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ASPIRE MINING LIMITED — AGM Information 2009
Oct 27, 2009
64354_rns_2009-10-27_eb9e0b52-7fec-433d-80c9-c9e200a9675f.pdf
AGM Information
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WINDY KNOB RESOURCES LIMITED ACN 122 417 243
NOTICE OF ANNUAL GENERAL MEETING
TIME : 9.00 am (WST) DATE : Monday, 30 November 2009 PLACE : Level 8, Exchange Plaza 2 The Esplanade PERTH WA 6000
This Notice of Meeting should be read in its entirety. If Shareholders are in doubt as to how they should vote, they should seek advice from their professional advisers prior to voting.
Should you wish to discuss the matters in this Notice of Meeting please do not hesitate to contact the Company Secretary on (+61 8) 6460 4960.
CONTENTS PAGE
| Notice of Annual General Meeting (setting out the proposed resolutions) | 3 |
|---|---|
| Explanatory Statement (explaining the proposed resolutions) | 5 |
| Glossary | 7 |
| Proxy Form | 8 |
| TIME AND PLACE OF MEETING AND HOW TO VOTE |
VENUE
The Annual General Meeting of the Shareholders to which this Notice of Meeting relates will be held at 9.00 am (WST) on Monday, 30 November 2009 at:
Level 8, Exchange Plaza
2 The Esplanade PERTH WA 6000
YOUR VOTE IS IMPORTANT
The business of the Annual General Meeting affects your shareholding and your vote is important.
VOTING IN PERSON
To vote in person, attend the Annual General Meeting on the date and at the place set out above.
VOTING BY PROXY
To vote by proxy, please complete and sign the enclosed Proxy Form and return by:
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(a) post to Windy Knob Resources Limited, PO Box 281, West Perth, Western Australia, 6872; or
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(b) facsimile to the Company on facsimile number (+61 8) 9324 3045,
so that it is received not later than 9.00 am (WST) on Saturday, 28 November 2009.
Proxy Forms received later than this time will be invalid.
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NOTICE OF ANNUAL GENERAL MEETING
Notice is given that the Annual General Meeting of Shareholders will be held at 9.00 am (WST) on Monday, 30 November 2009 at Level 8, Exchange Plaza, 2 The Esplanade, Perth, Western Australia.
The Explanatory Statement to this Notice of Meeting provides additional information on matters to be considered at the Annual General Meeting. The Explanatory Statement and the Proxy Form are part of this Notice of Meeting.
The Directors have determined pursuant to Regulation 7.11.37 of the Corporations Regulations 2001 (Cth) that the persons eligible to vote at the Annual General Meeting are those who are registered Shareholders of the Company at 9.00 am (WST) on Saturday, 28 November 2009.
Terms and abbreviations used in this Notice of Meeting and Explanatory Statement are defined in the Glossary.
AGENDA
ORDINARY BUSINESS
Financial Statements and Reports
To receive and consider the annual financial report of the Company for the financial year ended 30 June 2009 together with the declaration of the directors, the directors’ report, the remuneration report and the auditor’s report.
1. RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
To consider and, if thought fit, to pass, with or without amendment, the following resolution as a non-binding resolution :
“That, for the purpose of Section 250R(2) of the Corporations Act and for all other purposes, approval is given for the adoption of the remuneration report as contained in the Company’s annual financial report for the financial year ended 30 June 2009.”
2. RESOLUTION 2 – RE-ELECTION OF DIRECTOR – JAMES ROBINSON
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, for the purpose of clause 13.4 of the Constitution and for all other purposes, James Robinson, a Director who was appointed on 30 September 2009, retires, and being eligible, is re-elected as a Director.”
3. RESOLUTION 3 – RE-ELECTION OF DIRECTOR – RUSSELL LYNTON-BROWN
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, for the purpose of clause 13.2 of the Constitution and for all other purposes, Russell Lynton-Brown, a Director who retires by rotation, and being eligible, is re-elected as a Director.”
