AGM Information • May 24, 2022
AGM Information
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The ordinary General Meeting of the shareholders of AUSTEVOLL SEAFOOD ASA was held at 10:00 hrs. on 24 May 2022, as a hybrid meeting with the opportunity to either participate online or physically in the company's facilities at Storebø in the municipality of Austevoll.
In accordance with the notice of the General Shareholders Meeting, the following proposals were made in regard to:
The general meeting was opened by the Chairman of the Board, Helge Singelstad.
The Chairman informed the meeting that 225 shareholders were present, 219 of which by proxy. A total of 143,062,283 shares were present, which constitutes 70.57 per cent of the Company's shares and votes.
A list of shareholders represented at the General Meeting, either in person or by proxy, is appended to these minutes as Appendix 1.
A detailed list of the voting results for all items on the agenda is appended to these minutes as Appendix 2.
The Annual General Meeting resolved the following:
Helge Singelstad was elected to chair the meeting.
The Annual General Meeting resolved the following:
Lill Maren Melingen Møgster was elected to co-sign the minutes along with the Chair.
The Annual General Meeting resolved the following:
The notice and proposed agenda were approved.
The Chair provided a briefing on the submitted Company's annual accounts, report and the consolidated accounts for 2021 and the Board`s dividend distribution proposal.
The Annual General Meeting resolved the following:
The Company's annual accounts and the Board of Directors' report, the Board's proposal for allocation of results for 2021 and the auditor's report, are approved.
The Company shall pay dividends to its shareholders in the total amount of NOK 912,228,183, equivalent to NOK 4.50 per share. The distribution shall take place by paying equal amounts per share to those registered as shareholders of Austevoll Seafood ASA as of 24 May 2022. NOK 1,499,172 shall be transferred from other equity. Of the total dividend NOK 4,019,850 are related to the Company's own treasury shares, and as such not paid out. The shares of the Company shall be traded ex dividend from and including 25 May 2022. The dividends shall be paid out to the shareholders on 9 June 2022.
The Chair made reference to the provisions of section 5-6 (5) of the Norwegian Public Limited Liability Companies Act which states that in companies which are obliged to make statement on corporate governance in accordance with section 3-3b of the Norwegian Accounting Act, the ordinary annual general meeting shall include this statement in its deliberations. In the annual report for 2021, the company has described its principles and practice for corporate governance, and reference was therefore made to the statement in the annual report. It is not foreseen that the annual General Meeting shall vote on the report, and consequently it is submitted for information.
The General Meeting took note of the report.
The Chairman of the meeting provided a briefing on the submitted proposal by the Nomination Committee's as well as the auditor's remuneration for 2021.
The Annual General Meeting resolved the following:
a) Amendment of article 6 of the Articles of Association
The Chair referred to the Board's proposal to amend the Articles of Association so that Board of Directors of the company shall consist of 5-9 Directors.
Accordingly, the Board has proposed to the General Meeting to amend article 6 of the Articles of Association as to:
"The Board of Directors of the company shall consist of 5-9 Directors. The Chairman and the Deputy Chairman of the Board of Directors shall be elected by the General Meeting.
The Chairman and the Deputy Chairman of the Board of Directors separately, or any two Directors jointly, may sign for and on behalf of the Company. The Board of Directors may appoint a general manager and grant proxy.
The Company shall have an Election Committee which shall make proposals for election of Board members to the General Meeting of Shareholders. The Election Committee shall consist of 3 members, who shall be elected by the General Meeting of Shareholders with a service period of 2 years. "
The General Meeting adopted a resolution with more than 2/3 majority in accordance with the Board's recommendation,
b) New article 10 of the Articles of Association
The Chair announced that the Norwegian Public Limited Liability Companies Act section 5-8 b permits the company to make provision in its Articles of Association for shareholders to submit votes in writing, including by means of electronic communication, for a specified period prior to the general meeting. The Act stipulates that this is conditional on the use of a satisfactory means to authenticate the transmitters of messages. The Board of Directors proposes to amend the Articles of Association to submit for such votes in writing prior to the general meeting.
