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AUSQUEST LIMITED — AGM Information 2025
Oct 16, 2025
64406_rns_2025-10-16_480c3e89-61ea-46f9-b218-a57fecedc063.pdf
AGM Information
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All Registry communications to: Automic Group GPO Box 5193 Sydney NSW 2001 Telephone (free call within Australia): 1300 288 664 ASX Code: AQD Email: [email protected]
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8 Kearns Crescent, Ardross WA 6153 Telephone: 08 9364 3866 Facsimile: 08 9364 4892 Web: www.ausquest.com.au
Upcoming Annual General Meeting of Shareholders
Dear Shareholder,
Notice is hereby given that the Annual General Meeting (Meeting) of Shareholders of AusQuest Limited ( AusQuest or the Company ) (ASX:AQD) will be held at the Celtic Club Perth, 48 Ord Street, West Perth WA 6005 on Tuesday, 18 November 2025 at 10:00am (AWST).
Notice of Meeting
The Notice of Meeting and Explanatory Memorandum ( Notice ) for the Meeting is available online and can be viewed and downloaded by shareholders of the Company ( Shareholders ) from the Company’s website at https://www.ausquest.com.au/ or the Company's ASX market announcements platform at www.asx.com.au (ASX: AQD).
In accordance with sections 110C-110K of the Corporations Act 2001 (Cth) (as inserted by the Treasury Laws Amendment (2021 Measures No.1) Act 2021 (Cth), Shareholders will not be sent a hard copy of the Notice or Proxy Form unless Shareholders have already notified the Company that they wish to receive documents such as the Notice and Proxy Form in hard copy.
Voting by Proxy
| Online scan the QR code below using your smartphone |
Lodge the Proxy Form online athttps://investor.automic.com.au/#/loginsahby following the instructions: 1. Login to the Automic website using the holding details as shown on your holding statement. 2. Click on ‘View Meetings’ – ‘Vote’. To use the online lodgment facility, Shareholders will need their holder number (Securityholder Reference Number (SRN) or Holder Identification Number (HIN)) as shown at the top of your holding statement. |
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For further information on the online proxy lodgment process, or if you require a hard copy Proxy Form, please contact the Company’s Share Registry, Automic Registry Services ( Automic ), at [email protected] or via phone on 1300 288 664 (within Australia) or +61 2 9698 5414 (overseas).
Shareholder queries in relation to the Meeting
Shareholders can contact the Company Secretary with any questions prior to the meeting via email at [email protected].
Copies of all Meeting related material including the Notice and the Company's Annual Report, are available to download from the Company’s website and the Company's ASX market announcements platform. In the event it is necessary or appropriate for the Company to make alternative arrangements for the Meeting, information will be provided to Shareholders via the ASX and the Company’s website.
For and on behalf of the Board
Henko Vos Company Secretary
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AUSQUEST LIMITED
ACN 091 542 451
NOTICE OF ANNUAL GENERAL MEETING
EXPLANATORY STATEMENT AND
PROXY FORM
TIME : 10:00am (WST) DATE : Tuesday, 18 November 2025 PLACE : The Celtic Club Perth 48 Ord Street West Perth, WA 6005
Shareholders are urged to attend or vote by lodging the proxy form accompanying this Notice.
This Notice of Annual General Meeting should be read in its entirety. If Shareholders are in doubt as to how they should vote, they should seek advice from their professional advisers prior to voting.
Should you wish to discuss the matters in this Notice of Annual General Meeting please do not hesitate to contact the Company Secretary on (+61 8) 9463 2463.
IMPORTANT INFORMATION
CONTENTS
| Item | Page |
|---|---|
| Notice of Annual General Meeting | 3 |
| Voting Prohibitions and Exclusions | 4 |
| Proxy Appointment, Voting and Meeting Instructions | 5-6 |
| Explanatory Statement | 7-15 |
| Schedule 1 – Terms of Broker Options | 16-17 |
| Glossary of Defined Terms | 18-19 |
| Proxy Form | Enclosed |
IMPORTANT DATES
An indicative timetable of key proposed dates is set out below. These dates are indicative only and are subject to change.
| Event | Date |
|---|---|
| Last day for receipt of Proxy Forms – Proxy Forms received after this time will be disregarded |
10:00am (WST) on Sunday, 16 November 2025 |
| Snapshot date for eligibility to vote | 4:00pm (WST) on Sunday, 16 November 2025 |
| Annual General Meeting | 10:00am (WST) on Wednesday, 18 November 2025 |
DEFINED TERMS
Capitalised terms used in this Notice of Annual General Meeting will, unless the context otherwise requires, have the same meaning given to them in the Glossary set out in the Explanatory Statement.
IMPORTANT INFORMATION
The Board of Directors have elected to hold a physical meeting and have undertaken to implement certain protocols and practices to ensure the safe conduct of the Annual General Meeting in line with general health advisory recommendations.
Please note the following:
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The Annual General Meeting will be a physical meeting held at the Celtic Club Perth, West Perth, WA 6005, at which Shareholders may attend in person or by proxy.
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Shareholders are encouraged to vote by proxy. Voting on all Resolutions will be conducted by poll and not by show of hands.
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NOTICE OF ANNUAL GENERAL MEETING
Notice is given that the Annual General Meeting of Shareholders will be held at 10:00am (WST) on Tuesday, 18 November 2025 at the Celtic Club Perth, West Perth, WA 6005 .
The Explanatory Statement to this Notice of Meeting provides additional information on matters to be considered at the Annual General Meeting. The Explanatory Statement and the Proxy Form are part of this Notice of Annual General Meeting.
The Directors have determined pursuant to Regulation 7.11.37 of the Corporations Regulations 2001 (Cth) that the persons eligible to vote at the Annual General Meeting are those who are registered Shareholders of the Company at 4:00 pm (WST) on Sunday, 16 November 2025 .
AGENDA
1. Annual Report
To receive and consider the financial report of the Company together with the reports of the directors and the auditor for the financial year ended 30 June 2025.
2. Resolution 1 – Adoption of the Remuneration Report
To consider and, if thought fit to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, for the purposes of section 250R(2) of the Corporations Act and for all other purposes, the remuneration report for the financial year ended 30 June 2025 be adopted”.
Short Explanation: The Remuneration Report is in the Directors’ Report section of the Company’s Annual Report. Listed companies are required to put the Remuneration Report to the vote for adoption at the Company’s Annual General Meeting. The vote on this resolution is advisory only and does not bind the Directors or the Company.
3. Resolution 2 – Re-election of Mr Christopher Ellis as a Director
To consider and, if thought fit to pass, with or without amendment, the following resolution as an ordinary resolution :
“That Mr Christopher Ellis, a director of the Company who retires in accordance with Clause 3.6 of the Constitution and ASX Listing Rule 14.4, and being eligible, offers himself for re-election, be re-elected as a director of the Company”.
