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AMBERTECH LIMITED — AGM Information 2009
Oct 21, 2009
64378_rns_2009-10-21_2ed89af1-0153-4a83-966b-e0955c091033.pdf
AGM Information
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Ambertech Limited ACN 079 080 158
Notice of Annual General Meeting (AGM)
Notice is hereby given that the AGM of Ambertech Limited (“the Company”) will be held at Long Reef Golf Club, Anzac Avenue, Collaroy on Wednesday 25 November 2009 at 11:30am.
Agenda
Ordinary Business
Item 1: Reports
To receive the Financial Report and the Reports of the Directors and Auditors thereon for the year ended 30 June 2009.
Item 2: Election of Directors
Resolution 1: Re‐election of Mr Peter Wallace as a Director
To consider, and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution:
“That Mr Peter Wallace, who retires by way of rotation in accordance with Article 6.1 of the Company’s Constitution, and, being eligible offers himself for election, is hereby re‐appointed a director of the Company.”
Resolution 2: Re‐election of Mr David Swift as a Director
To consider, and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution:
“That Mr David Swift, who retires by way of rotation in accordance with Article 6.1 of the Company’s Constitution, and, being eligible offers himself for election, is hereby re‐appointed a director of the Company.”
Item 3: Remuneration Report
Resolution 3
Non‐binding vote on the Directors’ Remuneration Report
To consider and, if thought fit, to pass, with or without amendment, the following resolution as a non‐ binding vote of shareholders:
“That pursuant to and in accordance with section 250R(2) of the Corporations Act the Directors’ Remuneration Report, as contained within the Directors’ Report, and remuneration policies disclosed therein be adopted.”
Other Business
To deal with any other business which may be brought forward in accordance with the Company’s Constitution and the Corporations Act 2001.
By order of the Board
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Robert Glasson Company Secretary 20 October 2009
Ambertech Limited ACN 079 080 158 Unit B, 5 Skyline Place, Frenchs Forest NSW 2086 Tel: 02 9452 8600 Fax: 02 9975 1368 Web: www.ambertech.com.au
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Ambertech Limited ACN 079 080 158
Explanatory Memorandum
This explanatory memorandum is intended to provide shareholders with sufficient information to assess the merits of the Resolutions contained in the accompanying Notice of Annual General Meeting (“Notice”) of the Company.
The Directors of the Company recommend shareholders read this explanatory memorandum in full before making any decision in relation to the resolutions. The following information should be noted in respect of the various matters contained in the accompanying Notice:
Resolution 1 – Re‐election of Mr Peter Wallace as a Director of the Company
Article 6.1 of the Company’s Constitution provides that at every Annual General Meeting of the Company one‐third of the Directors (other than the Managing Director) shall retire from office. A retiring Director is eligible for re‐election.
Accordingly, pursuant to Article 6.1 of the Company’s Constitution, Mr Peter Wallace, being a Director of the Company, retires by way of rotation and, being eligible, offers himself for re‐election as a Director of the Company.
Resolution 2 – Re‐election of Mr David Swift as a Director of the Company
Article 6.1 of the Company’s Constitution provides that at every Annual General Meeting of the Company any director (other than the Managing Director) who, if he does not retire, will at the conclusion of the meeting have been in office for 3 or more years and for 3 or more annual general meetings since last elected to office, shall retire from office. A retiring Director is eligible for re‐ election.
Accordingly, pursuant to Article 6.1 of the Company’s Constitution, Mr David Swift, being a Director of the Company, retires by way of rotation and, being eligible, offers himself for re‐election as a Director of the Company.
Resolution 3 ‐Non‐binding vote on the Directors’ Remuneration Report
Pursuant to Section 250R (2) of the Corporations Act, a resolution adopting the Directors’ Remuneration Report contained within the Directors’ Report must be put to the vote. Shareholders are advised that pursuant to Section 250R (3) of the Corporations Act, this resolution is advisory only and does not bind the Directors or the Company.
The Directors’ Remuneration Report is set out within the Directors’ Report. The Report:
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explains the Board’s policy for determining the nature and amount of remuneration of executive and non‐executive Directors and specified executives of the Company;
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sets out remuneration details for each Director and specified executive of the Company;
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details and explains any performance conditions applicable to the remuneration of executive Directors and specified executives of the Company; and
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provides an explanation of the option‐based compensation payments for each Director and specified executive of the Company.
A reasonable opportunity will be provided for discussion of the Directors’ Remuneration Report at the meeting.
The Board unanimously recommends that the shareholders vote in favour of adopting the Directors’ Remuneration Report.
Ambertech Limited ACN 079 080 158 Unit B, 5 Skyline Place, Frenchs Forest NSW 2086 Tel: 02 9452 8600 Fax: 02 9975 1368 Web: www.ambertech.com.au
All enquiries to: Telephone: 02 8280 7111
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ACN 079 080 158
LODGE YOUR VOTE
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By mail:
Ambertech Limited C/- Link Market Services Limited Locked Bag A14 Sydney South NSW 1235 Australia
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By fax: 02 9287 0309
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www.linkmarketservices.com.au
ONLINE
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ShAREhOLDER VOTING FORM
I/We being a member(s) of Ambertech Limited and entitled to attend and vote hereby appoint:
APPOINT A PROXY
STEP 1 APPOINT A PROXY the Chairman OR if you are NOT appointing the Chairman of the of the Meeting Meeting as your proxy, please write the name of the (mark box) person or body corporate (excluding the registered shareholder) you are appointing as your proxy or failing the person/body corporate named, or if no person/body corporate is named, the Chairman of the Meeting, as my/our proxy and to vote for me/us on my/our behalf at the Annual General Meeting of the Company to be held at 11:30am on Wednesday, 25 November 2009, at Long Reef Golf Club, Anzac Avenue, Collaroy, NSW and at any adjournment or postponement of the meeting.
