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ARIKA RESOURCES LIMITED — AGM Information 2012
Mar 7, 2012
64420_rns_2012-03-07_058c11d3-b5ef-4bde-8784-250ac68850ee.pdf
AGM Information
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PLD CORPORATION LIMITED ACN 086 839 992
NOTICE OF ANNUAL GENERAL MEETING
EXPLANATORY STATEMENT
PROXY FORM
TIME : 10.00 am (WST) DATE : Thursday 29 March 2012 PLACE : Suite 6 245 Churchill Avenue SUBIACO WA 6008
This Notice of Meeting should be read in its entirety. If Shareholders are in doubt as to how they should vote, they should seek advice from their professional advisers prior to voting.
Should you wish to discuss the matters in this Notice of Meeting please do not hesitate to contact the Company Secretary on (+61 8) 9217 3300.
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CONTENTS PAGE
| Notice of Annual General Meeting (setting out the proposed Resolutions) | 3 |
|---|---|
| Explanatory Statement (explaining the proposed Resolutions) | 5 |
| Glossary | 8 |
| Proxy Form | 9 |
TIME AND PLACE OF MEETING AND HOW TO VOTE
VENUE
The Annual General Meeting of the Shareholders to which this Notice of Meeting relates will be held at 10.00 am (WST) on Thursday 29 March 2012 at:
Suite 6 245 Churchill Avenue SUBIACO WA 6008
YOUR VOTE IS IMPORTANT
The business of the Annual General Meeting affects your shareholding and your vote is important.
VOTING IN PERSON
To vote in person, attend the Annual General Meeting on the date and at the place set out above.
VOTING BY PROXY
To vote by proxy, please complete and sign the enclosed Proxy Form and either:
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(a) deliver the proxy form:
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(i) by hand to the Company’s registered office at Suite 6, 245 Churchill Avenue, Subiaco, Western Australia 6008;
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(ii) by post to PLD Corporation Limited, PO Box 1273, Subiaco, Western Australia 6904; or
(b) by facsimile to the Company on facsimile number (+61 8) 9388 3006.
so that it is received not later than 10.00 am (WST) on Tuesday 27 March 2012.
Proxy Forms received later than this time will be invalid.
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NOTICE OF ANNUAL GENERAL MEETING
Notice is given that the Annual General Meeting of Shareholders of PLD Corporation Limited will be held at 10.00 am (WST) on Thursday 29 March 2012 at Suite 6, 245 Churchill Avenue, Subiaco, Western Australia.
The Explanatory Statement to this Notice of Meeting provides additional information on matters to be considered at the Annual General Meeting. The Explanatory Statement forms part of this Notice of Meeting.
The Directors have determined pursuant to Regulation 7.11.37 of the Corporations Regulations 2001 (Cth) that the persons eligible to vote at the Annual General Meeting are those who are registered Shareholders of the Company at 5.00 pm (WST) on Tuesday 27 March 2012. Terms and abbreviations used in this Notice of Meeting and Explanatory Statement are defined in the Glossary.
AGENDA
ORDINARY BUSINESS
Financial Statements and Reports
To receive and consider the annual financial report of the Company for the financial years ended 30 June 2009, 2010 and 2011 together with the declaration of the directors, the directors’ report, the remuneration report and the auditor’s report for each financial year.
1. RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, for the purpose of Section 250R(2) of the Corporations Act and for all other purposes, approval is given for the adoption of the remuneration report as contained in the Company’s annual financial report for the financial year ended 30 June 2011.”
Note : The vote on this Resolution is advisory only and does not bind the Directors or the Company.
