AGM Information • Aug 13, 2024
AGM Information
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If you are in any doubt about the action to be taken, you should immediately consult your bank manager, stockbroker, solicitor, accountant or other independent financial adviser authorised pursuant to the Financial Services and Markets Act 2000, as amended, if you are in the United Kingdom, or from another appropriately authorised independent financial adviser if you are outside the United Kingdom.
If you have sold or otherwise transferred all of your Ordinary Shares in the Company, or will have sold or transferred all of your Ordinary Shares prior to the general meeting of the Company to be held at 11.00 a.m. on Tuesday 20th August 2024, please send this document and accompanying Form of Proxy, as soon as possible, to the purchaser or transferee or to the stockbroker, independent financial adviser or other person through whom the sale or transfer was effected for transmission to the purchaser or transferee. If you have sold or otherwise transferred only some of your Ordinary Shares you should retain this document and consult with the stockbroker, bank or other agent through whom the sale or transfer was effected.
(Registered in England and Wales with registered number 05350512)
Notice is hereby given of the General Meeting ("GM") of Altona Rare Earths Plc, to be held at the office of Altona's Company Secretary, Orana Corporate LLP, at Eccleston Yards, 25 Eccleston Place, London, SW1W 9NF, on Tuesday 20th August 2024 at 11.00 a.m. for the purposes of considering and, if thought fit, passing resolution 1 as ordinary resolution and resolutions 2 and 3 as special resolutions.
You can register your vote(s) for the General Meeting either:
• by visiting www.shareregistrars.uk.com, clicking on the "Proxy Vote" button and then following the onscreen instructions;
• by post or by hand to Share Registrars Limited, 3 The Millennium Centre, Crosby Way, Farnham, Surrey GU9 7XX using the proxy form accompanying this notice;
• in the case of CREST members, by utilising the CREST electronic proxy appointment service in accordance with the procedures set out in note 6 to the Form of Proxy accompanying this notice.
In order for a proxy appointment to be valid the proxy must be received by Share Registrars Limited in the form noted above, or made within CREST by 11:00 a.m. on Friday 16th August 2024.
The completion and depositing of a Form of Proxy will not preclude a shareholder from attending and voting in person as provided above at the GM.
The Articles of Association of the Company and existing permissions allow communications to Shareholders in electronic form and, in addition, they permit the Company to take advantage of provisions relating to website communications. The Company will be supplying the audited financial statements of the Company to you via our website www.altonaRE.com.
On the date of this notice of General Meeting there are 163,015,866 Ordinary Shares of 1 pence each in the capital of the Company in issue ("Ordinary Shares").
and this power shall, unless previously revoked or varied by special resolution of the Company in general meeting, expire on the earlier of the conclusion of the next Annual General Meeting of the Company or 15 months after the passing of this Resolution. The Company may, before such expiry, make offers or agreements which would or might require equity securities to be allotted after such expiry and the Directors are hereby empowered to allot equity securities in pursuance of such offers or agreements as if the power conferred hereby had not expired.
BY ORDER OF THE BOARD OF DIRECTORS
………………………………
Louise Adrian CHIEF FINANCIAL OFFICER
By Order of the Board 24 July 2024
Registered office: Eccleston Yards, 25 Eccleston Place, London, SW1W 9NF
If you are a member of the Company at the time set out in note 1 above, you are entitled to appoint a proxy which, we recommend is the Chairman of the Meeting. You can only appoint a proxy using the procedures set out in these notes and the notes to the proxy form.
Details of how to appoint the Chairman of the Meeting as your proxy using the proxy form are set out in the notes to the proxy form.
A vote withheld is not a vote in law, which means that the vote will not be counted in the calculation of votes for or against the resolution. If no voting indication is given, your proxy will vote or abstain from voting at his or her discretion. Your proxy will vote (or abstain from voting) as he or she thinks fit in relation to any other matter which is put before the Meeting.
To appoint a proxy using the proxy form, the form must be:
completed and signed; sent or delivered to Share Registrars Limited at 3 The Millennium Centre, Crosby Way, Farnham, Surrey GU9 7XX; and received by Share Registrars Limited no later than 48 hours (excluding any part of a day which is not a working day) prior to the Meeting.
In the case of a member which is a company, the proxy form must be executed under its common seal or signed on its behalf by an officer of the company or an attorney for the company.
Any power of attorney or any other authority under which the proxy form is signed (or a duly certified copy of such power or authority) must be included with the proxy form.
Where you have appointed a proxy using the hard-copy proxy form and would like to change the instructions using another hardcopy proxy form, please contact Share Registrars Limited on 01252 821 390.
If you submit more than one valid proxy appointment, the appointment received last before the latest time for the receipt of proxies will take precedence.
