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Aviva PLC Proxy Solicitation & Information Statement 2016
4708_agm-r_2016-03-31_d62d8040-e5bd-43ae-8e43-403eda6398e5.pdf
Proxy Solicitation & Information Statement
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AVIVA
Aviva Share Account Voting Instruction Form 2016 Annual General Meeting (AGM)
Mr A Sample
Mr A Sample
Mr A Sample
Mr A Sample
Mr A Sample
Meeting Control Number
913411
Shareholder Reference Number
C1234567890
Voting Reference Number
XX
Before completing this Voting Instruction Form, please read the notes provided in the Notice of AGM and the Guidance Notes overleaf.
I/We instruct Computershare Company Nominees Limited, the administrator of the Aviva Share Account (AvivaSA), to vote, on my/our behalf at the AGM of Aviva plc (Aviva) to be held on Wednesday, 4 May 2016 at 11am and at any adjournment thereof in accordance with the instructions given below:
You may submit your votes at www.investorcentre.co.uk/eproxy using the reference numbers above (see note 1).
Alternatively, please indicate against each resolution below, with a cross or other mark, how you wish your votes to be cast.
Please tick this box if it is your intention to attend the AGM. ☐
| Resolutions | For | Against | Vote withheld | Resolutions | For | Against | Vote withheld |
|---|---|---|---|---|---|---|---|
| 1 Annual report and accounts | ☐ | ☐ | ☐ | 15 To re-elect Scott Wheway | ☐ | ☐ | ☐ |
| 2 Remuneration report | ☐ | ☐ | ☐ | 16 To re-elect Mark Wilson | ☐ | ☐ | ☐ |
| 3 Final dividend | ☐ | ☐ | ☐ | 17 To re-appoint, as auditor, PricewaterhouseCoopers LLP | ☐ | ☐ | ☐ |
| 4 To elect Claudia Arney | ☐ | ☐ | ☐ | 18 Auditor's remuneration | ☐ | ☐ | ☐ |
| 5 To elect Andy Briggs | ☐ | ☐ | ☐ | 19 Political donations | ☐ | ☐ | ☐ |
| 6 To elect Belén Romana Garcia | ☐ | ☐ | ☐ | 20 Authority to allot ordinary shares | ☐ | ☐ | ☐ |
| 7 To elect Sir Malcolm Williamson | ☐ | ☐ | ☐ | 21 Disapplication of pre-emption rights* | ☐ | ☐ | ☐ |
| 8 To re-elect Glyn Barker | ☐ | ☐ | ☐ | 22 Authority to purchase ordinary shares* | ☐ | ☐ | ☐ |
| 9 To re-elect Patricia Cross | ☐ | ☐ | ☐ | 23 Authority to purchase 8 ¼% preference shares* | ☐ | ☐ | ☐ |
| 10 To re-elect Michael Hawker | ☐ | ☐ | ☐ | 24 Authority to purchase 8 ¼% preference shares* | ☐ | ☐ | ☐ |
| 11 To re-elect Michael Mire | ☐ | ☐ | ☐ | 25 14 days' notice for general meetings* | ☐ | ☐ | ☐ |
| 12 To re-elect Sir Adrian Montague | ☐ | ☐ | ☐ | 26 Authority to allot shares - Solvency II Instruments | ☐ | ☐ | ☐ |
| 13 To re-elect Bob Stein | ☐ | ☐ | ☐ | 27 Disapplication of pre-emption rights - Solvency II Instruments* | ☐ | ☐ | ☐ |
| 14 To re-elect Thomas Stoddard | ☐ | ☐ | ☐ | * Special resolution |
Please enter your email address below to register to receive emails instead of hard copy shareholder communications (see note 11):
| Signed | CCS0316 | Dated |
|---|---|---|
☐ Please tick this box if signing on behalf of a member under a power of attorney or other authority (see note 9).
Aviva Share Account AGM attendance card
Useful notes for the AGM
- The AGM will be held on Wednesday, 4 May 2016 at 11am at the Queen Elizabeth II Centre (QEII Centre), Broad Sanctuary, Westminster, London SW1P 3EE. A map showing the location of the AGM is on the reverse of this card.
- Refreshments will be served before and after the AGM in the Pickwick Suite on the First Floor of the QEII Centre.
- For your personal safety and security, the bags of everyone attending the AGM will be checked. Any large bags should be stored in the cloakroom. We recommend that you arrive in time to allow for this procedure.
- Cameras, recording equipment and other items that may interfere with the good order of the AGM will not be permitted in the Churchill Auditorium. You will be requested to turn off mobile telephones and other portable electronic devices.
