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AUSTRALIAN SILICA QUARTZ GROUP LTD — Proxy Solicitation & Information Statement 2014
May 29, 2014
64437_rns_2014-05-29_36635433-723c-41ef-ae3f-b193e9a1e75d.pdf
Proxy Solicitation & Information Statement
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BAUXITE RESOURCES LIMITED ACN 119 699 982
NOTICE OF EXTRAORDINARY GENERAL MEETING
TIME : 10:00am (WST) DATE : Monday 30 June 2014 PLACE : Conference Room Garden Office Park 355 Scarborough Beach Road Osborne Park WA
This Notice of Meeting should be read in its entirety. If Shareholders are in doubt as to how they should vote, they should seek advice from their professional advisers prior to voting.
Should you wish to discuss the matters in this Notice of Meeting please do not hesitate to contact the Company Secretary on (+61 8) 9200 8200.
28 May 2 014
Dear Sh a reholder
On 2 May 2014, Ba u xite Reso u rces Limit e d (“BRL” o r “the Co m pany”) re c eived a l e tter from Mr Faro o q Khan, the Chai r man of Scarborou g h Equities Pty Ltd (“Scarbor o ugh”), a compan y with a 5% share h olding in BRL, req u esting Mr Christopher Bruce Ryan be appoint e d a BRL di r ector. Att a ched to the letter was a requisition date d 19 May 2 0 14 under section 2 49D of t he Corp o rations A c t (“Requi s ition”) to call a general m e eting of sharehol d ers in the event that the Board declined t o act on M r Khan’s r e quest to a p point Mr Ryan.
The Co m pany has had dialo g ue with M r Khan and his grou p over the last 6 mo n ths or so since be c oming a B RL shareh o lder. Initially, they h a d request e d that Mr Khan be appointed to the B o ard.
Since re c eiving M r Khan’s l e tter of 2 May, the Board ha s canvass e d the ot h er major sharehol d ers of th e Company and ha s ascertained that t h ere was n o support amongst them for the appoi n tment of M r Ryan to the Board.
Accompanying thi s Notice o f Meeting i s a state m ent from S carborou g h in supp o rt of the propose d resolutio n and a r e sponsive statement p repared o n behalf of the Bo a rd which sets out t he reason s why the B oard does not supp o rt the pr o posed res o lution. I e n courage all share h olders to r e ad both statements carefully.
The Boar d recomm e nds that shareholde r s vote AGAINST the p roposed Resolution.
Yours fai t hfully
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Robert Nash Non-Exe c utive Chairman
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CONTENTS PAGE
| Notice of Extraordinary General Meeting (setting out the proposed resolution) | 4 |
|---|---|
| Explanatory Statement (explaining the proposed resolution) | 5 |
| Appendix 1: Statement by Mr Ryan | 6 |
| Appendix 2: Statement by the Board of Bauxite Resources Ltd | 8 |
| Glossary | 10 |
| Proxy Form | 11 |
| TIME AND PLACE OF MEETING AND HOW TO VOTE |
VENUE
The Extraordinary General Meeting of the Shareholders to which this Notice of Meeting relates will be held at 10.00am (WST) on 30 June 2014 at:
Conference Room
Garden Office Park 355 Scarborough Beach Road Osborne Park WA
YOUR VOTE IS IMPORTANT
The business of the Extraordinary General Meeting affects your shareholding and your vote is important.
VOTING IN PERSON
To vote in person, attend the Extraordinary General Meeting on the date and at the place set out above.
VOTING BY PROXY
To vote by proxy, please complete and sign the enclosed Proxy Form and return by:
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(a) post to Bauxite Resources Limited, PO Box 1315, Osborne Park, WA 6916; or
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(b) facsimile to the Company on facsimile number (+61 8) 9200 8299; or
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(c) email to the Company at [email protected]
so that it is received not later than 10:00am (WST) on 28 June 2014.
Proxy Forms received later than this time will be invalid.
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NOTICE OF EXTRAORDINARY GENERAL MEETING
Notice is given that the extraordinary general meeting of Shareholders will be held at 10:00am (WST) on 30 June 2014 at the Conference Room, Garden Office Park, 355 Scarborough Beach Road, Osborne Park, WA.