Accordingly, the Board has proposed to the General Meeting a new article 10 of the Articles of Association to be as follows:
"The Board of Directors may decide that shareholders may cast their votes in writing in matters to be dealt with at General Meetings in the company, during a period preceding the General Meeting. Such votes may also be cast through electronic communication. The ability to cast votes in advance is conditional upon a satisfactory method to authenticate the sender is available. The Board of Directors can establish specific guidelines for written advance voting. The notice of the General Meeting shall state whether written advance voting prior to the General Meeting is allowed, and any guidelines that are established for such voting."
The General Meeting adopted a resolution with more than 2/3 majority in accordance with the Board's recommendation.
c) New article 11 of the Articles of Association
As a result of the proposal for a new article 10, the Board has further proposed to the General Meeting that former article 10 shall be amended to new article 11, and the following resolution to be adopted:
Former article 10 of the Articles of Association is amended to new article 11 of the Articles of Association.
The General Meeting adopted a resolution with more than 2/3 majority in accordance with the Board's recommendation.
The Chair reported that four of the Board members are up for election this year, and they have all agreed to be re-elected. These are:
Helge Singelstad, Chairman of the Board. Hege Charlotte Bakken, Deputy Chairman. Helge Møgster, Board member. Lill Maren Melingen Møgster, Board member.
The Nomination Committee has recommended to re-elect these Board members.
The Nomination Committee has also recommended elect Petter Dragesund as new Board member.
The Chair referred to the nominations from the Nomination Committee:
The Nomination Committee recommends the following candidates for the Board of Directors of Austevoll Seafood ASA:
The Annual General Meeting resolved the following:
Helge Singelstad, Hege Charlotte Bakken, Helge Møgster, Lill Maren Melingen Møgster and Petter Dragesund were elected for two years.
Accordingly, the Board of Directors elected by the shareholders consists of the following:
Helge Singelstad (Chairman), Hege Charlotte Bakken (Deputy Chairman), Helge Møgster (Board member), Lill Maren Melingen Møgster (Board member), Siren M. Grønhaug (Board member), Eirik Drønen Melingen (Board member), Hege Solbakken (Board member) and Petter Dragesund (Board member).
The Chair announced that two members of the Nomination Committee, Hilde Drønen, Chairman, and Nils Petter Hollekim, are up for election at this General Meeting. The Nomination Committee proposed to the General Meeting that the following candidates be re-elected.
8.2 a) Hilde Drønen, Chairman, for election, 2 years. 8.2 b) Nils Petter Hollekim, for election, 2 years.
The Annual General Meeting resolved the following: Hilde Drønen and Nils Petter Hollekim were elected for two years.
Accordingly, the Nomination Committee consists of the following: Hilde Drønen, Chairman Nils Petter Hollekim Nina Sandnes
The Board of Directors has presented a proposal for authorisation for the Board of Directors to increase the company's share capital. This proposal has been made on the grounds that the Board of Directors requires necessary freedom of action, under appropriate circumstances, to quickly access new capital for the financing of new purchases, acquisitions etc., or to issue new shares as a form of payment for potential acquisitions. Given the purpose of the authorisation, the Board of Directors must be authorised to deviate from the shareholders' pre-emptive right to the new shares.
The Annual General Meeting resolved the following:
The Board of Directors has presented a proposal to the General Meeting regarding authorisation for purchase of the company's own shares. This proposal has in main been made on the grounds that own shares can, based on requirement, be used as a form of payment for potential acquisitions of other companies and similar.
The Annual General Meeting resolved the following:
The Chair made reference to the guidelines for salary and other remuneration to leading personnel. The guidelines were approved by the annual General Meeting in 2021.
In accordance with section 6-16 b of the Norwegian Public Limited Liability Companies Act, the board of directors has prepared a report regarding remuneration of Company leading personnel. The report has been reviewed by the Company's auditor in accordance with section 6-16 b fourth paragraph.
