Arvind SmartSpaces Limited — AGM Information 2019

Jul 11, 2019

Arvi 11 D SMAITSPACES

11thJuly, 2019

BSE Limited Listing Dept. / Dept. of Corporate Services, Phiroze Jeejeebhoy Towers, Dalal Street, Mumbai - 400 001.

Security Code : 539301 Security ID : ARVSMART

National Stock Exchange of India Ltd. Listing Dept.,Exchange Plaza, 5th Floor, Plot No. C/1, G. Block, Bandra - Kurla Complex, Bandra (E), Mumbai - 400 051.

Symbol : ARVSMART

Dear Sirs,

Sub: Submission under Regulation 47 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.

Pursuant to Regulation 47 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, we enclose herewith copy of the newspaper advertisement published in The Financial Express on 11thJuly, 2019 regarding Notice of AGM, remote e-voting instructions and book closure for your information and records.

Thanking you,

Yours faithfully,

For Arvind SmartSpaces Limited

Prakash Makwana YCompany Secretary

Encl.: As above.

Arvind Smartspaces Limited Regd. Office : 24. Government Servant Society. Near Municipal Market Off C. G. Road. Navrangpura. Ahmedabad. 380 009, India Tel.: +91 79 30137000 Fax: +91 79 30137021

L3 , 3pC112, dl. qq /GI ES, ocie 4t toitkittm. ;;Is4tita

Ai*V1f1D si 11A( I SPACES

ON: Arvind SmartSpaces Limited L45201CJ2008PLC055771

Off Phone Regd.Off.: Website: 24, Government Servants' Society. Near Municipal Market, C. G. Road. Navrangpura. Ahmedabad-380009. - 079 68267000 Fax - 079 68267021 www.arvindsmartspaces.comEmail: investor@arvindinfra.com

NOTICE

NOTICE Arvind Dr. and 5"" August. is hereby given that the 11th Annual General Meeting ("AGM") of the members of SmartSpaces Limited ("the Company") is scheduled to be held on Monday, 2019 at 10:00 a.m. at H. T. Parekh HalL Ahmedabad Management Association, Vikram Sarabhai Marg. Ahmedabad - 380015. Gujarat. India to transact the Ordinary Special businesses as set out in the Notice of AGM.

The whose Physical who 10"' Attendance Participant(s) available Annual Report for FY 2018-19 including the Notice of AGM. Proxy Form and Slip has been sent on 8th July. 2019 by electronic mode to those members e-mail IDs are registered with the Company or the Depository Participant(s). copy of the Annual Report has been sent by permitted mode to those members have not got their e-mail IDs registered with the Company or Depository and the dispatch of Annual Report to such members completed on July. 2019. The copy of Notice of AGM along with e-vodng instructions is also on the website at www.arvindsmartspaces.comand at www.evoting.nsdl.com.

attend of the A member Company. commencement entitled to attend and vote at the meeting is entitled to appoint a proxy to and vote instead of himself/herself and the proxy need not be a member of the Proxies in order to be effective. should be deposited at the Registered Office Company, duly completed and signed, not less than 48 hours before the of the AGM.

20 of the of India. vote required In compliance Companies Secretarial with provisions of Section 108 of the Companies Act, 2013 read with Rule the Companies (Management and Administration) Rules, 2014. as amended by the (Management and Administration) Amendment Rules, 2015. Regulation 44 of SRI (Listing Obligations and Disclosure Requirements) Regulations. 2015 and Standard on General Meetings issued by The Institute of Company Secretaries the Company is providing remote e-voting facility to its members to cast their by electronic means on all the resolutions set forth in the Notice. The details as pursuant to the above mentioned provisions are given under:

I	Date of Completion of sending of Noticesthrough e-mail and physical mode	Wednesday 10th July, 2019
2—	Date and time of commencement of remotee-voting	From 9:00 a.m. (1ST)-Friday. 2"" August, 2019
3	Date and time of end of remote e-voting	Up to 5:00 p.m. (IST)Sunday. 4'" August. 2019
4	Cut-off date	Monday. 29"' July, 2019
5	Remote e-voting shall not be allowed beyond	5:00 p.m. (1ST)Sunday. 4th August. 2019
6	Scrutinizer	Mr. Hitesh Buch. PCS(CP No.8195)
7	Contact details of the person at NSDLtoresponsibleaddressthegrievancesconnected to e-voting	Ms. Pallavi Mahatre. Manager.email : evotine@nsdl.co.inor call on Toll free No.:1800-222-990

The members may note that: (a) The facility for voting ballot / polling paper shall be made available at the venue who have cast their vote by remote e-voting prior to shall not be entitled to cast their vote again; (c) The person register of members or beneficiary owners maintained cut-off date only shall be entitled to avail the facility AGM venue by electronic voting system / ballot / polling through electronic voting system / of the AGM; (b) The members AGM may also attend the AGM but whose name is entered in the by the depositories as on the of remote e-voting or voting at the paper.

Any person who acquires shares of the Company and after the dispatch of AGM Notice and holds shares 29th July, 2019, may obtain Login ID and password evoting@nsdl.co.in or ahmedabad@linkintime.co.in. becomes a member of the Company as on the cut-off date i.e. Monday. by sending request at

the Register of Members and Share from Tuesday. 30' July. 2019 to purpose of payment of dividend on 31" March, 2019 and Annual The dividend as recommended or after 5th August. 2019. Pursuant to Section 91 of the Companies Act. 2013. Transfer Books of the Company will remain closed Monday. 5"' August. 2019 (both days inclusive) for the the Equity Shares of the Company for the year ended General Meeting to be held on Monday. 5' August. 2019. by the Board. if approved at the AGM. will be paid on

shall be declared on or before the Scrutinizer's Report shall be and on the Company's website where the Company's shares are The result of the e-voting / voting at AGM Wednesday, 7" August. 2019. The results declared and made available at the Registered Office of the Company and shall also be communicated to stock exchanges listed.

Place: Ahmedabad Date: 10th July. 2019 By order of the Board of Directors Prakash Makwana Company Secretary