AVATION PLC — AGM Information 2018

Sep 19, 2018

THIS DOCUMENT AND THE ACCOMPANYING FORM OF PROXY ARE IMPORTANT AND REQUIRE YOUR IMMEDIATE ATTENTION. If you are in any doubt about the contents of this document or the action you should take you are recommended to seek advice from your solicitor, accountant, stockbroker, bank manager or other independent financial adviser under the Financial Services and Markets Act 2000 (as amended) who specialises in advising in connection with shares and other securities. If you are outside the UK, you should immediately consult an appropriately authorised independent financial advisor.

If you have sold or otherwise transferred all of your shares in Avast plc ("Avast" or the "Company") please send this document, together with the accompanying Form of Proxy, to the purchaser or transferee or to the stockbroker, bank, or other agent through whom the sale or transfer was effected, for transmission to the purchaser or transferee. If you have sold or transferred part only of your holding in shares in Avast you should retain this document and consult the stockbroker, bank or other agent through whom the sale or transfer was effected.

AVAST PLC (Incorporated in England and Wales with Registered No. 07118170)

Proposed Capital Reduction and Subscriber Share Cancellation

Notice of General Meeting

Your attention is drawn to the letter from the Chairman of the Company set out in Part I of this document which recommends that you vote in favour of the Resolutions to be proposed at the General Meeting referred to below. The Capital Reduction and Subscriber Share Cancellation are conditional, inter alia, upon the approval of Shareholders at the General Meeting.

Notice of a General Meeting of Avast to be held at 10 a.m. on 10 October 2018 at the offices of White & Case LLP, 5 Old Broad Street, London, EC2N 1DW is set out at the end of this document. The Form of Proxy for use in relation to the General Meeting is enclosed. Whether or not you propose to attend the General Meeting you are requested to complete the Form of Proxy in accordance with the instructions printed thereon and return it to the Company's registrars, Equiniti, as soon as possible but in any event, to be valid, it must be completed and returned so as to arrive not later than 10 a.m. on 8 October 2018.

A summary of the action to be taken by Shareholders is set out on page 7 and in the Notice of General Meeting set out at the end of this document. The return of one or more completed Forms of Proxy will not prevent you from attending the General Meeting and voting in person if you wish to do so (and are so entitled).

If you have any questions relating to voting on the Resolutions or attending the General Meeting please call the Equiniti Shareholder Helpline on 0371 384 2030 (callers from overseas should contact the Equiniti overseas helpline on +44 121 415 7047). Lines are open between 08:30 – 17:30, Monday to Friday excluding public holidays in England and Wales.

	EXPECTED TIMETABLEii
DEFINITIONS
PART I CHAIRMAN'S LETTER 5
1.	Introduction	5
2.	Background to and reasons for the Capital Reduction and Subscriber Share Cancellation	6
3.	The Capital Reduction and the Subscriber Share Cancellation	6
4.	General Meeting	7
5.	Action to be taken	7
6.	Recommendation	8
	PART II NOTICE OF GENERAL MEETING	9

EXPECTED TIMETABLE

Last time and date of receipt of Form of Proxy	10 a.m. on 8 October 2018
General Meeting	10 a.m. on 10 October 2018
Court Hearing to confirm the Capital Reduction and the Subscriber Share Cancellation	10:30 a.m. on 6 November 2018
Registration of Court Order and Effective Date of the Capital Reduction and the Subscriber Share Cancellation	6 November 2018

Notes

These dates (except for the receipt of Forms of Proxy and of the General Meeting) are estimates only, being subject to agreement of hearing dates with the Court. The timetable assumes that the General Meeting will not be adjourned as a result of there being no quorum, or for any other reason. If there is an adjournment, all subsequent dates are likely to be later than shown. Any changes will be notified to Shareholders by an announcement to a Regulatory Information Service.

All references to time in this document are to the time in the UK.