Proxies will only be valid and accepted by the Company if they are signed and received no later than 48 hours before the meeting. Please read the voting instructions overleaf before marking any boxes with an X
STEP 2
VOTING DIRECTIONS
For Against Abstain * Resolution 1 Re-election of Mr. Peter Wallace as a Director
Resolution 2
Re-election of Mr. David Swift as a Director
Resolution 3 Non-binding vote on the Remuneration Report
* If you mark the Abstain box for a particular Item, you are directing your proxy not to vote on your behalf on a show of hands or on a poll and your votes will not be counted in computing the required majority on a poll.
STEP 3
SIGNATURE OF ShAREhOLDERS – ThIS MUST BE COMPLETED
Shareholder 1 (Individual) Joint Shareholder 2 (Individual) Joint Shareholder 3 (Individual) Sole Director and Sole Company Secretary Director/Company Secretary (Delete one) Director
This form should be signed by the shareholder. If a joint holding, either shareholder may sign. If signed by the shareholder’s attorney, the power of attorney must have been previously noted by the registry or a certified copy attached to this form. If executed by a company, the form must be executed in accordance with the company’s constitution and the Corporations Act 2001 (Cth).
AMO PRX901
hOW TO COMPLETE ThIS PROXY FORM
Your Name and Address
This is your name and address as it appears on the company’s share register. If this information is incorrect, please make the correction on the form. Shareholders sponsored by a broker should advise their broker of any changes. Please note: you cannot change ownership of your shares using this form.
Appointment of a Proxy
If you wish to appoint the Chairman of the Meeting as your proxy, mark the box in Step 1. If the person you wish to appoint as your proxy is someone other than the Chairman of the Meeting please write the name of that person in Step 1. If you leave this section blank, or your named proxy does not attend the meeting, the Chairman of the Meeting will be your proxy. A proxy need not be a shareholder of the company. A proxy may be an individual or a body corporate.
Votes on Items of Business – Proxy Appointment
You may direct your proxy how to vote by placing a mark in one of the boxes opposite each item of business. All your shares will be voted in accordance with such a direction unless you indicate only a portion of voting rights are to be voted on any item by inserting the percentage or number of shares you wish to vote in the appropriate box or boxes. If you do not mark any of the boxes on the items of business, your proxy may vote as he or she chooses. If you mark more than one box on an item your vote on that item will be invalid.
Appointment of a Second Proxy
You are entitled to appoint up to two persons as proxies to attend the meeting and vote on a poll. If you wish to appoint a second proxy, an additional Proxy Form may be obtained by telephoning the company’s share registry or you may copy this form and return them both together.
To appoint a second proxy you must:
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(a) on each of the first Proxy Form and the second Proxy Form state the percentage of your voting rights or number of shares applicable to that form. If the appointments do not specify the percentage or number of votes that each proxy may exercise, each proxy may exercise half your votes. Fractions of votes will be disregarded.
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(b) return both forms together.
Signing Instructions
You must sign this form as follows in the spaces provided:
Individual: where the holding is in one name, the holder must sign.
Joint holding: where the holding is in more than one name, either shareholder may sign.
Power of Attorney: to sign under Power of Attorney, you must lodge the Power of Attorney with the registry. If you have not previously lodged this document for notation, please attach a certified photocopy of the Power of Attorney to this form when you return it.
Companies: where the company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. If the company (pursuant to section 204A of the Corporations Act 2001 ) does not have a Company Secretary, a Sole Director can also sign alone. Otherwise this form must be signed by a Director jointly with either another Director or a Company Secretary. Please indicate the office held by signing in the appropriate place.
Corporate Representatives
If a representative of the corporation is to attend the meeting the appropriate “Certificate of Appointment of Corporate Representative” should be produced prior to admission in accordance with the Notice of Meeting. A form of the certificate may be obtained from the company’s share registry.
Lodgement of a Proxy Form
This Proxy Form (and any Power of Attorney under which it is signed) must be received at an address given below by 11:30am on Monday, 23 November 2009, being not later than 48 hours before the commencement of the meeting. Any Proxy Form received after that time will not be valid for the scheduled meeting.
Proxy Forms may be lodged using the reply paid envelope or:
by mail:
Ambertech Limited C/- Link Market Services Limited Locked Bag A14 Sydney South NSW 1235 Australia
by fax:
+61 2 9287 0309
online:
ONLINE
www.linkmarketservices.com.au
lodging it online at Link’s website (www.linkmarketservices.com.au) in accordance with the instructions given there (you will be taken to have signed your Proxy Form if you lodge it in accordance with the instructions given on the website);
by hand:
delivering it to Link Market Services Limited, Level 12, 680 George Street, Sydney NSW 2000.
If you would like to attend and vote at the Annual General Meeting, please bring this form with you. This will assist in registering your attendance.