Voting exclusion statement: The Company will disregard any votes cast on Resolution 1 by or on behalf of a member of the Company’s key management personnel (including the Directors), details of whose remuneration are included in the Remuneration Report (“ KMP ”) and their closely related parties (such as close family members and any controlled companies of those persons) (collectively referred to as a “ Restricted Voter ”). However, the Company need not disregard a vote if:
(a) it is cast by a person as a proxy appointed in writing that specifies how the proxy is to vote on Resolution 1 ; and
(b) it is not cast on behalf of a Restricted Voter. If you appoint the person chairing the meeting and you are not a Restricted Voter, by marking the box on, and submitting, the Proxy Form you authorise the person chairing the meeting to exercise the proxy even though Resolution 1 is connected directly or indirectly with the remuneration of a KMP, and you will be taken to have directed him to vote in accordance with his stated intention to vote in favour of Resolution 1. If you do not want your vote exercised in favour of Resolution 1 you should direct the person chairing the meeting to vote “against”, or abstain from voting, on this Resolution.
2. RESOLUTION 2 – RE-ELECTION OF DIRECTOR, MICHAEL POLLAK
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, for the purpose of clause 13.2 of the Constitution and ASX Listing Rule 14.4, Mr Michael Pollak, a Director who retires by rotation, and being eligible, is re-elected as a Director.”
3. RESOLUTION 3 – APPOINTMENT OF AUDITORS
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“To ratify the appointment of Stantons International Audit and Consulting Pty Ltd (SIAC) (who trade as Stantons International) as auditors of the Company with effect from 7 February 2012 being the date that the ASIC approved the resignation of previous auditors Grant Thornton NSW.”
DATED: 28 FEBRUARY 2012
BY ORDER OF THE BOARD
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NEIL HACKETT COMPANY SECRETARY
EXPLANATORY STATEMENT
This Explanatory Statement has been prepared for the information of the Shareholders in connection with the business to be conducted at the Annual General Meeting to be held at 10.00 am (WST) on Thursday 29 March 2012 at Suite 6, 245 Churchill Avenue, Subiaco, Western Australia.
The purpose of this Explanatory Statement is to provide information which the Directors believe to be material to Shareholders in deciding whether or not to pass the Resolutions in the Notice of Meeting.
FINANCIAL STATEMENTS AND REPORTS
In accordance with the Constitution, the business of the Annual General Meeting will include receipt and consideration of the annual financial report of the Company for the financial years ended 30 June 2009, 2010 and 2011 together with the declaration of the Directors, the Directors’ report, the remuneration report and the auditor’s report.
In accordance with amendments to the Corporations Act the Company is no longer required to provide a hard copy of the Company’s annual financial report to Shareholders unless a Shareholder has specifically elected to receive a printed copy. These amendments may result in reducing the Company’s printing costs.
Whilst the Company will not provide a hard copy of the Company’s annual financial report unless specifically requested to do so, Shareholders may view the Company annual financial report on its website at http://www.pldcorporation.com.au.
No resolution is required for this item, but Shareholders will be given the opportunity to ask questions and to make comments on the management and performance of the Company.
RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
In accordance with section 250R(2) of the Corporations Act the Company is required to present to its Shareholders the Remuneration Report as disclosed in the Company's 2011 Annual Report.
The vote on the Resolution is advisory only and does not bind the Directors or the Company. The Remuneration Report is set out in the Company’s 2011 Annual Report and is also available on the Company’s website http://www.pldcorporation.com.au.
However, if at least 25% of the votes cast are against adoption of the Remuneration Report at the 2012 AGM, and then again at the 2013 AGM, the Company will be required to put a resolution to the 2013 AGM, to approve calling an extraordinary general meeting ( spill resolution ). If more than 50% of Shareholders vote in favour of the spill resolution, the Company must convene an extraordinary general meeting ( spill meeting ) within 90 days of the 2013 AGM. All of the Directors who were in office when the 2013 Directors’ Report was approved, other than the Managing Director, will (if desired) need to stand for re-election at the spill meeting.
The Remuneration Report explains the Board policies in relation to the nature and level of remuneration paid to KMPs (including Directors), and sets out remuneration details, service agreements and the details of any share based compensation.