DEFINITIONS

The following definitions apply throughout this document unless the context requires otherwise (in addition to the terms defined in the text):

Act	the Companies Act 2006 (as amended).
Admission	the admission of the Company's Ordinary Shares to the premium listing segment of the Official List of the FCA and to trading on the LSE's main market for listed securities on 15 May 2018.
Avast or Company	Avast plc, a company incorporated in England and Wales under the Act with company number 07118170.
Board	the board of Directors of the Company.
Capital Reduction	the proposed reduction of the Company's share premium account and creation of a distributable reserve.
Capital Reduction Resolution	the special resolution to be put to the General Meeting as set out in the notice of General Meeting at the end of this document, identified therein as "Special Resolution 1".
Court	the High Court of Justice of England and Wales.
Directors	the directors of the Company, whose names are set out on page 5 of this document.
Equiniti	Equiniti Limited, registrars to the Company.
FCA	Financial Conduct Authority.
Form of Proxy	the enclosed form of proxy for use by Shareholders in connection with the General Meeting.
FSMA	the Financial Services and Markets Act 2000 (as amended).
General Meeting	the general meeting of the Company for which the notice is set out at the end of this document, or any reconvened meeting following adjournment thereof.
Global Offer	the offer of new and existing Ordinary Shares undertaken at or around the time of Admission and as a more fully described in Part 13 of the Prospectus.
Group	the Company and/or all or any of its Subsidiaries.
LSE	the London Stock Exchange plc.
Nominated Person	has the meaning given in Note 14 to the Notice of General Meeting.
Ordinary Shares	the ordinary shares of 10 pence each in the capital of the Company.
Prospectus	the Company's prospectus dated 10 May 2018.
Resolutions	the special resolutions to be put to the General Meeting as set out in the notice of General Meeting at the end of this document, identified therein as "Special Resolution 1" and "Special Resolution 2".
Shareholder	a holder of Ordinary Shares of the Company.
Subsidiaries	the Company's subsidiaries and subsidiary undertakings (each as defined

	in the Act).
Subscriber Share	the non-voting subscriber share of £1 in the capital of the Company.
Subscriber Share Cancellation	the proposed cancellation of the Subscriber Share.
Subscriber Share Cancellation Resolution	the special resolution to be put to the General Meeting as set out in the notice of General Meeting at the end of this document, identified therein as "Special Resolution 2".
United Kingdom or UK	United Kingdom of Great Britain and Northern Ireland.
£ and p	pounds Sterling and pence Sterling respectively.

All references in this document to laws and regulations are to English laws and regulations, unless otherwise stated, or as the context otherwise requires.

PART I

CHAIRMAN'S LETTER

AVAST PLC

(Incorporated in England and Wales with Registered No. 07118170)

110 High Holborn, London, England WC1V 6JS

Directors:

John Schwarz Non-Executive Chairman Vincent Steckler Chief Executive Officer Philip Marshall Chief Financial Officer Ondrej Vlcek Chief Technology Officer Pavel Baudiš Non-Executive Director Eduard Kučera Non-Executive Director Lorne Somerville Non-Executive Director Warren Finegold Non-Executive Director Ulf Claesson Non-Executive Director Erwin Gunst Non-Executive Director Belinda Richards Non-Executive Director

19 September 2018

Dear Shareholder

Proposed Capital Reduction and Subscriber Share Cancellation

1. Introduction

As announced today, and as anticipated on pages 280 and 277 of the Prospectus, respectively, the Company is proposing to:

• (a) reduce the amount standing to the credit of the Company's share premium account by £138,000,000 from £138,609,158.64 to £609,158.64 (the "Capital Reduction"), in order to support: (i) the future payment by the Company of dividends to its Shareholders; and (ii) share buybacks should circumstances dictate it desirable to do; and
• (b) cancel the Subscriber Share (the "Subscriber Share Cancellation"), in order to remove from the Company's post-Admission capital structure an unlisted and non-voting share which, though integral to the Company's pre-Admission capital structure, is no longer expedient or necessary

The purpose of this document is to provide you with information about the background to, and the reasons for, the Capital Reduction and the Subscriber Share Cancellation, to explain why the Board considers the Capital Reduction and the Subscriber Share Cancellation to be in the best interests of the Company and its Shareholders as a whole and why the Board unanimously recommends that you vote in favour of the Resolutions to be proposed at the General Meeting, notice of which is set out at the end of this document.

Shareholders should note that unless:

• (a) the Capital Reduction Resolution is passed at the General Meeting (and the Court approves the Capital Reduction) the Capital Reduction will not take place; and
• (b) the Subscriber Share Cancellation Resolution is passed at the General Meeting (and the Court approves the Subscriber Share Cancellation) the Subscriber Share Cancellation will not take place.