4. Resolution 3 – Approval of 10% Placement Facility
To consider and, if thought fit to pass, with or without amendment, the following resolution as a special resolution:
“That, pursuant to and in accordance with ASX Listing Rule 7.1A and for all other purposes, Shareholders approve the issue of Equity Securities up to 10% of the issued capital of the Company (at the time of the issue) calculated in accordance with the formula prescribed in ASX Listing Rule 7.1A.2 and otherwise on the terms and conditions in the Explanatory Memorandum.”
5. Resolution 4 - Adoption of Employee Securities Incentive Plan
To consider and, if thought fit to pass, with or without amendment, the following resolution as an ordinary resolution:
“That, for the purposes of exception 13(b) of Listing Rule 7.2, and for all other purposes, approval is given for the Company to adopt an employee securities incentive plan titled “AusQuest Limited Employee Securities Incentive Plan” (Plan) and for the issue of up to a maximum of 139,249,354 Equity Securities under the Plan, on the terms and conditions set out in the Explanatory Statement.”
BY ORDER OF THE BOARD
HENKO VOS
Company Secretary
Dated: 6 October 2025
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VOTING PROHIBITION & EXCLUSION
CORPORATIONS ACT VOTING PROHIBITION
| Resolution | Excluded persons | Exception |
|---|---|---|
| Resolution 1 | For the purposes of sections 250BD and 250R(4) of the Corporations Act, a vote on the Resolution must not be cast, and the Company will disregard votes cast: • by or on behalf of a member of Key Management Personnel the details of whose remuneration is included in the Remuneration Report or their Closely Related Parties, regardless of the capacity in which the vote is cast; or • by a proxy for a member of Key Management Personnel at the date of the Meeting or their Closely Related Parties. Any ineligible votes will not be counted in working out a percentage of votes cast or whether the Resolution is approved. |
A vote is not prohibited and will not be disregarded if the vote is cast by a proxy on behalf of a person entitled to vote on the Resolution: • in accordance with the directions on how the proxy is to vote, as specified in the proxy appointment; or • by the Chairperson in accordance with the express authorisation in the proxy appointment to exercise the proxy even though it is connected with the remuneration of a member of Key Management Personnel. |
ASX LISTING RULES VOTING EXCLUSION STATEMENT
| Resolution | Excluded persons | Exception |
|---|---|---|
| Resolution 3 | At the date of this Notice, the Company is not proposing to make an issue of Equity Securities under ASX Listing Rule 7.1A.2. Accordingly, a voting exclusion statement for the purposes of ASX Listing Rules 7.3A.7 and 14.11 does not apply to the Resolution. |
Not applicable. |
| Resolution 4 | A vote on the resolution must not be cast by or on behalf of a person who is eligible to participate in the Plan, or any of their respective associates. |
The voting exclusion does not apply to a vote cast in favour of the relevant Resolution by: • a person as proxy or attorney for a person who is entitled to vote on the Resolution, in accordance with directions given to the proxy or attorney to vote on the Resolution in that way; • the Chair as proxy or attorney for a person who is entitled to vote on the Resolution, in accordance with a direction given to the Chair to vote on the Resolution as the Chair decides; or • a holder acting solely in a nominee, trustee, custodial or other fiduciary capacity on behalf of a beneficiary provided the following conditions are met: (i) the beneficiary provides written confirmation to the holder that the beneficiary is not excluded from voting, and is not an associate of a person excluded from voting, on the Resolution; and (ii) the holder votes on the Resolution in accordance with directions given by the beneficiary to the holder to vote in that way. |
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TIME AND PLACE OF MEETING AND HOW TO VOTE
VENUE
The Annual General Meeting of the Shareholders to which this Notice of Meeting relates will be held at 10:00am (WST) on Tuesday, 18 November 2025 :
The Celtic Club Perth
West Perth, WA 6005
YOUR VOTE IS IMPORTANT
The business of the Annual General Meeting affects your shareholding and your vote is important.
VOTING IN PERSON
To vote in person, attend the Annual General Meeting on the date and at the place or method set out above.
VOTING BY PROXY
The Proxy Form (and any power of attorney or other authority, if any, under which it is signed) must be received at an address below, or by mail or email on 10.00am (WST) on Sunday, 16 November 2025.
Online: Lodge the Proxy Form online at https://investor.automic.com.au/#/loginsah by following the instructions: Login to the Automic website using the holding details as shown on the Proxy Form. Click on ‘View Meetings’ – ‘Vote’. To use the online lodgement facility, Shareholders will need their holder number (Securityholder Reference Number (SRN) or Holder Identification Number (HIN) as shown on the front of the Proxy Form. For further information on the online proxy lodgement process please see the Online Proxy Lodgement Guide at https://investor.automic.com.au/#/loginsah
By mail: Automic, GPO Box 5193, Sydney NSW 2001 In person: Automic, Level 5, 126 Phillip Street, Sydney NSW 2000 By email: [email protected]
APPOINTMENT OF A PROXY
A Shareholder entitled to attend and vote at the Annual General Meeting is entitled to appoint a proxy. The proxy may, but need not be, a Shareholder.
The Company encourages Shareholders to appoint the Chairperson as your proxy. To do so, mark the appropriate box on the Proxy Form. If the person you wish to appoint as your proxy is someone other than the Chairperson, please write the name of that person in the space provided on the Proxy Form. If you leave this section blank, or your named proxy does not attend the Meeting, the Chairperson will be your proxy.
You are entitled to appoint up to two persons as proxies to attend the Meeting and vote on a poll. If you wish to appoint a second proxy, you may photocopy the Proxy Form or an additional Proxy Form may be obtained by telephoning the share registry on 1300 288 664 (within Australia) or +61 2 9698 5414 (outside Australia).
Please note, it is recommended Shareholders complete their proxy form and send to the Company via the communication methods outlined above.
To appoint a second proxy you must, on each Proxy Form, state (in the appropriate box) the percentage of your voting rights which are the subject of the relevant proxy. If both Proxy Forms do not specify that percentage, each proxy may exercise half your votes. Fractions of votes will be disregarded.
Lodgement of a Proxy Form will not preclude a Shareholder from attending and voting at the Meeting in person.
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CORPORATE SHAREHOLDERS
Corporate Shareholders should comply with the execution requirements set out on the proxy form or otherwise with the provisions of section 127 of the Corporations Act. Section 127 of the Corporations Act provides that a company may execute a document without using its common seal if the document is signed by:
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two directors of the company;
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a director and a company secretary of the company; or
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for a proprietary company that has a sole director who is also the sole company secretary, that director.
Corporate Representatives
A corporation may elect to appoint an individual to act as its representative in accordance with section 250D of the Corporations Act, in which case the Company will require a certificate of appointment of the corporate representative executed in accordance with the Corporations Act. The certificate of appointment must be lodged with the Company and/or the Company’s share registry before the Annual General Meeting or at the registration desk on the day of the Annual General Meeting.
