Amtex Limited — Proxy Solicitation & Information Statement 2025

Dec 9, 2025

AMTEX LIMITED

Notice of Extraordinary General Meeting

Notice is hereby given that Extraordinary General Meeting of the members of Amtex Limited (the "Company") will be held on Wednesday December 31, 2025 at 11.00 A.M. at registered office of the company P-225, Tikka Gali # 2 Montgomery Bazar Faisalabad to transact the following business:

ORDINARY BUSINESS

• 1. To confirm the minutes of Annual General Meeting held on October 28, 2025.
• 1. To elect 7 (seven) Directors of the Company as fixed by the Board for next term of 3 (three) years commencing from January 01, 2026 in accordance with the provisions of section 159 of the Companies Act, 2017. The names of retiring directors are as under and are eligible for re-election.
• 1-Khurram Iftikhar 2-Shahzad Iftikhar 3-Nadeem Iftikhar 4-Sohail Maqsood Ahmed 5-Muhammad Ahsan 6-Gul Muhammad Naz 7-Bushra Bibi
• 1. Any other business with the permission of the chair

NOTES: -

December 09, 2025 Muhammad Raza Farooq Faisalabad Company Secretary

• 1. Any person who seeks to contest elections to the office of the Director shall whether he/she is retiring or otherwise, file with the Company at its registered office, not later that 14 (fourteen) days before the date of the meeting, notice of his/her intention to offer himself/herself for election as a Director together with his/her consent to act as a Director as required under the provisions of the Companies Act 2017.
• 1. The Share Transfer Books of the Company will remain closed from 23-12-2025 to 31-12-2025 (both days inclusive). Transfers received at Vision Consulting Ltd, 3-C Lawrance Road, LDA Flats Lahore at the close of the business on 22-12-2025 will be treated in time.
• 1. A member entitled to attend and vote at the Extraordinary General Meeting is entitled to appoint another person as proxy to attend and vote instead of him. The proxy forms, in order to be effective, must be received at Company's registered office P-225, Tikka Gali # 2 Montgomery Bazar Faisalabad, not less than 48 hours before the meeting.
• 1. Members can avail video conference facility for attending the meeting at places other than the town in which general meeting is taking place. In this regard, please fill the enclosed consent for video conference facility and submit to registered address of the company, ten days (10) before holding of the general meeting. If Company receives consent from members holding in aggregate 10% or more shareholding residing at a geographical location, to participate in the meeting through video conference ten (10) days prior to the date of the meeting, Company will arrange a video conference facility in the city subject to availability of such facility in that city. The Company will intimate to members regarding venue of video conference facility at least five (5) days before the date of the meeting along with all the information necessary to enable them to access the facility.
• 1. Members are requested to notify immediately changes, if any, in their registered address.
• 1. CDC Account Holders will further have to follow the under mentioned guidelines as laid down by the Securities and Exchange Commission of Pakistan.
• 1. Members Pursuant to Companies (Postal Ballot) Regulations 2018, for the purpose of election of directors, where in case number of contestants are more than the number of directors to be elected, members will be allowed to exercise their right to vote by means of e-voting and through postal ballot in accordance with the requirements of section 143 and 144 of the Companies Act 2017 and the procedure contained in the aforesaid Regulations.
• 1. To attend the meeting virtually, a member is required to send an email to general.meetings@amtextile.com with email address, name, folio number, CNIC and number of shares held in his/her name with subject "Registration for EOGM of AMTEX". A Video link to join the meeting will be shared with a member whose email, containing all the required particulars, are received not later than 48 hours before the time of meeting.
• 1. Under Regulation 11 of the Ballot-Regulations, the Board of the Company has appointed M/s Zahid Jamil and Company, Chartered Accountants, to act as the Scrutinizer of the Company for the business of election of directors to be transacted in the meeting and to undertake other responsibilities as defined in Regulation 11A of the Ballot-Regulations.

For Attending the Meeting:

• i. In case of individuals, the account holder or sub-account holder and / or the person whose securities are in group account and their registration details are uploaded as per the Regulation, shall authenticate his identity by showing his original Computerized National Identity Card (CNIC) or original passport at the time of attending the Meeting.
• ii. In case of corporate entity, the Board of Directors' resolution / power of attorney with specimen signature of the nominee shall be produced (unless it has been provided earlier) at the time of the Meeting.

For Appointing Proxies:

• i. In case of individuals, the account holder or sub-account holder and / or the person whose securities are in group account and their registration details are uploaded as per the Regulations, shall submit the proxy form as per the above requirements.
• ii. The proxy form shall be witnessed by two persons whose names, addresses and CNIC numbers shall be mentioned on the form.
• iii. Attested copies of the CNIC or the passport of the beneficial owners and the proxy shall be furnished with the proxy form.
• iv. The proxy shall produce his original CNIC or original passport at the time of the Meeting. In case of corporate entity, the Board of Directors' resolution / power of attorney with specimen signature shall be submitted (unless it has been provided earlier) along with proxy form to the Company.