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DATED: 28 OCTOBER 2009
BY ORDER OF THE BOARD
JAMES ROBINSON WINDY KNOB RESOURCES LIMITED DIRECTOR / COMPANY SECRETARY
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EXPLANATORY STATEMENT
This Explanatory Statement has been prepared for the information of the Shareholders in connection with the business to be conducted at the Annual General Meeting to be held at 9.00 am (WST) on Monday, 30 November 2009 at Level 8, Exchange Plaza, 2 The Esplanade, Perth, Western Australia.
This purpose of this Explanatory Statement is to provide information which the Directors believe to be material to Shareholders in deciding whether or not to pass the Resolutions in the Notice of Meeting.
1. FINANCIAL STATEMENTS AND REPORTS
In accordance with the Constitution, the business of the Annual General Meeting will include receipt and consideration of the annual financial report of the Company for the financial year ended 30 June 2009 together with the declaration of the directors, the directors’ report, the remuneration report and the auditor’s report.
The Company is no longer required to provide a hard copy of the Company’s annual financial report to Shareholders unless a Shareholder has specifically elected to receive a printed copy. This may result in reducing the Company’s printing costs.
Whilst the Company will not provide a hard copy of the Company’s annual financial report unless specifically requested to do so, Shareholders may view the Company annual financial report on its website at www.windyknobresources.com.au.
2. RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
The Corporations Act requires that at a listed company’s annual general meeting, a resolution that the remuneration report be adopted must be put to the shareholders. However, such a resolution is advisory only and does not bind the Directors or the Company.
The remuneration report sets out the Company’s remuneration arrangements for the Directors and senior management of the Company. The remuneration report is part of the Directors’ report contained in the annual financial report of the Company for the financial year ending 30 June 2009.
A reasonable opportunity will be provided for discussion of the remuneration report at the Annual General Meeting.
3. RESOLUTION 2 – RE-ELECTION OF DIRECTOR – JAMES ROBINSON
Clause 13.4 of the Constitution allows the Directors to appoint at any time a person to be a Director as an addition to the existing Directors, but only where the total number of Directors does not at any time exceed the maximum number specified by the Constitution.
Any Director so appointed holds office only until the next following annual general meeting and is then eligible for re-election.
James Robinson will retire in accordance with clause 13.4 of the Constitution and being eligible seeks re-election.
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A summary of Mr Robinson’s qualifications and experience is contained in the directors’ report in the annual financial report of the Company for the financial year ended 30 June 2009.
4. RESOLUTION 3 – RE-ELECTION OF DIRECTOR – RUSSELL LYNTON-BROWN
Clause 13.2 of the Constitution requires that if the Company has three or more Directors, one third (or the number nearest one-third) of those Directors must retire at each annual general meeting, provided always that no Director (except a Managing Director) shall hold office for a period in excess of 3 years, or until the third annual general meeting following his or her appointment, whichever is the longer, without submitting himself or herself for re-election.
The Company currently has 3 Directors and accordingly 1 must retire.
A Director who retires by rotation under clause 13.2 of the Constitution is eligible for re-election.
Russell Lynton-Brown retires by rotation and seeks re-election.
A summary of Mr Lynton-Brown’s qualifications and experience is contained in the directors’ report in the annual financial report of the Company for the financial year ended 30 June 2009.
5. ENQUIRIES
Shareholders are required to contact James Robinson on (+61 8) 6460 4960 if they have any queries in respect of the matters set out in these documents.
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GLOSSARY
$ means Australian dollars.
Annual General Meeting means the meeting convened by the Notice of Meeting.
ASIC means the Australian Securities and Investments Commission.
ASX means ASX Limited.
ASX Listing Rules means the Listing Rules of ASX.
Board means the current board of directors of the Company.
Business Day means Monday to Friday inclusive, except New Year’s Day, Good Friday, Easter Monday, Christmas Day, Boxing Day, and any other day that ASX declares is not a business day.
Company means Windy Knob Resources Limited (ACN 122 417 243).
Constitution means the Company’s constitution.
Corporations Act means the Corporations Act 2001 (Cth).
Directors means the current directors of the Company.
Explanatory Statement means the explanatory statement accompanying the Notice of Meeting.
Notice of Meeting or Notice of Annual General Meeting means this notice of annual general meeting including the Explanatory Statement.
