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ALCHEMY RESOURCES LIMITED — AGM Information 2008
Oct 23, 2008
64369_rns_2008-10-23_506489aa-9eb7-4e5d-846f-02a26942c067.pdf
AGM Information
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ALCHEMY RESOURCES LIMITED
ACN 124 444 122
NOTICE OF ANNUAL GENERAL MEETING
TIME : 10.30am (WST) DATE : 28 November 2008 PLACE : The Melbourne Hotel Conference Centre cnr Hay and Milligan Streets, Perth, Western Australia
This Notice of Meeting should be read in its entirety. If Shareholders are in doubt as to how they should vote, they should seek advice from their professional advisers prior to voting.
Should you wish to discuss the matters in this Notice of Meeting please do not hesitate to contact the Company Secretary on (08) 9481 4400.
CONTENTS
Notice of Annual General Meeting (setting out the proposed Resolutions) Explanatory Statement (explaining the proposed Resolutions) Glossary
Proxy Form
TIME AND PLACE OF MEETING AND HOW TO VOTE
VENUE
The Annual General Meeting of the Shareholders of Alchemy Resources Limited to which this Notice of Meeting relates will be held at 10.30am (WST) on Friday, 28 November 2008 at The Melbourne Hotel Conference Centre, cnr Hay and Milligan Streets, Perth, Western Australia.
YOUR VOTE IS IMPORTANT
The business of the Annual General Meeting affects your shareholding and your vote is important.
VOTING IN PERSON
To vote in person, attend the Annual General Meeting on the date and at the place set out above.
VOTING BY PROXY
To vote by proxy, please complete and sign the enclosed Proxy Form and return by:
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(a) post to Alchemy Resources Limited, 1186 Hay Street, West Perth, Western Australia 6005; or
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(b) facsimile to the Company on facsimile number (08) 9481 4404 (International: +61 8 9481 4404),
so that it is received not later than 10.30am (WST) on Wednesday, 26 November 2008.
Proxy forms received later than this time will be invalid.
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NOTICE OF ANNUAL GENERAL MEETING
Notice is given that the Annual General Meeting of Shareholders of Alchemy Resources Limited will be held at The Melbourne Hotel Conference Centre, cnr Hay and Milligan Streets, Perth, Western Australia at 10.30am (WST) on Friday, 28 November 2008.
The Explanatory Statement to this Notice of Meeting provides additional information on matters to be considered at the Annual General Meeting. The Explanatory Statement and the proxy form are part of this Notice of Meeting.
The Directors have determined pursuant to Regulation 7.11.37 of the Corporations Regulations 2001 (Cth) that the persons eligible to vote at the Annual General Meeting are those who are registered Shareholders at the close of business on 26 November 2008.
Terms and abbreviations used in this Notice of Meeting and Explanatory Statement are defined in the Glossary.
AGENDA
ORDINARY BUSINESS
Financial Statements and Reports
To receive and consider the annual financial report of the Company for the financial period 16 March 2007 to 30 June 2008 together with the declaration of the directors, the directors’ report, the remuneration report and the auditor’s report.
Resolution 1 – Re-election of Director
To consider and, if thought fit, to pass, with or without amendment, the following Resolution as an ordinary resolution :
“That, for the purposes of clause 11.3 of the Constitution and for all other purposes, Mr John Phillip Arbuckle, a Director who retires by rotation, and being eligible, is reelected as a Director.”
Resolution 2 – Remuneration Report
To consider and, if thought fit, to pass, with or without amendment, the following resolution as a non-binding resolution :
“That, for the purposes of Section 250R(2) of the Corporations Act and for all other purposes, approval is given for the adoption of the remuneration report as contained in the Company’s annual financial report for the financial period 16 March 2007 to 30 June 2008.”
Voting Note : The Directors’ Report is included in the Company’s Annual Report for the period 16 March 2007 to 30 June 2008. The Remuneration Report is included in the Directors’ Report. While the Corporations Act requires this report to be put to the vote, the vote on this resolution is advisory only and does not bind the Directors of the Company.