Statement under section 166 (3) of the Companies Act, 2017

Election of Directors

The term of the office of the present Board of Directors of the Company is expiring on December 31, 2025. In terms of Section159(1) of the Companies Act, 2017 ("Act") the Board of Directors has fixed the number of Directors at Seven (7) in Board Meeting to be elected in the Extraordinary General Meeting of the Company for a period of next three years. Any person who seeks to contest the election to the office of a Director, whether he/she is a retiring director or otherwise, shall file the following documents with the Company Secretary, at the Registered office of the Company, located at P-225, Tikka Gali # 2 Montgomery Bazar Faisalabad, not later than 14 days before the date of the Extraordinary General Meeting:

• a) Notice of his/her intention to offer himself/herself for the election to the office of Director in terms of section 159(3) of the Companies Act, 2017;
• b) Consent to Act as Director on Appendix to Form 9 as prescribed under the Act, and the Companies Regulations, 2024;
• c) A detailed profile along with his/her office address;
• d) Declaration confirming compliance with the requirements of the Listed Companies (Code of Corporate Governance) Regulations, 2019 and the eligibility criteria, as set out in section 153 of the Companies Act, 2017 to act as director or an independent director of a listed company;
• e) Attested copy of valid CNIC and NTN;
• f) Independent Director(s) will be elected through the process of election of director in terms of section 159 of the Act and they shall meet the criteria laid down in Section 166 of the Act, and the Companies (Manner and Selection of Independent Directors) Regulations, 2018 accordingly the following additional documents are required to be submitted by the candidates intending to contest election of directors as an independent director:
• Declaration by Independent Director(s) under Clause 6(3) of the Listed Companies (Code of Corporate Governance) Regulations, 2019;
• Undertaking on non-judicial stamp paper that he/she meets the requirements of subregulation (1) of Regulation 4 of the Companies (Manner and Selection of Independent Directors) Regulations, 2018.

The final list of contesting directors will be circulated not later than seven (7) days before the date of the Extraordinary General Meeting, in terms of Section 159(4). Further, the website of the company will also be updated with the required information.

FORM OF PROXY

Extraordinary General Meeting I / We
of
Amtex Ltd, being a member of hereby appoint
of
or failing him/her
of
member (s) of the Company, as my / our proxy in my / our absence to attend and vote for me / us and on my /our behalf at the Extraordinary General Meeting of the Company to be held on December 31, 2025 at 11:00 A.M. at Company's registered office P-225 Tikka Gali # 2 Montgomery Bazar Faisalabad. as witness my / our hand seal this day of	2025	Please Please
Signed by the said member		affix affixe revenue Revenue
in presence of		stamp Stamp Rs.5 Rs.5
Witness 1	Witness 2	Signature(s) of Member(s)
Signature witness of	Signature witness of
Name	Name
Address	Address
CNIC #	CNIC #
Please Quote:
Folio No Shares Held CDC A/C No.

IMPORTANT: Proxies in order to be effective, must be received at the Registered Office of the company at P-225, Tikka Gali # 2 Montgomery Bazar Faisalabad, not later than 48 hours before the time for holding the Extraordinary General Meeting and must be duly stamped, signed and witnessed.

Consent for video conference facility

Annual General Meeting

I/We	of		being a member (s) of Amtex Limited, holder of	ordinary
share (s) as per	registered Folio/CDS	Account No.	hereby opt for video conference facility at
CD S Accoun t No.

	Revenue Stamp of Appropriate Value

AMTEX LTD-POSTAL BALLOT FOR VOTING AT EOGM ON DEC,31 2025 AT 11:00 FSD

AMTEX LTD-POSTAL BALLOT FOR VOTING AT EOGM ON DEC,31 2025 AT 11:00 FSD
Name of Shareholder / Joint Shareholders
Registered Address
Number of Shares held folio number
CNIC NUMBER (copy to be attached)
Additional information and enclosures (In case of
Representative of body corporate, corporation & Federal
Govt.
I/we excecise my / our vote in respect of the following resolution through postal ballot
	No. of	No. of Votes
	Ordinary Shares used	(Number of voting Shares

	No. of	No. of Votes
	Ordinary	(Number of
Name of Directors	Shares used	voting Shares
	for voting in	X number of
	favor of the	Dircetors to
	Directors	be elcted

Notes;

1-Duly filled postal ballot should be sent to Amtex Ltd, P-225, Tikka Gali#2 Montgomery Bazar FSD or email at info@amtextile.com.

2- Copy of CNIC should be enclosed with the postal Ballot Form

3-Postal Ballot Form should reach chairman of the meeting on or before Dec 28, 2025.

4-Please indicate your vote by tikking relevant box.

5-Form has been placed on website www.amtextile.com.

6-Incomplete, unsigned, incorrect, defaced, torn mutilated, over written ballot paper will be rejected.

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Signature of Shareholder

Book Post

If undelivered please return to:

Amtex Limited P-225, Tikka Gali # 2 Montgomery Bazar Faisalabad Tel: +92 41 2623023 & 24