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Alkane Resources — AGM Information 2020
Oct 6, 2020
48579_rns_2020-10-06_882d3cd5-2fc2-4850-a37e-b4b450c6c2a4.pdf
AGM Information
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ASX and MEDIA RELEASE
7 October 2020
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Virtual Annual General Meeting Frequently asked questions, shareholder question form and online meeting guide
Please find attached in relation to the 2020 annual general meeting for Alkane Resources Limited, frequently asked questions, shareholder question form and the online meeting guide.
The Annual General Meeting is being held at 10:30am (AWST) on Wednesday, 4 November 2020.
The documents are also available for you to view and download on the Alkane website at https://www.alkane.com.au/agm.
This document has been authorised for release to the market by Dennis Wilkins, Joint Company Secretary.
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Alkane Resources Ltd – Notice of Annual General Meeting 2020
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Alkane Resources Limited
AGM
Frequently Asked Questions
1. If restrictions on physical gatherings are lifted, can I attend the AGM in person?
No, all Shareholders and Proxyholders who wish to participate in the AGM must do so virtually via the Online Portal.
2. What do I need to do before the day of the AGM?
If you wish to participate in the AGM, please read the Online Meeting Guide ( Guide ) in advance. A copy of the Guide is attached.
Prior to the AGM, please check that you have a desktop or mobile/tablet device with internet access. You will also need to ensure that you have the latest version of your internet browser installed on the device you will use be using to attend the AGM.
3. How do I register for the AGM?
You must log into the Online Portal at https://web.lumiagm.com/338978685 or via the “Lumi AGM” app available for download to your mobile device. For further details please refer to the Guide.
4. I can’t log into the Online Portal. What do I do?
Please call the following numbers:
-
For your log in credentials: Advanced Share Registry on +61 8 9389 8033
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For general enquiries and Online Portal enquiries: The Alkane Meeting help line on +61 8 9227 5677.
5. What if I am disconnected from the Online Portal during the AGM?
You can log back into the Online Portal using the steps outlined in the Guide.
Alternatively, please call the enquiry telephone numbers set out above.
6. I don’t have a (reliable) internet connection – what are my options?
You will need to have a reliable internet connection to participate in the AGM via the AGM Online Portal.
If you do not have an internet connection, or are concerned about its reliability, we encourage you to submit your online vote or proxy appointment, as well as any questions you would like to ask, prior to the AGM.
Further details on how you can do this, including relevant deadlines, are set out in the relevant questions below/above.
7. Can I participate in the AGM by telephone?
No. The only way to participate is via the Online Portal.
8. Can I vote prior to the AGM?
No.
9. Can I vote during to the AGM?
Yes, you can vote during the AGM via the Online Portal.
Once you have logged into the Online Portal simply select your voting direction from the options shown on screen. The Chair will enable voting at the beginning of the meeting.
For detailed instructions, please refer to the Guide.
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10. Can I appoint a proxy to vote for me?
You can appoint a proxy to vote on your behalf but must do so prior to the AGM. You can appoint a proxy either online or in writing using the Proxy Form. Refer to the Proxy Form for more detailed instructions.
To be effective, proxy appointments must be received by 10:30am (AWST) on 2 November 2020 .
11. Can I ask questions prior to the AGM?
Yes. You can ask questions prior to the AGM by completing the Shareholder Question Form and submitting it to [email protected].
12. Can I ask questions during to the AGM?
Yes, you can ask questions during the AGM via the Online Portal.
Further details on asking questions via the Online Portal are set out in the Guide.
13. Can others see me if I participate in the AGM via the Online Portal?
No.
14. What if I lose connection with the Online Portal and miss my opportunity to ask a question or vote?
You will need to be logged in to the Online Portal in order to ask questions and vote at the AGM. If you lose connection with the Online Portal you may miss your opportunity to vote or ask a question.
15. When will voting be closed?
Online voting will remain open for 10 minutes after the close of the meeting.
16. How do I watch a recording after the AGM?
A link which will allow you to watch a recording of the AGM will be posted on the Alkane website (https://www.alkane.com.au/agm) shortly after the AGM.
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QUESTION FORM
Full Name(s) of Registered Holding
All correspondence to:
BY MAIL Alkane Resources Limited PO Box 4384 VICTORIA PARK WA 6979
BY EMAIL [email protected]
Account Designation (if applicable)
Registered Address
BY HAND Alkane Resources Limited 89 Burswood Road BURSWOOD WA 6100
ALL ENQUIRIES TO Telephone: +61 8 9227 5677
Postcode
Shareholder Reference Number (SRN)
I
Holder Identification Number (HIN) O X R
Please use this form to submit any questions to the Alkane AGM. Your questions should relate to matters that are relevant to the business of the meeting, as outlined in the Notice of Meeting.
