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ASTRON LIMITED — AGM Information 2007
Oct 29, 2007
64449_rns_2007-10-29_699a8600-8a71-495a-a304-ac7d93a03ef7.pdf
AGM Information
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Level 19, 2 Market Street, Sydney NSW 2000, Australia Tel: 61 2 9286 5555 Fax: 61 2 9286 5599 Http:// www.astronchem.com
29 October 2007
Dear Shareholder
I have pleasure in inviting you to attend our forty-eighth Annual General Meeting and have enclosed the Notice of Meeting, which sets out the items of business. The meeting will be held at Phillip Room Level 3, Sheraton on the Park Hotel, 161 Elizabeth Street Sydney NSW 2000 on Friday 30 November 2007 commencing at 11.00am.
If you are attending this meeting, please bring this letter with you to facilitate your registration at the meeting.
If you are unable to attend the meeting, you are encouraged to complete the enclosed proxy form. The proxy form should be returned in the envelope provided or faxed to our Company Secretary on 61 2 9984 0279 so that it is received by 5.00pm on Wednesday 28 November 2007.
Corporate shareholders will be required to complete a “Certificate of Appointment of Representative” to enable a person to attend on their behalf. A form of this certificate may be obtained from the Company’s share registry.
I look forward to your attendance at the meeting.
Yours sincerely
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Gerard King Chairman
Encl:
Registered Office: Level 19, 2 Market Street, Sydney NSW 2000, Australia Tel: 61 2 9286 5555 Fax: 61 2 9286 5599 www.astronchem.com
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Level 19, 2 Market Street, Sydney NSW 2000, Australia Tel: 61 2 9286 5555 Fax: 61 2 9286 5599 Http:// www.astronchem.com
Notice of Annual General Meeting
Astron Limited ABN 97 000 285 272
The General Meeting of the shareholders of Astron Limited Limited will be held at Phillip Room Level 3, Sheraton on the Park Hotel, 161 Elizabeth Street Sydney NSW 2000 on Friday 30 November 2007 commencing at 11.00am.
Ordinary Business:
1. Directors and Financial Report
To receive and consider the Directors Report, Financial Report for the year ended 30 June 2007 and the Independent Auditor's Report on the financial report and consolidated financial report.
No resolution required.
Items 2 to 3 will each be proposed as an ordinary resolution.
2. Election of Three Directors
- a. Mr Gerard King who retires by rotation in accordance with the provisions of the Constitution and being eligible, offers himself for re-election
Voting Exclusions
The Company will disregard any votes cast on resolution 2 by any Director or any associate of a Director except where any vote is cast by a Director or associate as proxy for a person who is entitled to vote, in accordance with directions on the Proxy Form.
3. Remuneration Report (Non Binding Advisory Vote)
“That the remuneration report as per the Annual Financial Report for the year ended 30 June 2007 be adopted” (see note 3)
Dated this 29[th] day of October 2007
By order of the Board
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M Suttling Company Secretary
Registered Office: Level 19, 2 Market Street, Sydney NSW 2000, Australia Tel: 61 2 9286 5555 Fax: 61 2 9286 5599 www.astronchem.com
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Level 19, 2 Market Street, Sydney NSW 2000, Australia Tel: 61 2 9286 5555 Fax: 61 2 9286 5599 Http:// www.astronchem.com
NOTES
1. Voting entitlements
The Board has determined, in accordance with the Company’s Constitution and the Corporations Act 2001 that a shareholder’s voting entitlement at the meeting will be taken to be the entitlement of that person shown in the register of members as at 5.00pm 28 November 2007.
2. Proxies
A shareholder has the right to appoint a proxy, who need not be a shareholder of the Company. If a shareholder is entitled to cast two or more votes they may appoint two proxies and may specify the percentage of votes each proxy is appointed to exercise. The Proxy Form must be deposited with the Company Secretary, located at P O Box 1035, Dee Why NSW 2099 or by facsimile to Astron Limited on (02) 9984 0279 no later than 5.00pm Wednesday 28 November 2007.
3. Adoption of the Remuneration Report
Shareholders are entitled to vote on the question of whether the Remuneration Report as contained in the Annual Report for the year ended 30 June 2007 is to be adopted.
Shareholders should note that resolution 3 is advisory only and does not bind the Directors or the Company.
Following consideration of the Remuneration Report, the Chair will provide shareholders a reasonable opportunity to ask questions about, or make comments on the Remuneration Report.