Voting
Note that a voting exclusion applies to Resolution 1 in the terms set out in the Notice of Meeting. In particular, the Directors and other Restricted Voters must not vote on this Resolution and must not cast a vote as proxy, unless the appointment gives a direction on how to vote, or the proxy is given to the Chairman and you mark the box on, and submit, the Proxy Form, authorising the Chairman to exercise the proxy even though Resolution 1 is connected directly or indirectly with the remuneration of a KMP and that in doing so you will be taken to have directed him to vote in accordance with his stated intention to vote in favour of Resolution 1.
Shareholders are urged to carefully read the Proxy Form and provide a direction to the proxy on how to vote on this Resolution.
RESOLUTION 2 – RE-ELECTION OF DIRECTOR – MICHAEL POLLAK
Mr Pollak holds a bachelor of Commerce, is a chartered accountant and has an MBA in strategy from the Australian Graduate School of Management. Michael commenced his career at PricewaterhouseCoopers 15 years ago. Michael has gained valuable experience in both Sydney and London in general management, audit, insolvency, corporate advisory and strategy across a wide range of industries, including financial services, professional services, retail, mining and manufacturing. Michael has been involved in the recapitalisation of a number of ASX-listed companies. Mr Pollak is currently a Director of Ethan Minerals Ltd (Subject to Deed of Company Arrangement) and Frigrite Limited, companies he is in the process of recapitalising, both of which are listed on the ASX.
The Constitution requires that if the Company has three or more Directors, one third (or the number nearest one-third) of those Directors must retire at each annual general meeting, provided always that no Director (except a Managing Director) shall hold office for a period in excess of 3 years, or until the third annual general meeting following his or her appointment, whichever is the longer, without submitting himself or herself for re-election.
The Company currently has 3 Directors and accordingly one Director must retire.
A Director who retires by rotation under clause 13.2 of the Constitution is eligible for re-election. Mr Michael Pollak retires by rotation and seeks re-election.
The Directors (excluding Michael Pollak) recommend that shareholders vote for Resolution 2.
RESOLUTION 3 – RATIFICATION OF APPOINTMENT OF AUDITORS
At the conclusion of the external administration of the Company the directors sought to replace the Company’s historical auditors, Grant Thornton NSW, with Stantons International Audit and Consulting Pty Ltd (SIAC) (who trade as Stantons International). The ASIC approved the resignation of previous auditors Grant Thornton NSW on 7 February 2012 and, having received consent to act as auditors from SIAC, the Board resolved and appointed Stantons International as auditors of the Company with effect from the date of ASIC approval being 7 February 2012. Shareholder approval is sought to ratify the appointment of Stantons International.
ENQUIRIES
Shareholders are asked to contact Mr Neil Hackett, Company Secretary, on (+ 61 8) 9217 3300 if they have any queries in respect of the matters set out in these documents.
GLOSSARY
$ means Australian dollars.
ASX means Australia Stock Exchange Limited (ABN 98 008 624 691).
ASX Listing Rules or Listing Rules means the listing rules of ASX.
Annual General Meeting means the meeting convened by the Notice of Meeting.
Board means the current board of directors of the Company.
Company and PLD means PLD Corporation Limited (ACN 086 839 992).
Constitution means the Company’s constitution.
Corporations Act means the Corporations Act 2001 (Cth).
Directors means the current directors of the Company.
Explanatory Statement means the explanatory statement accompanying the Notice of Meeting.
Notice of Meeting or Notice of Annual General Meeting means this notice of annual general meeting including the Explanatory Statement.
Remuneration Report means the Remuneration Report as set out in the Company’s 2011 Annual Report and is also available on the Company’s website http://www.pldcorporation.com.au.
Resolutions means the resolutions set out in the Notice of Meeting, or any one of them, as the context requires.
Restricted Voter means a member of the Company’s key management personnel (including the Directors) details of whose remuneration are included in the Remuneration Report and their closely related parties (such as close family members and any controlled companies of those persons).