The Explanatory Statement provides additional information on the matter to be considered at the Extraordinary General Meeting. The Explanatory Statement and the Proxy Form are part of this Notice of Meeting.
The Directors have determined pursuant to Regulation 7.11.37 of the Corporations Regulations 2001 (Cth) that the persons eligible to vote at the Extraordinary General Meeting are those who are registered Shareholders at 10:00am (WST) on 28 June 2014.
Terms and abbreviations used in this Notice of Meeting are defined in the Glossary.
AGENDA
RESOLUTION 1 – ELECTION OF DIRECTOR – MR CHRISTOPHER BRUCE RYAN
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, for the purpose of clause 13.3 of the Constitution and for all other purposes, Mr Christopher Bruce Ryan, be elected a Director of the Company.”
DATED: 28 MAY 2014
BY ORDER OF THE BOARD
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SAM MIDDLEMAS COMPANY SECRETARY
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EXPLANATORY STATEMENT
This Explanatory Statement has been prepared for the information of the Shareholders in connection with the business to be conducted at the Extraordinary General Meeting to be held at 10:00am (WST) on 30 June 2014 at the Conference Room, Garden Office Park, 355 Scarborough Beach Road, Osborne Park, WA.
This purpose of this Explanatory Statement is to provide information which the Directors believe to be material to Shareholders in deciding whether or not to pass the Resolutions in the Notice of Meeting.
RESOLUTION 1 – ELECTION OF MR CHRISTOPHER BRUCE RYAN AS A DIRECTOR
Scarborough Equities Pty Ltd, a 5% shareholder of BRL has requisitioned this meeting to request the election of Mr Christopher Bruce Ryan as a Director of the Company.
The Board has considered the request and after canvassing the views of major shareholders has determined that they do not support the appointment of Mr Ryan to the Board. Accordingly, the Board advised Scarborough Equities of this fact.
A statement from Mr Ryan is attached as Appendix 1, and a subsequent response from the BRL board is attached as Appendix 2.
The Board recommends AGAINST the appointment of Mr Ryan to the board.
ENQUIRIES
Shareholders are requested to contact the Company Secretary on (+ 61 8) 9200 8200 if they have any queries in respect of the matters set out in these documents.
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Appendix 1: Statement from Mr Ryan
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Appendi x 2: State m ent from t h e Board of Bauxite R e sources L t d.
Statement by Bauxite Resources Board of Directors in relation to the requisition that shareholders of the Company vote on the resolution of Mr Farooq Khan proposed on behalf of Scarborough Equities Pty Ltd, to elect that company’s nominee, Mr Christopher Ryan, as a Director of the Company
In respo n se to the Statement by Mr Christopher Ryan, supporting his nominati o n to the Board o f Bauxite R esources Limited (“ B RL” or “t h e Comp a ny”), the Board pro v ides the following responsiv e commen t s.
The Boa r d of BRL, a s presentl y constitut e d, have s i gnificant “skin in the game” with four of the curr e nt direct o rs representing shar e holdings of 75,820, 4 01, being nearly 3 3 % of the shares in the Com p any. Furth e r, the CE O ’s remun e ration has significan t performa n ce rights which ar e aligned to creating sharehold e r value.
As part o f the evaluation of the suitability of Mr R yan to th e Board, t h e existing directors consider it signific a nt that M r Ryan ha s no exper i ence in t h e Bauxite / Alumina/ A luminium industry n or has littl e or any ex p erience i n developi n g Chinese off-take f o cussed pr o jects.
With res p ect to th e threaten e d IMF litig a tion refer r ed to in M r Ryan’s st a tement, the Board believes it has ma d e timely a nd appro p riate disc l osures wh i ch have b een guid e d by our legal ad v isors taki n g into ac c ount the sensitivitie s of the le g al proce s s and the need to maintain required l e vels of c o nfidence a nd legal p rivilege, e s pecially d u ring the p re-action conferral process t h at is curr e ntly unde r way. The Company took the d ecision t o suspend the shar e buyback, which it h a d put in place in the first half of 2013, afte r taking advice from its legal advisers. This was done by reference to establ i shed cor p orate go v ernance principle s and the n eed to av o id any pe r ception o f a conflict of interest.