In accordance with the Board of Directors' proposal, the general meeting resolved the following:
The General Meeting endorsed the Board of Director's report regarding remuneration of Company leading personnel in accordance with Section 5-6 (4) of the Norwegian Public Limited Liability Companies Act.
The Chair informed the meeting that there was no further business to transact, and thanked those present for their attendance.
The general meeting was thereafter declared concluded.
Storebø, 24 May 2022
Helge Singelstad (s)
Lill Maren Melingen Møgster (s)
Appendix 1: A list of shareholders represented at the General Meeting
Appendix 2: Overview of the outcome of the votes, including the number of votes for and against the respective decisions, cf. the Norwegian Public Limited Liability Companies Act section 5-16.
Appendix 3: Articles of Association of Austevoll Seafood ASA as of 24 May 2022
8 Registered Attendees: 143 062 283 Total Votes Represented: Total Accounts Represented: 225 201 824 074 Total Voting Capital: 70,88 % % Total Voting Capital Represented: 202 717 374 Total Capital: 70,57 % % Total Capital Represented: 893 300 Company Own Shares:
| Sub Total: | 145 UDL 205 | ||||
|---|---|---|---|---|---|
| Capacity | Registered Attendees | Registered Non-Voting Attendees | Registered Votes | Accounts | |
| Shareholder (web) | 61 ટેવેટ | ||||
| Chair of the Board with Proxy | 113 334 815 | ||||
| Chair of the Board with Instructions | 29 665 873 | 187 | |||
Nina Pertolaw DNB Bank ASA Issuer Services
As scrutineer appointed for the purpose of the Poll taken at the General Meeting of the As scrutified appartiou for the parpo May 2022, I HEREBY CERTIFY that the result of the Poll is correctly set out as follows :-170 100 FULL 199
| ISSUED VOling Shares. 2011 024 074 | |||||||||
|---|---|---|---|---|---|---|---|---|---|
| VOTES | 0/0 | VOTES | % | VOTES | VOTES | % ISSUED | NO VOTES | ||
| FOR / FOR | MOT / | AVSTAR / | TOTAL | VOTING | IN | ||||
| AGAINST | ABSTAIN | SHARES | MEETING | ||||||
| VOTED | |||||||||
| 2 | 143 062 188 | 100,00 | O | 0,00 | 0 | 143 062 188 | 70,88 % | 95 | |
| 3 | 143 062 188 100,00 | 0 | 0.00 | 0 | 143 062 188 | 70.88 % | તે રહ્યું તે જે રહ્યું તે જેન્ડી જેવી સાથે છે. જીવની વસ્તર પ્લાન છે. આ ગામના લોકોનો મુખ્ય વ્યવસાય ખેતી, ખેતમજૂરી તેમ જ પશુપાલન છે. આ ગામનાં મુખ્યત્વે ખેતી, ખેતમજૂરી તેમ જ પશ | ||
| 4 | 143 062 088 | 100.00 | 100 | 0,00 | 0 | 143 062 188 | 70,88 % | તે જિ | |
| 5 | 142 658 735 | 99,72 | 403 528 | 0.28 | 0 | 143 062 263 | 70,88 % | 20 | |
| (a) | 139 604 426 | 97,58 | 3 457 832 | 2,42 | 5 | 143 062 263 | 70,88 % | 20 | |
| 7b) | 142 658 735 | 99,72 | 403 528 | 0.28 | 0 | 143 062 263 | 70.88 % | 20 | |
| 7c) | 142 559 794 | 99,65 | 502 464 | 0,35 | 5 | 143 062 263 | 70,88 % | 20 | |
| 7d) | 142 437 521 | 99,56 | 624 742 | 0,44 | 0 | 143 062 263 | 70,88 % | 20 | |
| 8 | 143 062 183 | 100,00 | 0 | 0,00 | 80 | 143 062 263 | 70,88 % | 20 | |
| 8a) | 143 062 083 100,00 | 105 | 0,00 | 75 | 143 062 263 | 70,88 % | 201 | ||
| 8b) | 143 050 258 | 99.99 | 12 000 | 0.01 | 5 | 143 062 263 | 70,88 % | 20 | |
| 8c) | 143 062 158 100,00 | 100 | 0,00 | 5 | 143 062 263 | 70,88 % | 20 | ||
| 9.1 a) | 142 454 362 | 99,58 | 607 896 | 0.42 | 5 | 143 062 263 | 70,88 % | 20 | |
| 9.1 b) | 141 472 997 | 98,89 | 1 589 261 | 1,11 | 5 | 143 062 263 | 70,88 % | 20 | |
| 9.1 c) | 142 858 095 | 99,86 | 204 163 | 0.14 | 5 | 143 062 263 | 70,88 % | 20 | |