Share means a fully paid ordinary share in the capital of the Company.
Shareholder means a holder of a Share.
WST means Western Standard Time as observed in Perth, Western Australia.
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PLD Corporation Limited ABN 92 086 839 992
Lodge your vote:
By Mail:
PLD Corporation Limited PO Box 1273 Subiaco, Western Australia 6904
By Hand:
000001 000 PLD MR SAM SAMPLE FLAT 123 123 SAMPLE STREET THE SAMPLE HILL SAMPLE ESTATE SAMPLEVILLE VIC 3030
PLD Corporation Limited Suite 6, 245 Churchill Avenue Subiaco, Western Australia 6008
Alternatively you can fax your form to (within Australia) 08 9388 3006 (outside Australia) +61 8 9388 3006
For all enquiries call:
(within Australia) 1300 850 505 (outside Australia) +61 3 9415 4000
Proxy Form
For your vote to be effective it must be received by 10.00 am (WST) Tuesday 27 March 2012
How to Vote on Items of Business
All your securities will be voted in accordance with your directions.
Appointment of Proxy
Voting 100% of your holding: Direct your proxy how to vote by marking one of the boxes opposite each item of business. If you do not mark a box your proxy may vote as they choose. If you mark more than one box on an item your vote will be invalid on that item.
Voting a portion of your holding: Indicate a portion of your voting rights by inserting the percentage or number of securities you wish to vote in the For, Against or Abstain box or boxes. The sum of the votes cast must not exceed your voting entitlement or 100%.
Appointing a second proxy: You are entitled to appoint up to two proxies to attend the meeting and vote on a poll. If you appoint two proxies you must specify the percentage of votes or number of securities for each proxy, otherwise each proxy may exercise half of the votes. When appointing a second proxy write both names and the percentage of votes or number of securities for each in Step 1 overleaf.
A proxy need not be a securityholder of the Company.
Signing Instructions
Individual: Where the holding is in one name, the securityholder must sign.
Joint Holding: Where the holding is in more than one name, all of the securityholders should sign.
Power of Attorney: If you have not already lodged the Power of Attorney with the registry, please attach a certified photocopy of the Power of Attorney to this form when you return it.
Companies: Where the company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. If the company (pursuant to section 204A of the Corporations Act 2001) does not have a Company Secretary, a Sole Director can also sign alone. Otherwise this form must be signed by a Director jointly with either another Director or a Company Secretary. Please sign in the appropriate place to indicate the office held. Delete titles as applicable.
Attending the Meeting
Bring this form to assist registration. If a representative of a corporate securityholder or proxy is to attend the meeting you will need to provide the appropriate “Certificate of Appointment of Corporate Representative” prior to admission. A form of the certificate may be obtained from Computershare or online at www.investorcentre.com under the information tab, "Downloadable Forms".
Comments & Questions: If you have any comments or questions for the company, please write them on a separate sheet of paper and return with this form.
Turn over to complete the form
View the annual report:
Update your securityholding, 24 hours a day, 7 days a week:
www.investorcentre.com
Your secure access information is:
www.pldcorporation.com.au
SRN/HIN: I9999999999
PLEASE NOTE: For security reasons it is important that you keep your SRN/HIN confidential.
916CR_0_Sample_Proxy/000001/000001
MR SAM SAMPLE FLAT 123 123 SAMPLE STREET THE SAMPLE HILL SAMPLE ESTATE SAMPLEVILLE VIC 3030
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I9999999999
Change of address. If incorrect, mark this box and make the correction in the space to the left. Securityholders sponsored by a I9999999999 broker (reference number commences with ’ X ’) should advise your broker of any changes. I 9999999999 I ND
Proxy Form
Please mark to indicate your directions
Appoint a Proxy to Vote on Your Behalf
XX
I/We being a member/s of PLD Corporation Limited hereby appoint
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the Chairman OR of the Meeting
PLEASE NOTE: Leave this box blank if you have selected the Chairman of the Meeting. Do not insert your own name(s).
or failing the individual or body corporate named, or if no individual or body corporate is named, the Chairman of the Meeting, as my/our proxy to act generally at the meeting on my/our behalf and to vote in accordance with the following directions (or if no directions have been given, as the proxy sees fit) at the Annual General Meeting of PLD Corporation Limited to be held at Suite 6, 245 Churchill Avenue, Subiaco WA 6008 on Thursday 29 March 2012 at 10.00 am (WST) and at any adjournment of that meeting.
