy between the Turkish language version of the Policy and any translation, the Turkish text should be taken into account.

© Aygaz Joint Stock Company , 2024

This document cannot be reproduced or distributed without the written permission of Aygaz Anonim Şirketi .

CONTENTS

1. CHAPTER 1 - INTRODUCTION 3
1.1.
ENTRANCE3
1.2.
SCOPE3
1.3.
IMPLEMENTATION OF THE POLICY AND RELATED LEGISLATION3
1.4.
ENFORCEMENT OF THE POLICY
3
2. CHAPTER 2 - ISSUES RELATING TO THE PROTECTION OF PERSONAL DATA 4
2.1.
ENSURING THE SECURITY OF PERSONAL DATA4
2.2.
PROTECTION OF SPECIAL NATURE PERSONAL DATA
4
2.3.
INCREASING AWARENESS AND SUPERVISION OF BUSINESS UNITS ON
PROTECTION AND PROCESSING OF PERSONAL DATA4
3. CHAPTER 3 - ISSUES RELATING TO THE PROCESSING OF PERSONAL DATA 5
3.1.
PROCESSING OF PERSONAL DATA IN ACCORDANCE WITH THE PRINCIPLES
PROVIDED IN THE LEGISLATION
5
3.2.
CONDITIONS FOR PROCESSING PERSONAL DATA
5
3.3.
PROCESSING OF SPECIAL NATURE PERSONAL DATA7
3.4.
INFORMATION
OF PERSONAL DATA OWNER7
3.5.
TRANSFER OF PERSONAL DATA7
4. CHAPTER 4 - CATEGORIZATION OF PERSONAL DATA PROCESSED BY OUR COMPANY AND
PURPOSES OF PROCESSING 9
5. CHAPTER 5 - STORAGE AND DESTRUCTION OF PERSONAL DATA 9
6. CHAPTER 6 - RIGHTS OF RELATED PERSONS AND EXERCISE OF THESE RIGHTS 9
6.1. RIGHTS OF THE RELATED PERSON
9
6.2. EXERCISE OF RIGHTS BY THE RELEVANT PERSON10
6.3. OUR COMPANY'S RESPONSIBILITY TO APPLICATIONS
10
ADDITIONAL 1 – Purposes of Processing Personal Data 11
ANNEX 2 – CONTACT PERSONS 12
ANNEX 3 – Personal Data Categories 13
ANNEX 4 – Third Parties to Which Personal Data is Transferred by Our Company and the Purposes of Transfe 15

1. CHAPTER 1 - INTRODUCTION

1.1. ENTRANCE

Aygaz A.Ş. Company One of our most important priorities within the scope of our business activities as ("Aygaz" or "Company") is the protection of personal data. This Aygaz Anonim Şirketi Within the framework of the Personal Data Protection and Processing Policy ("Policy"), the principles adopted by our Company in carrying out personal data processing activities and the basic principles adopted in terms of the compliance of our Company's data processing activities with the regulations in the Personal Data Protection Law No. 6698 ("Law") are explained and detailed information regarding all personal data processing activities carried out by our Company is set forth, thus ensuring the necessary transparency by informing the relevant persons who are personal data owners. With the full awareness of our responsibility in this context, your personal data is processed and protected within the scope of this Policy.

The activities carried out by our Company regarding the protection of personal data of our employees are written in parallel with the principles in this Policy . Its employees are managed under the Personal Data Protection and Processing Policy.

1.2. SCOPE

This Policy is related to all personal data of persons other than our Company employees processed by the Company through automatic or non-automatic means provided that it is part of any data recording system. Detailed information about the persons to whom the personal data in question is related can be accessed in ANNEX 2 of this Policy (" ANNEX 2- Relevant Persons ").

1.3. IMPLEMENTATION OF THE POLICY AND RELATED LEGISLATION

The relevant legal regulations in force regarding the processing and protection of personal data will primarily be applied. In the event of any inconsistency between the current legislation and the Policy, our Company accepts that the current legislation will be applied. The Policy regulates the rules set forth by the relevant legislation by concretizing them within the scope of Company practices.