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DATED: 10 OCTOBER 2008
BY ORDER OF THE BOARD
JOHN ARBUCKLE DIRECTOR/COMPANY SECRETARY ALCHEMY RESOURCES LIMITED
Voting Exclusion Note:
Where a voting exclusion applies, the Company need not disregard a vote if it is cast by a person as a proxy for a person who is entitled to vote in accordance with the directions on the proxy form or it is cast by the person chairing the meeting as proxy for a person who is entitled to vote, in accordance with a direction on the proxy form to vote as the proxy decides.
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EXPLANATORY STATEMENT
This Explanatory Statement has been prepared for the information of the Shareholders in connection with the business to be conducted at the Annual General Meeting to be held at The Melbourne Hotel Conference Centre, cnr Hay and Milligan Streets, Perth, Western Australia on Friday, 28 November 2008 at 10.30am (WST).
The purpose of this Explanatory Statement is to provide information which the Directors believe to be material to Shareholders in deciding whether or not to pass the Resolutions in the Notice of Meeting.
1. FINANCIAL STATEMENTS AND REPORTS
In accordance with the Constitution, the business of the Annual General Meeting will include receipt and consideration of the annual financial report of the Company for the financial period 16 March 2007 to 30 June 2008 together with the declaration of the directors, the directors’ report, the remuneration report and the auditor’s report.
2. RESOLUTION 1 – RE ELECTION OF DIRECTOR
Clause 11.3 of the Constitution requires that at the Annual General Meeting in every year one-third of the Directors for the time being, or, if their number is not 3 nor a multiple of 3, then the number nearest one-third, and any other Director not in such one-third who has held office for 3 years or more (except the Managing Director), must retire from office.
A Director who retires by rotation under clause 11.3 of the Constitution is eligible for re-election.
Mr John Phillip Arbuckle was elected to the board on 16 March 2007, retires by rotation and seeks re-election.
3. RESOLUTION 2 – REMUNERATION REPORT
Under the Corporations Act 2001 (Cth), the Company is required to include in the Directors’ Report a detailed Remuneration Report setting out certain prescribed information relating to directors’ and executives’ remuneration, and submit this for adoption by resolution of shareholders at the Annual General Meeting.
The Directors’ Report for the period 16 March 2007 to 30 June 2008 contains such a Remuneration Report. A copy of the Report is set out in pages 7 to 9 of the 2008 Annual Report.
The Remuneration Report set out matters including (but not limited to):
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(a) Company policies for determining the remuneration of directors and executives;
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(b) the Remuneration arrangements for directors and Executives;
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(c) If the remuneration of directors and executives is performance based, details of these performance conditions; and
(d) Certain ‘prescribed details’ of specified directors and executives of the Company.
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Shareholders are asked to adopt the Remuneration Report.
The Shareholder vote is advisory only and does not bind the Directors of the Company.
GLOSSARY
$ means Australian dollars.
Annual General Meeting means the meeting convened by the Notice of Meeting.
ASIC means the Australian Securities and Investment Commission.
ASX means Australian Securities Exchange Limited.
ASX Listing Rules or Listing Rules means the Listing Rules of ASX.
Board means the current board of directors of the Company.
Business Day means Monday to Friday inclusive, except New Year’s Day, Good Friday, Easter Monday, Christmas Day, Boxing Day, and any other day that the ASX declares is not a business day.
Company means Alchemy Resources Limited (ACN 124 444 122).
Constitution means the Company’s constitution.
Corporations Act means the Corporations Act 2001 (Cth).
Directors means the current directors of the Company.
Explanatory Statement means the explanatory statement accompanying the Notice of Meeting.
Meeting means the meeting convened by the Notice of Meeting.
Notice of Meeting or Notice of Annual General Meeting means this notice of annual general meeting including the Explanatory Statement.
Resolutions means the resolutions set out in the Notice of Meeting, or any of them, as the context requires.
Share means a fully paid ordinary share in the capital of the Company, unless specified to the contrary.
Shareholder means a holder of a Share.
WST means Western Standard Time as observed in Perth, Western Australia.