Votes on Resolutions
You may direct your proxy how to vote by placing a mark in the ‘FOR’, ‘AGAINST’ or ‘ABSTAIN’ box opposite the Resolution. All your votes will be cast in accordance with such a direction unless you indicate only a portion of voting rights are to be voted on the Resolution by inserting the percentage or number of Shares you wish to vote in the appropriate boxes. If you do not mark any of the boxes next to a Resolution, your proxy may vote as he or she chooses. If you mark more than one box on the Resolution, your vote will be invalid.
Chairperson Voting Undirected Proxies
If the Chairperson is your proxy, the Chairperson will cast your votes in accordance with your directions on the Proxy Form. If you do not mark any of the boxes on the Resolutions, then you expressly authorise the Chairperson to vote your undirected proxies at his/her discretion.
As at the date of this Notice of Annual General Meeting, the Chairperson intends to vote undirected proxies FOR each of the Resolutions. In exceptional cases the Chairperson’s intentions may subsequently change and in this event, the Company will make an announcement to the market.
Voting Entitlement (Snapshot Date)
For the purposes of determining voting and attendance entitlements at the Meeting, Shares will be taken to be held by the persons who are registered as holding the Shares at 4:00pm (WST) on Sunday, 16 November 2025 . Accordingly, transactions registered after that time will be disregarded in determining entitlements to attend and vote at the Meeting.
Questions from Shareholders
Questions for the Board of Directors can be submitted in the same manner as outlined above for the lodgement of Proxy Forms and must be received be submitted by no later than 4:00pm (WST) on Sunday, 16 November 2025 .
The Board of Directors will endeavour to prepare answers to these questions, where necessary they will be moderated and curated to cover common ground.
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EXPLANATORY STATEMENT
This Explanatory Statement has been prepared for the information of the Shareholders in connection with the business to be conducted at the Annual General Meeting to be held at 10:00am (WST) on Tuesday, 18 November 2025 at the Celtic Club Perth, West Perth WA 6005 .
The purpose of this Explanatory Statement is to provide Shareholders with all information known to the Company which is material to a decision on how to vote on all the Resolutions in the accompanying Notice of Annual General Meeting.
This Explanatory Statement should be read in conjunction with the Notice of Annual General Meeting.
Capitalised terms in this Explanatory Statement are defined in the Glossary or otherwise in the Explanatory Statement.
1. ANNUAL REPORT
Section 317 of the Corporations Act requires the reports of the directors and of the auditors and the Annual Report, including the financial statements, to be put before the Annual General Meeting and the Constitution provides for those reports and statements to be received and considered at the Annual General Meeting.
Neither the Corporations Act nor the Constitution requires a vote of Shareholders at the Annual General Meeting on the reports or statements. However, Shareholders will be given the opportunity to raise questions on the reports and the statements at the Annual General Meeting.
The Company’s 2025 Annual Report is available at www.ausquest.com.au. Those shareholders that elected to receive a printed copy of the Annual Report will have received a copy with this Notice of Annual General Meeting.
At the Meeting, Shareholders will be offered the opportunity to:
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(a) discuss the Annual Report;
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(b) ask questions about, or comment on, the management of the Company; and
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(c) ask the auditor questions about the conduct of the audit and the preparation and content of the Auditor’s Report.
In addition to taking questions at the Meeting, written questions to the Chairperson about the management of the Company, or to the Company’s auditor about:
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(a) the preparation and the content of the Auditor’s Report;
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(b) the conduct of the audit;
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(c) accounting policies of the Company in relation to the preparation of the financial statements; and
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(d) the independence of the auditor in relation to the conduct of the audit,
may be submitted no later than five business days before the Meeting to the Company Secretary at the Company’s registered office.
2. RESOLUTION 1 – ADOPTION OF THE REMUNERATION REPORT
2.1 General
The Remuneration Report is in the Directors Report section of the Company’s Annual Report.
By way of summary, the Remuneration Report:
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(a) explains the Company’s remuneration policy and the process for determining the remuneration of its Directors and executive officers;
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(b) addresses the relationship between the Company’s remuneration policy and the Company’s performance; and
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- (c) sets out remuneration details for each Director and each of the Company’s executives named in the Remuneration Report for the financial year ended 30 June 2025.
Section 250R(2) of the Corporations Act requires companies to put a resolution to their members that the Remuneration Report be adopted. The vote on this resolution is advisory only, however, and does not bind the Board or the Company. The Board will consider the outcome of the vote and comments made by Shareholders on the Remuneration Report at the meeting when reviewing the Company’s remuneration policies.
The Chairperson will give Shareholders a reasonable opportunity to ask questions about or to make comments on the Remuneration Report.
Under the Corporations Act, if 25% or more of votes that are cast are voted against the adoption of the Remuneration Report at two consecutive annual general meetings, Shareholders will be required to vote at the second of those annual general meetings on a resolution that a further meeting is held at which all of the Company’s Directors (other than the Managing Director) must stand for re-election ( Spill Resolution ). Voting on this resolution will be determined by a poll at the meeting rather than a show of hands.
Shareholders voted in favour (96.82%) of the Remuneration Report at the 2024 Annual General Meeting held on 13 November 2024. Accordingly, a Spill Resolution will not under any circumstances be required for this year’s Annual General Meeting.
2.2 Board Recommendation – Resolution 1
The Directors decline to make a recommendation as to how Shareholders should vote on Resolution 1 as they each have an interest in the outcome of the Resolution.
A voting prohibition statement applies to this Resolution.
2.3 Undirected Proxies
The Chairperson intends to exercise all undirected proxies in favour of Resolution 1. If the Chairperson of the Meeting is appointed as your proxy and you have not specified the way the Chairperson is to vote on Resolution 1, by signing and returning the Proxy Form, the Shareholder is considered to have provided the Chairperson with an express authorisation to vote the proxy in accordance with the Chairperson’s intention.
Any undirected proxies held by any other key management personnel or any of their closely related parties will not be voted on this resolution.
Key management personnel of the Company has the same meaning as set out in the accounting standards and includes the Directors of the Company and those other persons having authority and responsibility for planning, directing and controlling the activities of the Company, directly or indirectly. The Remuneration Report identifies the Company’s key management personnel for the financial year to 30 June 2025. Their closely related parties are defined in the Corporations Act, and include certain members of their family, dependents and companies they control.
3. RESOLUTION 2 – RE-ELECTION OF MR CHRISTOPHER ELLIS AS A DIRECTOR
3.1 General
ASX Listing Rule 14.4 and Clause 3.6 of the Company’s Constitution provide that a re-election of Directors must be held at each annual general meeting.
The Directors (excluding the Managing Director) to retire are those who have been in office for 3 years since their appointment or last re-appointment or who have been longest in office since their appointment or last re-appointment or, if the Directors have been in office for an equal length of time, by agreement.