1.4. ENFORCEMENT OF THE POLICY

This Policy issued by our Company is dated 26.12.2024.

the Policy or certain articles are renewed, the effective date of the Policy will be updated. Aygaz Anonim Şirketi Personal Data Protection Committee is responsible for the updating and enforcement of this Policy and sub-policies related to this Policy . The Policy is published on our Company's website http://www.aygaz.com.tr/ and is made accessible to the relevant persons upon the request of personal data owners.

With the entry into force of this Policy , the Aygaz A.Ş. Personal Data Protection and Processing Policy dated 07.10.2016 has been repealed.

3

2. CHAPTER 2 - ISSUES RELATING TO THE PROTECTION OF PERSONAL DATA

2.1. ENSURING THE SECURITY OF PERSONAL DATA

Our Company , in accordance with Article 12 of the Law , takes the necessary measures in line with the nature of personal data in order to prevent and preserve the unlawful processing, access, transfer or other security deficiencies that may occur. In this context, our Company takes administrative measures, carries out inspections or has them carried out, in accordance with the guidelines published by the Personal Data Protection Board (" Board ") to ensure the necessary level of security.

2.2. PROTECTION OF SPECIAL NATURE PERSONAL DATA

Sensitive personal data has been given special importance within the scope of the Law due to the risk of causing victimization or discrimination when processed unlawfully. According to Article 6 of the Law, "special nature" personal data are determined as race, ethnic origin, political opinion, philosophical belief, religion, sect or other belief, appearance and dress, membership in an association, foundation or union, criminal conviction and security measures, and biometric and genetic data (" Special nature personal data other than health and sexual life "), data related to health and sexual life (" Special nature personal data related to health and sexual life ").

The technical and administrative measures taken by our Company for the protection of personal data are taken within the scope explained in the Policy on Processing and Security of Personal Data of a Special Nature, within the framework of the sufficient measures stipulated in the Board's Decision No. 2018/10, dated 31/01/2018, in terms of special personal data, and the work carried out in this direction is monitored and audited within the framework of the audits carried out within our Company.

Detailed information on the processing of special personal data is provided in section 3.3 of this Policy .

2.3. INCREASING AWARENESS AND SUPERVISION OF BUSINESS UNITS ON PROTECTION AND PROCESSING OF PERSONAL DATA

Our company organizes the necessary trainings for the business units in order to increase awareness on preventing the unlawful processing of personal data, unlawful access to data and ensuring the preservation of data. The training and awareness activities organized by the company are based on the "Personal Data Security Guide" published by the Board on its official website.

The aim of the training and awareness activities carried out by our Company is to ensure that personal data processing activities of employees during the performance of their job duties are carried out in accordance with the Law and secondary legislation.

company establishes the necessary systems to raise awareness of current employees and new employees on the protection of personal data, and works with consultants when necessary. In this regard, our company evaluates participation in relevant trainings, seminars and information sessions, and organizes new trainings in parallel with the updating of the relevant legislation.

4

3. CHAPTER 3 - ISSUES RELATING TO THE PROCESSING OF PERSONAL DATA

3.1. PROCESSING OF PERSONAL DATA IN ACCORDANCE WITH THE PRINCIPLES PROVIDED IN THE LEGISLATION

3.1.1. Processing in Accordance with Law and Fairness

Personal data is processed in accordance with the principles of trust and honesty, without harming the fundamental rights and freedoms of individuals. Within this framework, personal data is processed to the extent and limited to the business activities of our Company.

3.1.2. Ensuring Personal Data is Accurate and Up-to-date Where Necessary

Our company takes the necessary measures to ensure that personal data is accurate and up-to-date throughout the period it is processed, and establishes the necessary mechanisms to ensure the accuracy and up-to-dateness of personal data for certain periods.

3.1.3. Processing for Specific, Clear and Legitimate Purposes

Our company clearly states the purposes for which personal data is processed and processes personal data in line with its business activities and for purposes related to these activities.

3.1.4. Being Relevant, Limited and Proportionate to the Purpose for Which They Are Processed

Our company collects personal data only in the nature and to the extent required by its business activities and processes it limited to the specified purposes.