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PROXY FORM
APPOINTMENT OF PROXY ALCHEMY RESOURCES LIMITED ACN 124 444 122
I/We
(Name of shareholder)
Of
(Address)
being a Member/Members of Alchemy Resources Limited entitled to attend and vote at the Annual General Meeting, hereby
Appoint
(Name of proxy)
or failing the person so named or, if no person is named, the Chair of the Annual General Meeting, or the Chairman’s nominee, to vote in accordance with the following directions, or, if no directions have been given, as the proxy sees fit at the Annual General Meeting to be held at 10.30am (WST) on Friday, 28 November 2008 at The Melbourne Hotel Conference Centre, cnr Hay and Milligan Streets, Perth, Western Australia and at any adjournment thereof. If no directions are given, the Chairman will vote in favour of all of the resolutions.
Voting on Business of the General Meeting
| FOR | FOR | FOR | AGAINST | AGAINST | AGAINST | ABSTAIN | ABSTAIN | ABSTAIN | |||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Resolution | 1 | Re-election of Director | |||||||||
| Resolution | 2 | Remuneration Report |
If you do not wish to direct your proxy how to vote, please place a mark in this box
By marking this box, you acknowledge that the Chairman may exercise your proxy even if he has an interest in the outcome of the resolution and votes cast by him other than as proxy holder will be disregarded because of the interest. The Chairman will vote in favour of the resolution if no directions are given.
YOU MUST EITHER MARK THE BOXES DIRECTING YOUR PROXY HOW TO VOTE OR MARK THE BOX INDICATING THAT YOU DO NOT WISH TO DIRECT YOUR PROXY HOW TO VOTE, OTHERWISE THIS APPOINTMENT OF PROXY FORM WILL BE DISREGARDED.
If you mark the abstain box for a particular item, you are directing your proxy not to vote on that item on a show of hands or on a poll and that your shares are not to be counted in computing the required majority on a poll.
Signed this day of 2008
By:
| By: | By: | By: |
|---|---|---|
| Individuals and joint holders Companies (affix common seal if appropriate) Signature Sole Director/Company Secretary |
||
| Signature | Director | |
| Signature | Director/Company Secretary |
ALCHEMY RESOURCES LIMITED ACN 124 444 122
Instructions for Completing ‘Appointment of Proxy’ Form
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( Appointing a Proxy ): A shareholder entitled to attend and vote at an Annual General Meeting is entitled to appoint not more than two proxies to attend and vote on a poll on their behalf. The appointment of a second proxy must be done on a separate copy of the Proxy Form. Where more than one proxy is appointed, such proxy must be allocated a proportion of the shareholder’s voting rights. If a shareholder appoints two proxies and the appointment does not specify this proportion, each proxy may exercise half the votes. A duly appointed proxy need not be a shareholder of the Company.
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( Direction to Vote ): A shareholder may direct a proxy how to vote by marking one of the boxes opposite each item of business. Where a box is not marked the proxy may vote as they choose. Where more than one box is marked on an item the vote will be invalid on that item.
( Signing Instructions ):
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( Individual ): Where the holding is in one name, the member must sign.
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( Joint Holding ): Where the holding is in more than one name, all of the shareholders must sign.
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( Power of Attorney ): If you have not already provided the Power of Attorney with the registry, please attach a certified photocopy of the Power of Attorney to this form when you return it.
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( Companies ): Where the company has a sole director who is also the sole company secretary, that person must sign. Where the company (pursuant to Section 204A of the Corporations Act) does not have a company secretary, a sole director can also sign alone. Otherwise, a director jointly with either another director or a company secretary must sign. Please sign in the appropriate place to indicate the office held.
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( Attending the Meeting ): Completion of a Proxy Form will not prevent individual shareholders from attending the Annual General Meeting in person if they wish. Where a shareholder completes and lodges a valid Proxy Form and attends the Annual General Meeting in person, then the proxy’s authority to speak and vote for that shareholder is suspended while the shareholder is present at the Annual General Meeting.
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( Return of Proxy Form ): To vote by proxy, please complete and sign the enclosed Proxy Form and return by:
-
(a) post to Alchemy Resources Limited, 1186 Hay Street, West Perth, Western Australia 6005; or
-
(b) facsimile to the Company on facsimile number (08) 9481 4404 (International: +61 8 9481 4404),
so that it is received not later than 10.30am (WST) on 26 November 2008.
Proxy forms received later than this time will be invalid.