Mr Chris Ellis was re-elected at the Annual General Meeting held on 21 November 2023 and accordingly, being the longest serving, retires from office in accordance with these requirements and being eligible, offers himself for re-election by Shareholders as a Director of the Company, with effect from the end of the meeting.
If Resolution 2 is passed, Mr Ellis will be re-elected as a Director.
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If Resolution 2 is not passed, Mr Ellis will not be re-elected as a Director and the Company may have less than three Directors on the Board, in which case the Company will immediately appoint a new Director to the Board as a casual vacancy in accordance with the Constitution to ensure the Company has the requisite number of directors required by the Corporations Act.
3.2 Biography
Mr Ellis has over 40 years’ experience in the exploration and mining industry in Australia and overseas.
Prior to joining AusQuest Mr Ellis was an Executive Director (Project Development) of the highly successful coal mining company Excel Coal Limited. Mr Ellis was a co-founder of the company and developed it into Australia’s largest independent coal mining company, producing 12 mtpa of coal sales from 5 mines. Excel, which was valued at $2 Billion, was taken over by Peabody Energy Inc. in October 2006.
Mr Ellis has core skills in geology, mining engineering and minerals processing and has had overall responsibility for the design and engineering of four new mines during his career with Excel.
Board Recommendation – Resolution 2
Resolution 2 is an ordinary resolution. The Chairperson intends to exercise all available proxies in favour of Resolution 2. The Board (excluding Mr Hancock) supports the re-election of Mr Hancock to the Board and recommends that Shareholders vote in favour of Resolution 2.
4. RESOLUTION 3 – APPROVAL OF 10% PLACEMENT FACILITY
4.1 General
ASX Listing Rule 7.1A enables eligible entities to issue Equity Securities up to 10% of its issued share capital through placements over a 12-month period after the annual general meeting (10% Placement Facility). The 10% Placement Facility is in addition to the Company’s 15% placement capacity under ASX Listing Rule 7.1.
The Company is an eligible entity for the purposes of Listing Rule 7.1A. An eligible entity is an entity that is not included in the S&P/ASX 300 Index and has a market capitalisation of $300 million or less.
The Company is now seeking shareholder approval by way of a special resolution to have the ability to issue Equity Securities under the 10% Placement Facility.
The exact number of Equity Securities to be issued under the 10% Placement Facility will be determined in accordance with the formula prescribed in Listing Rule 7.1A.2 (refer to Section 4.2(c) below).
If Resolution 3 is passed, the Company will be able to issue equity securities up to the combined 25% limit in Listing Rules 7.1 and 7.1A, without any further shareholder approval.
If Resolution 3 is not passed, the Company will not be able to access the additional 10% capacity to issue equity securities to issue equity securities without shareholder approval provided for in Listing Rule 7.1A and will remain subject to the 15% limit on issuing equity securities without shareholder approval set out in ASX Listing Rule 7.1.
The Directors of the Company believe that Resolution 3 is in the best interests of the Company because if exploration success is achieved at its Australian or Peruvian projects in particular, over the next 12 months, this resolution provides the ability for the Company to raise additional funds quickly. The Directors unanimously recommend that Shareholders vote in favour of this Resolution.
4.2 Description of ASX Listing Rule 7.1A
(a) Shareholder approval
The ability to issue Equity Securities under the 10% Placement Facility is subject to shareholder approval by way of a special resolution at an annual general meeting. Accordingly, at least 75% of votes cast by Shareholders present (in person, or by proxy or representative) and eligible to vote at the Meeting must be in favour of Resolution 3 for it to be passed.
(b) Equity securities
Any Equity Securities issued under the 10% Placement Facility must be in the same class as an existing quoted class of Equity Securities of the Company.
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The Company, as at the date of the Notice, has on issue two classes of Equity Securities, namely quoted Shares and unquoted Options.
(c) Formula for calculating 10% Placement
ASX Listing Rule 7.1A.2 provides that eligible entities which have obtained shareholder approval at an annual general meeting may issue or agree to issue, during the 12-month period after the date of the annual general meeting, a number of Equity Securities calculated in accordance with the following formula:
(A x D) – E
where
A = The number of fully paid ordinary shares on issue at the commencement of the 12 months immediately preceding the date of issue or agreement to issue:
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plus the number of fully paid ordinary securities issued in the 12 months under an exception to Listing Rule 7.2 other than exception 9, 16 or 17;
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plus the number of fully paid ordinary securities issued in the relevant period on the conversion of convertible securities within Listing Rule 7.2 exception 9 where:
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the convertible securities were issued or agreed to be issued before the commencement of the relevant period; or
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the issue of, or agreement to issue the convertible securities was approve or taken under these rules to have been approved under Listing Rule 7.1 or 7.4;
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plus the number of fully paid ordinary securities issued in the relevant period under an agreement to issue securities within Listing Rule 7.2 exception 16 where:
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the agreement was entered into before the commencement of the relevant period; or
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the agreement or issue was approved, or taken under these rules to have been approved under Listing Rule 7.1 or rule 7.4;
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plus the number of any other fully paid ordinary securities issued in the relevant period with approval under Listing Rule 7.1 or rule 7.4;
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plus the number of partly paid ordinary securities that became fully paid in the relevant period; and
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less the number of fully paid ordinary securities cancelled in the last 12 months.
Note that A has the same meaning in Listing Rule 7.1 when calculating an entity’s 15% placement capacity.
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D = 10%
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E = the number of equity securities issued or agreed to be issued under Listing Rule 7.1A.2 in the last 12 months immediately preceding the date or issue of the securities where the issue or agreement has not been subsequently approved by the holders of its ordinary securities under Listing Rule 7.4.
(d) ASX Listing Rules 7.1 and 7.1A
The ability of an entity to issue Equity Securities under Listing Rule 7.1A is in addition to the entity’s 15% placement capacity under Listing Rule 7.1. At the date of this Notice, the Company has on issue 1,392,493,542 fully paid ordinary shares, meaning the Company has the capacity to issue:
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(i) 208,874,031 Equity Securities under Listing Rule 7.1; and
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(ii) if approval under Resolution 3 is obtained, 139,249,354 Equity Securities under Listing Rule 7.1A.
The actual number of Equity Securities that the Company will have capacity to issue under Listing Rule 7.1A will be calculated at the date of issue of the Equity Securities in accordance with the formula prescribed in Listing Rule 7.1A.2 (refer to Section 4.2(c) above).
(e) 10% Placement period
The 10% Placement Period is defined in section 4.4(a) below.
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4.3 ASX Listing Rule 7.1A
The effect of Resolution 3 will be to allow the Directors to issue the Equity Securities under ASX Listing Rule 7.1A during the 10% Placement Period, in addition to the Company’s 15% placement capacity under ASX Listing Rule 7.1. Any issue of Equity Securities under the 10% Placement Facility will be made in accordance with Listing Rule 7.1A.3, which provides that the Company may rely on either its 15% capacity under Listing Rule 7.1 or its additional 10% capacity under Listing Rule 7.1A, depending on the circumstances of the particular issue.