3.1.5. Preservation for the Period Stipulated in the Relevant Legislation or Necessary for the Purpose for which they are Processed

Our Company stores personal data for the period required for the purpose for which they are processed and for the minimum period stipulated in the relevant legal legislation. In this context, our Company first determines whether a period is stipulated in the relevant legislation for the storage of personal data, and if a period is specified, it acts in accordance with this period. If there is no legal period, personal data is stored for the period required for the purpose for which they are processed. At the end of the specified storage periods, personal data is destroyed in accordance with the periodic destruction periods or the application of the relevant person and with the specified destruction methods (deletion and/or destruction and/or anonymization).

3.2. CONDITIONS FOR PROCESSING PERSONAL DATA

Unless the relevant person gives explicit consent, the basis for personal data processing may be only one of the conditions specified below, or more than one condition may be the basis for the same personal data processing activity. If the processed data is special personal data, the conditions set out in heading 3.3 ("Processing of Special Personal Data") of this Policy shall apply.

(i) Explicit Consent of the Person Concerned

One of the conditions for processing personal data is the explicit consent of the relevant person. The explicit consent of the relevant person must be related to a specific subject, based on information and expressed with free will.

If the personal data processing conditions listed below are met, personal data may be processed without the need for the explicit consent of the relevant person.

(ii) Explicitly Provided in Laws

If the personal data of the relevant person is clearly stipulated in the law, in other words, if there is a clear provision in the relevant law regarding the processing of personal data, the existence of this data processing condition can be mentioned.

(iii) Failure to Obtain the Explicit Consent of the Person Concerned Due to Actual Impossibility

If the processing of personal data is necessary to protect the life or physical integrity of a person who is unable to give his consent due to a de facto impossibility or whose consent cannot be validated, or of another person, the personal data of the relevant person may be processed.

(iv) Direct Interest in the Establishment or Performance of the Contract

This condition may be deemed to be fulfilled if the processing of personal data is necessary, provided that it is directly related to the establishment or performance of a contract to which the relevant person is a party.

(v) Fulfillment of the Company's Legal Obligations

Personal data of the relevant person may be processed if processing is necessary for our company to fulfill its legal obligations.

(vi) Making Public the Personal Data of the Personal Data Subject

If the relevant person has made his/her personal data public, the relevant personal data may be processed limitedly for the purpose of making it public.

(vii)Data Processing is Necessary for the Establishment or Protection of a Right

If data processing is necessary for the establishment, exercise or protection of a right, the personal data of the relevant person may be processed.

(viii) Data Processing is Necessary for the Legitimate Interest of Our Company

Personal data of the relevant person may be processed if data processing is mandatory for the legitimate interests of our Company, provided that it does not harm the fundamental rights and freedoms of the relevant person.

3.3. PROCESSING OF SPECIAL NATURE PERSONAL DATA

Special personal data is processed by our Company in accordance with the principles set forth in this Policy and by taking administrative and technical measures with the methods described in the Special Personal Data Processing and Security Policy and in the presence of the following conditions:

  • (i) Special personal data, other than health and sexual life, may be processed without the explicit consent of the relevant person if it is clearly provided for in the laws , in other words, if there is an explicit provision in the relevant law regarding the processing of personal data . Otherwise, the explicit consent of the relevant person will be obtained.
  • (ii) Sensitive personal data related to health and sexual life may be processed by persons or authorized institutions and organizations under a confidentiality obligation, without seeking explicit consent, for the purposes of protecting public health, providing preventive medicine, medical diagnosis, treatment and care services, and planning and managing health services and their financing. Otherwise, the explicit consent of the relevant person will be obtained.

3.4. INFORMATION OF PERSONAL DATA OWNER

In accordance with Article 10 of the Law and secondary legislation, our Company informs the relevant persons as the data controller about who processes their personal data, for what purposes, with whom it is shared and for what purposes, by what methods it is collected and the legal reason, and the rights of the relevant persons within the scope of processing their personal data.

3.5. TRANSFER OF PERSONAL DATA

Our company may transfer the personal data and special data of the relevant person to third parties (third party companies, group companies, third real persons) by taking the necessary security measures in line with the purposes of processing personal data in accordance with the law. In this regard, our company acts in accordance with the regulations stipulated in Article 8 of the Law. Detailed information on this subject can be found in Annex 4 of this Policy (" Annex 4 - Third Parties to Which Personal Data is Transferred by Our Company and the Purposes of Transfer ").

