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Aviva PLC — Proxy Solicitation & Information Statement 2018
Mar 27, 2018
4708_rns_2018-03-27_a43a8a31-f99e-4b2d-9683-1e347ed4c737.pdf
Proxy Solicitation & Information Statement
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Aviva Share Account Voting Instruction Form Aviva Share Account AGM attendance card 2018 Annual General Meeting (AGM)
| Mr A Sample Mr A Sample |
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| + | Mr A Sample | ||
| Mr A Sample Mr A Sample |
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| Meeting Control Number 914745 |
Shareholder Reference Number C1234567890 |
Voting Reference Number XX |
Before completing this Voting Instruction Form, please read the notes provided in the Notice of AGM and the guidance notes overleaf.
I/We instruct Computershare Company Nominees Limited (the Nominee), the administrator of the Aviva Share Account (AvivaSA), to vote, on my/our behalf at the AGM of Aviva plc (Aviva) to be held on Thursday, 10 May 2018 at 11am and at any adjournment thereof in accordance with the instructions given below:
| You may submit your voting instruction online at | |
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| www.investorcentre.co.uk/eproxy using the reference | |
| numbers above (see note 1). | |
Alternatively, please indicate against each resolution below, with a cross or other mark, how you wish your votes to be cast.
Please mark this box with a cross if it is your intention to attend the AGM.
| Vote | Vote | |||||
|---|---|---|---|---|---|---|
| Resolutions | For Against withheld |
Resolutions | For Against withheld |
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| 1 Annual report and accounts | 16 To re-elect Mark Wilson | |||||
| 2 Directors' remuneration report | 17 To re-appoint, as auditor, PricewaterhouseCoopers LLP |
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| 3 Directors' remuneration policy | 18 Auditor's remuneration | |||||
| 4 Final dividend | 19 Political donations | |||||
| 5 To elect Maurice Tulloch | 20 Authority to allot ordinary shares | |||||
| 6 To re-elect Claudia Arney | 21 Disapplication of pre-emption rights* |
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| 7 To re-elect Glyn Barker | 22 Disapplication of pre-emption rights - specified capital projects* |
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| 8 To re-elect Andy Briggs | 000001 | 23 Authority to allot shares - SG328 Solvency II Instruments |
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| 9 To re-elect Patricia Cross | 24 Disapplication of pre-emption | |||||
| 10 To re-elect Belén Romana García |
rights - Solvency II Instruments* 25 Authority to purchase |
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| 11 To re-elect Michael Hawker | ordinary shares* | |||||
| 12 To re-elect Michael Mire | 99999 | 26 Authority to purchase 8 3 /4% preference shares* |
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| 13 To re-elect Sir Adrian Montague | Z) | 27 Authority to purchase 8 3 /8% preference shares* |
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| 14 To re-elect Tom Stoddard | Z A |
28 14 days' notice for general meetings* |
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| ON (IF ANY) 15 To re-elect Keith Williams |
R 1 | A | 29 New articles of association* | |||
| MPLE | OLDE | 1 | * Special resolution | |||
| 1 Please enter your email address below to register to receive emails instead of hard copy shareholder communications (see note 11): |
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| M SA OINT H ATI 1 GN A |
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| R SA ADD2 ADD3 ADD4 ADD1 DESI R J Signed Dated A |
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| M | M | ( |
| Signed | ADD2 ADD3 ADD4 ADD1 |
Dated | ||||
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| CCS1332 | ||||||
| Please mark this box with a cross if signing on behalf of a member under a power of attorney or other authority (see note 9). | ||||||
| 0 100 010 101 000 00 |
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| + | + |
Useful notes for the AGM
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Detach and retain
12F0WE D01
- The AGM will be held on Thursday, 10 May 2018 at 11am at the Queen Elizabeth II Centre (QEII Centre), Broad Sanctuary, Westminster, London SW1P 3EE. A map showing the location of the AGM is on the reverse of this card.
- Refreshments will be served before and after the AGM in the Pickwick on the first floor of the QEII Centre.
- For your personal safety and security, the bags of everyone attending the AGM will be checked. Any large bags should be stored in the cloakroom. We recommend that you arrive in time to allow for this procedure.
- Cameras, recording equipment and other items that may interfere with the good order of the AGM will not be permitted in the Churchill. You will be requested to turn off mobile telephones and other portable electronic devices.
- If you are a wheelchair user, or otherwise require assistance, you will be permitted to bring a guest to the AGM to assist you during the meeting. There are facilities for wheelchair users at the QEII Centre.
- An induction loop and interpreter will be available for the deaf and hard of hearing.
Please bring this card with you as evidence of your right to attend.