Resolution 3 is a special resolution and therefore requires approval of 75% of the votes cast by shareholders present and eligible to vote (in person, by proxy, by attorney or, in the case of a corporate Shareholder, by a corporate representative).
4.4 ASX Listing Rule 7.3A Information Requirements
Pursuant to and in accordance with Listing Rule 7.3A, information is provided in relation to the approval of the 10% Placement Facility as follows:
(a) 10% Placement Period
Shareholder approval of the 10% Placement Facility under Listing Rule 7.1A is valid from the date of the annual general meeting at which the approval is obtained and expires on the earlier to occur of:
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(i) the date that is 12 months after the date of the annual general meeting at which the approval is obtained;
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(ii) the time and date of the Company’s next annual general meeting; or
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(iii) the time and date of the approval by shareholders of ordinary securities of a transaction under ASX Listing Rules 11.1.2 (a significant change to the nature or scale of activities) or 11.2 (disposal of main undertaking) ( 10% Placement Period ).
(b) Minimum Issue Price
The Equity Securities will be issued at an issue price of not less than 75% of the VWAP for the Company’s Equity Securities over the 15 Trading Days on which trades in that class were recorded immediately before:
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(i) the date on which the price at which the Equity Securities are to be issued is agreed by the Company and the recipient of the Equity Securities; or
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(ii) if the Equity Securities are not issued within 10 Trading Days of the date in paragraph (i) above, the date on which the Equity Securities are issued.
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(c) Purpose for which the 10% Placement Facility may be implemented
The Company may seek to issue the Equity Securities for cash consideration in which case the Company intends to use the funds raised towards an acquisition of new resource assets or investments (including expenses associated with such acquisition), continued exploration and feasibility study expenditure on the Company’s current assets and/or for general working capital.
The Company will comply with the disclosure obligations under ASX Listing Rule 7.1A(4) upon issue of any Equity Securities.
(d) Risk of economic and voting dilution
If Resolution 3 is approved by Shareholders and the Company issues Equity Securities under the 10% Placement Facility, the existing Shareholders’ voting power in the Company will be diluted as shown in the below table (in the case of Unquoted Options, only if the Unquoted Options are exercised). There is a risk that:
-
(i) the market price for the Company’s Equity Securities may be significantly lower on the date of the issue of the Equity Securities than on the date of the Meeting; and
-
(ii) the Equity Securities may be issued at a price that is at a discount to the market price for the Company’s Equity Securities on the issue date,
which may have an effect on the amount of funds raised by the issue of the Equity Securities.
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The below table shows the dilution of existing Shareholders on the basis of the current market price of Shares and the current number of ordinary securities for variable “A” calculated in accordance with the formula in ASX Listing Rule 7.1A(2) as at the date of this Notice.
The table also shows:
-
(i) two examples where variable “A” has increased, by 50% and 100%. Variable “A” is based on the number of ordinary securities the Company has on issue. The number of ordinary securities on issue may increase as a result of issues of ordinary securities that do not require Shareholder approval (for example, a pro rata entitlements issue or scrip issued under a takeover offer) or future specific placements under ASX Listing Rule 7.1 that are approved at a future Shareholders’ meeting; and
-
(ii) two examples of where the issue price of ordinary securities has decreased by 50% and increased by 50% as against the current market price.
| Variable ‘A’ in Listing Rule 7.1A.2 |
Dilution | Dilution | ||
|---|---|---|---|---|
| $0.0190 | $0.038 | $0.0570 | ||
| 50% decrease in Issue Price |
Issue Price | 50% increase in Issue Price |
||
| Current | 10% Voting Dilution Funds raised |
139,249,354 Shares $2,645,738 |
139,249,354 Shares $5,291,475 |
139,249,354 Shares $7,937,213 |
| Variable A | ||||
| 1,392,493,542 Shares | ||||
| 50% increase in current Variable A |
10% Voting Dilution Funds raised |
208,874,031 Shares $3,968,607 |
208,874,031 Shares $7,937,213 |
208,874,031 Shares $11,905,820 |
| 2,088,740,313 Shares | ||||
| 100% increase in current Variable A |
10% Voting Dilution Funds raised |
278,498,708 Shares $5,291,475 |
278,498,708 Shares $10,582,951 |
278,498,708 Shares $15,874,426 |
| 2,784,987,084 Shares |
The table has been prepared on the following assumptions:
-
(i) The Company issues the maximum number of Equity Securities available under the 10% Placement Facility.
-
(ii) No options or performance rights are exercised into Shares before the date of the issue of the Equity Securities.
-
(iii) The 10% voting dilution reflects the aggregate percentage dilution against the issued share capital at the time of issue. This is why the voting dilution is shown in each example as 10%.
-
(iv) The table does not show an example of dilution that may be caused to a particular Shareholder by reason of placements under the 10% Placement Facility, based on that Shareholder’s holding at the date of the Meeting.
-
(v) The table shows only the effect of issues of Equity Securities under ASX Listing Rule 7.1A, not under the 15% placement capacity under ASX Listing Rule 7.1.
-
(vi) The issue of Equity Securities under the 10% Placement Facility consists only of Shares. If the issue of Equity Securities includes options, it is assumed that those options are exercised into Shares for the purpose of calculating the voting dilution effect on existing Shareholders.
-
(vii) The issue price is $0.038, being the closing price of the Shares on ASX on 2 October 2025.
(e) Allocation policy when the 10% Placement Facility may be implemented
The Company’s allocation policy is dependent on the prevailing market conditions at the time of any proposed issue pursuant to the 10% Placement Facility. The identity of the allottees of Equity Securities will be determined on a case-by-case basis having regard to the factors including but not limited to the following:
-
(i) the methods of raising funds that are available to the Company, including but not limited to, rights issue or other issue in which existing security holders can participate;
-
(ii) the effect of the issue of the Equity Securities on the control of the Company;
-
(iii) the financial situation and solvency of the Company; and
AusQuest Limited - 2025 Annual General Meeting
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- (iv) advice from corporate, financial and broking advisers (if applicable).
The allottees under the 10% Placement Facility have not been determined as at the date of this Notice. However, the recipients of Equity Securities could consist of current Shareholders and/or new Shareholders (or both), none of whom will be related parties or associates of a related party of the Company.
- (f) Prior Issues under ASX Listing Rule 7.1A
The Company has previously obtained approval from its Shareholders pursuant to ASX Listing Rule 7.1A at its Annual General Meeting held on 13 November 2024.
-
(i) Since that date, the Company issued 18,095,228 Shares under Listing Rule 7.1A (on 28 February 2025) representing 1.72% of 1,054,934,700 shares on issue 12 months prior to the date of the meeting.