2. Background to and reasons for the Capital Reduction and Subscriber Share Cancellation

The Ordinary Shares of the Company were admitted to the LSE's main market for listed securities on 15 May 2018.

When the Company issued new shares for the purposes of the Global Offer, it did so at a significant premium to the nominal value of the Ordinary Shares. This share premium comprises a non-distributable reserve for the purposes of the Act which as at 30 June 2018 had a balance of £138,609,158.64.

The Company is not permitted to pay any dividends unless it has distributable reserves. The share premium account only has limited applications and, accordingly, the Company is proposing to reduce the sum standing to the amount of the share premium account by £138,000,000 from £138,609,158.64 to £609,158.64, in order to create distributable reserves to support: (i) the future payment by the Company of dividends to its Shareholders; and (ii) share buybacks should circumstances dictate it desirable to do.

The Company is also proposing to cancel the Subscriber Share held by Sybil Holdings S.à r.l. (to which Sybil Holdings S.à r.l. has already consented in writing) in order to remove from the Company's post-Admission capital structure an unlisted and non-voting share which, though integral to the Company's pre-Admission capital structure, is no longer or expedient or necessary.

On completion of the Capital Reduction and the Subscriber Share Cancellation, the Company's share premium account will be reduced to £609,158.64 and, subject to the Court being satisfied with the Company's approach to creditors as outlined below, the amount of distributable reserves will be approximately £138,000,000.

The completion of the Capital Reduction and the Subscriber Share Cancellation will not affect the rights attaching to the Ordinary Shares and will not result in any change to the number of Ordinary Shares in issue.

3. The Capital Reduction and the Subscriber Share Cancellation

Pursuant to section 641(1)(b) of the Act, a company may, with the sanction of a special resolution and the confirmation of the Court, reduce or cancel its existing share capital (including by way of: (i) the reduction or cancellation of its share premium account; and (ii) the cancellation of shares).

In seeking the Court's approval of the Capital Reduction and the Subscriber Share Cancellation, respectively, the Court will need to be satisfied that the interests of the creditors (including contingent creditors) of the Company, whose debts remain outstanding on the date on which the Court Order is registered, are protected. If the Company can show that there is no real likelihood that the Capital Reduction or the Subscriber Share Cancellation, respectively, would result in the Company being unable to discharge their debt or claims when they fall due the Court will be satisfied. Sometimes the Court will seek or accept forms of express creditor protection such as seeking the consent of the Company's creditors to the Capital Reduction or the Subscriber Share Cancellation, respectively, or the provision by the Company to the Court of an undertaking to deposit a sum of money into a blocked account created for the purpose of discharging the non-consenting creditors of the Company, or not to distribute reserves arising upon the Capital Reduction or the Subscriber Share Cancellation, respectively, until such creditors have consented or been discharged. The Company is not proposing to offer any of these forms of protection as it is satisfied that it can show that there is no real likelihood that the Capital Reduction or the Subscriber Share Cancellation, respectively, would result in the Company being unable to discharge a creditor's debt or claim when it falls due.

The Company intends that an application will be made for the Court to approve the Capital Reduction and the Subscriber Share Cancellation, respectively, as soon as reasonably practicable after the General Meeting provided that the Capital Reduction Resolution and the Subscriber Share Cancellation Resolution, respectively, have been passed. It is anticipated that the initial directions hearing in relation to the Capital Reduction and the Subscriber Share Cancellation, respectively, will take place on 18 October 2018, with the final Court Hearing taking place on 6 November 2018, at which Shareholders and creditors are entitled to appear, and the Capital Reduction and the Subscriber Share Cancellation, respectively, becoming effective on or around 6 November 2018, following the necessary registration of the Court Order at Companies House.

Shareholders should note that whilst the reserves arising from the Capital Reduction and the Subscriber Share Cancellation are distributable (if the Court is satisfied with the Company's approach), the Capital Reduction and the Subscriber Share Cancellation themselves will not involve any distribution or repayment of capital or share premium by the Company and will not reduce the underlying net assets of the Company. The Company will be able to apply in due course the distributable reserves arising from the Capital Reduction and the Subscriber Share Cancellation, in accordance with Part 23 of the Act, towards the payment of a dividend in line with the Company's dividend policy and for the purposes of future share buybacks should circumstances dictate it desirable to do so.

