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AVA RISK GROUP LIMITED — Governance Information 2017
Aug 1, 2017
64466_rns_2017-08-01_a88c29b0-3d55-4274-b42e-fd60e2cd555f.pdf
Governance Information
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Share Trading Policy
(as adopted by the Board of Directors on 01 August 2017)
Future Fibre Technologies Limited (ACN 064 089 318)
1. Share Trading Policy
General Trading Policy
1.1. Policy
The Board has established the following policy to apply to trading in the Company’s shares on ASX. The Share Trading Policy applies to those persons defined below as “ Restricted Persons ” of the Company. Restricted Persons to whom the Share Trading Policy applies must restrict their buying and selling of Company’s shares within the Company trading window established by the Share Trading Policy. Any breach of this Share Trading Policy will be regarded as serious and will be subject to appropriate sanctions.
In addition to the requirements of this General Trading Policy, all Restricted Persons (as defined below) must also comply with the Insider Trading Policy in section 7 of the FFT Corporate Governance Charter.
1.2. Executive restrictions on trading
This policy applies to all directors, the Company Secretary, all senior executives of the Company and their associates, and Key Management Personnel ( Restricted Persons) .
In this policy Key Management Personnel has the meaning in Accounting Standard AASB 124 Related Party Disclosure. As at the date of this policy, it means all persons having authority and responsibility for planning, directing and controlling the activities of the Company, directly or indirectly, including any director (whether executive or otherwise) of the Company
The Restricted Persons are to be subject to restrictions on trading in the Company’s shares at certain times of the year. Restrictions also apply where any Restricted Person is exposed to inside information in the course of their duties in accordance with the Insider Trading Policy (see section 7 of the FFT Corporate Governance Charter).
1.3. Associated Parties
Each Restricted Person has a personal responsibility to ensure that his or her “’associated parties” (being immediate family (including a spouse (or equivalent) or dependent), family company or trust) complies with the same respective restrictions as apply to a Restricted Person.
1.4. Prohibition on Restricted Persons dealing in Shares
In addition to the overriding prohibition on dealing when a person is in possession of inside information in accordance with the Insider Trading Policy, Restricted Persons and their associated parties are prohibited (unless otherwise agreed to by the Board) from dealing in shares during:
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(a) each period of 60 days immediately prior to the intended date upon which the Company releases its annual financial statements to ASX;
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(b) each period of 60 days immediately prior to the intended date upon which the Company releases its half-yearly financial statements to ASX;
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(c) each period of 30 days immediately prior to the intended date upon which the Company holds a Shareholders meeting;
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(d) each period of 15 days immediately after the date of the Company’s Annual General Meeting;
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(e) each period of 15 days , prior to release of the Company’s quarterly results announcement to ASX; and
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(f) each period 48 hours immediately after the date upon which the Company issues an ASX announcement of the Company’s financial results or the holding of a Shareholders’ meeting,
unless otherwise agreed by the Board.
For the avoidance of doubt, it is emphasized that Restricted Persons may not deal whilst in the possession of “Inside Information” (see section 7 of the FFT Corporate Governance Charter).
1.5. Board of Directors’ discretion
The Board has an absolute discretion to place an embargo on Restricted Persons and/or Employees and /or their respective associated parties trading in the Company’s shares at any time.
1.6. Notification rules in relation to dealing in shares
Restricted Persons are required to notify the Company of intended dealings in shares, by themselves or their associated parties, prior to such intended dealings. This should be done by written notice to the Company Secretary outlining:
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(a) name of Shareholder;
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(b) type of proposed transaction (purchase, sale, etc.); and
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(c) number of shares involved.
The Company Secretary will confer with the Chairman in relation to any proposed dealing.
The Chairman and the Company Secretary must keep a written record of any information received from an Employee (including a Restricted Person) in connection with the Share Trading Policy and any clearance or refusal to grant clearance given under this Share Trading Policy.
1.7. Directors to notify ASX of shareholding
The Directors are required to complete, or request that the Company Secretary complete, necessary forms to be filed with ASX in respect of their shareholding in the Company for the purposes of section 205G of the Corporations Act and the Listing Rules.
All Directors have, and new Directors will, enter into a Director disclosure agreement with the Company (as set out in Guidance Note 22 of the Listing Rules)). The Company Secretary will maintain records of signed copies of these Directors disclosure agreements.
1.8 Margin Lending
Restricted Persons should ensure that when arranging finance either for themselves or through their associated parties, where security in the Company is provided as collateral, such obligations do not conflict with their obligations under this policy. In particular, Restricted Persons should ensure that the terms of any margin lending arrangements do not require dealings in the Company’s securities at such time when they are prohibited from dealing in the Company’s securities. Margin Lending is also subject to the approval requirements in section 1.10.