-
(ii) The Shares were issued to professional, sophisticated and section 708 exempt investors, being clients of Euroz Hartleys Limited who acted as lead manager for the Placement announced on 20 February 2025.
-
(iii) The Shares were issued at $0.036 per Share, representing a 16.3% discount to the 5-day volume weighted average price prior to the trading halt announced to the marked on 18 February 2025. The closing price on the day prior to the trading halt was $0.043 per Share. On 20 February 2025 the Company announced a Placement of $7.5 million, which included the issue of 18,095,228 Shares under Listing Rule 7.1A (for a total of $651,428). As at the date of this Notice, the Company has not used any of the LR7.1A funds, which remain available for its intended use.
(g) Voting Exclusion
A voting exclusion statement is included in the Notice. At the date of the Notice, the Company has not approached any particular existing Shareholder or security holder or an identifiable class of existing security holder to participate in the issue of the Equity Securities utilising this 10% Placement Facility. No existing Shareholder’s votes will therefore be excluded under the voting.
4.5 Directors’ Recommendation – Resolution 3
Resolution 3 is a special resolution, which requires a minimum of 75% of the votes cast. The Board unanimously recommend that Shareholders vote in favour of Resolution 3 as this will enable the Company to conserve its cash, and the ability to issue equity securities in the event of a capital raise. The Chairperson intends to exercise all available proxies in favour of Resolution 3.
5. RESOLUTION 4 - ADOPTION OF EMPLOYEE SECURITIES INCENTIVE PLAN
5.1 General
The Company considers that it is desirable to maintain an employee incentive scheme pursuant to which the Company can issue Equity Securities to attract, motivate and retain key Directors, employees and consultants and provide them with the opportunity to participate in the future growth of the Company.
Under the Company’s existing employee securities incentive plan, entitled “AusQuest Limited Employee Securities Incentive Plan” ( Plan ), the Board may offer to eligible persons the opportunity to subscribe for such number of Equity Securities in the Company as the Board may decide and on the terms set out in the rules of the Plan, a summary of the key terms and conditions of which is in Schedule 1. In addition, a copy of the Plan is available for review by Shareholders at the registered office of the Company until the date of the Meeting. A copy of the Plan can also be sent to Shareholders upon request to the Company Secretary. Shareholders are invited to contact the Company if they have any queries or concern.
Since Shareholders approved the issue of up to 82,514,922 Equity Securities under the Plan at the 2023 annual general meeting held on 21 November 2023, the Company has issued 79,500,000 Equity Securities and the Company is therefore seeking renewed approval at this Meeting for the purposes of Listing Rule 7.2, exception 13(b) to refresh the total number of Equity Securities that can be issued under the Plan in reliance of Listing Rule 7.2, exception 13(b) to 139,249,354. No amendments are proposed to be made to the terms of the Plan adopted on 21 November 2023.
5.2 Listing Rules 7.1 and 7.2, exception 13(b)
Broadly speaking, and subject to a number of exceptions, Listing Rule 7.1 limits the amount of Equity Securities that a listed company can issue without the approval of its shareholders over any 12-month period to 15% of the fully paid
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ordinary shares it had on issue at the start of that period.
Listing Rule 7.2, exception 13(b) provides an exception to Listing Rule 7.1 such that issues of Equity Securities under an employee incentive scheme are exempt for a period of three years from the date on which shareholders approve the issue of Equity Securities under the scheme as an exception to Listing Rule 7.1.
If Resolution 4 is passed, the Company will be able to issue up to 139,249,354 Equity Securities under the Plan to eligible participants over a period of three years pursuant to Listing Rule 7.2, exception 13(b) from the date of the Annual General Meeting, without using the Company's 15% annual placement capacity under Listing Rule 7.1.
If Resolution 4 is not passed, the Company will not be able to issue up to 139,249,354 Equity Securities under the Plan to eligible participants over a period of three years pursuant to Listing Rule 7.2, exception 13(b), without using the Company's 15% annual placement capacity under Listing Rule 7.1.
5.3 Specific information required by Listing Rule 7.2, exception 13(b)
Pursuant to and in accordance with Listing Rule 7.2, exception 13(b), the following information is provided in relation to Resolution 4:
-
(a) The material terms of the Plan are summarised in Schedule 1.
-
(b) Since the Plan was last approved by Shareholders on 21 November 2023, the Company has issued the following Equity Securities under the terms of the Plan:
| Number of Equity Securities | Equity Security | Issue Date |
|---|---|---|
| 19,000,000 | Unlisted Options | 22/01/2024 |
| 17,000,000 | Performance Rights | 1/04/2025 |
| 43,500,000 | Performance Rights | 1/04/2025 |
-
(c) The maximum number of Equity Securities proposed to be issued under the Plan in reliance on Listing Rule 7.2, exception 13(b), is 139,249,354. It is not envisaged that the maximum number of Equity Securities for which approval is sought will be issued immediately.
-
(d) A voting exclusion statement is included in the Notice.
5.4 Additional information
Resolution 4 is an ordinary resolution.
The Board decline to make a recommendation in relation to Resolution 4 due to their personal interest in the outcome of the Resolution 4.
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GLOSSARY OF DEFINED TERMS
In the Notice and this Explanatory Memorandum, words importing the singular include the plural and vice versa, and unless the context otherwise requires:
$ means Australian dollars.
Annual General Meeting or Meeting means the meeting convened by the Notice of Meeting.
Annual Report means the financial report for the year ended 30 June 2025 as lodged with ASX and ASIC.
ASIC means the Australian Securities and Investments Commission.
Associate has the meaning given to that term in the ASX Listing Rules.
ASX means ASX Limited (ABN 98 008 624 691) and, where the context requires, the Australian Securities Exchange operated by ASX Limited.
ASX Listing Rules means the Listing Rules of ASX.
Board means the current board of Directors of the Company.
Business Day means Monday to Friday inclusive, except New Year’s Day, Good Friday, Easter Monday, Christmas Day, Boxing Day, and any other day that ASX declares is not a business day.
Chairperson or Chair means the person appointed to chair the Meeting convened by the Notice.
Closely Related Party has the meaning given in section 9 of the Corporations Act.
Company means AusQuest Limited (ACN 091 542 451).
Constitution means the constitution of the Company.
Corporations Act means the Corporations Act 2001 (Cth).
Director means a director of the Company.
Equity Securities has the same meaning as in the Listing Rules.
Explanatory Statement means the explanatory statement accompanying the Notice of Annual General Meeting.
Key Management Personnel has the same meaning as in the accounting standards issued by the Australian Accounting Standards Board and means those persons having authority and responsibility for planning, directing and controlling the activities of the Company, or if the Company is part of a consolidated entity, of the consolidated entity, directly or indirectly, including any director (whether executive or otherwise) of the Company, or if the Company is part of a consolidated entity, of an entity within the consolidated group.