| 9.1 d) | 141 984 260 | 99.25 | 1 066 098 | 0,75 | 11 905 | 143 062 263 | 70,88 % | 20 | |
| 9.1 e) | 143 049 858 100,00 | 500 | 0,00 | 11 905 | 143 062 263 | 70,88 % | 20 | ||
| 9.2 a) | 142 979 435 100,00 | 100 | 0,00 | 82 728 | 143 062 263 | 70,88 % | 20 | ||
| 9.2.b) | 142 979 035 100,00 | 500 | 0.00 | 82 728 | 143 062 263 | 70,88 % | 20 | ||
| 10 | 142 960 213 | 99,93 | 102 050 | 0,07 | O | 143 062 263 | 70,88 % | 20 | |
| 11 | 142 446 205 | 99.64 | 521 435 | 0,36 | 94 623 | 143 062 263 | 70.88 % | 20 | |
| 12 | 120 749 282 | 84.41 | 22 307 981 | 15,59 | 5 000 | 143 062 263 | 70,88 % | 20 |
Nina Pertolaw DNB Bank ASA Issuer Services
The name of the company is Austevoll Seafood ASA. The company is a Public Limited Liability Company.
The registered office of the company is in the municipality of Austevoll.
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The share capital is NOK 101,358,687 divided into 202,717,374 shares, each with a nominal value of NOK 0.50.
The shares of the company are freely transferable without restrictions of any kind.
The Board of Directors of the company shall consist of 5-9 Directors. The Chairman and the Deputy Chairman of the Board of Directors shall be elected by the General Meeting.
The Chairman and the Deputy Chairman of the Board of Directors separately, or any two Directors jointly, may sign for and on behalf of the Company. The Board of Directors may appoint a general manager and grant proxy.
The Company shall have an Election Committee which shall make proposals for election of Board Members to the General Meeting of Shareholders. The Election Committee shall consist of 3 members, who shall be elected by the General Meeting of Shareholders with a service period of 2 years.
The Ordinary General Meeting shall deal with and decide upon the following matters:
Shareholders wishing to attend at the General Meeting must notify the company within a certain time limit stated in the notice of General Meeting, which must not expire earlier than five days before the General Meeting. Shareholders failing to notify the company within the specified time limit may be denied entrance to the General Meeting.
It is not necessary to send documents which apply to items to be discussed by the General Meeting by post to the shareholders provided the documents are made available on the company's web site. The same applies to documents which legally are to be included in or enclosed with the notice of the General Meeting. However, shareholders have the right to demand receipt by post of documents relating to issues to be discussed during the General Meeting.
The Board of Directors may decide that shareholders may cast their votes in writing in matters to be dealt with at General Meetings in the company, during a period preceding the General Meeting. Such votes may also be cast through electronic communication. The ability to cast votes in advance is conditional upon a satisfactory method to authenticate the sender is available. The Board of Directors can establish specific guidelines for written advance voting. The notice of the General Meeting shall state whether written advance voting prior to the General Meeting is allowed, and any guidelines that are established for such voting.
Moreover, the at all times prevailing legislation on Public Limited Liability Companies is applicable.
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