3.5.1. Transfer of Personal Data to Domestic Third Parties

Even if the person concerned does not give his/her consent, if one or more of the data processing conditions specified below (" Data Processing Conditions ") are present, personal data may be transferred to third parties by our Company, taking all necessary care and taking all necessary security measures, including the methods prescribed by the Board.

  • The relevant activities regarding the transfer of personal data are clearly prescribed by law,
  • The transfer of personal data by the Company is directly related to and necessary for the establishment or performance of a contract,
  • The transfer of personal data is mandatory for our Company to fulfill its legal obligations,
  • Transfer of personal data by our Company for the limited purpose of publicity, provided that it has been made public by the relevant person,

  • The transfer of personal data by the Company is necessary for the establishment, exercise or protection of the rights of the Company or the relevant person or third parties,

  • It is mandatory to transfer personal data for the legitimate interests of the Company, provided that it does not harm the fundamental rights and freedoms of the relevant person,
  • If the person is unable to give his consent due to a physical impossibility or if his consent is not legally valid, it is necessary to protect his own life or the physical integrity of another person.

3.5.2. Transfer of Personal Data to Third Parties Residing Abroad

The transfer of personal data abroad by our Company will be carried out in the manner explained below, depending on whether the country to which the transfer will be made is one of the safe countries determined by the Board or not.

is not one of the safe countries with sufficient protection declared by the Board. In the event that at least one of the Data Processing Conditions is met and in accordance with the basic principles set out in Article 4 of the Law , personal data may be transferred to third parties abroad in the following cases.

  • In case of explicit consent of the relevant person,
  • The company and the data recipient in the relevant country must undertake in writing to provide adequate protection and the Board's permission for the relevant transfer must be obtained.

If the country to which the transfer will be made is one of the safe countries with sufficient protection declared by the Board ; personal data may be transferred if any of the Data Processing Conditions are present.

3.5.3. Transfer of Special Personal Data

Special personal data may be transferred by our Company in accordance with the principles set forth in this Policy and by taking administrative and technical measures with the methods described in the Special Personal Data Processing and Security Policy and in the presence of the following conditions:

  • (i) Special personal data, other than health and sexual life, may be processed without the explicit consent of the relevant person if it is clearly provided for in the laws , in other words, if there is an explicit provision in the relevant law regarding the processing of personal data . Otherwise, the explicit consent of the relevant person will be obtained.
  • (ii) Sensitive personal data related to health and sexual life may be processed by persons or authorized institutions and organizations under a confidentiality obligation, without seeking explicit consent, for the purposes of protecting public health, providing preventive medicine, medical diagnosis, treatment and care services, and planning and managing health services and their financing. Otherwise, the explicit consent of the relevant person will be obtained.

4. CHAPTER 4 - CATEGORIZATION OF PERSONAL DATA PROCESSED BY OUR COMPANY AND PURPOSES OF PROCESSING

In our Company, personal data is processed in accordance with the general principles set forth in the Law, especially the principles set forth in Article 4 of the Law on the processing of personal data, based on and limited to at least one of the Data Processing Conditions, and in line with the personal data processing purposes that arise within the framework of the conduct of our Company's business activities. Detailed information on the purposes of processing personal data in question is included in ANNEX 1 of the Policy ("ANNEX 1 - Purposes of Processing Personal Data").

The personal data categories processed by our Company within the framework of its business activities and detailed information about the categories can be found in ANNEX 3 of the Policy (" ANNEX 3 - Personal Data Categories ").

5. CHAPTER 5 - STORAGE AND DESTRUCTION OF PERSONAL DATA

Our company stores personal data for the period necessary for the purpose for which it is processed and for the minimum period stipulated in the relevant legal legislation. Our company first determines whether a period is stipulated in the relevant legislation for the storage of personal data, and if a period is specified, it acts in accordance with this period. If there is no legal period, personal data is stored for the period necessary for the purpose for which it is processed.

Personal data processed by our Company are considered on a categorical basis and maximum data retention periods are determined for each personal data category in line with the relevant data processing process. The mentioned periods are set out in the table in our Company's Personal Data Storage and Destruction Policy . At the end of the determined maximum retention periods, personal data are destroyed in accordance with the periodic destruction periods or the application of the relevant person and with the determined destruction methods (deletion and/or destruction and/or anonymization).