In view of the Court's considerations in giving its approval and in consultation with professional advisors, the Board has undertaken a review of the Company's liabilities (including contingent liabilities). The Board considers that the Company will be able to satisfy the Court that, as at the date on which the Court Order relating to the Capital Reduction and the Subscriber Share Cancellation becomes effective, neither the Capital Reduction nor the Subscriber Share Cancellation would result in the Company being unable to discharge the debt or claim of any creditor of the Company at that time when they fall due.

4. General Meeting

The Capital Reduction and Subscriber Share Cancellation are conditional upon, amongst other things, Shareholder approval being obtained at the General Meeting. At the end of this document is a notice convening the General Meeting to be held at the offices of White & Case LLP, 5 Old Broad Street, London, EC2N 1DW at 10 a.m. on 10 October 2018, at which the Resolutions will be proposed. The Resolutions are each special resolutions, meaning that for them to be passed 75 per cent or more of the votes cast must be in favour of the Resolutions, respectively.

5. Action to be taken

You will find enclosed with this document a Form of Proxy for use at the General Meeting. Please complete, sign and return the Form of Proxy as soon as possible in accordance with the instructions printed thereon. Whether or not you intend to be present at the General Meeting, you are particularly requested to complete the enclosed Form of Proxy and return it to the Company's registrars, Equiniti, so as to arrive as soon as possible and in any event no later than 48 hours (without including any part of a day that is not a working day) before the time appointed for the General Meeting. Completion and return of the Form of Proxy will not preclude you from attending the Meeting and voting in person should you subsequently find that you are able to be present.

If you have any questions relating to voting on the Resolutions or attending the General Meeting please call the Equiniti Shareholder Helpline on 0371 384 2030 (callers from overseas should contact the Equiniti overseas helpline on +44 121 415 7047). Lines are open between 08:30 – 17.30, Monday to Friday excluding public holidays in England and Wales.

6. Recommendation

The Directors consider the Capital Reduction and the Subscriber Share Cancellation are likely to promote the success of the Company for the benefit of the Shareholders as a whole. Accordingly, the Board unanimously recommend that you vote in favour of each of the Resolutions, as the Directors intend to do in respect of the shares that they own or control, being 415,073,276 Ordinary Shares or approximately 43.54 per cent of the Company's issued share capital as at 17 September 2018 (being the latest practicable date before the publication of this Notice of General Meeting).

Yours faithfully

John Schwarz

Chairman

PART II

NOTICE OF GENERAL MEETING

(Incorporated in England and Wales with Registered No. 07118170)

Notice of General Meeting

NOTICE IS HEREBY GIVEN that a General Meeting of Avast (the General Meeting) will be held at 10 a.m. on 10 October 2018 at the offices of White & Case LLP, 5 Old Broad Street, London, EC2N 1DW for the purpose of considering and, if thought fit, passing the following resolutions, which will be proposed as special resolutions:

SPECIAL RESOLUTION 1

"THAT, subject to the confirmation of the Court, the amount standing to the credit of the share premium account of the Company be reduced by £138,000,000"

SPECIAL RESOLUTION 2

"THAT, subject to the confirmation of the Court, the share capital of the Company be reduced by £1 by the cancellation of the Subscriber Share"

Dated 19 September 2018

By order of the Board

Alan Rassaby Company Secretary

Registered Office: 110 High Holborn, London, England WC1V 6JS

Notes:

• 1. Only members entitled to receive notice, or persons appointed as a proxy/corporate representative, are entitled to attend the General Meeting and only those entitled to attend the General Meeting will be admitted to the meeting without the prior approval of the Company.
• 2. Every member entitled to attend and vote at the General Meeting has the right to appoint some other person(s) of their choice, who need not be a Shareholder, as his proxy to exercise all or any of his rights, to attend, speak and vote on their behalf at the meeting. A proxy need not be a member of the Company but must attend the meeting for the member's vote to be counted. A member may appoint more than one proxy in relation to the General Meeting provided that each proxy is appointed to exercise the rights attached to a different share or shares held by that member.
• 3. A Form of Proxy is provided with this Notice. Completion and return of such a proxy, or electronic submission of the proxy, will not prevent a member from attending the General Meeting and voting in person. Amended instructions must also be received by the Company's registrars by the deadline for receipt of Forms of Proxy.
• 1. If you wish to appoint a person other than the Chairman, please insert the name of your chosen proxy holder in the space provided on the enclosed Form of Proxy. If the proxy is being appointed in relation to less than your full voting entitlement, please enter in the box next to the proxy holder's name the number of Ordinary Shares in relation to which they are authorised to act as your proxy. If left blank your proxy will be deemed to be authorised in respect of your full voting entitlement (or if this proxy form has been issued in respect of a designated account for a Shareholder, the full voting entitlement for that designated account).

