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AUKING MINING LIMITED — AGM Information 2012
Oct 25, 2012
64355_rns_2012-10-25_bfb4d8ca-8cd5-4a81-9e72-33d029cb409b.pdf
AGM Information
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Chinalco Yunnan Copper Resources Limited ACN 070 859 522
NOTICE OF ANNUAL GENERAL MEETING
AND
EXPLANATORY MEMORANDUM
Date of Meeting: 28 November 2012 Time of Meeting: 9.30am (Brisbane time) Place of Meeting: Level 6, 316 Adelaide St, Brisbane
This Notice of Annual General Meeting should be read in its entirety. If shareholders are in doubt as to how they should vote, they should seek advice from their accountant, solicitor or other professional adviser prior to voting.
NOTICE OF GENERAL MEETING
Notice is given that the Annual General Meeting of Shareholders of CHINALCO YUNNAN COPPER RESOURCES LIMITED ACN 070 859 522 ( Company ) will be held at Level 6, 316 Adelaide St, Brisbane, on Wednesday 28 November 2012, at 9.30am (Brisbane time).
AGENDA
ORDINARY BUSINESS
Financial Reports
To receive and consider the Company’s Annual Report comprising the Directors’ Report and Auditors’ Report, Directors’ Declaration, Consolidated Statement of Comprehensive Income, Consolidated Balance Sheet, Consolidated Statement of Changes in Equity, Consolidated Cash Flow Statement and notes to and forming part of the financial statements for the Company and its controlled entities for the financial year ended 30 June 2012.
Resolution 1 – Adoption of Remuneration Report
To consider and, if thought fit, pass the following Advisory Resolution:
“That, the Remuneration Report for the year ended 30 June 2012 (as set out in the Directors’ Report) is adopted.”
The vote on this Resolution 1 is advisory only and does not bind the Directors of the Company.
Voting Exclusion
The Company will disregard any votes cast on this Resolution 1 by or on behalf of a “Key Management Personnel” (as defined in the Accounting Standards as published by the Australian Accounting Standards Board) and their “Closely Related Parties” (as defined in the Corporations Act 2001) (Restricted Voter)
Key Management Personnel (KMP) are the Company’s Directors and Executives identified in the Company’s Remuneration Report. A Closely Related Party of a KMP means a spouse or child of the KMP, a child of the KMP’s spouse, a dependant of the KMP or the KMP’s spouse, anyone else who is one of the KMP’s family and may be expected to influence the KMP, or be influenced by the KMP, in the KMP’s dealings with the Company or a company the KMP controls
The Company need not disregard a vote if it is cast by a person as proxy for a person who is entitled to vote, in accordance with the directions on the proxy form; or it is cast by the person chairing the Meeting as a proxy for the person who is entitled to vote, in accordance with the directions on the proxy form to vote as the proxy decides.
Further details, in relation to the ability of the Chairman to vote on undirected proxies are set out in the accompanying Explanatory Statement.
Resolution 2 - Re-Election of Zewen Yang as a Director
To consider and, if thought fit, pass the following resolution, as an Ordinary Resolution of the Company:
“That in accordance with the Company’s Constitution, Zewen Yang, who retires in accordance with the Company’s Constitution and, being eligible for re-election offers himself for re-election, be re-elected as a Director of the Company.”
GENERAL BUSINESS
To consider any other business as may be lawfully put forward in accordance with the Constitution of the Company.
BY ORDER OF THE BOARD
Paul Marshall Company Secretary 26 October 2012
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EXPLANATORY MEMORANDUM
INTRODUCTION
This Explanatory Memorandum is provided to Shareholders of CHINALCO YUNNAN COPPER RESOURCES LIMITED ACN 070 859 522 ( Company ) to explain the resolutions to be put to Shareholders at the Annual General Meeting to be held at Level 6, 316 Adelaide Street, Brisbane, on Wednesday 28 November 2012, at 9.30am (Brisbane time).
The Directors recommend Shareholders read the accompanying Notice of Meeting and this Explanatory Memorandum in full before making any decision in relation to the Resolutions.
This Explanatory Memorandum provides Shareholders with all information known to the Company that is material to the decision on how to vote on the Resolutions to be put to the Meeting, other than such information that has been previously disclosed by the Company to its Shareholders.