6. CHAPTER 6 - RIGHTS OF RELATED PERSONS AND EXERCISE OF THESE RIGHTS

6.1. RIGHTS OF THE RELATED PERSON

As personal data owners, the persons concerned have the following rights:

  • (1) To learn whether your personal data is being processed,
  • (2) To request information regarding the processing of personal data,
  • (3) To learn the purpose of processing your personal data and whether they are used in accordance with their purpose,
  • (4) To know the third parties to whom personal data is transferred, either domestically or abroad,

  • (5) To request correction of personal data if they are processed incompletely or incorrectly and to request notification of the transaction made to third parties to whom personal data has been transferred,

  • (6) To request the deletion or destruction of personal data in case the reasons requiring processing are eliminated, even though it has been processed in accordance with the Law and other relevant legal provisions, and to request that the process carried out within this scope be notified to third parties to whom personal data has been transferred,
  • (7) To object to a result that is to the detriment of the person himself/herself, as a result of the analysis of his/her processed data exclusively through automatic systems,
  • (8) To request compensation in case of damages due to unlawful processing of personal data.

6.2. EXERCISE OF RIGHTS BY THE RELEVANT PERSON

Relevant persons may submit their requests regarding their rights listed in section 6.1 (" Rights of the Relevant Person ") to our Company through the methods determined by the Board. In this regard, They can benefit from the " Relevant Person Application Form" which can be accessed from the address Aygaz\_Veri\_Sahibi\_Basvuru\_Formu.pdf .

6.3. OUR COMPANY'S RESPONSIBILITY TO APPLICATIONS

Our company takes the necessary administrative and technical measures to finalize the applications made by the relevant person in accordance with the Law and secondary legislation.

the relevant person submits his/her request regarding the rights set forth in section 6.1 (" Rights of the Personal Relevant Person ") to our Company in accordance with the procedure, our Company will finalize the relevant request free of charge as soon as possible and within 30 (thirty) days at the latest, depending on the nature of the request. However, if the transaction requires an additional cost, a fee may be charged in accordance with the tariff determined by the Board.

ADDITIONAL 1 – Purposes of Processing Personal Data
MAIN PURPOSES (PRIMARY) SUB-OBJECTIVES (SECONDARY)
Planning and executing our company's Planning of human resources processes
human resources policies and processes Carrying out personnel recruitment processes
Carrying out the necessary work by our Monitoring of finance and accounting affairs
relevant business units and carrying out Planning
and
execution
of
corporate
the related business processes in order to communication activities
carry out the commercial activities carried Planning and execution of production and
out by the company. operation processes
Planning,
auditing
and
execution
of
information security processes
Creation and management of information
technologies infrastructure
Carrying out the necessary work by our Planning and execution of sales processes of
business
units
and
carrying
out
the
products and services
relevant business processes to enable the
relevant
people
to
benefit
from
the
Planning and execution of after-sales support
products
and
services
offered
by
the
services activities
company. Planning
and
execution
of
customer
relationship management processes
Creation and follow-up of the customer's
insurance process
Follow-up
of
customer
requests
and
complaints
Planning
and
execution
of
customer
satisfaction activities
Planning
and
execution
of
activities
required to recommend and introduce the
Planning and execution of market research
products
and
services
offered
by
the
activities for sales and marketing of products
company
to
the
relevant
people
by
and services
customizing
them
according
to
their
Planning and execution of processes to create
tastes, usage habits and needs. and increase loyalty to the products and
services offered by the company
Planning
and
execution
of
marketing
processes of products and services
Ensuring the security of company premises
and facilities
Ensuring
the
legal,
technical
and
Planning
and
execution
of
operational
commercial-occupational security of the activities
required
to
ensure
that
the
Company and the relevant persons who Company's
activities
are
carried
out
in
have business relations with the Company. accordance with Company procedures and
legislation.
Following up on legal affairs
Planning and execution of company audit
activities