- There will be facilities for shareholders who use wheelchairs. Anyone who is accompanying a shareholder who uses a wheelchair, or who may otherwise require assistance, will be admitted to the AGM as a guest of that shareholder.
- An induction loop and a speech-to-text transcription will be provided for people with hearing difficulties.
Please bring this card with you as evidence of your right to attend.
MR SAM SAMPLE
DESIGNATION (IF ANY)
MR JOINT HOLDER 1
ADD1
ADD2
ADD3
ADD4
001CSP0559
12890H 001
Aviva plc St Helen's 1 Undershaft London EC3P 3DQ
Telephone +44 (0)20 7283 2000 www.aviva.com
Registered in England No 2468686
Guidance Notes on completing the Voting Instruction Form
Getting to the QEII Centre
If you have any questions about completing your voting card or your AvivaSA holding, please contact Aviva's Registrar, Computershare Investor Services PLC (Computershare):
By telephone: 0371 495 0105
Lines are open from 8.30am to 5.30pm (UK time), Monday to Friday (excluding public holidays).
Please call +44 117 378 8361 if calling from outside the UK.
By email: [email protected]
Online: www.computershare.co.uk/contactus
In writing: Computershare Investor Services PLC
The Pavilions, Bridgwater Road, Bristol BS99 6ZZ, United Kingdom
Why not cast your voting instruction online?
It's fast, easy and secure.
www.investorcentre.co.uk/eproxy
You will be asked to enter the Meeting Control Number, Shareholder Reference Number and Voting Reference Number shown overleaf and to agree to certain terms and conditions.
1 Vote online - You can register your voting instruction online by visiting www.investorcentre.co.uk/eproxy. For quick access to the website, please scan the Quick Response code above with your smartphone and you will automatically be directed to the mobile site. You will require your Meeting Control Number, Shareholder Reference Number and Voting Reference Number, each of which can be found on your Voting Instruction Form overleaf. Please note that any electronic communication sent to Aviva or Computershare that is found to contain a computer virus will not be accepted.
2 Vote by post - Alternatively, you can register your vote by returning your completed Voting Instruction Form to Computershare Investor Services PLC, The Pavilions, Bridgwater Road, Bristol BS99 6ZY. A pre-paid envelope, which will not require a stamp if posted in the UK, has been provided for your convenience.
3 Whether you register your voting instruction online or by post, your instruction must be received by no later than 11am on Thursday, 28 April 2016.
4 You will find further details of the resolutions to be proposed at the AGM in the Notice of AGM, which is either enclosed or can be obtained from www.aviva.com/agm. Alternatively, you can request a copy from Computershare, using the contact details provided opposite.
5 Please indicate with a cross or other mark in the appropriate boxes how you wish Computershare Company Nominees Ltd (the Nominee) to vote. The Nominee will vote in line with your voting instructions where these are received at least three working days prior to the meeting. If you do not give the Nominee any instructions, the Nominee will not vote on your behalf.
6 The 'Vote withheld' option is provided to enable you to abstain on any particular resolution. However, a 'Vote withheld' is not a vote in law and will not be counted in the calculation of the proportion of the votes 'For' or 'Against' a resolution.
7 Entitlement to attend and vote and the number of votes which may be cast at the AGM will be determined by reference to the Register of Members of Aviva at 6pm on Friday, 29 April 2016.
8 The return of a completed Voting Instruction Form will not prevent you from attending the AGM and voting in person if you wish to do so.
9 Please ensure that you sign the Voting Instruction Form and initial any alterations. If someone other than you signs the Voting Instruction Form, it must be returned with either the letter of authority, power of attorney or a certified copy of the power of attorney authorising him or her to sign on your behalf. If the holder is a corporation, the Voting Instruction Form must be signed either under seal or under the hand of a duly authorised officer or attorney of that company, stating their capacity. If the shareholding is held jointly, the signature of any one holder is sufficient.
10 If your shareholding is held jointly, the instruction of the senior holder who votes, will be accepted to the exclusion of the votes from the other joint holders. For this purpose, seniority for the joint holding is determined by the order in which the shareholders' names appear on the Aviva Share Account register.
11 To elect to receive an email notification when shareholder communications are available to view and download on the Aviva website, instead of receiving hard copy shareholder communications, simply provide your email address in the box overleaf and return the duly completed Voting Instruction Form to Computershare or visit www.aviva.com/online for more details of how to register online. By entering your email address and completing and returning this form, you are accepting the terms and conditions for the Computershare Investor Centre service. The terms and conditions can be found at www.aviva.com/online and will be sent to you on receipt of this form.
12 The address overleaf is as it appears on the Aviva Share Account register. If this information is incorrect, please contact Computershare using the contact details opposite.