By sending a signed hard copy notice clearly stating your intention to revoke your proxy appointment to Share Registrars Limited at 3 The Millennium Centre, Crosby Way, Farnham, Surrey GU9 7XX. In the case of a member which is a company, the revocation notice must be executed under its common seal or signed on its behalf by an officer of the company or an attorney for the company. Any power of attorney or any other authority under which the revocation notice is signed (or a duly certified copy of such power or authority) must be included with the revocation notice.
In either case, the revocation notice must be received by Share Registrars Limited no later than 48 hours (excluding any part of a day which is not a working day) prior to the Meeting.
If you attempt to revoke your proxy appointment but the revocation is received after the time specified then, subject to the paragraph directly below, your proxy appointment will remain valid.
Incorporated and registered in England and Wales with Registered No. 05350512
You can register your vote(s) online for the General Meeting ('GM") at www.shareregistrars.uk.com Click on the "Proxy Vote" button and then follow the on-screen instructions
| User | Access |
|---|---|
| Name | Code |
Please note that you must submit your vote by 11:00 am on Friday 16 August 2024
For use at the General Meeting to be held at offices of Orana Corporate LLP, at Eccleston Yards, 25 Eccleston Place, London, SW1W 9NF on Tuesday 20th August 2024 at 11:00 am
I/We being a member of Altona Rare Earths Plc (the 'Company') and entitled to vote at the GM hereby appoint the Chairman of the meeting or
as my/our proxy to vote for me/us and on my/our behalf in the manner indicated below at the GM of the Company to be held at the offices of Orana Corporate LLP, at Eccleston Yards, 25 Eccleston Place, London, SW1W 9NF on Tuesday 20thAugust 2024 at 11:00 am and at any adjournment thereof.
Please indicate with an X in the appropriate space opposite each resolution how you wish your vote to be cast. Full text of the relevant resolutions are as set out in the Notice of GM.
| ORDINARY RESOLUTION | For | Against | Vote |
|---|---|---|---|
| Withheld | |||
| 1. To authorise the Directors to allot equity securities in respect of options, warrants | |||
| and convertible loan notes and otherwise up to a maximum aggregate nominal | |||
| value of £2,250,000. | |||
| SPECIAL RESOLUTIONS | |||
| 2. To dis-apply pre-emption rights in respect of the ordinary shares authorised to be allotted pursuant to resolution 1. |
|||
| 3. To provide that a general meeting of the Company (other than an Annual General Meeting) may be called on 14-days' notice. |
Enter number ofshares in relation to which your proxy is authorised to vote or leave it blank to authorise your proxy to act in relation to your entire holding Please also tick this box if you are appointing more than one proxy
Signature(s) Date
Please return this form to Share Registrars Limited, 3 The Millennium Centre, Crosby Way, Farnham, Surrey GU9 7XX to arrive no later than 11:00 am on Friday 16 August 2024.
There is no need to return this form if you have voted online.
CREST Personal Members or other CREST sponsored members, and those CREST members who have appointed a voting service provider(s) should refer to their CREST sponsor or voting service provider(s), who will be able to take the appropriate action on their behalf.
In order for a proxy appointment or instruction made using the CREST service to be valid, the appropriate CREST message (a "CREST Proxy Instruction") must be properly authenticated in accordance with CRESTCO Limited's specifications and must contain the information required for such instructions, as described in the CREST Manual.
The message, regardless of whether it relates to the appointment of a proxy or to an amendment to the instruction given to a previously appointed proxy must, in order to be valid, be transmitted so as to be received by the issuer's agent 7RA36 by the latest time(s) for receipt of proxy appointments specified above. For this purpose, the time of receipt will be taken to be the time (as determined by the timestamp applied to the message by the CREST Applications Host) from which the issuer's agent is able to retrieve the message by enquiry to CREST in the manner prescribed by CREST. After this time, any change of instructions to proxies appointed through CREST should be communicated to the appointee through other means.
CREST members and, where applicable, their CREST sponsors or voting service providers should note that CRESTCo Limited does not make available special procedures in CREST for any particular messages. Normal system timings and limitations will therefore apply in relation to the input of CREST Proxy Instructions. It is the responsibility of the CREST member concerned to take (or, if the CREST member is a CREST personal member or sponsored member or has appointed a voting service provider(s), to procure that his or her CREST sponsor or voting service provider(s) take(s)) such action as shall be necessary to ensure that a message is transmitted by means of CREST by any particular time. In this connection, CREST members and, where applicable, their CREST sponsors or voting service providers are referred, in particular, to those sections of the CREST Manual concerning practical limitations of the CREST system and timings.
The Company may treat as invalid a CREST Proxy Instruction in the circumstances set out in Regulation 35(5)(a) of the Uncertificated Securities Regulations 2001.
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