Important for Resolution 1 - If the Chairman of the Meeting is your proxy or is appointed as your proxy by default
By marking this box, you are directing the Chairman of the Meeting to vote in accordance with the Chairman's voting intentions on Resolution 1 as set out below and in the Notice of Meeting. If you do not mark this box, and you have not directed your proxy how to vote on Resolution 1 , the Chairman of the Meeting will not cast your votes on Resolution 1 and your votes will not be counted in computing the required majority if a poll is called on this item. If you appoint the Chairman of the Meeting as your proxy you can direct the Chairman how to vote by either marking the boxes in Step 2 below (for example if you wish to vote against or abstain from voting) or by marking this box (in which case the Chairman of the Meeting will vote in favour of Resolution 1).
The Chairman of the Meeting intends to vote all available proxies in favour of Resolution 1.
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I/We direct the Chairman of the Meeting to vote in accordance with the Chairman's voting intentions on Resolution 1 (except where I/we have indicated a different voting intention below) and acknowledge that the Chairman of the Meeting may exercise my proxy even though Resolution 1 is connected directly or indirectly with the remuneration of a member of key management personnel.
Items of Business
PLEASE NOTE: If you mark the Abstain box for an item, you are directing your proxy not to vote on your behalf on a show of hands or a poll and your votes will not be counted in computing the required majority.
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ORDINARY BUSINESS
| Resolution | 1 | - | Adoption of Remuneration Report |
|---|---|---|---|
| Resolution | 2 | - | Re-election of Director, Michael Pollak |
| Resolution | 3 | - | Appointment of Auditors |
The Chairman of the Meeting intends to vote all available proxies in favour of each item of business.
SIGN
Signature of Securityholder(s) This section must be completed.
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Individual or Securityholder 1 Securityholder 2 Securityholder 3
Sole Director and Sole Company Secretary Director Director/Company Secretary
Contact
Contact Daytime / /
Name Telephone Date
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P L D
PLD Corporation Limited ABN 92 086 839 992
000001 000 PLD MR SAM SAMPLE FLAT 123 123 SAMPLE STREET THE SAMPLE HILL SAMPLE ESTATE SAMPLEVILLE VIC 3030
Dear Securityholder,
We have been trying to contact you in connection with your securityholding in PLD Corporation Limited. Unfortunately, our correspondence has been returned to us marked “Unknown at the current address”. For security reasons we have flagged this against your securityholding which will exclude you from future mailings, other than notices of meeting.
Please note if you have previously elected to receive a hard copy Annual Report (including the financial report, directors’ report and auditor’s report) the dispatch of that report to you has been suspended but will be resumed on receipt of instructions from you to do so.
We value you as a securityholder and request that you supply your current address so that we can keep you informed about our Company. Where the correspondence has been returned to us in error we request that you advise us of this so that we may correct our records.
You are requested to include the following:
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Securityholder Reference Number (SRN);
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ASX trading code;
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Name of company in which security is held;
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Old address; and
New address.
Please ensure that the notification is signed by all holders and forwarded to our Share Registry at:
Computershare Investor Services Pty Limited GPO Box 2975 Melbourne Victoria 3001 Australia
Note: If your holding is sponsored within the CHESS environment you need to advise your sponsoring participant (in most cases this would be your broker) of your change of address so that your records with CHESS are also updated.
Yours sincerely
Neil Hackett
Company Secretary
916CR_0_Sample_Proxy/000001/000002/i