Listing Rules means the official listing rules of ASX.
Meeting or Annual General Meeting means the general meeting convened by this Notice.
Notice or Notice of Meeting or Notice of Annual General Meeting means this notice of annual general meeting including the explanatory statement.
Option means an option to acquire a Share.
Plan means the employee securities incentive plan of the Company.
Proxy Form means the proxy form attached to the Notice.
Related Body Corporate has the meaning given to that term in the Corporations Act.
Related Party is defined in section 228 of the Corporations Act.
Remuneration Report means the remuneration report in the Directors’ Report section of the Company’s Annual Report.
Resolutions means the resolutions set out in the Notice of Meeting, or any one of them, as the context requires.
Rule means a rule or clause of the Constitution.
Schedule means a schedule to this Notice.
Section means a section contained in this Explanatory Statement.
Share means a fully paid ordinary share in the capital of the Company.
Shareholder means a registered holder of a Share.
WST means Western Standard Time as observed in Perth, Western Australia.
SCHEDULE 1 – SUMMARY OF EQUITY INCENTIVE PLAN RULES
1. Awards
Under the Rules of the Equity Incentive Plan ( Plan Rules ), Awards may be offered relying on the ESS Division, at the discretion of the Board. Awards may also be offered to persons to whom securities may be offered without disclosure.
An “Award” includes any share-based incentive award, including:
-
shares;
-
options to subscribe for a share issued in accordance with the Equity Incentive Plan and subject to the satisfaction of any vesting conditions, performance conditions and/or exercise conditions and payment of the relevant exercise price;
-
performance rights which provide entitlements to be issued with shares, subject to the satisfaction of any vesting conditions and/or performance conditions; or
-
any other “ESS interests” as defined in section 1100M(1) of the Corporations Act.
Awards may, among other things, be loan-funded or issued as tax-deferred incentives under Australian tax legislation.
2. Eligibility
Persons who may participate in the Equity Incentive Plan ( Eligible Person ) are:
-
an employee of the Company or its Associated Entities, whether actual or prospective;
-
a director of the Company or its Associated Entities, whether actual or prospective;
-
an individual who provides services to the Company or its Associated Entities (i.e. a contractor), whether actual or prospective;
-
a person who otherwise constitutes a ‘primary participant’ under section 1100L(1)(a) of the Corporations Act; and
-
any other person who is a ‘related person’ of a ‘primary participant’ under section 1100L(1)(b) of the Corporations Act, such as a spouse, child or parent, a controlled body corporate, or a related self-managed superannuation fund trustee.
3. Administration of Equity Incentive Plan
Subject to the requirements of the Listing Rules and the Corporations Act, the Board will administer the Equity Incentive Plan. It may determine the persons to whom the Awards will be offered under the Equity Incentive Plan, and the number of Awards which may be offered to those persons.
4. Offer
Following determination that an Eligible Person may participate in the Equity Incentive Plan, the Board may from time to time make an offer in writing to an Eligible Person. Each offer must specify, in clear, concise and effective manner:
-
the date of the offer, and the final date the offer must be accepted by ( Final Acceptance Date );
-
the name and address of the Eligible Person to whom the offer is made;
-
the type of Awards being offered;
-
the maximum number of Awards being offered;
-
in the case of an Option, the exercise price and the exercise period;
-
the vesting conditions (if any), the performance conditions and performance period (if any), the test dates (if any) and/or exercise conditions (if any) relating to the Awards being offered;
-
the term and expiry date or end date (if any);
-
the summary of any rights attaching to the Awards;
-
agreement with the Eligible Person for the Company to supply details to third parties (including the share registry of the Company) where required by law;
-
if the Offer is made for no monetary consideration under the ESS Division, a statement that the offer is made pursuant to Division 1A of Part 7.12 of the Corporations Act; and
-
any other matters required to be specified in the Offer by either the Corporations Act, the Listing Rules or an applicable ASIC instrument of relief, and attach an Application and a copy of this Equity Incentive Plan.
5. Vesting of Awards
The Board may, at its absolute discretion, determine that Awards issued will be subject to vesting conditions (e.g. performance milestones) and in those circumstances, Awards cannot vest in the Eligible Person until such time as those vesting conditions have been satisfied or waived.
If the vesting conditions are not satisfied, the Awards will lapse or be cancelled.
6. Restriction Conditions
Awards may be subject to restriction conditions (such as a period of employment) which must be satisfied before the underlying Shares can be sold, transferred, or encumbered.
7. Power of Attorney
In consideration of the issue of the Awards, each Participant irrevocably appoints each Director and the Secretary (as appointed from time to time) of the Company severally as his or her attorney, to do all acts and things and to complete and execute any documents, including for the purposes of giving effect to the buy-back or sale of forfeited Shares, and the application of the proceeds of the sale of forfeited Shares.
8. Issue Cap
Pursuant to the ‘issue cap’ under section 1100V of the Corporations Act, the Directors will not make an offer of Awards under the Equity Incentive Plan where monetary consideration is payable in relation to those Awards and which relies on the ESS Division, unless they have reasonable grounds to believe that:
-
the total number of Shares that are, or are covered by, the Awards that may be issued under the offer; and
-
the total number of Shares that are, or are covered by, Awards that have been issued, or could have been issued, under offers made in connection with the Equity Incentive Plan at any time in the 3 year period prior to the offer being made,
does not exceed 5% (or such other percentage as specified in the Constitution, from time to time) of the total number of underlying Shares in that class on issue, as at the date of the offer.
Offers of Awards under the Equity Incentive Plan where no monetary consideration is payable in relation to those Awards, and which relies on the ESS Division, are not subject to any issue cap.
9. Restriction on Transfer
Shares, or any beneficial or legal interest in Shares, may not be transferred, encumbered or otherwise disposed of, or have a security interest granted over them, unless all restrictions on the transfer, encumbrance or disposal of the Shares have been met, the Board has waived such restrictions, or prior consent of the Board is obtained which consent may impose such terms and conditions on such transfer, encumbrance or disposal as the Board sees fit.
10. Rights Attaching to Shares
Any Shares issued by the Company to an Eligible Person will rank equally with all existing Shares on and from the date of issue.
11. Dividends and Voting Rights
An Eligible Person who holds Awards which are plan Shares is entitled to receive:
-
a notice of meeting of shareholders and may exercise any voting rights attaching to those plan Shares; and
-
income deriving from those plan Shares, including dividends and distributions declared or paid on those plan Shares.
Holders of Awards that are convertible into plan Shares do not have any of the following rights unless and until plan Shares are allocated or acquired on vesting and exercise:
-
the right to receive notice of, attend and vote at general meetings of the Company;
-
the right to dividends by the Company;
-
the right to a return of capital by the Company; or
the right to participate in the surplus assets of the Company on winding-up
Proxy Voting Form If you are attending the Meeting in person, please bring this with you for Securityholder registration.