The strat e gy of the C ompany has been p reviously e nunciate d ; being th e commer c ialisation of the 10 0 % BRL ow n ed Fortun a deposit a nd the pr o gression of the two e xisting join t ventures with Chi n ese Stat e Owned E nterprises (“SOE’s”). Like man y explorati o n juniors with SOE partners, condition s in China over the l a st two ye a rs have l e d to dela y and def e rment of funding approvals which has resulted in slower than desi r ed progr e ss in the two joint ventures . Despite that, BRL has been very careful to pre s erve its ri g hts under the joint venture a greemen t s and is e n deavouring to work c ooperatively with its Chinese partners to maintain necessary forward m omentum.
While th e re has b e en a mat e rial slowd o wn acros s the mini n g explora t ion sector over the past tw o years, B R L and its joint vent u re partne r s have g r own the r esource b ase from approxi m ately 50 m illion tonn e s in May 2 012 to so m e 380 million tonnes now. This has been achieve d through l o w cost ta r geted ex p loration o v er a signifi c ant explo r ation leas e holding. The ave r age cost per tonne of resour c e is under $0.10 per tonne which is an enviable achieve m ent.
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During the mining industry downturn, most juniors have experienced significant loss in market capitalisation and many have all but stopped development activity. The Board of BRL has remained focussed on the long term demand for bauxite/alumina from China and has continued to build the Company’s sizeable resource base to support development as industry negativity is replaced by looming supply shortages, which are now emerging.
The Board believes it has been prudent with expenditure during these difficult times and has reduced expenditure significantly since late 2012 following a cost review.
Mr Ryan’s quoting of figures with respect to cash spent on administration, in comparison to exploration, do not give an accurate picture, given a significant portion of the JV costs are classified as Administration on consolidation.
Since the commencement of our new CEO a year ago, the Company has worked on defining the 100% BRL owned Fortuna Deposit, has undertaken environmental constraints studies, and commenced ancillary studies to support the commercialisation of the Fortuna resource. It is not presently possible to set a firm timeline to development, albeit indicative “target” timelines to development have been communicated but these remain very much subject to the required regulatory approvals. The Company’s policy has been to be prudent and careful in its approach.
The Board continually assesses the performance and skills of its directors. The recruitment of the CEO was specifically targeted to enhance the bauxite/alumina project development requirement of the Company and also exposure to Chinese enterprises.
The Board currently consists of 7 members who, as indicated above, collectively represent about 33% of the Company’s shares on issue. This is a large Board for a company of BRL’s size, and there is a good diversity of experience on the Board, including significant bauxite and alumina experience, legal, commercial and financial skills. The view of the Board is that Mr Ryan would not significantly add to the existing skill set of the Board
The Board has canvassed other major shareholders of the Company and has ascertained that there is no support amongst them for the appointment of Mr Ryan to the Board.
The Board recommends that shareholders vote AGAINST the proposed resolution to appoint Christopher Ryan to the Board of Directors.
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GLOSSARY
$ means Australian dollars.
Extraordinary General Meeting or Meeting means the meeting convened by the Notice.
ASIC means the Australian Securities and Investments Commission.
ASX means ASX Limited.
ASX Listing Rules means the Listing Rules of ASX.
Board means the current board of directors of the Company.
Business Day means Monday to Friday inclusive, except New Year’s Day, Good Friday, Easter Monday, Christmas Day, Boxing Day, and any other day that ASX declares is not a business day.
Company or BRL means Bauxite Resources Limited (ACN 119 699 982).
Constitution means the Company’s constitution.
Corporations Act means the Corporations Act 2001 (Cth).
Directors means the current directors of the Company.
Explanatory Statement means the explanatory statement accompanying the Notice.
Notice or Notice of Meeting or Notice of Extraordinary General Meeting means this notice of extraordinary general meeting including the Explanatory Statement and the Proxy Form.