5. To appoint more than one proxy you may photocopy the enclosed Form of Proxy. Please indicate in the box next to the proxy holder's name the number of Ordinary Shares in relation to which they are authorised to act as your proxy. Please also indicate by ticking the box provided if the proxy instruction is one of multiple instructions being given. All forms must be signed and should be returned together in the same envelope. If you submit more than one valid proxy appointment in respect of the same share or shares, the appointment received last before the latest time for the receipt of proxies will take precedence. If the Company is unable to determine which was received last, none of the proxy appointments in respect of that share or shares shall be valid.

Alternatively, if you want to appoint more than one proxy please contact the Company's registrar on the Equiniti Shareholder Helpline on 0371 384 2030 (callers from overseas should contact the Equiniti overseas helpline on +44 121 415 7047) lines are open between 08:30 – 17:30, Monday to Friday excluding public holidays in England and Wales).

• 1. To be effective, the Form of Proxy and any power of attorney or other authority under which it is signed (or a notarially certified copy of such authority) must be deposited with the Company's registrars, by post to: Equiniti Limited, Aspect House, Spencer Road, Lancing Business Park, West Sussex BN99 6DA; or by hand to: Equiniti Limited, Aspect House, Spencer Road, Lancing Business Park, West Sussex BN99 6DA, not less than 48 hours (without including any part of a day that is not a working day) before the time appointed for the General Meeting or any adjourned General Meeting.
• 7. Shareholders may register the appointment of their proxy electronically via the internet through Equiniti's website at www.sharevote.co.uk where full instructions on the procedure are given. The Voting ID, Task ID and Shareholder Reference Number printed on the Form of Proxy will be required in order to use this electronic proxy appointment system. Alternatively, Shareholders who have already registered with Equiniti's online portfolio service, Shareview, can appoint their proxy electronically by logging on to their portfolio at www.shareview.co.uk using their usual user ID and password. For an electronic proxy appointment to be valid, such appointment must be received by Equiniti Limited no later than 10.00 a.m. on 8 October 2018 (such date determined without including non-working days).
• 8. Pursuant to regulation 41(1) of the Uncertificated Securities Regulations 2001 (2001 No. 3755) (as amended) and for the purposes of section 360B of the Act, the Company has specified that only those members registered on the register of members of the Company at 6:30 p.m. on 8 October 2018 or if the meeting is adjourned, at 6:30 p.m. on the day which is two business days prior to the time of the adjourned meeting shall be entitled to attend and vote at the General Meeting in respect of the number of Ordinary Shares registered in their name at that time. Changes to the register of members after 6:30 p.m. on 8 October 2018 shall be disregarded in determining the rights of any person to attend and vote at the General Meeting.
• 9. CREST members who wish to appoint a proxy or proxies through the CREST electronic proxy appointment service may do so for the General Meeting to be held on 10 October 2018 and any adjournment(s) thereof by using the procedures described in the CREST Manual. CREST personal members or other CREST sponsored members and those CREST members who have appointed a voting service provider(s) should refer to their CREST sponsor or voting service provider(s), who will be able to take the appropriate action on their behalf.
• 1. In order for a proxy appointment or instruction made using the CREST service to be valid, the appropriate CREST message (CREST Proxy Instruction) must be properly authenticated in accordance with Euroclear UK & Ireland Limited's specifications and must contain the information required for such instructions, as described in the CREST Manual (available via www.euroclear.com). The message, regardless of whether it constitutes the appointment of a proxy or an amendment to the instruction given to a previously appointed proxy must, in order to be valid, be transmitted so as to be received by the Company's agent (ID number RA19) by the latest time(s) for receipt of proxy appointments, together with any power of attorney or other authority under which it is sent. For this purpose, the time of receipt will be taken to be the time (as determined by the timestamp applied to the message by the CREST Applications Host) from which Equiniti Limited is able to retrieve the message by enquiry to CREST in the manner prescribed by CREST. After this time any change of instructions to proxies appointed through CREST should be communicated to the appointee through other means.
• 1. CREST members and, where applicable, their CREST sponsors or voting service providers should note that Euroclear UK & Ireland Limited does not make available special procedures in CREST for any particular messages. Normal system timings and limitations will therefore apply in relation to the input of CREST Proxy Instructions. It is the responsibility of the CREST member concerned to take (or, if the CREST member is a CREST personal member or sponsored member or has appointed a voting service provider(s), to procure that his CREST sponsor or voting service provider(s) take(s)) such action as shall be necessary to ensure that a message is transmitted by means of the CREST system by any particular time. In this connection, CREST members and, where applicable, their CREST sponsors or voting service providers are referred, in particular, to those sections of the CREST Manual concerning practical limitations of the CREST system and timings (www.euroclear.com).
• 1. The Company may treat as invalid a CREST Proxy Instruction in the circumstances set out in Regulation 35(5)(a) of the Uncertificated Securities Regulations 2001 (as amended). For further information relating to the CREST proxy system, please refer to the CREST Manual.
• 1. A corporation which is a member can appoint one or more corporate representatives who may exercise on its behalf all of its powers as a member (provided, in the case of multiple corporate representatives of the same corporate Shareholder, they are appointed in respect of different shares owned by the corporate Shareholder or, if they are appointed in respect of those same shares, they vote those shares in the same way). Corporate Shareholders can also appoint one or more proxies in accordance with Notes (2), (3), and (5) - (7) and, if relevant, Notes (8) and (9) above. Please note, however, that if multiple corporate representatives purport to vote the same block of shares in different ways, they will be treated as not having voted.
• 14. Any person receiving a copy of this Notice as a person nominated by a member to enjoy information rights under section 146 of the Companies Act 2006 (a "Nominated Person") should note that the provisions in Notes (1) to (3) above concerning the