RESOLUTION 1 - REMUNERATION REPORT
The Board has submitted its Remuneration Report to Shareholders for consideration and adoption by way of a non-binding Advisory Resolution.
The Remuneration Report is set out in the Directors’ Report section of the Annual Report. The Report:
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explains the Board’s policy for determining the nature and amount of remuneration of executive directors and senior executives of the Company;
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explains the relationship between the Board’s remuneration policy and the Company’s performance;
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• sets out remuneration details for each Director and the most highly remunerated senior executive of the Company; and
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details and explains any performance conditions applicable to the remuneration of executive directors and senior executives of the Company.
A reasonable opportunity will be provided for discussion of the Remuneration Report at the meeting.
Shareholders should be aware that any undirected proxies given to the Chairman will be cast by the Chairman and counted in favour of the resolutions the subject of this Meeting, including this Resolution 1.
Noting that each director has a personal interest in their own remuneration from the Company as set out in the Remuneration Report, the Board unanimously recommends that Shareholders vote in favour of adopting the Remuneration Report.
Voting on Resolution 1 by proxy
Certain shareholders of the Company described in the Voting Exclusion Statement for Resolution 1, cannot vote on Resolution 1. ASIC identified some confusion last year as to whether the Corporations Act permitted the Chairman of the annual general meeting, whose remuneration details were included in the Remuneration Report, to vote, as a proxy, undirected proxies on the adoption of the Remuneration Report. This has now been clarified by the Corporations Amendment (Proxy Voting) Act 2012. As a result, the Chairman of the annual general meeting who is a Restricted Voter is able, as proxy, to vote undirected proxies in the vote on Resolution 1 where the Shareholder granting the proxy to the Chairman provides express authorisation for the Chairman to exercise the proxy and the Shareholder is not itself a Restricted Voter. The Proxy Form attached to this Notice has been prepared on this basis.
In the event that you choose to appoint the Chairman as your proxy:
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(a) The Chairman's voting intention is to vote in favour of this Resolution 1 to adopt the Remuneration Report.
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(b) The attached Proxy Form provides that if the Chairman is appointed as proxy, the Chairman is directed to vote in accordance with the voting intention set out above, unless you direct the Chairman to vote in a different manner on your proxy form.
A vote on this Resolution 1 is advisory only and does not bind the Directors of the Company.
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RESOLUTION 2 - RE-ELECTION OF ZEWEN YANG AS A DIRECTOR
Executive Director, BA, MComm, MAICD
Mr Yang is the General Manger of China Yunnan Copper (Australia) Investment and Development Co. Limited based in Sydney.
Mr Yang has 19 years experience in mineral resources trading and project investment areas in China and Australia. He has previously worked for China Non-Ferrous Metals Import and Export Company and has been with the Chinalco Yunnan Copper Industry (Group) since March 2004.
He has a Bachelor of Arts degree majoring in Economics and specialising in International Business from Sichuan University, China and a Masters degree of Commerce majoring in International Business from University of New South Wales.
The Directors (with Mr Yang abstaining) recommend that you vote in favour of this Ordinary Resolution.
DEFINITIONS
ASX means ASX Limited ACN 008 624 691.
Closely Related Party (as defined in the Corporations Act) of a member of the Key Management Personnel for an entity means:
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(a) a spouse or child of the member; or
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(b) a child of the member’s spouse; or
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(c) a dependant of the member or the member’s spouse; or
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(d) anyone else who is one of the member’s family and may be expected to influence the member, or be influenced by the member, in the member’s dealings with the entity; or
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(e) a company the member controls; or
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(f) a person prescribed by the regulations for the purposes of this paragraph.
Company means Chinalco Yunnan Copper Resources Ltd ACN 070 859 522.
Corporations Act means the Corporations Act 2001 (Cth) as amended from time to time.
Key Management Personnel or KMP has the definition given in the accounting standards as those persons having authority and responsibility for planning, directing and controlling the activities of the entity, directly and indirectly, including any director (whether executive or otherwise) of that entity.
Listing Rules means the listing rules of the ASX.
Meeting means this meeting.
Shareholder means shareholder of the Company.
Shares means ordinary shares in the capital of the company.