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AUSQUEST LIMITED | ABN 35 091 542 451
Your proxy voting instruction must be received by 10:00am (AWST) on Sunday, 16 November 2025 , being not later than 48 hours before the commencement of the Meeting. Any Proxy Voting instructions received after that time will not be valid for the scheduled Meeting.
SUBMIT YOUR PROXY
| SUBMIT YOUR PROXY | |
|---|---|
| Complete the form overleaf in accordance with the instructions set out below. YOUR NAME AND ADDRESS The name and address shown above is as it appears on the Company’s share register. If this information is incorrect, and you have an Issuer Sponsored holding, you can update your address through the investor portal:https://investor.automic.com.au/#/homeShareholders sponsored by a broker should advise their broker of any changes. STEP 1 - APPOINT A PROXY If you wish to appoint someone other than the Chair of the Meeting as your proxy, please write the name of that Individual or body corporate. A proxy need not be a Shareholder of the Company. Otherwise if you leave this box blank, the Chair of the Meeting will be appointed as your proxy by default. DEFAULT TO THE CHAIR OF THE MEETING Any directed proxies that are not voted on a poll at the Meeting will default to the Chair of the Meeting, who is required to vote these proxies as directed. Any undirected proxies that default to the Chair of the Meeting will be voted according to the instructions set out in this Proxy Voting Form, including where the Resolutions are connected directly or indirectly with the remuneration of Key Management Personnel. STEP 2 - VOTES ON ITEMS OF BUSINESS You may direct your proxy how to vote by marking one of the boxes opposite each item of business. All your shares will be voted in accordance with such a direction unless you indicate only a portion of voting rights are to be voted on any item by inserting the percentage or number of shares you wish to vote in the appropriate box or boxes. If you do not mark any of the boxes on the items of business, your proxy may vote as he or she chooses. If you mark more than one box on an item your vote on that item will be invalid. APPOINTMENT OF SECOND PROXY You may appoint up to two proxies. If you appoint two proxies, you should complete two separate Proxy Voting Forms and specify the percentage or number each proxy may exercise. If you do not specify a percentage or number, each proxy may exercise half the votes. You must return both Proxy Voting Forms together. If you require an additional Proxy Voting Form, contact Automic Registry Services. SIGNING INSTRUCTIONS Individual:Where the holding is in one name, the Shareholder must sign. Joint holding:Where the holding is in more than one name, all Shareholders should sign. Power of attorney:If you have not already lodged the power of attorney with the registry, please attach a certified photocopy of the power of attorney to this Proxy Voting Form when you return it. Companies:To be signed in accordance with your Constitution. Please sign in the appropriate box which indicates the office held by you. Email Address:Please provide your email address in the space provided. By providing your email address, you elect to receive all communications despatched by the Company electronically (where legally permissible) such as a Notice of Meeting, Proxy Voting Form and Annual Report via email. CORPORATE REPRESENTATIVES If a representative of the corporation is to attend the Meeting the appropriate ‘Appointment of Corporate Representative’ should be produced prior to admission. A form may be obtained from the Company’s share registry online at https://automicgroup.com.au. |
Lodging your Proxy Voting Form: |
| Online Use your computer or smartphone to appoint a proxy at https://investor.automic.com.au/#/loginsahor scan the QR code below using your smartphone Login & Click on ‘Meetings’. Use the Holder Number as shown at the top of this Proxy Voting Form. BY MAIL: Automic GPO Box 5193 Sydney NSW 2001 IN PERSON: Automic Level 5, 126 Phillip Street Sydney NSW 2000 BY EMAIL: [email protected] BY FACSIMILE: +61 2 8583 3040 All enquiries to Automic: WEBSITE: https://automicgroup.com.au PHONE: 1300 288 664 (Within Australia) +61 2 9698 5414 (Overseas) |
STEP 1 - How to vote
APPOINT A PROXY:
I/We being a Shareholder entitled to attend and vote at the Annual General Meeting of AUSQUEST LIMITED, to be held at 10:00am (AWST) on Tuesday, 18 November 2025 at The Celtic Club Perth, 48 Ord Street, West Perth, WA 6005 hereby:
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Appoint the Chair of the Meeting (Chair) OR if you are not appointing the Chair of the Meeting as your proxy, please write in the box provided below the name of the person or body corporate you are appointing as your proxy or failing the person so named or, if no person is named, the Chair, or the Chair’s nominee, to vote in accordance with the following directions, or, if no directions have been given, and subject to the relevant laws as the proxy sees fit and at any adjournment thereof.
The Chair intends to vote undirected proxies in favour of all Resolutions in which the Chair is entitled to vote. Unless indicated otherwise by ticking the “for”, “against” or “abstain” box you will be authorising the Chair to vote in accordance with the Chair’s voting intention.
AUTHORITY FOR CHAIR TO VOTE UNDIRECTED PROXIES ON REMUNERATION RELATED RESOLUTIONS Where I/we have appointed the Chair as my/our proxy (or where the Chair becomes my/our proxy by default), I/we expressly authorise the Chair to exercise my/our proxy on Resolution 1 (except where I/we have indicated a different voting intention below) even though Resolution 1 is connected directly or indirectly with the remuneration of a member of the Key Management Personnel, which includes the Chair.
STEP 2 - Your voting direction
| Resolutions | For | Against Abstain |
Against Abstain |
|---|---|---|---|
| 1 Adoption of the Remuneration Report |
|||
| 2 Re-election of Mr Christopher Ellis as a Director |
|||
| 3 Approval of 10% Placement Facility |
|||
| 4 Adoption of Employee Securities Incentive Plan |
|||
| Please note:If you mark the abstain box for a particular Resolution, you are directing your proxy not to vote on that Resolution on | a show of | hands or on | |
| a poll and your votes will not be counted in computing the required majority on a poll. |
STEP 3 – Signatures and contact details
| Individual or Securityholder 1 | Individual or Securityholder 1 | Individual or Securityholder 1 | Individual or Securityholder 1 | Individual or Securityholder 1 | Individual or Securityholder 1 | Securityholder 2 | Securityholder 2 | Securityholder 2 | Securityholder 2 | Securityholder 3 | Securityholder 3 | Securityholder 3 | Securityholder 3 | Securityholder 3 | Securityholder 3 | Securityholder 3 | Securityholder 3 | ||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Sole Director and Sole Company Secretary | Director | Director / Company Secretary | |||||||||||||||||||||||||||||||||||||||
| Contact Name: | |||||||||||||||||||||||||||||||||||||||||
| Email Address: | |||||||||||||||||||||||||||||||||||||||||
| Contact Daytime Telephone | Date (DD/MM/YY) | ||||||||||||||||||||||||||||||||||||||||
| / | / | ||||||||||||||||||||||||||||||||||||||||
| By providing your email address, you elect to | receive all | communications despatched by the Company electronically (where legally permissible). |