appointment of a proxy or proxies to attend the General Meeting in place of a member, do not apply to a Nominated Person as only Shareholders have the right to appoint a proxy. However, a Nominated Person may have a right under an agreement between the Nominated Person and the member by whom he or she was nominated to be appointed, or to have someone else appointed, as a proxy for the General Meeting. If a Nominated Person has no such proxy appointment right or does not wish to exercise it, he/she may have a right under such an agreement to give instructions to the member as to the exercise of voting rights at the General Meeting.

Nominated Persons should also remember that their main point of contact in terms of their investment in the Company remains the member who nominated the Nominated Person to enjoy information rights (or perhaps the custodian or broker who administers the investment on their behalf). Nominated Persons should continue to contact that member, custodian or broker (and not the Company) regarding any changes or queries relating to the Nominated Person's personal details and interest in the Company (including any administrative matter). The only exception to this is where the Company expressly requests a response from a Nominated Person.

• 1. Any Shareholder attending the General Meeting has the right to ask questions. The Company must cause to be answered any question relating to the business being dealt with at the meeting put by a Shareholder attending the General Meeting. However, members should note that no answer need be given in the following circumstances:
• (i) if to do so would interfere unduly with the preparation of the General Meeting or would involve a disclosure of confidential information;
• (ii) if the answer has already been given on a website in the form of an answer to a question; or
• (iii) if it is undesirable in the interests of the Company or the good order of the General Meeting that the question be answered.
• 1. As at 17 September 2018, being the latest practicable date before the publication of this Notice of General Meeting, the Company's issued capital consisted of: (i) 953,337,285 Ordinary Shares carrying one vote each and (ii) the Subscriber Share which carries no voting rights. Therefore, the total voting rights in the Company as at 17 September 2018 are 953,337,285 Ordinary Shares.
• 1. This Notice, together with information about the total numbers of shares in the Company in respect of which members are entitled to exercise voting rights at the meeting as at 17 September 2018, being the latest practicable date before the publication of this Notice of General Meeting, and, if applicable, any members' matters of business received after the publication of this Notice of General Meeting can be found on the Company's website at https://investors.avast.com/.
• 1. Shareholders are advised that, unless otherwise stated, any telephone number, website and email address set out in this Notice of Meeting, the Form of Proxy, or Chairman's letter should not be used to communicate with the Company (including the service of documents or information relating to the proceedings at the General Meeting).