This question form must be returned by 3 November 2020.
During the course of the meeting, the Chair will endeavour to address the most frequently raised shareholder questions. However, there may not be sufficient time available to address all questions raised.
Please note that written responses will not be sent.
My question relates to (please CIRCLE the most appropriate resolution)
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ANNUAL FINANCIAL REPORT
-
REMUNERATION REPORT
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RE-ELECTION OF DIRECTORS
-
GRANT OF PERFORMANCE RIGHTS
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ONLINE MEETING GUIDE
Attending the AGM electronically
To participate online, you will be able to view a live webcast of the meeting, ask questions and submit your votes in real time. To access the meeting either
Visit https://web.lumiagm.com/338978685 on your smartphone, tablet or computer. You will need the latest versions of Chrome, Safari, Edge or Firefox. Please ensure your browser is compatible
or
Download the Lumi AGM app from the Apple App or Google Play Stores by searching for Lumi AGM.
Meeting ID: 338978685 To login you must have your shareholder number and postcode You will be able to log into the site from 10:15am, 4 November 2020.
Using the “Lumi AGM” app:
CREDENTIALS
ACCESS
Once you have navigated to the meeting, via either the app or web page.
You will then be required to enter your: a) Shareholder Number; and b) Postcode.
Or, if you have been appointed as a proxy, you will need to obtain your login credentials from the registrar by calling +61 8 9389 8033
To register as a shareholder, select ‘ I am a shareholder/proxy ’ and enter your username and password.
If you are a visitor, select ‘ I am a guest ’
As a guest, you will be prompted to complete all the relevant fields including, first name, last name and email address.
Please note, visitors will not be able to ask questions or vote at the meeting.
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NAVIGATION
VOTING
When successfully authenticated, the info screen will be displayed. You can view company information, ask questions and watch the webcast.
If you would like to watch the webcast press the broadcast icon at the bottom of the screen.
The chairman will open voting on all resolutions at the start of the meeting. Once the voting has opened, the polling icon will appear on the navigation bar at the top of the screen. From here, the resolutions and voting choices will be displayed.
If viewing on a computer the webcast will appear at the side automatically once the meeting has started.
VOTING
VOTING
To vote, simply select your voting direction from the options shown on screen. A confirmation message will appear to show your vote has been received. For - Vote received
To change your vote, simply select another direction.
Voting can be performed at anytime during the meeting until the chairman closes the polling on the resolutions.
You will still be able to send messages and view the webcast whilst the poll is open.
If you wish to cancel your vote, please press Cancel.
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QUESTIONS
QUESTIONS
Any shareholder or appointed proxy is eligible to ask questions.
Click in the box marked ‘Ask a question’ and type your message.
If you would like to ask a question, select the messaging icon
Messages can be submitted at any time during the Q&A session up until the Chairman closes the session.
Once you are happy with your message click the submit button.
Questions sent via the Lumi AGM online platform will be moderated before being sent to the chairman. This is to avoid repetition and remove any inappropriate language.
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web.lumiagm.com
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Remote entry to the Annual General Meeting will open at 10:15 am AWST, 4 November 2020.
Meeting ID: 338978685
To log in, you must have the following information:
Australian Residents
Username (SRN or HIN) and Password (postcode of your registered address)
Overseas Residents
Username (SRN or HIN) and Password (threecharacter country code) e.g. Papua New Guinea - PNG; United Kingdom - GBR; United States of America - USA; Canada - CAN. A full list is provided at the end of this guide.
Appointed Proxy
To receive your username and password, please contact Advanced Share Registry on +61 8 9389 8033 between 8.30am to 5.00pm (AWST) Monday to Friday.
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COUNTRY CODES
Select your country code from the list below and enter it into the password field.