Any inquiries in relation to the Resolutions or the Explanatory Memorandum should be directed to Paul Marshall (Company Secretary):
Telephone: 07 3212 9212 or by email to [email protected]
PROXY, REPRESENTATIVE AND VOTING ENTITLEMENT INSTRUCTIONS
PROXIES AND REPRESENTATIVES
Shareholders are entitled to appoint a proxy, being an individual or a body corporate, to attend and vote on their behalf. Where a shareholder is entitled to cast two or more votes at the meeting, they may appoint two proxies. Where more than one proxy is appointed, each proxy may be appointed to represent a specific proportion or number of votes the shareholder may exercise. If the appointment does not specify the proportion or number of votes each proxy may exercise, each proxy may exercise half of the votes. The proxy may, but need not, be a shareholder of the Company.
Shareholders who are a body corporate are able to appoint representatives to attend and vote at the meeting under Section 250D of the Corporations Act 2001 (Cth).
The proxy form must be signed by the shareholder or his/her attorney duly authorised in writing or, if the shareholder is a corporation, in a manner permitted by the Corporations Act.
The proxy form (and the power of attorney or other authority, if any, under which the proxy form is signed) or a copy or facsimile which appears on its face to be an authentic copy of the proxy form (and the power of attorney or other authority) must be deposited at, posted to, or sent by facsimile transmission to the address listed below not less than 48 hours before the time for holding the meeting, or adjourned meeting as the case may be, at which the individual named in the proxy form proposes to vote.
Chinalco Yunnan Copper Resources Limited GPO Box 216, Brisbane QLD 4001 Facsimile: (07) 3212 6250 (for proxy voting)
If a representative of the corporation is to attend the meeting the appropriate “Certificate of Appointment of Corporate Representative” should be produced prior to admission. A form of the certificate may be obtained from the Company’s share registry.
A proxy form is attached to this Notice.
VOTING ENTITLEMENT
For the purposes of determining voting entitlements at the Meeting, shares will be taken to be held by the persons who are registered as holding the shares at 7.00pm (Sydney time) on 26 November 2012. Accordingly, transactions registered after that time will be disregarded in determining entitlements to attend and vote at the Meeting.
SIGNING INSTRUCTIONS
You must sign the proxy form as follows in the spaces provided:
Individual: Where the holding is in one name, the holder must sign. Joint Holding: Where the holding is in more than one name, all of the security holders should sign. Power of Attorney: To sign under Power of Attorney, you must have already lodged this document with the registry. If you have not previously lodged this document for notation, please attach a certified photocopy of the Power of Attorney to this form when you return it. Companies: Where the company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. If the company (pursuant to section 204A of the Corporations Act 2001 ) does not have a Company Secretary, a Sole Director can also sign alone. Otherwise this form must be signed by a Director jointly with either another Director or a Company Secretary. Please indicate the office held by signing in the appropriate place.
LODGE YOUR VOTE
Chinalco Yunnan Copper Resources Limited
ACN 070 859 522
By mail: Chinalco Yunnan Copper Resources Limited [By fax:][ (07) 3212 6250] GPO Box 216 Brisbane QLD 4001
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All enquiries to: Telephone: (07) 3212 9212
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SHAREHOLDER VOTING FORM
I/We being a member(s) of Chinalco Yunnan Copper Resources Limited and entitled to attend and vote hereby appoint:
APPOINT A PROXY
STEP 1 APPOINT A PROXY the Chairman OR if you are NOT appointing the Chairman of the Meeting as your proxy, of the Meeting please write the name of the person or body corporate (excluding the (mark box) registered shareholder) you are appointing as your proxy. I/we appoint the Chairman of the Meeting as an alternate proxy to the person named.
If no person/body corporate is named, the Chairman of the Meeting, is appointed as my/our proxy and to vote for me/us on my/our behalf at the Annual General Meeting of the Company to be held at 9:30am (Brisbane time) on Wednesday, 28 November 2012, at Level 6, 316 Adelaide St, Brisbane, Queensland and at any adjournment or postponement of the meeting. I/we expressly authorise the Chairman of the Meeting to exercise my/our proxy even if the resolution is connected directly or indirectly with the remuneration of a member of the key management personnel.
The Chairman of the Meeting intends to vote undirected proxies in favour of all items of business.