Proxy Form means the proxy form accompanying the Notice.
Resolutions means the resolutions set out in the Notice of Meeting, or any one of them, as the context requires.
Share means a fully paid ordinary share in the capital of the Company.
Shareholder means a holder of a Share.
WST means Western Standard Time as observed in Perth, Western Australia.
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PROXY FORM
APPOINTMENT OF PROXY BAUXITE RESOURCES LIMITED ACN 119 699 982
EXTRAORDINARY GENERAL MEETING
I/We of being a member of Bauxite Resources Limited entitled to attend and vote at the Extraordinary General Meeting, hereby Appoint Name of proxy OR the Chair of the Extraordinary General Meeting as your proxy
or failing the person so named or, if no person is named, the Chair of the Extraordinary General Meeting, or the Chair’s nominee, to vote in accordance with the following directions, or, if no directions have been given, as the proxy sees fit, at the Extraordinary General Meeting to be held at 10:00am (WST), on 30 June 2014 at the Conference Room, Garden Office Park, 355 Scarborough Beach Road, Osborne Park, WA, and at any adjournment thereof.
If no directions are given in relation to Resolution 1, the Chair intends to vote in against the Resolution.
Voting on Business of the Extraordinary General Meeting
FOR AGAINST ABSTAIN
Resolution 1 – Election of Director – Mr Christopher Bruce Ryan
Please note : If you mark the abstain box for a particular Resolution, you are directing your proxy not to vote on that Resolution on a show of hands or on a poll and your votes will not to be counted in computing the required majority on a poll.
If two proxies are being appointed, the proportion of voting rights this proxy represents is
Signature of Member(s):
Signature of Member(s): Date: ____ Individual or Member 1 Member 2 Member 3 Sole Director/Company Secretary Director Director/Company Secretary
Contact Name: _____ Contact Ph (daytime): _________
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BAUXITE RESOURCES LIMITED ACN 119 699 982
Instructions for Completing ‘Appointment of Proxy’ Form
1.
( Appointing a Proxy ): A member entitled to attend and vote at the Extraordinary General Meeting is entitled to appoint not more than two proxies to attend and vote on a poll on their behalf. The appointment of a second proxy must be done on a separate copy of the Proxy Form. Where more than one proxy is appointed, such proxy must be allocated a proportion of the member’s voting rights. If a member appoints two proxies and the appointment does not specify this proportion, each proxy may exercise half the votes. A duly appointed proxy need not be a member of the Company.
2.
( Direction to Vote ): A member may direct a proxy how to vote by marking one of the boxes opposite each item of business. Where a box is not marked the proxy may vote as they choose. Where more than one box is marked on an item the vote will be invalid on that item.
3.
( Signing Instructions ):
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( Individual ): Where the holding is in one name, the member must sign.
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( Joint Holding ): Where the holding is in more than one name, all of the members should sign.
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( Power of Attorney ): If you have not already provided the Power of Attorney with the registry, please attach a certified photocopy of the Power of Attorney to this form when you return it.
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( Companies ): Where the company has a sole director who is also the sole company secretary, that person must sign. Where the company (pursuant to Section 204A of the Corporations Act) does not have a company secretary, a sole director can also sign alone. Otherwise, a director jointly with either another director or a company secretary must sign. Please sign in the appropriate place to indicate the office held.
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( Attending the Meeting ): Completion of a Proxy Form will not prevent individual members from attending the Extraordinary General Meeting in person if they wish. Where a member completes and lodges a valid Proxy Form and attends the Extraordinary General Meeting in person, then the proxy’s authority to speak and vote for that member is suspended while the member is present at the Extraordinary General Meeting.
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( Return of Proxy Form ): To vote by proxy, please complete and sign the enclosed Proxy Form and return by:
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(a) post to Bauxite Resources Limited, PO Box 1315, Osborne Park, WA 6916; or
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(b) facsimile to the Company on facsimile number (+61 8) 9200 8299; or
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(c) email to the Company at [email protected]
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so that it is received not less than 48 hours prior to commencement of the Meeting.
Proxy forms received later than this time will be invalid.
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