If any Restricted Persons enters into a margin lending arrangement, within ten days of entering into such arrangement, the following information must be provided to the Company Secretary:
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Number of securities subject to such arrangement;
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The trigger events for disposal of such securities; and
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Any other information that may be relevant to the Company’s continuous disclosure obligations, including the ability of the Restricted Persons to meet any margin call.
If any Restricted Persons has provided details of any margin lending arrangements, they must keep the Company Secretary informed of any change in circumstances that may be relevant to the Company’s continuous disclosure obligations.
1.9 Derivatives
Restricted Persons may only enter into transactions involving derivatives (as defined in section 761D of the Corporations Act) ( Derivatives ) in respect of Company’s securities (including shares, performance options and performance rights) if the following criteria are satisfied:
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the relevant securities are fully vested;
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the Derivative has a maturity date that falls outside a Prohibited Period;
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the Company is not a counterparty to the Derivative;
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the Derivative is used for the purposes of protecting the value of an asset supporting a loan taken out for the exercise price of options granted by the Company or to protect the value of the security in respect of tax liabilities that may become due and payable; and
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the Derivative transaction complies with all applicable laws.
The approval requirements in section 1.10 of this policy apply to the use of Derivatives. At the time of making a notification, the relevant Restricted Persons must also provide evidence that the criteria set out above have been satisfied.
The Company may publicly disclose all Derivative positions over Company securities taken out by Restricted Persons, including in situations where disclosure is not required by law.
1.10 Exceptional Circumstances
Where, in exceptional circumstances, and it is the only reasonable course of action available to a Restricted Person (e.g. a pressing financial commitment that cannot be satisfied otherwise) clearance may be given for the Restricted Person to sell (but not to purchase) shares in the Company when that person would otherwise be prohibited from doing so. In this section 5.8, “ exceptional circumstances ” means severe financial hardship, a court order (or court enforceable undertaking), or some other overriding legal or regulatory requirement, to transfer or sell shares in the Company, or other circumstances that may be deemed exceptional by the Chairman. For example, a Restricted Person may be in severe financial hardship if he or she has a pressing financial commitment that cannot otherwise be satisfied.
The Chairman may not give clearance under the exception in section 1.10 if there is a matter about which there is inside information in relation to shares in the Company (whether or not the Restricted Person knows about the matter) when the Restricted Person requests clearance or proposes to deal in shares in the Company.
The Chairman will decide if circumstances are exceptional.
Any clearance given by the Chairman in accordance with section 1.10 must be in writing (which may be in the form of an email). The Chairman must determine, and specify in the written clearance, the maximum duration of the clearance.
1.11 Trading not subject to this Trading Policy
The following dealings are not subject to the provisions of this Share Trading Policy in respect of the Company:
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(a) undertakings or elections to take up entitlements under a rights issue or other offer (including an offer of shares in lieu of a cash dividend);
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(b) the take up of entitlements under a rights issue or other offer (including an offer of shares in lieu of a cash dividend);
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(c) allowing entitlements to lapse under a rights issue or other offer (including an offer of shares in lieu of a cash dividend);
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(d) the sale of sufficient entitlements to allow take up of the balance of the entitlements under a rights issue;
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(e) undertakings to accept, or the acceptance of, a takeover offer or pursuant to a scheme of arrangement implemented in accordance with section 411 of the Corporations Act;
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(f) transfer of shares arising out of the operation of an employee scheme into a savings scheme investing only in securities of the Company following:
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(i) the exercise of an option under a savings related share option scheme; or
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(ii) release of shares from a profit sharing scheme;
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(g) the cancellation or surrender of an option under an employee scheme;
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(h) the purchase of shares or the communication of information pursuant to a requirement imposed by law;
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(i) transfers of shares by an independent trustee of an employee share scheme to a beneficiary who is not a person;
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(j) bona fide gifts to a Director by a third party;
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(k) transfers of securities of the entity already held into a superannuation fund or other saving scheme in which the Restricted Person is a beneficiary;
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(l) an investment in, or trading in units of, a fund or other scheme (other than a scheme only investing in the securities of the entity) where the assets of the fund or other scheme are invested at the discretion of a third party;
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(m) where a Restricted Person is a trustee, trading in the securities of the entity by that trust provided the Restricted Person is not a beneficiary of the trust and any decision to trade during a prohibited period is taken by the other trustees or by the investment managers independently of the restricted person; and
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(n) trading under an offer or invitation made to all or most of the security holders, such as, a rights issue, a security purchase plan, a dividend or distribution reinvestment plan and an equal access buy-back, where the plan that determines the timing and structure of the offer has been approved by the Board. This includes decisions relating to whether or not to take up the entitlements and the sale of entitlements required to provide for the take up of the balance of entitlements under a renounceable pro rata issue.