ANNEX 2 – CONTACT PERSONS

CONTACT PERSON
CATEGORIES
EXPLANATION
Customer Real persons
who use or have used the products and services
offered by our Company, regardless of whether they have any
contractual relationship with our Company.
Potential Customer Natural persons
who have requested or shown interest in
using our products and services or who have been assessed in
accordance with commercial practices and rules of integrity
as likely to have such interest.
Visitor Natural persons who have entered the physical premises of
our company for various purposes or visited our websites.
Third Party Third party real persons related to these persons ( e.g.
guarantor, family members and relatives) or other real
persons not covered by this Policy and Aygaz Anonim Şirketi
Employees Personal Data Protection and Processing Policy
in order to ensure the security of commercial transactions
between our Company and the above-mentioned parties or to
protect the rights of the said persons and to provide benefits.
Employee Candidate Natural persons who have applied for a job in our company
by any means or have made their CV and related information
available for review by our company.
Company Shareholder Our company's shareholders are real persons.
Company Official Our company's board of directors members and other
authorized real persons
Employees, Shareholders Natural persons working in institutions with which our
and Authorities of company has any kind of business relationship (such as, but
Institutions We not limited to, business partners, dealers, authorized services,
Collaborate With suppliers), including shareholders and officials of these
institutions.

ANNEX 3 – Personal Data Categories

EXPLANATION
These are data that contain information about the person's identity:
documents such as driver's license, identity card and passport that
contain information such as name-
surname , Turkish identity number,
nationality information, mother's name-father's name, place of birth,
date of birth, gender, and tax number, SSI number, vehicle plate, etc.
Phone number, address, email , fax number
Information that determines the location of the relevant person while
using our products and services or while our employees and
employees of institutions we cooperate with are using our Company's
vehicles.
Information obtained and produced about the relevant person as a
result of our commercial activities and the operations carried out by
our business units within this framework.
Family Members
Information about the family members and relatives of the relevant
person within the scope of our Company's operations and in relation
to the products and services we offer or to protect the legal and other
interests of the Company and the relevant person.
Information that clearly belongs to an identified or identifiable natural
person and is included in the data recording system; records regarding
the use of our products and services and the instructions and requests
required for the customer to use the products and services.
that clearly belongs to an identified or identifiable natural person and
is included in the data recording system; records and documents taken
at the entrance to the physical location, during the stay in the physical
location ; camera records, fingerprint records and records taken at the
security point , etc.
Your personal data (e.g. log records) processed to ensure our
technical, administrative, legal and
commercial security while
conducting our commercial activities.
Personal data processed through methods used in accordance with
generally accepted legal, commercial practices and rules of integrity
in these areas in order to
manage our commercial, technical and
administrative risks.
Financial
Information
Personal data processed regarding information, documents and
records showing all kinds of financial results created according to the
type of legal relationship our company has established with the
relevant person, which are clearly related to an identified or
identifiable natural person, partially or fully processed automatically
or non-automatically as part of the data recording system, and data
such as bank account
number, IBAN number, credit card information,
financial profile, asset data, income information.
Personal Any personal data processed to obtain information that will form the
Information basis for the establishment of personal rights of real persons who have
a working relationship with our company.
Candidate
Personal data processed regarding individuals who have applied to
Information
become employees of our company or who have been evaluated as
candidates for employment in line with our company's human
resources needs in accordance with commercial customs and rules of
integrity or who have a working relationship with our company.
Special Personal
Data regarding individuals' race, ethnic origin, political views,
Data philosophical beliefs, religion, sect or other beliefs, appearance and
dress, membership in associations, foundations or unions, health,
sexual life, criminal convictions and security measures, as well as
biometric and genetic data.
Marketing Personal data processed for the customization and marketing of our
Knowledge products and services in line with the usage habits, tastes and needs of
the relevant person, and the reports and evaluations created as a result
of this processing.
Request/Complaint Personal data regarding the receipt and evaluation of any requests or
Management complaints directed to our company.
Information
Audiovisual Data Data contained in documents that are clearly of a natural person with
a known or identifiable identity, such as photographs and camera
recordings (excluding records falling within the scope of Physical
Location Security Information), voice recordings, and copies of
documents containing personal data.
Audit and It means personal data processed during internal or external audit
Inspection activities within the scope of our company's legal obligations and
Information compliance with company policies.
Legal Action and Personal data processed within the scope of determining and
Compliance following our legal receivables and rights, fulfilling our debts, and
complying with our legal obligations and our Company's policies.