Proxies will only be valid and accepted by the Company if they are signed and received no later than 48 hours before the meeting. Please read the voting instructions overleaf before marking any boxes with an X
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STEP 2 VOTING DIRECTIONS
For Against Abstain
Resolution 1
Adoption of Remuneration Report
Resolution 2
Re-Election of Zewen Yang as a Director
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* If you mark the Abstain box for a particular Item, you are directing your proxy not to vote on your behalf on a show of hands or on a poll and your votes will not be counted in computing the required majority on a poll.
STEP 3 SIGNATURE OF SHAREHOLDERS – THIS MUST BE COMPLETED
Shareholder 1 (Individual) Joint Shareholder 2 (Individual) Joint Shareholder 3 (Individual) Sole Director and Sole Company Secretary Director/Company Secretary (Delete one) Director
This form should be signed by the shareholder. If a joint holding, either shareholder may sign. If signed by the shareholder’s attorney, the power of attorney must have been previously noted by the registry or a certified copy attached to this form. If executed by a company, the form must be executed in accordance with the company’s constitution and the Corporations Act 2001 (Cth).
CYU PRX201R
HOW TO COMPLETE THIS PROXY FORM
Your Name and Address
This is your name and address as it appears on the company’s share register. If this information is incorrect, please make the correction on the form. Shareholders sponsored by a broker should advise their broker of any changes. Please note: you cannot change ownership of your shares using this form.
Appointment of a Proxy
If you wish to appoint the Chairman of the Meeting as your proxy, mark the box in Step 1. If the person you wish to appoint as your proxy is someone other than the Chairman of the Meeting please write the name of that person in Step 1. If you appoint someone other than the Chairman of the Meeting as your proxy, you will also be appointing the Chairman of the Meeting as your alternate proxy to act as your proxy in the event the named proxy does not attend the meeting.
Votes on Items of Business – Proxy Appointment
You may direct your proxy how to vote by placing a mark in one of the boxes opposite each item of business. All your shares will be voted in accordance with such a direction unless you indicate only a portion of voting rights are to be voted on any item by inserting the percentage or number of shares you wish to vote in the appropriate box or boxes. If you do not mark any of the boxes on the items of business, your proxy may vote as he or she chooses. If you mark more than one box on an item your vote on that item will be invalid.
Appointment of a Second Proxy
You are entitled to appoint up to two persons as proxies to attend the meeting and vote on a poll. If you wish to appoint a second proxy, an additional Proxy Form may be obtained by telephoning the company’s share registry or you may copy this form and return them both together. The appointment of the Chairman of the Meeting as your alternate proxy also applies to the appointment of the second proxy.
To appoint a second proxy you must:
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(a) on each of the first Proxy Form and the second Proxy Form state the percentage of your voting rights or number of shares applicable to that form. If the appointments do not specify the percentage or number of votes that each proxy may exercise, each proxy may exercise half your votes. Fractions of votes will be disregarded.
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(b) return both forms together.
Signing Instructions
You must sign this form as follows in the spaces provided:
Individual: where the holding is in one name, the holder must sign.
Joint Holding: where the holding is in more than one name, either shareholder may sign.
Power of Attorney: to sign under Power of Attorney, you must lodge the Power of Attorney with the registry. If you have not previously lodged this document for notation, please attach a certified photocopy of the Power of Attorney to this form when you return it.
Companies: where the company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. If the company (pursuant to section 204A of the Corporations Act 2001 ) does not have a Company Secretary, a Sole Director can also sign alone. Otherwise this form must be signed by a Director jointly with either another Director or a Company Secretary. Please indicate the office held by signing in the appropriate place.
Corporate Representatives
If a representative of the corporation is to attend the meeting the appropriate “Certificate of Appointment of Corporate Representative” should be produced prior to admission in accordance with the Notice of Meeting. A form of the certificate may be obtained from the company’s share registry.
Lodgement of a Proxy Form
This Proxy Form (and any Power of Attorney under which it is signed) must be received at an address given below by 9:30am (Brisbane time) on Monday, 26 November 2012, being not later than 48 hours before the commencement of the meeting. Any Proxy Form received after that time will not be valid for the scheduled meeting.
Proxy Forms may be lodged using the reply paid envelope or:
by mail:
Chinalco Yunnan Copper Resources Limited GPO Box 216 Brisbane QLD 4001
by fax:
(07) 3212 6250
by hand:
delivering it to Level 5, 10 Market St, Brisbane Qld 4000.
If you would like to attend and vote at the Annual General Meeting, please bring this form with you. This will assist in registering your attendance.