Registered Office: Level 19, 2 Market Street, Sydney NSW 2000, Australia Tel: 61 2 9286 5555 Fax: 61 2 9286 5599 www.astronchem.com
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Level 19, 2 Market Street, Sydney NSW 2000, Australia Tel: 61 2 9286 5555 Fax: 61 2 9286 5599 Http:// www.astronchem.com
Proxy Form
Secretary Astron Limited P O Box 1035 Dee Why NSW 2099
I/We of
being a member(s) of Astron Limited hereby appoint
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of
or, in his/her
absence
of
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As my/our proxy to vote for me/us on my/our behalf at the Annual General Meeting of the company to be held on the 30th November 2007 and at any adjournment of that meeting.
I/We desire to vote on the resolution as indicated below:
Please indicate with an X how you wish your vote to be cast. Unless otherwise instructed, the proxy may vote as he/she thinks fit.
The resolutions are numbered as in the notice of meeting
| Resolution: | For | Against | Abstain |
|---|---|---|---|
| 1. Directors and Financial Report | N/a | N/a | N/a |
| 2. Election of Director - Mr Gerard King |
� | � | � |
| 3. Remuneration Report | � | � | � |
Signed this day of 2007
Signature(s) of member(s)
Registered Office: Level 19, 2 Market Street, Sydney NSW 2000, Australia Tel: 61 2 9286 5555 Fax: 61 2 9286 5599 www.astronchem.com
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Level 19, 2 Market Street, Sydney NSW 2000, Australia Tel: 61 2 9286 5555 Fax: 61 2 9286 5599 Http:// www.astronchem.com
How to complete the Proxy Form
1. Your Address
This is your address as it appears on the company’s share register.
2. Appointment of a Proxy
A member may appoint the Chairman of the Meeting as your proxy, please complete as such. If the individual or body corporate you wish to appoint as your proxy is someone other than the Chairman of the Meeting please write the full name of that individual or body corporate in the space provided. If you leave this section blank, or your named proxy does not attend the meeting, the Chairman of the Meeting will be your proxy. A proxy need not be a security holder of the company. Do not write the name of the issuer company or the registered security holder in the space.
3. Votes on Items of Business
You may direct your proxy how to vote by placing a mark in one of the three boxes under each item of business. All your securities will be voted in accordance with such a direction unless you indicate only a portion of voting rights are to be voted on any item by inserting the percentage or number of securities you wish to vote in the appropriate box or boxes. If you do not mark any of the boxes on a given item, your proxy may vote as he or she chooses. If you mark more than one box on an item your vote on that item will be invalid.
It is the Chairman’s intention to vote for each of the Resolutions on the Proxy form.
4. Appointment of a Second Proxy
You are entitled to appoint up to two proxies to attend the meeting and vote on a poll. If you wish to appoint a second proxy, an additional Proxy Form may be obtained by copying this form.
To appoint a second proxy you must:
(a) indicate that you wish to appoint a second proxy by marking the box
(b) on each of the first Proxy Form and the second Proxy Form state the percentage of your voting rights or number of securities applicable to that form. If the appointments do not specify the percentage or number of votes that each proxy may exercise, each proxy may exercise half your votes. Fractions of votes will be disregarded.
(c) return both forms together in the same envelope.
Registered Office: Level 19, 2 Market Street, Sydney NSW 2000, Australia Tel: 61 2 9286 5555 Fax: 61 2 9286 5599 www.astronchem.com
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Level 19, 2 Market Street, Sydney NSW 2000, Australia Tel: 61 2 9286 5555 Fax: 61 2 9286 5599 Http:// www.astronchem.com
5. Signing Instructions
You must sign this form as follows in the spaces provided:
Individual: Where the holding is in one name, the holder must sign. Joint Holding: Where the holding is in more than one name, all of the security holders should sign. Power of Attorney: To sign under Power of Attorney, you must have already lodged this document with the company registry. If you have not previously lodged this document for notation, please attach a certified photocopy of the Power of Attorney to this form when you return it. Companies: Where the company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person under its common seal or by attorney. If the company (pursuant to section 204A of the Corporations Act 2001) does not have a Company Secretary, a Sole Director can also sign alone. Otherwise this form must be signed by a Director jointly with either another Director or a Company Secretary. Please indicate the office held by signing in the appropriate place.
Lodgment of a Proxy
This Proxy Form (and any Power of Attorney under which it is signed) must be received at an address given below no later than 48 hours before the commencement of the meeting at 11.00am 30 November 2007. Any Proxy Form received after that time will not be valid for the scheduled meeting.
Documents maybe lodged at:
Registered Office - Level 19, 2 Market Street Sydney NSW 2000 Mailing Address - P O Box 1035 Dee Why NSW 2099 By Fax - 61 2 9984 0279
Registered Office: Level 19, 2 Market Street, Sydney NSW 2000, Australia Tel: 61 2 9286 5555 Fax: 61 2 9286 5599 www.astronchem.com