MR SAM SAMPLE DESIGNATION (IF ANY) MR JOINT HOLDER 1 ADD1 ADD2 ADD3 ADD4
Aviva plc St Helen's 1 Undershaft London EC3P 3DQ Telephone +44 (0)20 7283 2000 www.aviva.com Registered in England No. 2468686 Computershare Investor Services PLC Registered in England & Wales Company No. 3498808 Registered Office The Pavilions Bridgwater Road Bristol BS13 8AE Computershare Investor Services PLC is authorised and regulated by the Financial Conduct Authority
001CSP0815
Getting to the QEII Centre
The nearest mainline stations to the QEII Centre are Charing Cross Station and Victoria Station whilst the nearest underground stations are Westminster and St James's Park.
The nearest car park to the QEII Centre is Q-Park Westminster, Great College Street, Westminster, London SW1P 3RX
If you have any questions about completing your Voting Instruction Form or about your AvivaSA holding, please contact Aviva's Registrar, Computershare Investor Services PLC (Computershare):
By telephone: 0371 495 0105
We're open Monday to Friday, 8.30am to 5.30pm UK time, excluding public holidays. Please call +44 117 378 8361 if calling from outside the UK.
By email: [email protected]
Online: www.computershare.co.uk/contactus
In writing: Computershare Investor Services PLC The Pavilions, Bridgwater Road, Bristol BS99 6ZZ, United Kingdom
Guidance Notes on completing the Voting Instruction Form
Why not cast your voting instruction online? It's fast, easy and secure.
www.investorcentre.co.uk/eproxy
You will be asked to enter the Meeting Control Number, Shareholder Reference Number and Voting Reference Number shown overleaf and to agree to certain terms and conditions.
- 1 Vote online you can register your voting instruction online by visiting www.investorcentre.co.uk/eproxy. For quick access to the website, please scan the Quick Response code above with your smartphone and you will automatically be directed to the mobile site. You will require your Meeting Control Number, Shareholder Reference Number and Voting Reference Number, each of which can be found on your Voting Instruction Form overleaf. Please note that neither Aviva nor Computershare can accept any electronic communication that is found to contain a computer virus.
- 2 Vote by post you can register your vote by returning your completed Voting Instruction Form to Computershare Investor Services PLC, The Pavilions, Bridgwater Road, Bristol BS99 6ZY. A pre-paid envelope, which won't require a stamp if posted in the UK, has been provided for your convenience.
- 3 Whether you register your voting instruction online or by post, your instruction must be received by no later than 11am on Friday, 4 May 2018.
- 4 You will find further details of the resolutions to be proposed at the AGM in the Notice of AGM, which is either enclosed or can be obtained from www.aviva.com/agm. Alternatively, you can request a copy from Computershare, using the contact details provided opposite.
- 5 If you would like the Nominee to vote on your behalf, please indicate with a cross or other mark in the appropriate boxes how you wish the Nominee to vote. The Nominee will vote in line with your voting instructions where these are received by the deadline referred to in bold above. If you do not give the Nominee any instructions, the Nominee will not vote on your behalf.
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6 The 'Vote withheld' option is provided to enable you to abstain on any particular resolution. However, a 'Vote withheld' is not a vote in law and will not be counted in the calculation of the proportion of the votes 'For' or 'Against' a resolution.
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7 Entitlement to attend and vote and the number of votes which may be cast at the AGM will be determined by reference to the Aviva Share Account register at the close of business on Friday, 4 May 2018.
- 8 The return of a completed Voting Instruction Form won't prevent you from attending the AGM and voting in person if you wish to do so.
- 9 Please ensure that you sign the Voting Instruction Form and initial any alterations. If someone other than you signs the Voting Instruction Form, it must be returned with either a letter of authority, power of attorney or a certified copy of the power of attorney authorising them to sign on your behalf. If the holder is a corporation, the Voting Instruction Form must be signed either under seal or under the hand of a duly authorised officer or attorney of that company, stating their capacity. If the shareholding is held jointly, the signature of any one holder is sufficient.
- 10 If your shareholding is held jointly, the instruction of the shareholder whose name appears first on the Aviva Share Account register, will be accepted to the exclusion of the votes from the other joint holders.
- 11 You can elect to receive an email notification when shareholder communications are available to view on the Aviva website, instead of receiving hard copy shareholder communications. Simply provide your email address in the box overleaf and return the duly completed Voting Instruction Form to Computershare or visit www.aviva.com/online for more details of how to register online. By entering your email address and completing and returning this form, you are accepting the terms and conditions of the Computershare Investor Centre service. The terms and conditions can be found at www.aviva.com/online and will be sent to you on receipt of this form.
- 12 If the address printed overleaf is incorrect, please contact Computershare using the contact details opposite.