Resolutions means the resolutions set out in the Notice of Meeting, or any one of them, as the context requires.
Share means a fully paid ordinary share in the capital of the Company.
Shareholder means a holder of a Share.
WST means Western Standard Time as observed in Perth, Western Australia.
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PROXY FORM
APPOINTMENT OF PROXY WINDY KNOB RESOURCES LIMITED ACN 122 417 243
ANNUAL GENERAL MEETING
I/We of
Appoint
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being a member of Windy Knob Resources Limited entitled to attend and vote at the Annual General Meeting, hereby Name of proxy OR
Mark this box if you wish to appoint the Chair of the Annual General Meeting as your proxy
or failing the person so named or, if no person is named, the Chair of the Annual General Meeting, or the Chair’s nominee, to vote in accordance with the following directions, or, if no directions have been given, as the proxy sees fit, at the Annual General Meeting to be held at 9.00 am (WST) on Monday, 30 November 2009 at Level 8, Exchange Plaza, 2 The Esplanade, Perth, Western Australia, and at any adjournment thereof.
If no directions are given, the Chair will vote in favour of all the Resolutions.
Voting on Business of the Annual General Meeting
| FOR | FOR | FOR | AGAINST | AGAINST | AGAINST | ABSTAIN | ABSTAIN | ABSTAIN |
|---|---|---|---|---|---|---|---|---|
| is | ||||||||
| % | ||||||||
Resolution 1 – Adoption of Remuneration Report Resolution 2 – Re-election of Director - James Robinson Resolution 3 – Re-election of Director - Russell Lynton-Brown
If two proxies are being appointed, the proportion of voting rights this proxy represents is
Signed this day of 2009
By:
Individuals and joint holders Companies (affix common seal if appropriate) Signature Director Signature Director/Company Secretary Signature Sole Director and Sole Company Secretary
Individuals and joint holders
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WINDY KNOB RESOURCES LIMITED ACN 122 417 243
Instructions for Completing ‘Appointment of Proxy’ Form
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A member entitled to attend and vote at an Annual General Meeting is entitled to appoint not more than two proxies to attend and vote on a poll on their behalf. The appointment of a second proxy must be done on a separate copy of the Proxy Form. Where more than one proxy is appointed, such proxy must be allocated a proportion of the member’s voting rights. If a member appoints two proxies and the appointment does not specify this proportion, each proxy may exercise half the votes. A duly appointed proxy need not be a member of the Company.
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Where a member’s holding is in one name the holder must sign. Where the holding is in more than one name, all members should sign.
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Where a Proxy Form or form of appointment of corporate representative is lodged and is executed under a power of attorney, the power of attorney must be lodged in like manner as this Proxy Form.
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Corporate members should comply with the execution requirements set out on the Proxy Form or otherwise with the provisions of Section 127 of the Corporations Act. Section 127 of the Corporations Act provides that a company may execute a document without using its common seal if the document is signed by:
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2 directors of the company;
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a director and a company secretary of the company; or
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for a proprietary company that has a sole director who is also the sole company secretary – that director.
For the Company to rely on the assumptions set out in Section 129(5) and (6) of the Corporations Act, a document must appear to have been executed in accordance with Section 127(1) or (2). This effectively means that the status of the persons signing the document or witnessing the affixing of the seal must be set out and conform to the requirements of Section 127(1) or (2) as applicable. In particular, a person who witnesses the affixing of a common seal and who is the sole director and sole company secretary of the company must state that next to his or her signature.
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Completion of a Proxy Form will not prevent individual members from attending the Annual General Meeting in person if they wish. Where a member completes and lodges a valid Proxy Form and attends the Annual General Meeting in person, then the proxy’s authority to speak and vote for that member is suspended while the member is present at the Annual General Meeting.
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To vote by proxy, please complete and sign the enclosed Proxy Form and return by:
-
(a) post to Windy Knob Resources Limited, PO Box 281, West Perth, Western Australia, 6872; or
-
(b) facsimile to the Company on facsimile number (+61 8) 9324 3045,
so that it is received not later than 9.00 am (WST) on Saturday, 28 November 2009. Proxy forms received later than this time will be invalid.
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