ANNEX 4 – Third Parties to Which Personal Data is Transferred by Our Company and the Purposes of Transfer

may transfer the personal data of the relevant persons specified in this Policy to the following third party categories in accordance with Articles 8 and 9 of the Law :

  • (i) Business Partners
  • (ii) Suppliers
  • (iii) Affiliates
  • (iv) Shareholders
  • (v) Legally Authorized Private Law Persons
  • (vi) Legally Authorized Public Institutions and Organizations
  • (vii) Community Companies
  • (viii) Company Board Members

The scope of the above-mentioned persons to whom the data is transferred and the purposes of data transfer are stated below.

Persons to whom data Definition Purpose of Data
may be transferred Transfer
Business / Solution
Partner

Dealers with whom we cooperate to
sell
our
company's
products
or
services in a certain region and
carry out other transactions,
Limited to ensure that the
purposes for which the
business partnership was
established are fulfilled.

Banks,
telecommunication
companies,
insurance
service
providers that we cooperate with for
purposes such as receiving services
within the scope of
conducting
business activities,

Tanı Pazarlama ve İletişim Anonim
Şirketi, which our company has
established a business partnership
with for the purposes of selling,
promoting
and
marketing
our
company's products and services,
after-sales support, and executing
joint
customer
loyalty
programs
while carrying out our company's
commercial activities.

SAP Turkey Yazılım Üretim ve
Ticaret A.Ş., the service provider of
the SAP platform whose servers are
located abroad and which is used
within the scope of fulfilling all
kinds of obligations arising from
your business relationship with our
company,

Within the scope of carrying out
recruitment activities; ELBA HR
Human
Resources
Training
and
Consultancy Joint Stock Company,
the
provider
of
the
Peoplise
platform used to receive your job
applications,
is
the
cloud-based
Success For the purpose of using the
Factors
software
service,
the
relevant service provider located
abroad is SAP SuccessFactors , and
for the purpose of using the online
testing platform for the purpose of
implementing the general talent and
personality inventory application,
the service provider of the platform
is Korn Ferry
Supplier Setur Servis Turistik Anonim Şirketi
and other parties that provide services
to our Company in line with our
Company's data processing purposes
and instructions within the scope of
carrying
out
our
Company's
commercial activities.
Limited to the purpose of
providing
the
services
that
our
company
outsources and requires to
carry out its commercial
activities.
Affiliates Companies in which our company is a
shareholder and controlled
Limited to ensuring the
execution of commercial
activities that require the
participation
of
our
company's affiliates.
Our Shareholders Our shareholders are authorized to
design strategies and audit activities
related to our Company's commercial
Limited to the design of
strategies
and
auditing
purposes
regarding
our
activities
in
accordance
with
the
Company's
commercial
relevant legislation. activities in accordance
with
the
relevant
legislation.
Legally Authorized Public institutions and organizations Limited to the purpose
Public Institutions and authorized
to receive information and
requested by the relevant
Organizations documents
from
our
Company
in
public
institutions
and
accordance
with
the
relevant
organizations within their
legislation. legal authority.
For
example;
CMB,
EPDK,
Competition Board etc.
Legally Authorized It refers to institutions or organizations Personal data is shared on
Private Law Persons (e.g. independent auditors, notaries) a limited basis regarding
that are established in accordance with issues that fall within the
certain conditions determined by law scope
of
the
activities
in
accordance
with
the
relevant
carried out by relevant
legislation and continue their activities private
institutions
and
within the framework determined by organizations.
law.
Koc Holding A.S. Koc Holding A.S. Limited to ensuring the
execution
of
corporate
communication, strategic
planning, commercial and
auditing
activities
that
require the participation
of
Koç
Group
Companies.
Koç Group Companies Koç Group Companies from the list at If the data owner gives
www.koc.com.tr. explicit consent, it may be
used
for
limited
evaluation
purposes
in
other
Koç
Group
Companies
during
recruitment processes.
Company Board Company Board Members Limited to the purpose of
Members carrying out the activities
of the Board of Directors
of the Company

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