ABW ARUBA
AFG AFGHANISTAN AGO ANGOLA AIA ANGUILLA ALA ALAND ISLANDS ALB ALBANIA AND ANDORRA ANT NETHERLANDS ANTILLES ARE UNITED ARAB EMIRATES ARG ARGENTINA ARM ARMENIA ASM AMERICAN SAMOA ATA ANTARCTICA ATF FRENCH SOUTHERN TERRITORIES ATG ANTIGUA AND BARBUDA AUS AUSTRALIA BGD BANGLADESH BGR BULGARIA BHR BAHRAIN BHS BAHAMAS BIH BOSNIA & HERZEGOVINA BLM ST BARTHELEMY BLR BELARUS BLZ BELIZE BMU BERMUDA BOL BOLIVIA BRA BRAZIL BRB BARBADOS BRN BRUNEI DARUSSALAM BTN BHUTAN BUR BURMA BVT BOUVET ISLAND BWA BOTSWANA CAF CENTRAL AFRICAN REPUBLIC CAN CANADA CCK COCOS (KEELING) ISLANDS CHE SWITZERLAND CHL CHILE CPV CAPE VERDE CRI COSTA RICA CUB CUBA CXR CHRISTMAS ISLAND CYM CAYMAN ISLANDS CYP CYPRUS CZE CZECH REPUBLIC DEU GERMANY DJI DJIBOUTI DMA DOMINICA DNK DENMARK DOM DOMINICAN REPUBLIC DZA ALGERIA ECU ECUADOR EGY EGYPT ERI ERITREA ESH WESTERN SAHARA ESP SPAIN EST ESTONIA ETH ETHIOPIA FSM MICRONESIA GAB GABON GBR UNITED KINGDOM GEO GEORGIA GGY GUERNSEY GHA GHANA
GIB GIBRALTAR GIN GUINEA GLP GUADELOUPE GMB GAMBIA GNB GUINEA-BISSAU GNQ EQUATORIAL GUINEA GRC GREECE GRD GRENADA GRL GREENLAND GTM GUATEMALA GUF FRENCH GUIANA GUM GUAM GUY GUYANA HKG HONG KONG HMD HEARD AND MCDONALD ISLANDS HND HONDURAS HRV CROATIA HTI HAITI HUN HUNGARY ISM BRITISH ISLES ISR ISRAEL ITA ITALY JAM JAMAICA JEY JERSEY JOR JORDAN JPN JAPAN KAZ KAZAKHSTAN KEN KENYA KGZ KYRGYZSTAN KHM CAMBODIA KIR KIRIBATI KNA ST KITTS AND NEVIS KOR KOREA REPUBLIC OF KWT KUWAIT LAO LAO PDR LBN LEBANON LBR LIBERIA LBY LIBYAN ARAB JAMAHIRIYA LVA LATVIA MAC MACAO MAF ST MARTIN MAR MOROCCO MCO MONACO MDA MOLDOVA REPUBLIC OF MDG MADAGASCAR MDV MALDIVES MEX MEXICO MHL MARSHALL ISLANDS MKD MACEDONIA FORMER YUGOSLAV REP MLI MALI MLT MALTA MMR MYANMAR MNE MONTENEGRO MNG MONGOLIA MNP NORTHERN MARIANA ISLANDS MOZ MOZAMBIQUE MRT MAURITANIA MSR MONTSERRAT MTQ MARTINIQUE MUS MAURITIUS MWI MALAWI MYS MALAYSIA KINGDOM OF NPL NEPAL NRU NAURU NZL NEW ZEALAND OMN OMAN
PAK PAKISTAN PAN PANAMA PCN PITCAIRN ISLANDS PER PERU PHL PHILIPPINES PLW PALAU PNG PAPUA NEW GUINEA POL POLAND PRI PUERTO RICO PRK KOREA DEM PEOPLES REPUBLIC OF PRT PORTUGAL PRY PARAGUAY PSE PALESTINIAN TERRITORY OCCUPIED PYF FRENCH POLYNESIA SCG SERBIA AND MONTENEGRO SDN SUDAN SEN SENEGAL SGP SINGAPORE SGS STH GEORGIA & STH SANDWICH ISL SHN ST HELENA SJM SVALBARD & JAN MAYEN SLB SOLOMON ISLANDS SLE SIERRA LEONE SLV EL SALVADOR SMR SAN MARINO SOM SOMALIA SPM ST PIERRE AND MIQUELON SRB SERBIA STP SAO TOME AND PRINCIPE SUR SURINAME SVK SLOVAKIA SVN SLOVENIA SWE SWEDEN SWZ SWAZILAND ISLANDS TKM TURKMENISTAN TLS EAST TIMOR DEMOCRATIC REP OF TMP EAST TIMOR TON TONGA TTO TRINIDAD & TOBAGO TUN TUNISIA TUR TURKEY TUV TUVALU TWN TAIWAN TZA TANZANIA UNITED REPUBLIC OF UGA UGANDA UKR UKRAINE UMI UNITED STATES MINOR OUTLYING URY URUGUAY USA UNITED STATES OF AMERICA UZB UZBEKISTAN VIR US VIRGIN ISLANDS VNM VIETNAM VUT VANUATU WLF WALLIS AND FUTUNA WSM SAMOA YEM YEMEN YMD YEMEN DEMOCRATIC YUG YUGOSLAVIA SOCIALIST FED REP ZAF SOUTH AFRICA